## **Trustees’ Annual Report for the period**
**From 1[st] October 2020 to 30[th] September 2021 Charity name: Hatfield Foodbank**
## **Charity registration number: 1174288**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of financial hardship amongst people
in Hatfield and the surrounding area or in other
parts of the United Kingdom in such ways as the
Trustees from time to time think fit - in
particular, but not exclusively by:
a) providing emergency food, essential toiletries
etc to individuals and families in need and/or for
distribution by charities or other organisations
working to prevent or relieve poverty;
b) such other means, including (but not limited
to) the provision of support or signposting to
relevant information and other advisory services
and to provide such services with a Christian
ethos, supported by churches in Hatfield.
Nothing in this constitution shall authorise an
application of the property of the CIO for the
purposes which are not charitable.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|During this, our fourth year of operation, we
have:
- collected 43.5 tonnes of food from
supermarkets, schools, businesses and other
individuals, and given out 44.8 tonnes (both
figures represent an increase on previous years).
- continued with our amazing group of around
30 or so volunteers, although Covid meant that
(in order to keep clients and volunteers as safe
as possible) we continued to operate the same
way as at the second half of the previous year –
welcoming clients at the door/ in a well
ventilated porch rather than sitting inside for tea
& coffee etc. Crucially, though, we have been
open EVERY week throughout the Covid
pandemic to serve our community.
- provided 4266 people in Hatfield and the
surrounding area (including 1895 children) [who
were referred to us through our partner
agencies] with emergency food parcels. These
figures are again an increase on previous years.
Relievinghunger amongst over 4200 of our|
|||‘neighbours’ is an amazing thing to be able to
achieve – thank you volunteers AND referring
agencies|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance issued
by the Charity Commission on public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Hatfield Foodbank does not make grants|
|Policy on social investment
including program related
investment|Para 1.38|We do not make investments (one bank
[current] account)|
|Contribution made by
volunteers|Para 1.38|The foodbank continues to be run almost
_entirely_by volunteers. (We had one part time
employee for parts of the year). We are
extremely grateful for all of our wonderful team!
Processing the donations given very generously
especially at peak periods (Easter, Harvest
Festival and, particularly, Christmas) is
challenging, but done again successfully this year
thanks to the tireless efforts of a number of our
volunteers|
|Other|||
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20||In terms of identifying the difference that the
charity’s work has made to the circumstances of
its beneficiaries, the comments above really say
it all…..over 4200 people fed including nearly
1900 children with 44+ tonnes of food. Some of
the detail of our work includes:
We continued our work with:
•
a well stocked warehouse (stock
constantly turns over – a modest stock is
required…for example this year we gave
out more than we took in during the 12
months)
•
backed by excellent admin - our annual
stocktake (all food etc is weighed in &
out to ensure and demonstrate
propriety) showed a very small margin
of error demonstrating good warehouse
management.
•
Tesco – with whom we have a
particularly good relationship
•
the local Waitrose who have also been
very generous, and
•
Asda across the road where the newer
relationship continues to develop year
on year, with increasing donations
across all three – thanks to customers of
all three supermarkets
•
successful one off donation drives
(including charity events at Tesco) as
well as the regular weekly donations.
•
Christmas, Harvest Festival and Easter
donations from all parts of the
community (Rotary Club, MANY local
schools, churches & businesses (fuller
list below).
•
Tesco/Waitrose/Asda customers etc
were incredible, and a real blessing to
those in need. We were able to give out
not only food/toiletries, but also some
presents so that children who would
otherwise have to go without, were able
to enjoy Christmas 2020!
We feel it is appropriate to include a comment
on Covid-19 here too. As mentioned above,
although we retained our changes to the way we
operate internally and externally to keep
everyone as safe as possible, we stayed open
everyweek yet again this year. Since we opened
over 4 years ago, our team of volunteers have
ensured that we’ve been open every single
week,servingour community.|
|---|---|---|---|---|
**----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Thanks to some generous one-off donations
during the year, and the consistent giving by
others month by month & year by year, the
charity is in a sound financial position. We need
cash as well as donations of food/toiletries
because we have to buy in items which are
donated less frequently in order to make up
balanced food parcels detailed by Trussell Trust.
So we have, as ever, valued both cash and food
donations this year; both have a great part to
play in supporting those who are struggling at
any given time.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Charity’s policy on reserves has been simply to
carry sufficient to ensure the ability to buy what
is needed to continue to function well, purchase
food for clients, pay a modest rent etc. For
some of the year, we had one part-time
employee, although as this report is prepared in
early 2022, we are currently functioning without
employees due (as ever) to our amazing
volunteers.
The balance in our current account is felt to be
sufficient to enable us to continue to serve our
community for up to a year whatever happens,
and to cope with anyemergencies which arise|
|Amount of reserves held|Para 1.22|Our bank account had £30790 at the end of the
year. Cash on hand was £10.48.|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|No deficits|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty; charity appears to be on a sound
financial footing thanks to generous donations,
and our amazing unpaid volunteers. We plan to
work closely with the local Citizens Advice in the
coming year in order to address at the root
some of the challenges facing our clients. There
will be an associated cost, although this is
expected to be covered by a grant from Trussell
Trust with the balance coming from our own
resources.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Particularly generous donors have included:
- Tesco, Waitrose, and Asda and their customers
- Local schools, churches & businesses such as
Oaklands College, Paradigm Housing, Thrive
Homes, ARISE, Mylan Healthcare, Mitsubishi
Electrical, Gascoyne Cecil Trust, and many
donations made via Stewardship, Charities Aid
Foundation, Charities trust etc.
- Many personal donors have made one-off
contributions which has reallyhelped us|
|---|---|---|---|
|||- A number of personal donors have started
making (and continue to make) regular
donations which is also_much_appreciated.
Thank you all.
In addition, we receive a number of one-off
donations at key times in the year (in particular,
Christmas)
Grants from the Borough Council to help us to
deal with Covid etc (mentioned above).
We would be unable to function without the
generosity of our donors – thank you all.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We don’t make investments.|
|A description of the principal
risks facing the charity|Para 1.46|The only risk of any merit facing the charity
would be if its use of Gracemead House in
the town centre was somehow to come to an
end. Gracemead is conveniently located for
volunteers and clients alike, and at a very
reasonable rent. That said, firstly there
seems little prospect of this happening given
that two of the trustees have significant
influence over allowing the continued use of
Gracemead And secondly, trustees are
convinced that another suitable location
would be found in any event.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Hatfield Foodbank|
|---|---|
|Other name the charity uses|none|
|Registered charity number|1174288|
|Charity’s principal address|Kings Community Church Offices, 1stfloor Kennelwood House,
Kennelwood Lane, Hatfield AL10 0LG, though foodbank sessions
are run from Gracemead Church, Gracemead House, Woods
Avenue, Hatfield AL10 8HX|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dominic James
Long|Chair of Trustees|Whole year||
||Heather Jane Dyce|Trustee|Wholeyear||
||PhilipDavid Mayes|Trustee|Wholeyear||
||Obafemi Oludare|Trustee|Wholeyear||
||Michael Laurence
Dyce|Treasurer|Whole year||
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– Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|
|---|---|
|Description of the assets
held in this capacity|none|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|none|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|none|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
n/a
## **Other optional information**
We are a Trussell Trust foodbank – hence there being no entries under “advisers” above – Trussell provide excellent support and advice at the end of a phone (or email).
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s)** Dominic Long (signed electronically) **[M L Dyce (signed ] electronicall ) y** Michael Laurence Dyce **Full name(s)** Dominic James Long **Position (eg Secretary,** Chair of trustees Treasurer **Chair, etc) Date** 23/1/2022
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
S8Ction A
Independent Examiner's Report
Report to the trusteesl
members of
Hatfield Foodbank
On accounts for the year
ended
30 September 2021
Charity no
lif any)
1174288
Set out on pages
I report to the trustees on my examination of the accounts of Ihe above
charity {'the Trust°} for the yéar ended 3010912021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounls in accordan with the requirements of the Charities Act
2011 {'the Act"}.
I report in respect of my examination of the Trust's accounls carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5)Ibl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respe¢t.'
accounting records were not kept in accordance with section 130 of
the A¢t or
the accounts do not accord with the accounting records
Independent
examinor'8 Statement
I have no conM8 and have come across no other matters in connection
wilh the examination lo which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Keith Grover
Relevant professional
qualification(sl or body
lif any):
Fellow of the Institute of Chartered Accountants in England & Wales
Address:
1 Hunt Close
st. Albans
Herts. AL4 9JH
IER
October 2018
HATFIELD FOODBANK- Summa
ear to 30
2021
Income
cash
bank
3400.00
total
3400.
Grants
Tesco top-up/Trussell
Tesco collections
StewardshiplCAF donation/PayPal giving Fund
Business/CompanvlRotary Club donations
Personal donations banked
Glft Aid tax rebate
Food 'sales' & personal donations
3631.50
449.19
10181.64
9464.55
3210.00
870.84
394.93
3631.50
449.19
10181.64
9464.55
3210.00
870.84
451.11
0.00
0.00
451.11
31658.83
'Jt
oin
cash
an
Employee costs & warehousing
Equipment & shelving
Running costs -utilities & phone
Running COSt5 - rent & repairs
Running costs - stationery & postage
Food Purchases (incl toiletries)
Volunteer expenses (incl Louise}
Insurance
Cleaning
Information Commissioners Office
Sundries
cash banked
8612.26
86.48
3976.03
7430.00
234.74
2143.93
35.57
162.87
60.00
35.00
24.93
0.00
8612.26
86.48
3976.03
7430.00
234.74
2193.93
35.57
162.87
60.00
35.00
58.93
50.CKI
34.00
394.93
22885.81
NFT SURPLUS (DEFICIT) FOR THE YEAR
.ening Bank Iledgerl balance
Openin8 Cash balance
8773.02
21989.41
38.30
30800.73
Re
resented b
Cash on hand
Bank Iledgerl balance
10.48
30790.25
at 30/912021
30800.73
Bank rec
Bank balance per statement
less uncashed cheques
30790.25
30790.25
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
S8Ction A
Independent Examiner's Report
Report to the trusteesl
members of
Hatfield Foodbank
On accounts for the year
ended
30 September 2021
Charity no
lif any)
1174288
Set out on pages
I report to the trustees on my examination of the accounts of Ihe above
charity {'the Trust°} for the yéar ended 3010912021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounls in accordan with the requirements of the Charities Act
2011 {'the Act"}.
I report in respect of my examination of the Trust's accounls carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5)Ibl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respe¢t.'
accounting records were not kept in accordance with section 130 of
the A¢t or
the accounts do not accord with the accounting records
Independent
examinor'8 Statement
I have no conM8 and have come across no other matters in connection
wilh the examination lo which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Keith Grover
Relevant professional
qualification(sl or body
lif any):
Fellow of the Institute of Chartered Accountants in England & Wales
Address:
1 Hunt Close
st. Albans
Herts. AL4 9JH
IER
October 2018
HATFIELD FOODBANK- Summa
ear to 30
2021
Income
cash
bank
3400.00
total
3400.
Grants
Tesco top-up/Trussell
Tesco collections
StewardshiplCAF donation/PayPal giving Fund
Business/CompanvlRotary Club donations
Personal donations banked
Glft Aid tax rebate
Food 'sales' & personal donations
3631.50
449.19
10181.64
9464.55
3210.00
870.84
394.93
3631.50
449.19
10181.64
9464.55
3210.00
870.84
451.11
0.00
0.00
451.11
31658.83
'Jt
oin
cash
an
Employee costs & warehousing
Equipment & shelving
Running costs -utilities & phone
Running COSt5 - rent & repairs
Running costs - stationery & postage
Food Purchases (incl toiletries)
Volunteer expenses (incl Louise}
Insurance
Cleaning
Information Commissioners Office
Sundries
cash banked
8612.26
86.48
3976.03
7430.00
234.74
2143.93
35.57
162.87
60.00
35.00
24.93
0.00
8612.26
86.48
3976.03
7430.00
234.74
2193.93
35.57
162.87
60.00
35.00
58.93
50.CKI
34.00
394.93
22885.81
NFT SURPLUS (DEFICIT) FOR THE YEAR
.ening Bank Iledgerl balance
Openin8 Cash balance
8773.02
21989.41
38.30
30800.73
Re
resented b
Cash on hand
Bank Iledgerl balance
10.48
30790.25
at 30/912021
30800.73
Bank rec
Bank balance per statement
less uncashed cheques
30790.25
30790.25