## **Trustees’ Annual Report for the period** **From 01/02/2020 To 31/01/2021 Charity name: West Devon Safe Haven** ## **Charity registration number: 1174272** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|The relief of financial hardship amongst
those granted refugee status and their
dependents living (temporarily or
permanently) in the borough of West Devon
and the surrounding area;
To preserve and protect the physical and
mental health of those granted refugee
status and their dependents;
To advance the education and training of
those granted refugee status and their
dependents in need thereof so as to
advance them in life and assist them to
adapt within a new community;
To advance the education of the public in
general about the issues relating to refugees
and those seeking asylum.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|WDSH has helped with the costs associated
with a family moving house within Tavistock.
WDSH is, in conjunction with Devon County
Council, supporting families in the process of
applying for ‘Right to Remain’, due after 5
years residence. This support will include
assistance with transport to appointments.
WDSH has organised internet provision for
the homes of refugees in West Devon.
WDSH volunteers have accompanied
refugees to medical appointments when
required.
WDSH has liaised with schools when
requested to do so by the families.
WDSH assisted one family to move within
the UK in order to be closer to relatives.
WDSH has helped some of the adult
refugees to apply for work.
WDSH has organised additional educational
support for some of the refugee children.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|The trustees confirm that we have had
regard to the guidance issued by the Charity
Commission on public benefit, at all times
considering whether our activities further the| Commission on public objective of supporting and integrating benefit refugees within the West Devon community. ## **Additional information** |**Additional information**|| |---|---| ||| |Policy on grant making|When considering whether to provide
finance for any specific purpose WDSH
considers whether the need results from the
recipient’s refugee status, rather than from
their financial situation alone.| |Contribution made by
volunteers|WDSH has no paid employees, so all
contributions of time come from volunteers.
In addition to the voluntary financial
donations contributed by members of the
public WDSH also receives contributions of
items such as household equipment,
bicycles, garden furniture and clothing.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Five families of Syrian refugees have settled
in West Devon: the first two families arrived
in June 2017. WDSH have helped these
families to settle and feel secure, not least
by being a first point of reference when
potential problems arise. We have helped
some individuals to find part-time paid
employment, which is important for their self-
esteem as well as for their income. WDSH
has helped four of the families to move from
their initial accommodation to new premises,
thus helping the family to feel more ‘at home’
in the UK. The additional support sessions
for children not only help to develop the
families’ education but also provide the
reassurance that comes from regular contact
with friendly faces. As families have become
more established WDSH has focused less
upon supporting the adults’ language and
more upon working with schools to support
the children’s learning.
During the period from March 2020 to the
present Covid restrictions have impacted
upon the work of WDSH in various ways.
No AGM was possible in 2020. Fundraising
events have not been possible which has
reduced funds as well as public awareness.
Much of the support given to the families has
been remotely organised as it has not
always been possible to meet them in their
own homes. Nevertheless, essential support
has been maintained.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|Current assets: £48, 205
Fixed assets (land and building): £201, 094
Total assets: £249, 299| |Statement explaining the
policy for holding reserves
stating why they are held|The reserves are held to cover the costs of
maintaining the charity’s property and for
covering other property expenses.| |Amount of reserves held|£249, 299 of which £48, 205 are current
assets.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s principal
sources of funds (including
any fundraising)|In 2017 WDSH received a donation of
£250,000 for the purpose of purchasing a
house to provide accommodation for a family
of Syrian refugees. The house purchase
was completed in December 2017, leaving
more than £50,000 in reserve for housing
repairs and for funding future housing
provision. In addition to this reserve WDSH
receives £580 per month in rent. These
housing-related funds are not used for
‘regular’ expenses but are reserved
specifically for housing matters, including to
facilitate families to move into new
accommodation.
The funds for the regular support of the
families comes from charitable donations
from individuals, from charitable trusts and
from institutions such as churches.| |A description of the principal
risks facing the charity|WDSH does not appear to face significant
risks, but if the organisations that we work
with were forced to reduce their services this
could pose a problem for the work of WDSH.
The support WDSH provides depends upon
the time provided by volunteers and if
insufficient volunteers were available this
would be a problem.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Type of governing document|CIO – Foundation Registered 16 Aug 2017| |How is the charity
constituted?|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Trustee selection is through co-option
following a vote of current trustees.| ## **Additional information** |The charity’s organisational
structure and any wider
network with which the
charity works||The trustees meet approximately once a
month (during Covid the meetings have
been online) to organise activities, agree
small payments and to draft policies If
large payments are proposed then any
trustees absent from the monthly meeting
are given an opportunity to put forward their
views before a final decision is taken.
Sometimes other volunteers attend the
meetings and their views are welcomed,
though they cannot vote on proposals.
WDSH works with government bodies,
notably Devon County Council (DCC) and
West Devon Borough Council. We also
work with refugee support charities
appointed by DCC, namely Refugee
Support Devon and Students and Refugees
Together. We liaise with language schools
such as Olive Tree (Exeter) and Open
Doors (Plymouth).| |---|---|---| ## **Reference and Administrative details** |Charity name|West Devon Safe Haven| |---|---| |Registered charity number|1174272| |Charity’s principal address|104 Old Exeter Road,
Tavistock,
Devon,
PL19 0JD| ## **Names of the charity trustees who currently manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chris Dew|||| ||Gillian Mill|||| ||WendyMills-Hicks|||| ||Jan Simpson|Treasurer||| ||Peter Squire|||| ||Alison Stewart|||| ||David Thomson|Chair||| |||||| |||||| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|
David Thomson


Chair|| |---|---|---| |||Jan Simpson| |||Treasurer| ||28/10/21|| ||28/10/21|| Registered Charity Number 1174272 ## WEST DEVON SAFE HAVEN FINANCIAL STATEMENTS FOR THE YEAR ## TO 31 JANUARY 2021 ## Established as a Charitable Incorporated Organisation 16 August 2017 Registered Office 21 Watts Road Tavistock PL19 8LG Business Address 104 Old Exeter Road Tavistock PL19 0JD ## WEST DEVON SAFE HAVEN ## **COMPANY INFORMATION** ||Appointed|Resigned| |---|---|---| |Directors/Trustees Christine Dew|12 May 2017|| |Gillian Mill
|12 May 2017|| |Wendy Mills-Hicks 12 May 2017||| |Jan Simpson|12 May 2017|| |Peter Squire
|22 June 2018|| |Alison Stewart|12 May 2017|| |David Thomson|12 May 2017|| |Helen Tworkowski 12 May 2017||Resigned 19 June 2020| |Independent Examiner
Michael Jefferies F C A||| |Church Avenue House||| |Church Avenue||| |Lamerton||| |Devon PL19|8RN|| ## WEST DEVON SAFE HAVEN ## Contents 1. Independen ExaminersReport 2. Profit and Loss Account 3. Balance sheet ## **Independent examiner's report on the accounts** ## **Independent Examiner’s Report** ## **Report to the trustees West Devon Safe Haven** **On accounts for the year 31[st] January 2021 Charity no (if ended any)[1174272]** **Set out on pages following** **Respective responsibilities of** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees **trustees and examiner** consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: 4. examine the accounts under section 145 of the Charities Act, 5. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 6. to state whether particular matters have come to my attention. **Basis of independent examiner’s** My examination was carried out in accordance with general Directions given by the Charity **statement** Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent examiner's** In connection with my examination, no material matters have come to my attention which gives **statement** me cause to believe that in, any material respect: 7. accounting records were not kept in accordance with section 130 of the Charities Act or 8. the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date: Name: Michael Stuart Jefferies Relevant professional Fellow of the Institute of Chartered Accountants in England and Wales qualification(s) or body (if FCA any): Address: Church Avenue House, Church Avenue, Lamerton, Devon PL19 8RN** ## WEST DEVON SAFE HAVEN ## PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED ## 31 JANUARY 2021 |INCOME


Donations

Misc, etc

Rent Receivable


EXPENDITURE
Household Expenditure,
Clothing, etc

Travel

Rent top-ups

Misc


SURPLUS/(DEFICIT)
|2021

£
720

1,446

8,192

10,358

5,666

821

5,548

1,852

13,888

(3,530)
|2020
£
2,894
846
6.932
10,672
6,603
2,480
3.014
2,040
14,137
(3,465)| |---|---|---| ## WEST DEVON SAFE HAVEN ## BALANCE SHEET ## AS AT ## 31 JANUARY 2021 |FIXED ASSETS
Land and Building
CURRENT ASSETS
Cash
Bank Account
Net Current Assets
TOTAL ASSETS
RESERVES
Balance at 1 February 2020
Surplus/(Deficit) for year
Balance at 31 January 2021|2021
2020
£
£
201,094
201,094
51
165
48,154
51,570
48,205
51,735
249,299
252,829
252,829
256,294
(3,530)
(3,465)
249,299
252,829|2021
2020
£
£
201,094
201,094
51
165
48,154
51,570
48,205
51,735
249,299
252,829
252,829
256,294
(3,530)
(3,465)
249,299
252,829| |---|---|---| |||256,294
(3,465)| |||
252,829| The Financial Statements for the year ended 31 January 2021 were approved by the Trustees on 28 October 2021. Signed David Thomson (Chair)