Grace Church Swansea Trustees' Annual Report Period from 1[st] January 2022 to 31[st] December 2022
Reference and administratve details
Registered charity name Grace Church Swansea Charity registraton number 1174245 TheTrustees Mr B Measday (Appointed 14 Aug 2017) Mrs C McCarthy-Reed (Appointed 14 Aug 2017) Mrs D Essery (Appointed 14 Aug 2017) Mr J Pike (Appointed 20 May 2020) Mr B Farr (Appointed 20 May 2020) Accountants Stephen Kent and Co, Chartered Accountants, 456 Gower Road, Killay, Swansea, SA2 7AL
Structure, Governance and Management
Grace Church Swansea is a Charitable Incorporated Organisation, registered in August 2017. Registered Charity Number: 1174245.
Grace Church Swansea leadership have responsibility for the recruitment and appointment of Trustees of the Charity. They are responsible for identifying potential individuals with appropriate ethos and skills for the position. This is then discussed with the existing appointed Trustees. A consensus must be found to appoint. All existing and new Trustees must agree with the Statement of Belief set out in our governing documents.
1
All newly appointed Trustees will undergo an orientation meeting with the Chair of the Trustees to brief them on their duties and responsibilities as a Trustee, the decisionmaking processes and the current financial position of the charity as set out in the latest published accounts. Trustees are encouraged to attend appropriate training events where these will help them carry out their roles and responsibilities effectively.
The Trustees fulfil their legal obligations on behalf of the Charity, aiming to meet at least four times a year.
Charity Trustees:
Byron Measday - Chair Claire McCarthy-Reed Donna Essery Joshua Pike Brian Farr
Church Leadership:
Byron Measday - Senior Leader Sarah Measday Emma Ball Charlotte Whitcombe
Small Group Leadership:
Emma Ball Charlotte Whitcombe Adam McCarthy-Reed Chloe Measday
Employees: Chloe Measday
Objectves and actvites
Grace Church Swansea exists to welcome as many people as possible into Church community, in order for them to learn more about the Christian faith and become passionate followers of Jesus. We welcome people just as they are, no pretense, no masks, just real life - with all its mess and challenges.
2
Sunday Gatherings
For several years now we have been meeting at the local Scouts Hall, Clase, where we hire a weekly space on Sunday afternoons for us to come together for worship, teaching, friendship and support. These times are important for us to share vision and purpose with the church family and for us to keep learning and exploring more about the life Jesus has called us to live together. Throughout 2020-2021 these physically times together were limited due to the global pandemic and the restrictions that came with it. However, during 2022 we were able to enjoy a whole year worshipping and sharing life together, bringing much joy to Grace Church, and once again felt like things had finally returned to normal again.
Small Groups
In addition to meeting together on a Sunday, we also meet together weekly in each other’s homes. These meetings provide greater opportunities for us to get to know each other, to share life together, to stand side by side, to encourage and pray for one another. Together we explore the Bible and the teachings of Jesus in order that we feel equipped and empowered to follow Him in our daily lives.
3
Social Gatherings
Relationships are really important to us at Grace Church. We want to share life with people, the good times and the challenging times. To encourage the development of great friendships we have regularly organised social times for church family and friends to come together to be able to talk and have fun. This year these have included men and ladies evenings, crafts sessions, talks, curries, breakfasts, a beach night, bowling, fundraising events and a conference or two. This year we were also able to bring the young people back together too. We organised a number of social nights just for them to enjoy and to encourage them to build stronger friendships together, these times included a bowling party, baking and a pizza night.
4
Community Projects
Another important way of us building strong relationships is by serving together. Clase is an amazing community full of life and spirit. Being part of this community and serving the individuals and families that live there is central in our purposes and objectives as a Church. With Covid restrictions now firmly seeming a thing of the past, 2022 was full of activity and we were able to embrace being family together and serving the community we love, Clase.
Much of the planning of the following activities was led by our Community Development Worker, Chloe Measday. During the year Chloe has continued to build on the amazing community relationships already established, she has helped us to gather friends and family, to celebrate good times, to raise funds for charity and the church renovation project, and to service the local community. She has also headed up a great small team of volunteers, together making these things possible. A massive thank you to each and every one of you for giving up your time, using your gifts and talents, and coming together to bless others. Without you all, none of this would have been be possible.
5
Achievements and performance
The following achievements further demonstrate Grace Churches charitable purposes for the benefit of the wider community:
2022 at a glance
| Date: | Event: | Organised by: |
Venue: | No of volunteers: |
No of atendees: |
|---|---|---|---|---|---|
| Feb 26th | Welsh Party | GC | Church | 5 | 62 |
| March 3rd | G-Force | GC | Church | 5 | 13 |
| March 19th | Liter Pick | GC | Outdoors | 5 | |
| April 7th | G-Force | GC | Church | 5 | 12 |
| April 12th | Bowling Party | GC | Ten-Pin | 14 | |
| April 16th | Easter Messy Church & Egg Hunt |
GC | Community Centre and Park |
9 | 81 |
| May 5th | G-Force | GC | Church | 5 | |
| May 7th | Liter Pick | GC | Outdoors | 5 | |
| May 28th | Youth Baking | GC | Chloe’s | 1 | 4 |
| June 2nd | G-Force | GC | Church | 5 | |
| June 3rd | Jubilee Party | GC | Church | 4 | 45 |
| June 18th | Liter Pick with Scouts |
GC | Outdoors | 4 | |
| June 30th | Charity event with Cindy Stanley |
GC | Church | 2 | 22 |
| Date: | Event: | Organised by: |
Venue: | No of volunteers: |
No of atendees: |
| July 7th | G-Force | GC | Church | 5 | 15 |
| July 28th | Summer | Clase | School | 4 |
6
| School | Primary | ||||
|---|---|---|---|---|---|
| Aug 4th | Summer School |
Clase Primary |
School | 4 | |
| Aug 4th | G-Force | GC | Church | 4 | 10 |
| Aug 13th | Messy Church – Jonah |
GC | Community Centre |
11 | 51 |
| Aug 20th | Gardens Open Day |
Emma | Gardens of Solva Road |
1 | 20 |
| Sept 1st | G-Force | GC | Church | 4 | 11 |
| Sept 16th | Pizza Party | Jessie Kid | Church Grass | 2 | 15 |
| Oct 1st | Macmillan Cofee Morning |
GC | Church | 7 | 50 |
| Oct 6th | G-Force | GC | Church | 4 | 12 |
| Oct 26th | Community Meetng |
Clase Primary |
Church | 1 | 26 |
| Oct 27th | G-Force light party |
GC | Church | 4 | 16 |
| Nov 10th | Ladies Curry | GC | Curry House | 18 | |
| Dec 1st | G-Force | GC | Church | 5 | 10 |
| Dec 10th | Messy Church | GC | Church | 16 | 45 |
| Dec 13th | Christmas Meal |
GC | Toby Carvery | 44 | |
| Dec 18th | Carol Service | GC | Church |
Welsh Party
The event that surprised us this year was the Welsh Party we held around St. David’s Day. We were expecting possibly 20- 30 people to come along but we had over 60 people attend and the sense of community in the room was amazing. Coming together around a national event really brought a sense of togetherness and celebration. Quizzes, cakes, cawl and a cuppa, a perfect way to spend an afternoon. As a result of its success, this is an event that we would like to run again on an annual basis.
7
Messy Church
This year we ran 3 Messy Church events in the community and have continued to see a good attendance for these events. Each session had its own theme with games, crafts, stories and snacks that related to the theme. This year’s themes included Easter, Jonah and the Whale, and Christmas. The most popular of these events is always the Easter session that includes our annual egg hunt in the local park. Children and grown-ups alike love searching through the park for clues that led to their chocolate treats to take home. The Easter event saw a total of 81 people taking part and throughout the 3 sessions more than a dozen volunteers make these events possible.
8
Charity events and the Jubilee Party
This year we have organised 2 charity events including a Macmillan coffee morning and evening event with guest speaker. Both events were really successful, attracting 50 and 22 participants retrospectively, and people gave generously to 2 worthy charities that make a difference to the people they support. A massive thank you to everyone that attended and gave your support whether through your time or any gifts made.
2022 also saw the nation celebrating the Queens 70[th] Jubilee, and of course we had to join to the fun too. The team organised another fantastic event where local families could come together, have fun, build relationships, and feel part of their local community. During events like these we have received some great unprompted feedback from local people who have expressed their thanks to the Church for organising ‘free activities’ that all can enjoy, and that have such a ‘warm community feel’ to them.
- G Force
During 2022 we relaunched our kids group, G-Force. With local provision made for young people and infants in the community, we saw a gap for primary school aged children mid week, and spoke to many parents in the area crying out for their children to have something for their kids to do beyond school hours.
G-Force was a project ran in the earlier days of the church but came to a natural end but was something that many in the Church were keen to see reignite again at the right time. We relaunched this project again in March and ran monthly sessions, organising 10 sessions throughout the year, and welcomed 35 different children to the project. We have seen the children start to develop some great friendships and have also got to know more of the parents and families, many of which now also regularly come along to other events the Church organises too.
9
Liter Picks
During 2022 we have continued to organise a number of local litter picks in areas, and even had the local Scouts group join us for one. These were small but really positive activities that we believe demonstrate our care for the local community with simple practical action. People unconnected to the Church have noticed these litter picks taking place and have valued our contributions made in this way. As well of looking after our local environment, these litter picks help us to continue to build trust with the local community too.
Clase Primary School
10
The local Primary School is an important partner for us in Clase and over the year we have sort to build relationships with them in order that we can be a blessing and service their school community and partner together to support the wider community in which we are both based. To date we have delivered school assemblies, PSE classes, helped with support bags for families during covid and attended key school events.
In January of this year, Chloe our Community Development Worker was invited to the schools launch of a new project, Big Bocs Bwyd. A shipping container food shop situated at the entrance of the school reception. This is small shop where families can fill a bag with fresh produce for just £3 and has become well used by local families in need for food support. We have been able to work closely with some of the teachers heading up this project, helping to make connections to the local food bank and making links to ‘Fair Share’ so they could gain food donations for Big Bocs Bwyd.
This year a small team of volunteers from the Church were also invited to take part in their summer school programme. This included us running 2 days of activities with games, crafts and stories to small groups of children on rotation. It was really encouraging that lots of the children already knew us from our events and G-Force, and we were able to build new relationships with new children and their families.
We were also approached by the School to help host a new network they wanted to develop with other local groups and organising all working in the Clase community. The aim of the network is to build greater connections and partnerships together in order that more local families are better supported. The first meeting saw 20-30 community organisations coming together to meet one another and talk about their own work in the area and to form new connections that can be built on moving forward. The School plans on hosting these networks on a regular basis and being part of this is a privilege.
Other actvites
In addition to the above, we have also continued to be involved in a number of other community projects and activities taking place in the area. We remain part of the Clase4all committee who overseeing a Lottery grant to create sustainable changes in the area. This includes identifying gaps or local needs in the community, developing physical spaces, such as the local play ground, supporting the development of youth provision and create new opportunities where residents can connect and support each other.
One of these spaces is the local food bank. Our Community Development Worker attends this weekly to help with organising and packing food and talking to individuals who attend and collecting food donations from shops and charities. There is an amazing group of volunteers who run this project and it is a privilege to be part of the team serving the community in this way.
Building developments
11
During this year we continued a partnership with the local council who were building homes and a new school on the street. It was agreed that the council would use some of the land that surrounds the building as a site office. In return they would turn the land they used into a car park for us, as well as cover all water and electric bills whilst they are on our premises. The rest of the land was regularly maintained by a small gardening team of volunteers from within the church.
Plans were drawn up by the architect in consultation with the leadership team, which were then submitted to the council to transform the building from the category of solely a place of worship into a place of worship and a community cafe - in accordance with the vision of the church for having a safe place that the community can gather as Clase is sorely lacking in this regard.
This application was passed by the Council planning department and we began a process of looking into construction companies and begin writing a tendering pack. We also continued research into different funding grant pots we could apply to and continued to write applications to secure the funds to transform our building into a modern and friend community space and café. This has been a long process but it finally feels like we are getting closer to this vision.
Financial review
12
For the period of January 2022 - December 2022 our accounts have been prepared by Stephen Kent and Co, Chartered Accountants, Swansea.
During this period Grace Church Swansea:
Received a total of £11,546 in unrestricted funds as donations towards its charitable purposes. This year we continued to sponsor a little girl called Bethsaida, through ‘Compassion’, and made donations to a local charity ‘Choose Life’, giving just over £400 towards these Charities for 2022.
We spent £8,495 on salary costs. The part time role (16 hours wk) of Community Development Worker during this period continued to be an essential role, especially in continuing to develop key community relationships, and in developing new policies and applying for funds to start the renovation of the Church building during the next year ahead. Much of the activities mentioned above would also not have been possible without the energy and skills of Chloe in this post.
At the end of our financial period, 31st December 2022, we had a balance of £40,437 to carry forward into the next financial year. All funds are currently unrestricted.
The trustees' annual report was approved on 18[th] October 2023, and signed on behalf of the board of trustees by:
Mrs C McCarthy-Reed (Trustee)
13
Registered Charity Number.. 1174245 Grace Church Swansea Unaudited Financial Statements For the year ended 31 December 2022
Grace Church Swansea Accountants & Business Advisors Report to Grace Church Swansea on the Unaudited Financial Information of Grace Church Swansea For the year ended 31 December 2022 As described on the slalement of financial position, the Iruslees of the charity are responsible for the preparation ol the financial slalemenls lor the period ended 31 December 2022, which comprise the slalemenl of financia5 aclivilies, slalemenl of financial position and the related notes. You consider that the charity is exempl from an audit under the Charities Act 2011. In accordance with your instructions we have compiled these financial slalemenls in order lo assist you lo fulfil or slalulory responsibilities, from the accounting records and from information and explanations supplied lo us Stephen Kent and Company Ltd 456 Gower Road Killay Swansea SA2 7AL
Grace Church Swansea Statement of Financial Activities As al 31 December 2022 2022 2021 Total Funds Unrestricted Funds Total Funds Income and endowments Donations and legacies 14 683 Total income Expenditure Expenditure on raising funds". Costs of raising donations and legacies Expenditure on charitable activities Totsl expenditure 408 408 16719 2,369 other operating income 19 19 1.501 Net lexpenditurÈllin¢ome and net movement In funds (5,5621 Reeonciliation of funds Total funds brought forward 45 999 Total funds carried forward The statement of fi'nancial activities includes all gains and losses recognised in the year. All incotne and expenditure derive from continuing aclivilies.
Grace Church Swansea Statement of Financial Position As at 31 December 2022 2022 2021 Fixed assets Tangible fixed assets 5,800 2,400 Current assets Cash al bank and in hand 35,700 45,235 Creditors.. amounts falling due within one year 11,0631 11,6361 Net Current assets Total assets less current liabilities 40.421 Funds of the charity Unrestricted funds 45 999 Total charity funds 40,43.Z These financial slalemenls were approved by the board of Iruslees and aulhorised lor issue on 25/0712023 and are signed on behalf of the board by". Jostt Pike Treasurer
Grace Church Swansea Notes to the Financial Statements For the year ended 31 December 2022 General information The charity is a public benefit enlily and a registered oharily in England and Wales and is unineorporaled. The address of the principal office is 4 Valley View, Skelty, Swansea, SA2 8BG. 2. Statement of compliance These financial slalemenls have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK 8nd Republic of Ireland IFRS 1021 Charities SORP IFRS 10211 and the Charities Act 2011. 3. Accounting policies Basis of preparation The financial slalemenls have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured al fair value through income and expenditure. The financi81 slalemenls are prepared in sterling, which is the functional currency of the enlily. Going concern There are no material uncertainties about the charity's 8bilily lo Continue. Judgements and key sources of estimatlon uncertainty The preparation of the financial slalements requires management to make judgements, eslimales and assumptions that affect the amounts reported. These eslimales and judgements are continually reviewed and are based on experience and other factors, including expe¢lalions of future events that are believed lo be reasonable under the circumstances. Fund accounting Unreslricled funds are available for Ljse al the discretion of the trustees lo further any of the charity's purposes. Incoming resources All incoming resources are included in the slalemenl ol financial activities when enlillemenl has passed lo the charity,. il is probable that the economic benefits associated with the transaction will flow lo the charity and the amount can be reliably measured. The following specific policies are applied lo particular categories of income.. Income from donation5 or gfanls is recognised when there is evidence ol enlillemenl lo the gift, receipt is probable and ils amount can be measured reliably.
Grace Church Swansea Notes to the Financial Statements For the year ended 31 December 2022 Legacy income is recognised when receipt is probable and enlillemenl is established. Income from donated goods is measured at the fair value ol the goods unless this is impractical lo measure reliably, in which case the value Is derived from the cost lo the donor or the eslimaled resale value. Donated facilities and services Ére ieeognised in the accounts when received il the value can be reliably measured. No amounts are included for the contribution of general volunteers. Income from contracts for the supply of services is recognised with the delivery of the eonlraeled service. This is classified as unreslricled funds unless there is a conlraclual requirement for il lo be spent on a particular purpose and returned if unspent, in which case il may be regarded as reslricled. Resources expended Expenditure is recognised on an acciu31s basis as a liability is incurred. Expenditure includes èny VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relate5'. Expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. Expenditure on charitable activities includes all cost5 incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating lo the governance of the charity apportioned to charitable activities. Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on cha¥itable activities. All costs are allocated to expenditure categories reflecting the use of the resource. Direct Costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activitie5 they conlribute to on a reasonable, justifiable and consistent basis. 4. Trustee remuneration and expenses No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
Grace Church Swansea Notes to the Accounts For the year ended 31 December 2022 Accounting Policies Basis of ac¢ounting The principle accounting policies are summarised below. They have been 8pplied consistently Ihioughoul this year and last. Tangible fixed assgts Tangible fixed assets are slated al cost or valuation less depreciation and any provision lor impairment Depreciation is provided al rates calculated lo wrile off the cost or valuation ol fixed assets, less their eslimaled residual value, over their expected residijal values, over their expected useful lives on the following basis. Plant and Machinery Fixtures and Fittings 25¥. Reducing balance Slraighl line Tangible fixed assets Fixtures anol Fillings Cost or valuation At 01 January 2022 Additions Al 31 December 2022 3.000 5,000 8,000 Dopreciation Al 01 January 2022 Charge for year Al 31 December 2022 600 1,600 2.200 Net book values Al 31 Oecember 2022 5,800 Al 31 De¢ember 2021 2,400 5015
Grace Church Swansea Profil and Loss Account For the year ended 31 December 2022 2022 2021 Turnover Donations 11,546 14.683 11.S46 14,683 Gross Profit 11.546 14,683 Administrative Expenses Wages & Salaries Pension Contributions Staff Training Accountancy Fees Legal and Professional fees lallowablel Rent Light. Heal & Power Bank Charges Depciall0n Charge.. Fixtures & Fillings ProfiVLoss on Sale ITangible FAI Advertising General Insurance Repairs & Renewals Other Office Costs Telephone, Fax & Internel Sundry Expense5 Charitable Contributions 8.495 120 7,488 120 129 421 5.753 422 2.948 400 12,7401 65 1,600 19801 600 11791 144 2.594 67 1.860 2.221 173 90 998 408 193 98 1,143 2,369 117,1271 120,2511 Other Operaling Income Grants and Funding Other operating Income Itaxablel 1,500 19 1,501 14,0671 Lo36 for the Financial Year 15,562 3of5