South Leicestershire District Scout Council
Trustees' Annual Report
for the year ending 28th February 2025
Principal Address: Ullesthorpe Scout Campsite, Frolesworth Road, Ullesthorpe, Lutterworth, Leicestershire. LE17 5BZ
Trustees:
Chair: Vacant Treasurer: Karl Collins District Lead Volunteer: Robert Row 14-24 Lead Volunteer: Ian Paterson Group Representative Simon Hawkins Ullesthorpe Campsite: Nicholas Rowe District Youth Representative: Vacant Appointments Lead: Kevin Peacocke Independent Examiner: Steve Charlton
Bankers:
Barclays Bank PLC District CAF 14-24 Team Lloyds Bank Ullesthorpe Campsite Charity Commission Registration no. 1174231
OBJECTIVES AND ACTIVITIES
The Scout Association aims to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potential, as individuals, as responsible citizens, and as members of their local, national, and global communities. There is no barrier to any young person who wishes to join, and under the Charities Act 2011, Section 4, it is considered a public benefit.
ACHIEVEMENT AND PERFORMANCE
South Leicestershire Scouts has continued the year-on-year growth since the COVID pandemic, reaching a new milestone of over 1,000 members at the January 2025 census (made up of 786 youth members and 223 Adults). District events have continued with the Cubs hosting a Sixer and Seconder event alongside a wellattended District camp. Beavers are trying new things, and Scouts are doing more activities together. Many leaders are gaining confidence to organise activities away from South Leicestershire, whether by county events or outside of the area. The transformation of Scouts across the country and certainly locally has not been without its challenges, but most importantly, the young people keep coming back for brilliant activities and events.
STRUCTURE, GOVERNANCE AND MANAGEMENT
South Leicestershire District Trustee Board's governing documents are those under the rules of the Scout Association, which are common to all districts. They consist of a Royal Charter, which grants authority to the Bye-Laws and the Policy, Organisation, and Rules of the Scout Association. The District Trustee Board manages the District.
FINANCIAL REVIEW
Financial position
The District accounts for 2024-25 show that the District remains in a healthy financial position. Expenses have exceeded income by £5,666, primarily due to the activities of the Campsite, which have improved the infrastructure of its grounds, including the completion of the new campfire circle. This has been offset by a small gain in Income for Explorer Scouts and the District.
Internal Controls
The trustees have implemented robust systems of control internally that are designed to mitigate financial loss, asset mismanagement, and reputational damage.
Investment Policy
The South Leicestershire District Trustee board does not hold sufficient funds to invest in long-term investments. All funds are operated through mainstream banks and financial institutions. The Trust has set up two high-interest accounts to capitalise on the bank interest available to us, enabling us to generate additional income.
Reserve Policy
The Trustees aim to reserve a level sufficient to cover one year’s general running expenses of the District, should income become reduced due to a natural /national incident. A review of our restricted funds associated with the Ullesthorpe Campsite has taken place. This has led to some restricted funds being reclassified as designated or general funds, as the project has been completed or the parameters of the funding enable us to use it for more general campsite expenditure on assets and activities.
Grant Funds for Young People
International bursaries of £1,850 were awarded during 2024-25 to thirteen young people travelling to Kandesteg International Campsite or cycling to Belgium. Two Participation bursaries were awarded for £165 each during 2024-25.
Applications for both grants are encouraged from young people across the District. For any advice, please contact the District Lead Volunteer. Applications can be submitted through either the District Lead Volunteer or the District Chair for consideration and approval by the District Trustee Board.
South Leicestershire District Scout Council Statement of Financial Activities for the Month Ended 28th February 2025
| Unrestricted | Restricted | 2024-25 Total | 2023-2024 | |||
|---|---|---|---|---|---|---|
| Funds | Funds | funds | Total funds | |||
| Note | GBP | GBP | GBP | GBP | ||
| INCOME | 2 | |||||
| Donations | 2a | 808.70 | - | 808.70 | 310.00 | |
| Gift Aid | 2b | 1,314.45 | - | 1,314.45 | 1,134.27 | |
| Grants | 2c | - | - | - | 3,000.00 | |
| Membership Fees | 2d | 6,670.20 | - | 6,670.20 | 5,955.60 | |
| Charitable activities | 3 | |||||
| Squirrels | 3a | - | - | - | - | |
| Beavers | 3b | 2,100.00 | 2,100.00 | 6,774.34 | ||
| Cubs 3c | 4,200.00 | - | 4,200.00 | 4,120.00 | ||
| Scouts | 3d | 7,537.50 | - | 7,537.50 | 2,295.00 | |
| Explorer Scouts | 3e | 1,708.00 | - | 1,708.00 | 1,978.45 | |
| D of E | 3f | - | - | - | 1,820.00 | |
| Network Scouts | 3g | - | - | - | 90.00 | |
| District Events & Training | 3h | - | - | - | 1,800.00 | |
| Ullesthorpe Campsite | 3i | 37,287.40 | - | 37,287.40 | 33,806.77 | |
| Other Trading Activities | 4 | (67.50) | - | (67.50) | 285.93 | |
| Investment income | 5 | 385.14 | - | 385.14 | 234.59 | |
| TOTAL INCOME | 61,943.89 | - | 61,943.89 | 63,604.95 | ||
| EXPENDITURE | ||||||
| Raising Funds | 6 | |||||
| Utilities | 6a | 12,982.27 | - | 12,982.27 | 10,034.00 | |
| Insurance | 6b | 2,290.08 | - | 2,290.08 | 1,150.00 | |
| Licenses 6c | 1,737.64 | - | 1,737.64 | 2,107.80 | ||
| Maintenance, Repairs and Safety | 6d | 14,562.32 | - | 14,562.32 | 6,875.00 | |
| Sundries | 6e | 731.39 | - | 731.39 | 834.00 | |
| 32,303.70 | - | 32,303.70 | 21,000.80 | |||
| Charitable activities | 7 | |||||
| Squirrels | 7a | - | - | - | - | |
| Beavers | 7b | 2,491.20 | - | 2,491.20 | 7,125.51 | |
| Cubs | 7c | 3,124.75 | - | 3,124.75 | 4,966.71 | |
| Scouts | 7d | 7,206.09 | - | 7,206.09 | 1,337.93 | |
| Explorer Scouts | 7e | 3,795.19 | - | 3,795.19 | 4,734.77 | |
| D of E | 7f | 37.53 | - | 37.53 | 1,462.04 | |
| Network Scouts | 7g | - | - | - | - | |
| District Events & Training | 7h | 4,012.12 | - | 4,012.12 | 3,383.50 | |
| Ullesthorpe Campsite | 7i | 14,461.83 | - | 14,461.83 | 12,962.25 | |
| Other Trading Activities | 8 | 177.27 | - | 177.27 | 103.01 | |
| TOTAL EXPENDITURE | 67,609.68 | - | 67,609.68 | 57,076.52 | ||
| NET INCOME / (EXPENDITURE) | (5,665.79) | - | (5,665.79) | 6,528.43 | ||
| Total Funds Brought Forward | 62,336.04 | 42,294.21 | 104,630.25 | |||
| TOTAL FUNDS CARRIED FORWARD | 56,670.25 | 42,294.21 | 98,964.46 | |||
| Balance Sheet | 98,964.46 | |||||
| Variance | - |
| South Leicestershire District | South Leicestershire District | Scout Council | |||||
|---|---|---|---|---|---|---|---|
| Balance Sheet | |||||||
| for the Year | Ended 28th February 2025 | ||||||
| Unrestricted | Restricted | 2024-25 Total | 2023-2024 | ||||
| Funds | Funds | funds | Total funds | ||||
| Notes | GBP | GBP | GBP | GBP | |||
| - | |||||||
| FIXED ASSETS | - | ||||||
| Tangible assets | 0 | - | - | - | |||
| - | |||||||
| Current ASSETS | |||||||
| Debtors | - | - | - | 320.00 | |||
| Prepayments | - | - | - | 709.13 | |||
| Cash at bank | 10 | 90,714.79 | 7,543.00 | 98,257.79 | 104,564.82 | ||
| Cash in Hand | 11 | 706.67 | - | 706.67 | 16.30 | ||
| 91421.46 | 7,543.00 | 98,964.46 | 105,610.25 | ||||
| CREDITORS | |||||||
| Amounts falling due within one year | 12 | - | - | - | |||
| NET CURRENT ASSETS | 91421.46 | 7,543.00 | 98,964.46 | 105,610.25 | |||
| CURRENT LIABILITIES | |||||||
| Deferredincome | 13 | - | - | - | 980.00 | ||
| NON-CURRENT LIABILITIES | deferred income - liability | ||||||
| TOTAL ASSETS LESS CURRENT | |||||||
| LIABILITIES | 91,421.46 | 7,543.00 | 98,964.46 | 104,630.25 | |||
| NETASSETS | 91,421.46 | 7,543.00 | 98,964.46 | 104,630.25 | |||
| FUNDS | 14 | ||||||
| Unrestricted | 75,044.90 | 62,336.04 | |||||
| Designated Restricted Total Funds |
16,376.56 7,543.00 98,964.46 |
- 42,294.21 104,630.25 |
Reclassified from restricted Reclassified from restricted |
The Financial Statements were approved by the board of Trustees and authorised for issue on 24th July 2025, and were signed on its behalf by:
Karl Collins - Trustee
Nic Rowe - Trustee
South Leicestershire District Scout Council Notes to the Financial Statements for the Month Ended 28th February 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statement
The Financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared in accordance with the income and expenditure convention.
Income
All income is recognised in the Statement of Financial Activities during the financial year Mar 2024-Feb 2025. They have been classified under a heading that aggregates all income relating to the category. Where income cannot be directly attributed to a particular heading, they have been allocated to activities on a basis consistent with the use of resources.
Expenditure
All expenditure is recognised in the Statement of Financial Activities during the financial year Mar 2024 - Feb 2025. They have been classified under a heading that aggregates all costs relating to the category. Where cost cannot be directly attributed to a particular heading, they have been allocated to activities on a basis consistent with the use of resources.
Tangible Fixed Assets
Currently, there is no depreciation as capital items are funded through grants.
Stocks
No stock valuation due to it being immaterial.
Taxation
The Charity is exempt from tax on its charitable activities.
2. DONATIONS, SUBSCRIPTIONS & LEGACIES
| a) Donations District Explorer Scout Network Ullesthorpe Camps b) Gift Aid District Explorer Scouts c) Grants 6,670.20 Ullesthorpe Campsite d) Membership fees Explorer Scout Subscriptions Explorer Scouts subscription payable Annual Membership fees Annual Membership fees Payable |
2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP Notes 15.20 - - Easyfunding - - 160.00 - - 150.00 793.50 - - 808.70 - 310.00 - - 191.79 1,314.45 - 942.48 claim for 22-23 & 23-24 1,314.45 - 1,134.27 - 5,955.60 £3.7K contribution to SLDSC Activities, £2.9K contribution to Explorer operating costs 2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP - - - No Activities in 2024-25 1,184.00 Not operating 2024-25 2,100.00 - - 1,504.34 Not operating 2024-25 - - 1,940.00 Not operating 2024-25 - - 2,146.00 Not operating 2024-25 2,100.00 - 6,774.34 420.00 Event in 2025/26 780.00 - Event in 2024/25 - 690.00 3,000.00 2,590.00 840.00 4,200.00 - 4,120.00 5,820.00 - Payments rec'd during 24/25 1,617.50 - 100.00 - Event in 2025/26 - 1,795.00 Not operating 2024-25 - 500.00 7,537.50 - 2,295.00 300.00 - District contribution to running Young 1,080.00 1,722.50 As per Explorer Accounts 328.00 255.95 As per Explorer Accounts 1,708.00 - 1,978.45 - 1,820.00 No activities 2024-25 - 90.00 - 1,800.00 Groups paid Campsite direct 34,150.53 31,559.00 As per Ullesthorpe Campsite accounts 2,752.00 1,330.00 As per Ullesthorpe Campsite accounts 384.87 672.00 As per Ullesthorpe Campsite accounts - 245.77 As per Ullesthorpe Campsite accounts 37,287.40 - 33,806.77 - - 3,000.00 5,007.50 4,084.00 (2,119.65) (1,615.10) Annual Membership fee paid to SLDSC 38,751.55 35,063.30 Annual Membership paid by Groups to SLDSC (34,969.20) (31,576.60) Annual Membership paid to Leicestershire County Scout Council |
|---|---|
| 3. CHARITABLE ACTIVITIES a) Squirrel provision b) Beaver Scouts: LOPC funday GO APE Sleepovers Santa train Deferred Income c) Cub Scouts: Sixer Seconder 25 Sixer Seconder 24 Sixer Seconder 23 District Camp / Sleepover Deferred Income d) Scouts Kent Int Jambo 25 Jota 24 Jota 25 Skills Camp Camp 22 e) Explorer Scouts: Young Leader Contribution Leaders Activities Ad hoc Activities f) D of E: Expeditions g) Network: Membership h) District: St George Weekend i) Ullesthorpe Campsite Site Fees Venue Hire Merchandise Ad hoc Activities |
| 4) OTHER TRADING ACTIVITIES District fundraising Explorer Scouts: Explorer Scouts:(COGS) 5) INVESTIMENT INCOME District Bank interest Explorer Scout Bank interest 6) RAISING FUNDS: a) Utilities Cleaning service - Ullesthorpe Rent - Explorers Rent - Ullesthorpe Broadband - Ullesthorpe Electricity - Ullesthorpe Water - Ullesthorpe Gas - Ullesthorpe Waste - Ullesthorpe b) Insurance District Ullesthorpe Campsite C) Licenses OSM MPLC d) Maintenance, Repairs and Safety Safety - Ullesthorpe Equipment - Ullesthorpe Forestry - Ullesthorpe Training - Ullesthorpe Maintenance - Ullesthorpe e) Sundries Admin - Ullesthorpe Misc - Ullesthorpe 7. CHARITABLE ACTIVITIES a) Squirrel provision b) Beaver Scouts: LOPC funday Sleepovers 24 Santa train 23 Go Ape 24 c) Cub Scouts: Sixer Seconder District Camp / Sleepover d) Scouts Kent Int Jambo 25 JOTA 24 Skills Camp 23 e) Explorer Scouts: Activities Ad hoc Activities Misc Equipment f) D of E: Expeditions g) Network: Sundries h) District: St George Weekend Equipment Training Health & Safety Participation Support Payment International Support Payments Young Leader Support AGM & Presentation Evenings Sundries i) Ullesthorpe Campsite Projects - New Toilets Projects - Activity Areas Projects - Campfire circle Projects General Merchandise Capital Purchase Mower 8 Other Trading Activities Bank Charges - Explorer Scouts Go Fund Me Test payment |
- 40.44 548.50 245.49 Sales of Hoodies (616.00) - Cost of Hoodies (67.50) - 285.93 375.82 - 226.88 Interest Rec'd from Barclay 9.32 - 7.71 Interest Rec'd from Caf 385.14 - 234.59 2,491.71 1,546.00 As per Ullesthorpe Campsite accounts 496.00 532.00 As per Explorer Accounts 49.00 49.00 As per Ullesthorpe Campsite accounts 48.74 216.00 As per Ullesthorpe Campsite accounts 6,777.15 4,338.00 As per Ullesthorpe Campsite accounts 1,000.65 1,444.00 As per Ullesthorpe Campsite accounts 983.49 1,245.00 As per Ullesthorpe Campsite accounts 1,135.53 664.00 As per Ullesthorpe Campsite accounts 12,982.27 - 10,034.00 As per Ullesthorpe Campsite accounts 114.00 - 114.00 2,176.08 1,036.00 As per Ullesthorpe Campsite accounts 2,290.08 - 1,150.00 1,548.00 1,935.00 Group Management subscriptions 189.64 172.80 Certificate for Groups to play movies and music 1,737.64 - 2,107.80 6,644.43 738.00 As per Ullesthorpe Campsite accounts 2,295.70 1,185.00 As per Ullesthorpe Campsite accounts 1,680.00 - As per Ullesthorpe Campsite accounts 165.00 1,224.00 As per Ullesthorpe Campsite accounts 3,777.19 3,728.00 As per Ullesthorpe Campsite accounts 14,562.32 - 6,875.00 As per Ullesthorpe Campsite accounts 731.39 588.00 As per Ullesthorpe Campsite accounts - 246.00 As per Ullesthorpe Campsite accounts 731.39 - 834.00 2024-25 Unrestricted GBP 2024-25 Restricted GBP 2023-24 Total funds GBP - - - Establish in 2023-24 no district activities - - 3,361.41 Not operating 2024-25 125.00 1,803.70 2024 Sleepover Deposit - 2,366.20 - - 1,960.40 - Not operating 2024-25 Event in 2024/25 2,491.20 - 7,125.51 858.28 1,466.16 Activity costs as per invoices and expenses 2,266.47 - 3,500.55 Activity costs as per invoices and expenses 3,124.75 - 4,966.71 5,460.00 - Activity costs as per invoices 1,746.09 - - 1,337.93 Activity costs as per invoices and expenses Not operating 2024-25 7,206.09 - 1,337.93 1,553.50 - 3,257.07 As per Explorer Accounts 1,175.60 1,003.24 As per Explorer Accounts 194.08 151.69 As per Explorer Accounts 872.01 322.77 As per Explorer Accounts 3,795.19 - 4,734.77 37.53 - 1,462.04 As per Explorer Accounts - - - 393.86 - 1,531.79 Activity costs as per invoices and expenses 588.03 - 968.56 Activity costs as per invoices and expenses 115.00 - 35.00 Activity costs as per invoices and expenses - - - Internal transfer between Ullesthorpe campsite 165.00 - 160.00 One request during 2024-2025 1,850.00 - - 13 Request for International Scouting support 300.00 - - District contribution to Operating Young leader 286.35 - 508.88 One Agm and three presentation/award evening 313.88 - 179.27 Activity costs as per invoices and expenses 4,012.12 - 3,383.50 - As per Ullesthorpe Campsite accounts - As per Ullesthorpe Campsite accounts 12,904.00 11,396.25 As per Ullesthorpe Campsite accounts 490.22 1,158.00 As per Ullesthorpe Campsite accounts 659.61 408.00 As per Ullesthorpe Campsite accounts 408.00 - As per Ullesthorpe Campsite accounts 14,461.83 - 12,962.25 177.27 - 103.00 CAF acc fees - - 0.01 Test Payment 177.27 - 103.01 |
|---|---|
Activity costs as per invoices and expenses Activity costs as per invoices and expenses Activity costs as per invoices and expenses Internal transfer between Ullesthorpe campsite and district One request during 2024-2025 13 Request for International Scouting support District contribution to Operating Young leader unit One Agm and three presentation/award evenings Activity costs as per invoices and expenses
| 10 11 12 13 CREDI 14 |
Balance Sheet Current Assets Cash in Bank Barclay Current Acc Barclay Business Acc Lloyds CAF Cash in Hand Explorer Scouts: Ullesthorpe Campsite DEBTORS: AMOUUNTS FALLING DUE WITHIN Trade debtors Other debtors Prepayments and Accrued income Beavers Explorer Scouts TORS: AMOUNTS FALLING DUE WITHIN ONE Trade creditors Accruals and deferred income Beavers Cubs Explorer Scouts Movement in Funds General Fund (SLDSC) General Fund (USC) Designated funds USC Deposits Fund 25-26 USC Equipment replacement fund USC Operational Reserve Restricted Funds Project Funds Deposits Fund 25-26 Equipment replacement fund 2025-26 in |
2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP 1,796.28 - 617.90 23,541.66 - 25,015.84 59,075.45 7,543.00 73,645.81 As per Ullesthorpe Campsite accounts 6,301.40 - 5,285.27 As per Explorer Accounts 90,714.79 7,543.00 104,564.82 6.13 - 6.13 As per Explorer Accounts 700.54 - 10.17 As per Ullesthorpe Campsite accounts 706.67 - 16.30 ONE YEAR. No longer required as per change in reporting policy - 709.13 Deposits for Go APe & District Sleepover 2024 - 320.00 Outstanding Subs for last term (Jan 2024) - - 1,029.13 YEAR No longer required as per change in reporting policy Accounting Method 104,630.25 (5,665.79) 98,964.46 - - - - - 330.00 Sixer Seconder event 2024 - 650.00 2024 Activity Cost not paid - - 980.00 At 1/3/24 Net Movement in Funds At 28/2/25 GBP GBP GBP 62,336.04 (30,690.57) 31,645.47 Reviewed and reclassified during 2024-2025 - 43,399.43 43,399.43 Reviewed and reclassified during 2024-2025 - 5,691.56 5,691.56 Reviewed and reclassified during 2024-2025 - 3,185.00 3,185.00 Reviewed and reclassified during 2024-2025 - 7,500.00 7,500.00 Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 36,860.58 (29,824.58) 7,036.00 £6,242 New toilet facilities, £794 New flagpole, Moved to General 4,284.50 (4,284.50) - Moved to designated funds 1,100.00 (593.00) 507.00 49.13 (49.13) - Prepayments, debtors, Deferred income - Policy Review change |
|---|---|---|
15 Trustee Remuneration and Benefits
There were no trustee remuneration or other benefits for the year ended 28th February 2025.
- 16 Trustee expenses
No trustee expenses were paid for the year ended 28th February 2025.
South Leicestershire District Scout Council
Trustees' Annual Report
for the year ending 28th February 2025
Principal Address: Ullesthorpe Scout Campsite, Frolesworth Road, Ullesthorpe, Lutterworth, Leicestershire. LE17 5BZ
Trustees:
Chair: Vacant Treasurer: Karl Collins District Lead Volunteer: Robert Row 14-24 Lead Volunteer: Ian Paterson Group Representative Simon Hawkins Ullesthorpe Campsite: Nicholas Rowe District Youth Representative: Vacant Appointments Lead: Kevin Peacocke Independent Examiner: Steve Charlton Bankers: Barclays Bank PLC District CAF 14-24 Team Lloyds Bank Ullesthorpe Campsite Charity Commission Registration no. 1174231
OBJECTIVES AND ACTIVITIES
The Scout Association aims to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potential, as individuals, as responsible citizens, and as members of their local, national, and global communities. There is no barrier to any young person who wishes to join, and under the Charities Act 2011, Section 4, it is considered a public benefit.
ACHIEVEMENT AND PERFORMANCE
South Leicestershire Scouts has continued the year-on-year growth since the COVID pandemic, reaching a new milestone of over 1,000 members at the January 2025 census (made up of 786 youth members and 223 Adults). District events have continued with the Cubs hosting a Sixer and Seconder event alongside a wellattended District camp. Beavers are trying new things, and Scouts are doing more activities together. Many leaders are gaining confidence to organise activities away from South Leicestershire, whether by county events or outside of the area. The transformation of Scouts across the country and certainly locally has not been without its challenges, but most importantly, the young people keep coming back for brilliant activities and events.
STRUCTURE, GOVERNANCE AND MANAGEMENT
South Leicestershire District Trustee Board's governing documents are those under the rules of the Scout Association, which are common to all districts. They consist of a Royal Charter, which grants authority to the Bye-Laws and the Policy, Organisation, and Rules of the Scout Association. The District Trustee Board manages the District.
FINANCIAL REVIEW
Financial position
The District accounts for 2024-25 show that the District remains in a healthy financial position. Expenses have exceeded income by £5,666, primarily due to the activities of the Campsite, which have improved the infrastructure of its grounds, including the completion of the new campfire circle. This has been offset by a small gain in Income for Explorer Scouts and the District.
Internal Controls
The trustees have implemented robust systems of control internally that are designed to mitigate financial loss, asset mismanagement, and reputational damage.
Investment Policy
The South Leicestershire District Trustee board does not hold sufficient funds to invest in long-term investments. All funds are operated through mainstream banks and financial institutions. The Trust has set up two high-interest accounts to capitalise on the bank interest available to us, enabling us to generate additional income.
Reserve Policy
The Trustees aim to reserve a level sufficient to cover one year’s general running expenses of the District, should income become reduced due to a natural /national incident. A review of our restricted funds associated with the Ullesthorpe Campsite has taken place. This has led to some restricted funds being reclassified as designated or general funds, as the project has been completed or the parameters of the funding enable us to use it for more general campsite expenditure on assets and activities.
Grant Funds for Young People
International bursaries of £1,850 were awarded during 2024-25 to thirteen young people travelling to Kandesteg International Campsite or cycling to Belgium. Two Participation bursaries were awarded for £165 each during 2024-25.
Applications for both grants are encouraged from young people across the District. For any advice, please contact the District Lead Volunteer. Applications can be submitted through either the District Lead Volunteer or the District Chair for consideration and approval by the District Trustee Board.
| South Leicestershire District Scout Council | South Leicestershire District Scout Council | South Leicestershire District Scout Council | South Leicestershire District Scout Council | |||
|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||
| for the | Month | Ended 28th February 2025 | ||||
| Unrestricted | Restricted | 2024-25 Total | 2023-2024 | |||
| Funds | Funds | funds | Total funds | |||
| Note | GBP | GBP | GBP | GBP | ||
| INCOME | 2 | |||||
| Donations | 2a | 808.70 | - | 808.70 | 310.00 | |
| Gift Aid | 2b | 1,314.45 | - | 1,314.45 | 1,134.27 | |
| Grants | 2c | - | - | - | 3,000.00 | |
| Membership Fees | 2d | 6,670.20 | - | 6,670.20 | 5,955.60 | |
| Charitable activities | 3 | |||||
| Squirrels | 3a | - | - | - | - | |
| Beavers | 3b | 2,100.00 | 2,100.00 | 6,774.34 | ||
| Cubs 3c | 4,200.00 | - | 4,200.00 | 4,120.00 | ||
| Scouts | 3d | 7,537.50 | - | 7,537.50 | 2,295.00 | |
| Explorer Scouts | 3e | 1,708.00 | - | 1,708.00 | 1,978.45 | |
| D of E | 3f |
- | - | - | 1,820.00 | |
| Network Scouts | 3g | - | - | - | 90.00 | |
| District Events & Training | 3h | - | - | - | 1,800.00 | |
| Ullesthorpe Campsite | 3i | 37,287.40 | - | 37,287.40 | 33,806.77 | |
| Other Trading Activities | 4 | (67.50) | - | (67.50) | 285.93 |
|
| Investment income | 5 | 385.14 | - | 385.14 | 234.59 | |
| TOTAL INCOME | 61,943.89 | - | 61,943.89 | 63,604.95 | ||
| EXPENDITURE | ||||||
| Raising Funds | 6 | |||||
| Utilities | 6a | 12,982.27 | - | 12,982.27 | 10,034.00 | |
| Insurance | 6b | 2,290.08 | - | 2,290.08 | 1,150.00 | |
| Licenses 6c | 1,737.64 | - | 1,737.64 | 2,107.80 | ||
| Maintenance, Repairs and Safety | 6d | 14,562.32 | - | 14,562.32 | 6,875.00 | |
| Sundries | 6e | 731.39 | - | 731.39 | 834.00 | |
| 32,303.70 | - | 32,303.70 | 21,000.80 | |||
| Charitable activities | 7 | |||||
| Squirrels | 7a | - | - | - | - | |
| Beavers | 7b | 2,491.20 | - | 2,491.20 | 7,125.51 | |
| Cubs | 7c | 3,124.75 | - | 3,124.75 | 4,966.71 | |
| Scouts | 7d | 7,206.09 | - | 7,206.09 | 1,337.93 | |
| Explorer Scouts | 7e | 3,795.19 | - | 3,795.19 | 4,734.77 | |
| D of E | 7f | 37.53 | - | 37.53 | 1,462.04 | |
| Network Scouts | 7g | - | - | - | - | |
| District Events & Training | 7h | 4,012.12 | - | 4,012.12 | 3,383.50 | |
| Ullesthorpe Campsite | 7i | 14,461.83 | - | 14,461.83 | 12,962.25 | |
| Other Trading Activities | 8 | 177.27 | - | 177.27 | 103.01 | |
| TOTAL EXPENDITURE | 67,609.68 | - | 67,609.68 | 57,076.52 | ||
| NET INCOME / (EXPENDITURE) | (5,665.79) | - | (5,665.79) | 6,528.43 |
||
| Total Funds Brought Forward | 62,336.04 | 42,294.21 | 104,630.25 | |||
| TOTAL FUNDS CARRIED FORWARD | 56,670.25 | 42,294.21 | 98,964.46 | |||
| Balance Sheet | 98,964.46 | |||||
| Variance | - |
| South Leicestershire District Scout Council | South Leicestershire District Scout Council | South Leicestershire District Scout Council | South Leicestershire District Scout Council | |||||
|---|---|---|---|---|---|---|---|---|
| Balance Sheet | ||||||||
| for the Year | Ended 28th | February 2025 | ||||||
| Unrestricted | Restricted |
2024-25 Total | 2023-2024 | |||||
| Funds | Funds | funds | Total funds | |||||
| Notes | GBP | GBP | GBP | GBP | ||||
| - | ||||||||
| FIXED ASSETS | - | |||||||
| Tangible assets | 0 | - | - | - | ||||
| - | ||||||||
| Current ASSETS | ||||||||
| Debtors | - | - | - | 320.00 | ||||
| Prepayments | - | - | - | 709.13 | ||||
| 90,714.79 | 7,543.00 | 98,257.79 | 104,564.82 | |||||
| Cash at bank | 10 | 706.67 | - | 706.67 | 16.30 | |||
| Cash in Hand | 11 | |||||||
| 91421.46 | 7,543.00 | 98,964.46 | 105,610.25 | |||||
| CREDITORS | - | - | - | |||||
| Amounts falling due within one year | 12 | 91421.46 | 7,543.00 | 98,964.46 | 105,610.25 | |||
| NET CURRENT ASSETS | ||||||||
| CURRENT LIABILITIES | - | - | - | 980.00 | ||||
| Deferredincome | 13 | deferred income - liability | ||||||
| NON-CURRENT LIABILITIES | ||||||||
| TOTAL ASSETS LESS CURRENT | 91,421.46 | 7,543.00 | 98,964.46 | 104,630.25 | ||||
| LIABILITIES | 91,421.46 | 7,543.00 | 98,964.46 | 104,630.25 | ||||
| NETASSETS | ||||||||
| FUNDS | 14 | 75,044.90 | 62,336.04 | |||||
| Unrestricted | 16,376.56 | - | Reclassified from restricted | |||||
| Designated | 7,543.00 | 42,294.21 | Reclassified from restricted | |||||
| Restricted | 98,964.46 | 104,630.25 | ||||||
| Total Funds |
The Financial Statements were approved by the board of Trustees and authorised for issue on 24th July 2025, and were signed on its behalf by:
Nic Rowe - Trustee
Karl Collins - Trustee
South Leicestershire District Scout Council Notes to the Financial Statements for the Month Ended 28th February 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statement
The Financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared in accordance with the income and expenditure convention.
Income
All income is recognised in the Statement of Financial Activities during the financial year Mar 2024-Feb 2025. They have been classified under a heading that aggregates all income relating to the category. Where income cannot be directly attributed to a particular heading, they have been allocated to activities on a basis consistent with the use of resources.
Expenditure
All expenditure is recognised in the Statement of Financial Activities during the financial year Mar 2024 - Feb 2025. They have been classified under a heading that aggregates all costs relating to the category. Where cost cannot be directly attributed to a particular heading, they have been allocated to activities on a basis consistent with the use of resources.
Tangible Fixed Assets
Currently, there is no depreciation as capital items are funded through grants.
Stocks
No stock valuation due to it being immaterial.
Taxation
The Charity is exempt from tax on its charitable activities.
2. DONATIONS, SUBSCRIPTIONS & LEGACIES
| a) Donations District Explorer Scout Network Ullesthorpe Camps b) Gift Aid District Explorer Scouts c) Grants 3. CHARITABLE ACTIVITIES a) Squirrel provision b) Beaver Scouts: LOPC funday GO APE Sleepovers Santa train Deferred Income c) Cub Scouts: Sixer Seconder 25 Sixer Seconder 24 Sixer Seconder 23 District Camp / Sleepover Deferred Income d) Scouts Kent Int Jambo 25 Jota 24 Jota 25 Skills Camp Camp 22 e) Explorer Scouts: Young Leader Contribution Leaders Activities Ad hoc Activities f) D of E: Expeditions g) Network: Membership h) District: St George Weekend i) Ullesthorpe Campsite Site Fees Venue Hire Merchandise Ad hoc Activities Ullesthorpe Campsite d) Membership fees Explorer Scout Subscriptions Explorer Scouts subscription payable Annual Membership fees Annual Membership fees Payable |
2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP Notes 15.20 - - Easyfunding - - 160.00 - - 150.00 793.50 - - 808.70 - 310.00 - - 191.79 1,314.45 - 942.48 claim for 22-23 & 23-24 1,314.45 - 1,134.27 6,670.20 - 5,955.60 £3.7K contribution to SLDSC Activities, £2.9K contribution to Explorer operating costs 2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP - - - No Activities in 2024-25 1,184.00 Not operating 2024-25 2,100.00 - - 1,504.34 Not operating 2024-25 - - 1,940.00 Not operating 2024-25 - - 2,146.00 Not operating 2024-25 2,100.00 - 6,774.34 420.00 Event in 2025/26 780.00 - Event in 2024/25 - 690.00 3,000.00 2,590.00 840.00 4,200.00 - 4,120.00 5,820.00 - Payments rec'd during 24/25 1,617.50 - 100.00 - Event in 2025/26 - 1,795.00 Not operating 2024-25 - 500.00 7,537.50 - 2,295.00 300.00 - District contribution to running Young 1,080.00 1,722.50 As per Explorer Accounts 328.00 255.95 As per Explorer Accounts 1,708.00 - 1,978.45 - 1,820.00 No activities 2024-25 - 90.00 - 1,800.00 Groups paid Campsite direct 34,150.53 31,559.00 As per Ullesthorpe Campsite accounts 2,752.00 1,330.00 As per Ullesthorpe Campsite accounts 384.87 672.00 As per Ullesthorpe Campsite accounts - 245.77 As per Ullesthorpe Campsite accounts 37,287.40 - 33,806.77 - - 3,000.00 5,007.50 4,084.00 (2,119.65) (1,615.10) Annual Membership fee paid to SLDSC 38,751.55 35,063.30 Annual Membership paid by Groups to SLDSC (34,969.20) (31,576.60) Annual Membership paid to Leicestershire County Scout Council |
|---|---|
| 4) OTHER TRADING ACTIVITIES District fundraising Explorer Scouts: Explorer Scouts:(COGS) 5) INVESTIMENT INCOME District Bank interest Explorer Scout Bank interest 6) RAISING FUNDS: a) Utilities Cleaning service - Ullesthorpe Rent - Explorers Rent - Ullesthorpe Broadband - Ullesthorpe Electricity - Ullesthorpe Water - Ullesthorpe Gas - Ullesthorpe Waste - Ullesthorpe b) Insurance District Ullesthorpe Campsite C) Licenses OSM MPLC d) Maintenance, Repairs and Safety Safety - Ullesthorpe Equipment - Ullesthorpe Forestry - Ullesthorpe Training - Ullesthorpe Maintenance - Ullesthorpe e) Sundries Admin - Ullesthorpe Misc - Ullesthorpe 7. CHARITABLE ACTIVITIES a) Squirrel provision b) Beaver Scouts: LOPC funday Sleepovers 24 Santa train 23 Go Ape 24 c) Cub Scouts: Sixer Seconder District Camp / Sleepover d) Scouts Kent Int Jambo 25 JOTA 24 Skills Camp 23 e) Explorer Scouts: Activities Ad hoc Activities Misc Equipment f) D of E: Expeditions g) Network: Sundries h) District: St George Weekend Equipment Training Health & Safety Participation Support Payment International Support Payments Young Leader Support AGM & Presentation Evenings Sundries i) Ullesthorpe Campsite Projects - New Toilets Projects - Activity Areas Projects - Campfire circle Projects General Merchandise Capital Purchase Mower 8 Other Trading Activities Bank Charges - Explorer Scouts Go Fund Me Test payment |
- 40.44 548.50 245.49 Sales of Hoodies (616.00) - Cost of Hoodies (67.50) - 285.93 375.82 - 226.88 Interest Rec'd from Barclay 9.32 - 7.71 Interest Rec'd from Caf 385.14 - 234.59 2,491.71 1,546.00 As per Ullesthorpe Campsite accounts 496.00 532.00 As per Explorer Accounts 49.00 49.00 As per Ullesthorpe Campsite accounts 48.74 216.00 As per Ullesthorpe Campsite accounts 6,777.15 4,338.00 As per Ullesthorpe Campsite accounts 1,000.65 1,444.00 As per Ullesthorpe Campsite accounts 983.49 1,245.00 As per Ullesthorpe Campsite accounts 1,135.53 664.00 As per Ullesthorpe Campsite accounts 12,982.27 - 10,034.00 As per Ullesthorpe Campsite accounts 114.00 - 114.00 2,176.08 1,036.00 As per Ullesthorpe Campsite accounts 2,290.08 - 1,150.00 1,548.00 1,935.00 Group Management subscriptions 189.64 172.80 Certificate for Groups to play movies and music 1,737.64 - 2,107.80 6,644.43 738.00 As per Ullesthorpe Campsite accounts 2,295.70 1,185.00 As per Ullesthorpe Campsite accounts 1,680.00 - As per Ullesthorpe Campsite accounts 165.00 1,224.00 As per Ullesthorpe Campsite accounts 3,777.19 3,728.00 As per Ullesthorpe Campsite accounts 14,562.32 - 6,875.00 As per Ullesthorpe Campsite accounts 731.39 588.00 As per Ullesthorpe Campsite accounts - 246.00 As per Ullesthorpe Campsite accounts 731.39 - 834.00 2024-25 Unrestricted GBP 2024-25 Restricted GBP 2023-24 Total funds GBP - - - Establish in 2023-24 no district activities - - 3,361.41 Not operating 2024-25 125.00 1,803.70 2024 Sleepover Deposit - 2,366.20 - - 1,960.40 - Not operating 2024-25 Event in 2024/25 2,491.20 - 7,125.51 858.28 1,466.16 Activity costs as per invoices and expenses 2,266.47 - 3,500.55 Activity costs as per invoices and expenses 3,124.75 - 4,966.71 5,460.00 - Activity costs as per invoices 1,746.09 - - 1,337.93 Activity costs as per invoices and expenses Not operating 2024-25 7,206.09 - 1,337.93 1,553.50 - 3,257.07 As per Explorer Accounts 1,175.60 1,003.24 As per Explorer Accounts 194.08 151.69 As per Explorer Accounts 872.01 322.77 As per Explorer Accounts 3,795.19 - 4,734.77 37.53 - 1,462.04 As per Explorer Accounts - - - 393.86 - 1,531.79 Activity costs as per invoices and expenses 588.03 - 968.56 Activity costs as per invoices and expenses 115.00 - 35.00 Activity costs as per invoices and expenses - - - Internal transfer between Ullesthorpe campsite and district 165.00 - 160.00 One request during 2024-2025 1,850.00 - - 13 Request for International Scouting support 300.00 - - District contribution to Operating Young leader unit 286.35 - 508.88 One Agm and three presentation/award evenings 313.88 - 179.27 Activity costs as per invoices and expenses 4,012.12 - 3,383.50 - As per Ullesthorpe Campsite accounts - As per Ullesthorpe Campsite accounts 12,904.00 11,396.25 As per Ullesthorpe Campsite accounts 490.22 1,158.00 As per Ullesthorpe Campsite accounts 659.61 408.00 As per Ullesthorpe Campsite accounts 408.00 - As per Ullesthorpe Campsite accounts 14,461.83 - 12,962.25 177.27 - 103.00 CAF acc fees - - 0.01 Test Payment 177.27 - 103.01 |
|---|---|
| 10 11 12 13 14 |
Balance Sheet Current Assets Cash in Bank Barclay Current Acc Barclay Business Acc Lloyds CAF Cash in Hand Explorer Scouts: Ullesthorpe Campsite DEBTORS: AMOUUNTS FALLING DUE WITHIN Trade debtors Other debtors Prepayments and Accrued income Beavers Explorer Scouts CREDITORS: AMOUNTS FALLING DUE WITHIN Trade creditors Accruals and deferred income Beavers Cubs Explorer Scouts Movement in Funds General Fund (SLDSC) General Fund (USC) Designated funds USC Deposits Fund 25-26 USC Equipment replacement fund USC Operational Reserve Restricted Funds Project Funds Deposits Fund 25-26 Equipment replacement fund 2025-26 |
2024-25 2024-25 2023-24 Unrestricted Restricted Total funds GBP GBP GBP 1,796.28 - 617.90 23,541.66 - 25,015.84 59,075.45 7,543.00 73,645.81 6,301.40 - 5,285.27 90,714.79 7,543.00 104,564.82 6.13 - 6.13 700.54 - 10.17 706.67 - 16.30 ONE YEAR. - 709.13 - 320.00 - - 1,029.13 ONE YEAR - - - - - 330.00 - 650.00 - - 980.00 |
|---|---|---|
| 104,630.25 (5,665.79) 98,964.46 At 1/3/24 Net Movement in Funds At 28/2/25 GBP GBP GBP 62,336.04 (30,690.57) 31,645.47 - 43,399.43 43,399.43 - 5,691.56 5,691.56 - 3,185.00 3,185.00 - 7,500.00 7,500.00 36,860.58 (29,824.58) 7,036.00 4,284.50 (4,284.50) - 1,100.00 (593.00) 507.00 49.13 (49.13) - |
As per Ullesthorpe Campsite accounts As per Explorer Accounts As per Explorer Accounts As per Ullesthorpe Campsite accounts No longer required as per change in reporting policy
Deposits for Go APe & District Sleepover 2024 Outstanding Subs for last term (Jan 2024) No longer required as per change in reporting policy Sixer Seconder event 2024 2024 Activity Cost not paid
Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 Reviewed and reclassified during 2024-2025 £6,242 New toilet facilities, £794 New flagpole, Moved to General Moved to designated funds Prepayments, debtors, Deferred income - Policy Review change in Accounting Method
-
15 Trustee Remuneration and Benefits There were no trustee remuneration or other benefits for the year ended 28th February 2025.
-
16 Trustee expenses
No trustee expenses were paid for the year ended 28th February 2025.
Review of South Leicestershire Scout Council Annual Accounts
Period – 1[st] March 2024 to 28[th] February 2025
Overview
I have undertaken a review of the following aspects of the Scout Council areas of operation
-
South Leicestershire District Scout Council
-
Ullesthorpe Scout Camp Site
-
South Leicestershire District Explorers
Review
South Leicestershire District Scout Council
The accounts are well prepared and presented and there are no areas of concern. I have reviewed the income and expenditure, reviewing expenditure to ensure in line with the activities of the district, and matched the records to external documentation (Bank Statements), which are all in order. I have conducted a review of the Balance sheet and it is in line with information supplied from sections and external organisations.
Ullesthorpe Scout Camp Site
This is this first time I have seen the detailed accounts of the Camp site and I was impressed with the compilation and presentation. The examination of expenditure records and receipts show an accurate record of expenditure along with supporting documentation. Budget planning and income streams are well recorded and show the Camp Site is in a sound financial position.
South Leicestershire District Explorers
The Explorer Scouts records are held on three external systems
-
Club Treasurer
-
Drop Box for receipt storage
-
CAF Bank
The two main systems, Club Treasurer and Dropbox are meeting the needs of the Explorer Scouts but the total reliance on computer-based systems carries a degree of risk as I am not aware of any back up records held by the section. This remains a decision for the trustees to satisfy themselves that this system is acceptable.
The account transactions are well recorded and the expenditure is in line with the aims and needs of the explorer scouts. The records show an accurate presentation of the financial position of the Section and is in line with the external records from CAF.
Summary
The district is in a strong financial position with good record keeping and in all sections the management of the accounts is of a high standard.
My thanks go to all involved in the delivery of accounts and supporting paperwork, thanks to Karl and Ian for arranging all relevant passwords to allow the review to take place.
Stephen Charlton
6[th] June 2025