Trustees, Annual Report For the period From Istartdatel to end date Section A Reference and administ￿lI0n details Charity name S¢u¢h Lewtstershire Dislrid Scout Council Other names the charty is known by South Lewdtershire Scout$ RegL8tered charity number lil aryl HQ registrabon numLEr Chanty's Princ￿81 add￿$$ UllÈstho￿e Scout Campsite Frolesworth Road. US￿sth0rpe Lutterworth P05tGod* Name$ ofthe d)artytruste¢s who manago the sharity Tru8teo Name Office lif any) Dato5 atted If nol for whole year Robprt Parkinson Karl Collins vacant Robert Row vatant Elizabeth Hope NrGhola$ Rowe K8vin PeaGo¢ke Sirnon Hawkin8 Chair Treasurer Secretary Lead Volunte8r Youth Lead resi ned 7 Mar'24 re51 ned 31 Dec'23 10 12 14 Natr*$ and addresses of advisers (optional info[mat￿n bul encouraged as best prai*¢el TytE of advisor Name Address Section B Structure. governance and m3nagement Descrption ofthe ¢h8tity's trusts Type olgoveming document The Di%t[￿'S governing docurnents are those ofthe The Scout Associat￿n. They consist of a Royal Charter, which in turn gives authorrty to the Bye Laws of the AssoGlat￿n and The PoliGy. Organisation and Rules of The ScoutAssociation. le.g. trust d8ed. t￿nStitution) How the chaiity is constituted The District is a trust establBhed undei ils rules which are comrmn to all Scotsts. le.g. trust. as50aalion, company) Trustee SeleCt￿n methods 18.g. appoint8d by, 818Ct8d by) The Trustees are appointed in ae¢ordancÈ with the Poli¢y, Organisation and Rules of The ScoutAssociation. Addit￿n81 govemance issues (optional mformalion bsrt encouraged as best pra¢ti*l You rnay choose to indud6 additional infomation, where relevant. about". The District is managed by th? DBtrW TrusteÈ Board. the ffÉmb&rs of wh￿h are Ihe'charity Trustee5' of the Scout District which is an eduGational charty. As char41y trustees they are fesponsible for complying with legislation applicab￿ to ch8rrties This includes the istration. keping proper accounts and making retums to the Chafty Commisson as appfopriale. The Twslee Board consi51s of the Chair, T￿asUrer and 3 Twstee5 lind￿￿n9 an Ex Offido Tru$t8el and m8ets every 2.3 Months. Policies and Procedures adopted for.. 21 the induction and training of trusteès". bl trustee, conSKIerat￿n of major tBk5 and the system5 and procedures to manage thern Members of the Trustee Board complete B8ing a Scouts Trustee leartsing wrthin th& fitst fj month$ of joining thÈ Board. ThFS Group Truste& Board exists to make Sure the ehafity is wel managed, risks are as5es5ed and rnitigale(I, buildings and equipment ar8 in good working order, and everyone follows kgal requirernent5 and the organisalion's policie5 and ftjles. Their support helps other volunteers run high-qualty and safe pro9rarnrnes thai gEve5 young peopb skills for lrfe. The Ullesthorpe Scout Campsite is part of the South Lei￿Ste5blre scouts and managed by a Leadership team who ar8 responsib￿ to the District Trustee Board. At kasl 1 Trustee is a150 a Member of the campsite leadership tearn. Section B Icontini￿edl Structure, governance and manageinent i¢oiitiiiuedl Risk attd Intemal Control The DEstrid Trustee Board has identrfEd the rnajor rBks to whid) they believe the DistrirA is exposed. these have bEen reve￿￿ and sysiems have been e51ablished lo mffagate against thern. The main areas of concem that have beeft Qènlified are.. Damage to the buikling. propety and equiptr*nt at the VI￿$t￿ Campsite. RÈsidenl group5 or units would requestth& use of other buildings and equlpment from nearby f2cilities including olh8r Scout Groups. Sirnilar reThprocal arrangements exist with these organk8ations. The Group has sufficienl butldiags 2nd contents insurance in pla￿ to mitigate against permanent bs5. Other visitors to the campsite would have the optK>D of a refvnd of any lees orto change their booking. Injuryto ￿aders. helpers. support8rs and members. The Dk%tri through the capitat￿n fees contributes to the Scout A550uations national acchyent insurance policy. Risk Assessrnent5 are undertÈken before 811 activities. Red￿￿d income. The DLStrtd i8 primari￿ relk?nt upon incoff* from the annual subscription levy and th8 carnpsile visitor fees. The district does hold a reserve for the campsite lo ensure the Gontinuity of operations should there be a major reduction in income. The Trustee Board could raise the value of the annu81 levy and l or tampsrt8 fees lo in¢rease th8 income to the district on an ongoirKJ basis, eithèrtanporarily or perman8nlty. The District has in pla¢e system8 01 intemal CA)ntrols that ara designed to provide reasi)nabk assurance against mater￿1 misman2gerneDt or k>ss. these include 2 signatories for all payments on all bank accounts and a comprehensive insuraTTr¢e polw to ensure that Insurable ii5ks are covered. Reduction or loss of kadets. The dtstrict totally oliant upon voluntsers to rurt and adminislerthe activities of the Campsrte. If there was a reduction ID the number of volunteèrs to an unaCc8Ptab￿ level to safely manage the eampsile then theT8 vKukl have to be a contraGtion. ¢onsolidation or ¢bsure of the catnpsite. Redu¢tion or Ios5 01 members. The Disirid proV￿JeS aLlivities for all ycun9 peopb aged 14 to 18. If there w8s a redu¢tron in memb8rshp in a particu12r section ¢rthÈ unit 85 Who￿ then I￿re ould have to be a contraction, consolidation or cbsure of $ section. In thp worst case scenario th8 cornp￿te dosure of the UniL Section C Objective5 and activities To promote the development of young people ID achieviiig their full physical, inte1￿Ctual, social and spiritual potentials as individuals, as resptsnsibk Gitizen5 a￿￿ a5 rnernbers of their bcal. natK>nal and internation81 communities Sumrn8ry of the obJ8cts of th8 charty set in its governing docurnent Summary of the main activths in relaty.on lo these objeits Provision of 2 safe back-trFb2sics campsit& indUd￿9 re$￿entIal buiWlngs #ftd associate(I facitties. The Di5trtct PrograFnrne team woth across all the Oi5trrct groups and Unts for joint or shared aC1Nrt￿ to help towards a¢hIeveff￿nt of theirtop awards. Addrtional detaki of the ebjethves 8nd actlvrtles loptional informatlon bul encouraged as best pradlcel You may choose lo include fijrther stslements, where rO￿Vant, about.. Gran15 are aPpl￿d for as they become available ifthey are rekvanl to th& development of the District including thÈ Ulleslhorp8 Scout camp￿te. ' policy on granlmaking.. contribution made by volunteers., The Trustee Board en￿ura9eS and welcomes applications for grants from members. this year there have b8en no intemational bursary reque515 and only one partiopation bursary of £160 awarded. ' poli¢y on inve$trnents. Publi¢ benefrt $tateTrpnt The Group Meet5 the Charity CornTni5sion's public benefrt criteria under both the ad¥anCeff￿nt of education and th8 adv8nc8ment of cthzen5hip or community development headings. Section D Achievements and performance Sutnmary of the main achievements of the charity during the year The Dk¥tri¢t ¢oniinu8s to grow in ￿￿mberShiP to 724 unders 18's and 225 over 18's, this includes the addition of 2 Squirrel Dreys. The programme teams have been active with a Sleepover and a Santa Train day for Beavers, Rollerskatiw. Sixets and Seconders Camp and the annual w88k8nd camp for Cubs. Scouts had a skills weekend carry a5 well as the St.Georges weekend which was well attended Oy the Explorers and NelwoFk too. Expl)￿rS are refocussed on their Youth Shaped pmgramme but include aGtwrtES $v¢h a$ the Mrmopoty Run and Young Leaders are active in most section5 too. 2 Explorers attended the Wortd Scout Jambor88 In South Korea along Wth 2 NebNork mèmbers who went as 1ST. 4 5COUts attended an expedition to Nepal too. Ml of these intemational expe[len￿5 were $upptsrted bythe District. There has been an in¢re2sing numb8r of top award5 in all sertions including 3 Ne￿orf< members who achieved their Kings Scout Awartts. 2 of whom were re¢ognlsed for this achievernent al Windsor. The camp$iie ¢onlnue& to develop and improve. havifig $iarted the repl8￿ment ofthe carnpfire cirde in this p8ri0d. Section E Financial Review Reserves Policy The Dislricl's policy on resetves is to ho11 sufficient resources to continLE the charrtable activrtEs of the gioup shculd income fall short. The Group Trustee Board consKlers that the camp5ile shoukj hold a sum equivaknl to 12 rnonths runnin9 costs, eirea £7.500. BrEf staterrEnl of the ¢harrty'$ policy on reserves The District held ￿ServeS of approxlmatety £7,500 against ihis at year end. Quantify and expLqin any de$Unat￿nS DetalL8 of anyfvnds matefialty in deficit Icircumstances plus steps lo elThinatel FurthEr finanGial teview detakL4 {opt￿nal inlomialionl You may choose to include addrtional inform3lion. where rel&vant. about.. . the charty's prinapal Sources of fund5 linduding any funclraisingl., Investment Policy The Distr￿ does not have suffiaent fund5 to invest in longer temi inve5tnEnts. The has therefore adopted a risk averse strategy to the Investment of its funds. funds are he￿ In tssh U5irwJ only maNistrèam banks or building societies. . how èxpendrture has supported the key obSÈctfves of the charLy'. The DiStr￿t Trustee Board regularty rnoDitots the levels of bank balances and the interest rates recgived to ensure the group obtains m8x1￿M value and incorne from its banking arran9ernents. Octasionaly this may involve using an account th2t requires a period of Noti￿ before funds may b& withdrawn, before doing so the Group Trustee Board conSKlers the cash fk>w requirenEnts. The Disiri¢t has 4 bank account5., 8ardays Bank PLC 2 x South Leicsstershife accounts CAF 14-24 account Lloyds Bank PLC Uttesthotpe $￿ut Campsite acLtyJnt . investrnent poli¢y and ol'edives., Section F Other Optional Information Plans for future perEods Idetails of any Slgnrficant actNitses planned to achieve Ihernl Seclion G Declaration The trustees declare that they have approved the tNstee5' report above Swnert on behalf ofthe charty's tru51ees S¥Jnatu￿1SI Full namals) Robert Row Kevin Peacocke PD$￿On leg Secr8tary, Chairl Lead Volunteer Trustee Date South Leicestershire District Scout Council Slalemenl of Financial Activities for the Year Ended 29th Febnjary 2024 Unrestricted Restricted 2023-24 Totsj 2022-2023 Funds Funds funds Total funds GBP GBP GBP GBP Note.. COME Donations Gift Aid Grants Membership Fees Charitable activiites 2a 2b 2c 2d 310.00 1,134.27 310.¢JO 1.134.27 3,000.00 5,955.60 2,433.00 3,000.00 320.00 7.500.00 4,980.80 5,635.60 Squirrals 3a Beavers 3b Cubs 3¢ Scouts 3d Exptorer Scouts 3e DofE 3f Netsvork Scoltts 3g District Events & Training 3h Ulllesthorpe Campsite 31 6,774.34 4,450.00 2,295.00 1,978.45 1,820.00 90.00 1,800.00 33,806.77 6,774.34 4,120.00 2,295.00 1,978.45 1,820.00 90.00 1,800.00 33,806.77 1,442.00 5,878.00 1330.001 2,685.48 1.765.00 635.00 26,300.00 Other Trading Activities Investment income 285.93 234.59 285.93 234.59 123.13 27.45 TOTAL INCOME 60 614.95 2 990.00 63 604.95 53 769.86 EXPENDrruRE Raising Funds utilits.es 6a InsL*rance 6b Li¢enses 6¢ Mainten￿, Repairs and Safety 6d Sundries 6e 10,034.00 1,150.00 2,107.80 6,875.00 834.00 21.000.80 10,034.00 1,150.00 2,107.80 6,875.110 834.00 21,000.80 6,828.95 1,279.00 1,161.00 6,405.00 821.00 16.494.95 Chatilable activiites Squirrals 7a Beavers 7b Cubs 7c Scolrts 7d Explorer Scouts 7e DofE 7f Network Scouts 7g District Events & Training 7h Ulllesthorpe Campsite 71 7,834.64 4,966.71 1,337.93 4,084.77 1,462.04 1709.131 7,125.51 4,986.71 1,337.93 4,734.77 1,462.04 1.048.09 3,752.82 650.00 8,917.53 1.447.03 70.25 12,848.17 8,831.95 3,383.50 408.00 3,383.50 12,554.25 12,554.25 other Trading Adivities 103.01 103.01 106.92 TOTAL EXPENDITURE 44,581.40 12,495.12 57.076.52 53,317.71 NET INCOME I IEXPENDITUREI 16,033.55 (9,505.12) 6,528.43 452.15 Total Funds Brought Forward 51,687.24 46,414.58 98.101.82 TOTAL FUNDS CARRIED FORWARD 67,720.79 36.909.46 104,630.25 South Leicestershire District Scout CouncAI Balance Sheet for the Year Endtrd 29th February 2024 Unrestricted Funds GBP Restricted Funds GBP 202>24 Total funds GBP 2022-2023 Total fLJnds GBP Notes FIXEDASSETS Tanglbie assets CurrentASSETS Debtors 320.00 709.13 42.245.08 320.00 Pfepawnents Cash at bank Cash in Hand 709.13 io li 2,319.74 16.30 104,5N.82 ie.30 100.897.50 190.32 62336.04 43,274.21 105.610.25 101,087.82 CREDftORS Atnountsfallingdue wthin oneyeaF 12 NEfcuRRENT ASSEts 62336.04 43.274.21 105,610.25 101,087.82 CURRENT LIABILITIES Defered Income 13 980.00 980.(KJ 2,986.OCS NON-CURRENTLIABILITES TOTALASSEfs LESS CURRENT LIABILITIES 62,336.04 42.294.21 104.630.25 98,101.82 NFfASSErs 62,336.04 42.294.21 104.630.25 98.101.82 FUNDS Unrestrficted Resiricted Total Funds 14 62,336.04 42.29d.21 lo4,￿0.25 Yhe Fin3ncialStaiernentswere èpprove(J bythe bDard ofTrusteesand authorised forlssue OTr 14th May2024andwere siÉneO on Its behalf by.. Karlcolllns -Trustee Stsuth Lewtetslmrè Stout Coun 95to tho Ststern¢rts rc24 202>24 2022-23 Unmslricted Reslridgd Totallur￿l GBP GBP Nut9¥ Dr￿at￿n5 sth 390.00 2.043.00 160.00 150.DO Lnlèsthoipe ¢sm 310.00 2.433.00 GIft￿d 191.79 942.48 1.134.27 aaim rnadè in 2022-23 (laim madè in 2022-23 (*ants Uuesthorpe Carnp 3.￿0.00 7.9)0.00 memberSk￿pfees Ex￿Orer$Cout Subycri￿th$ ExrlDrei Scouissub5CfiPtion p3ystle Annusl MEtnbership fees Amual MembwslNp lees Pay*k 8,764.00 320.00 4.292.50 11.922.801 JO.651.80 128.040.7QI 4.980.80 PrwsI￿f0rUn￿d $ub$1£3201 35,063.30 131.578.601 5,635.60 320.00 CHARITABLE ACMVIIIES 202>24 202>24 un[£5tri&￿ Restrn￿ed GBP G8P 2022Q3 Totalfunds GBP r•west bytru499F rl 202&21 . IB81 Shegtfrom opgi*oN4 Ra￿r¥e1 Sq￿rIal￿￿￿On Bel￿rs¢ou￿'. LOPClunday siwvers Sants Iiwn Defettèj Incomg 1.184.00 1.504.34 1.940.W 2.146.CN) 6,774.34 2.146.OD 1.442.OQ {2.146.001 1,442.0fy Cub Scoths.. SiKerS8conder24 SixerSec¢ndei 23 tkstfid ¢￿Trp1 Seep Deferred Income 1330.00} Evènt In 2D24125 FY Defvrincome e90.CM) 2.590.00 840.00 4hSO.00 6.05B.00 1330.001 7$￿0 s￿ll5 Camp 1.795.OD NoActiwtytook [lat&p￿rI0202>24 Proporfi¢m of Excessir*xrn•f0￿ Cub22 mp not refvnded Camp22 500. 2.295.0 ExpknreF Scoths.. Athvities Adhoc A￿l￿￿￿e5 1.722.$0 255.95 1,97a.45 2.685.40 0.08 2.685.48 DofE". pe￿110￿5 1,820.00 1.765.00 Memtership 90.00 Contrfbuuon towwd b*05 and scart Sl Georgewkd 1.800.OD 635.00 ¢wnpsrtÈ &te Fe95 Venue Hre Mgrc4nolse 31.559.00 1.330.OCI 672.00 245.77 33,806.77 24.755.00 1.380.00 1S.00 1$0.QO 26,300.(N) OTHER TRADING Ac￿lATEs 60.85 433.24 1370.761 123.13 Expbfei Swths.. Expbr@I StlyJlS'.ICOGSI 245.49 285.93 IFAIESTlklENT INCOME Distnts 8snk interest Ex￿OrerSC0UI Inlerg# 22E.B8 7.71 231.59 3.88 27.45 RAISING FUNDS.. Ullitie5 CleÈniny s￿ryCe- Llkntho Rent-Ex￿OweIS R8nl- ￿￿e￿hr￿pe 8103dband- Ulleslhorp inlesthorpe Wdter- u1￿$th Ga$- UjIe￿￿lp8 aste- Ullgslh( 1,$4S.00 532.00 49. 216. 4.338. 1.444.W 1,245. 2.244.95 266.00 49.00 242.00 2.061.00 1.089.00 iuo.00 697.OQ 6.828.95 10.034.00 Insuran 114.00 1.036.00 1.150.OD 104.00 1.175.00 1.279.00 Ule5￿¢8￿P ci Ucenses OSM MPLC 1.935.( 172.80 2,107.80 1.161.00 1.161.00 Ma￿erte. Ryrs Saf*y $5tBty - U1￿91h￿pe Eqtsipe￿- UUe*lK Fote9try- tnle5thorpJ TraifNno- (A￿S￿OrPO ntenance. UlksIh￿p￿ 738.00 1.1&5.OD 1,314.QO 3,￿ts.00 1.224.00 3,728.OD 6.875.00 1,335.00 6.406.00 SuThlrttss Admin-iMle5thoipe Misc- 588.00 246.00 834.00 621.0 200.OD 821.00 7. ¢HARifABLEACTIVIIIES 202>24 202>24 2022-23 Unre51￿&£d ReSir￿ed Tota funds GBP GBP GBP Squi￿& E¥la￿￿kn in 202>24 nodisblct b) 8fa¥erScouts LOPC funday 3,361.41 Ir￿ude5 paymeni 01£29.95 i￿at￿gtO 202Z- 23. D¥os1£125 for2024 SkEpover s￿e￿Ver5 1,928.70 1,W.40 S84.13 [125.￿) 1,048.09 Ape 24 in 2024125 FY ￿pAYment Prepayments 7.834.64 1709.131 1.048.09 SLYers￿hd&r23 1,468.16 tndudes lian￿erCI£s0o10 Scoth fund Febtlng to Ex￿5￿1n¢0￿e oETher￿l￿o in 202bfd Ch4rict Canpl Sgepover 3.500.S5 4.96fj.71 3.752.82 3.752.82 Sblls Camp 1.337.93 sc•thACtiwi￿$1n 202243 ExrAwScoLrts.' Aciivhles AdfrtAthvit*S Mis £q￿pemer 2.607.D7 1.003.24 650.00 3.255.7S 1,100.30 72.00 4.489.48 .$17.63 322.Tl 4.084.77 es0.00 DolE'. 1.462151 1.447.03 Ndwotk." Jndrfe9 70.25 h} stGeorge Wkd Eq￿P@￿S￿l 1.531.79 3,118.28 1.4(%.75 31.30 100.00 1.40D_OO 5.728.12 102.96 100.00 600.7S 12.64a.17 Racking Haml￿￿. Row Bushcraft skills day 35.00 160.OQ Pètbupètion SupportP8yTnent Iniematsona Support Payments FundsTIEnsferlo E¥4orerAccount Leader Support AGM & Presenl*iOn EveN Sundtrfj S08.8U 179.27 3.383.50 Campsit• P￿Ie¢l5. T￿let$ Proixls- A(JivtyAreas Pr4e¢ts- C2mpfiFe cird Projec1¥ CenEr Merchendise CarMtsI PuTchayeMtr*èr 1.615.9S 37.OQ 594. 11.396.2S 1.15B.00 408.00 6.S85. 8.831.95 408.QO 12,554.25 8 TrafSng Adimtie Bgnk Charges-Explorer SC￿18 Go F￿d kl&TfiSt pawM•rt 103.00 4.01 103.01 106.92 Tost Pa￿￿ellt 106.92 9 Total Fun45 Brought FoThMd Re￿rted 8*&ncÈ Less Oelerincom• 101.087.82 12.986.001 98.101.82 Corr&￿10 ￿alCO¢ArnedfO￿raId 202S23 du810 I￿oI[f￿1r￿[￿Èrtt (A defered income 202>24 202>24 2022-23 Unr8Strided R95IriLted TDtd funds GBP GBP CurrentAss 10 Cash in Bank B2relByCur(entA¢c barcl3y8u￿n￿$yAte Uoyd$ CAF 617.90 25.015.84 31.400.73 5.286.27 S2.319.74 S.070.22 23.788.96 68.058.14 3.980.18 42.245.08 100,897.50 42.245.08 11 Cash in Hai& xpknreF Sclxll$". U1￿h0Tpe Camp 6.13 190.00 10.30 190.32 12 DEBTORS". AMOWNTS FALLING tXJE WttHIN ONEYEAFi. Tr&e debti)rs Othwdètlors Prepwn*Dls4nd Accr￿ 8￿ve[S Ex￿orersc0uts 709.13 320.00 DgpositsforGDAPe & Thstrid Sloep)vg1 OL￿*￿dIng Subsforla5t leTr 1.029.13 13 CREDITORS.. Amourirs FALUNG DUE WtTHW YEAR Tr4dg creditOtS A¢GufAls and dthr￿d i￿O￿e Btr8Yers Cubs Expknr•i Sr(xts 2.146.00 840.00 330.00 s50￿0 98OnO xer Secondergvgnl Ac￿¥1￿ CO￿ not p￿d 2.986.00 Mo¥ernwrt Fundl At 112125 ts8p At2912124 GBP 14 Movpment In Fund5 GeTre￿ Fund 50.980.74 11,355.30 62.336.04 Resln#Ed F￿Thd9 2Q2*25 Project Funds D*pg$ffts Fund 12,9BS.001 46.414.58 3.692.50 3,035.13 19.554.001 592.QD 49.13 36,960.$8 4.284.50 Pr•rw@nt5. 0ebiOlS. Deterincome tWsit$ held 20￿2025 ts￿k1 Fund sètup lol(Y4wrvJ 9f•ggQJilng machin9 EqLIP￿Thl ￿acemen1fu￿d 1.100.OD 1.100.Lh) ,101.82 6.526￿ 104.630.25 15 Tnjstee RemuneratiKnaDd ègnÈfits There%Y&r8 nDltFJ*8p rtmuTrer*on¥or0tt￿ benefiiglorthe year fjndÈd& 291h Februay 2024. TNstee expense¥ Thewwere nDItuS￿? trxpensu pr4dfortheyeor4nthd291h F￿￿￿ty2024. Trustees, Annual Report For the period From Istartdatel to end date Section A Reference and administ￿lI0n details Charity name S¢u¢h Lewtstershire Dislrid Scout Council Other names the charty is known by South Lewdtershire Scout$ RegL8tered charity number lil aryl HQ registrabon numLEr Chanty's Princ￿81 add￿$$ UllÈstho￿e Scout Campsite Frolesworth Road. US￿sth0rpe Lutterworth P05tGod* Name$ ofthe d)artytruste¢s who manago the sharity Tru8teo Name Office lif any) Dato5 atted If nol for whole year Robprt Parkinson Karl Collins vacant Robert Row vatant Elizabeth Hope NrGhola$ Rowe K8vin PeaGo¢ke Sirnon Hawkin8 Chair Treasurer Secretary Lead Volunte8r Youth Lead resi ned 7 Mar'24 re51 ned 31 Dec'23 10 12 14 Natr*$ and addresses of advisers (optional info[mat￿n bul encouraged as best prai*¢el TytE of advisor Name Address Section B Structure. governance and m3nagement Descrption ofthe ¢h8tity's trusts Type olgoveming document The Di%t[￿'S governing docurnents are those ofthe The Scout Associat￿n. They consist of a Royal Charter, which in turn gives authorrty to the Bye Laws of the AssoGlat￿n and The PoliGy. Organisation and Rules of The ScoutAssociation. le.g. trust d8ed. t￿nStitution) How the chaiity is constituted The District is a trust establBhed undei ils rules which are comrmn to all Scotsts. le.g. trust. as50aalion, company) Trustee SeleCt￿n methods 18.g. appoint8d by, 818Ct8d by) The Trustees are appointed in ae¢ordancÈ with the Poli¢y, Organisation and Rules of The ScoutAssociation. Addit￿n81 govemance issues (optional mformalion bsrt encouraged as best pra¢ti*l You rnay choose to indud6 additional infomation, where relevant. about". The District is managed by th? DBtrW TrusteÈ Board. the ffÉmb&rs of wh￿h are Ihe'charity Trustee5' of the Scout District which is an eduGational charty. As char41y trustees they are fesponsible for complying with legislation applicab￿ to ch8rrties This includes the istration. keping proper accounts and making retums to the Chafty Commisson as appfopriale. The Twslee Board consi51s of the Chair, T￿asUrer and 3 Twstee5 lind￿￿n9 an Ex Offido Tru$t8el and m8ets every 2.3 Months. Policies and Procedures adopted for.. 21 the induction and training of trusteès". bl trustee, conSKIerat￿n of major tBk5 and the system5 and procedures to manage thern Members of the Trustee Board complete B8ing a Scouts Trustee leartsing wrthin th& fitst fj month$ of joining thÈ Board. ThFS Group Truste& Board exists to make Sure the ehafity is wel managed, risks are as5es5ed and rnitigale(I, buildings and equipment ar8 in good working order, and everyone follows kgal requirernent5 and the organisalion's policie5 and ftjles. Their support helps other volunteers run high-qualty and safe pro9rarnrnes thai gEve5 young peopb skills for lrfe. The Ullesthorpe Scout Campsite is part of the South Lei￿Ste5blre scouts and managed by a Leadership team who ar8 responsib￿ to the District Trustee Board. At kasl 1 Trustee is a150 a Member of the campsite leadership tearn. Section B Icontini￿edl Structure, governance and manageinent i¢oiitiiiuedl Risk attd Intemal Control The DEstrid Trustee Board has identrfEd the rnajor rBks to whid) they believe the DistrirA is exposed. these have bEen reve￿￿ and sysiems have been e51ablished lo mffagate against thern. The main areas of concem that have beeft Qènlified are.. Damage to the buikling. propety and equiptr*nt at the VI￿$t￿ Campsite. RÈsidenl group5 or units would requestth& use of other buildings and equlpment from nearby f2cilities including olh8r Scout Groups. Sirnilar reThprocal arrangements exist with these organk8ations. The Group has sufficienl butldiags 2nd contents insurance in pla￿ to mitigate against permanent bs5. Other visitors to the campsite would have the optK>D of a refvnd of any lees orto change their booking. Injuryto ￿aders. helpers. support8rs and members. The Dk%tri through the capitat￿n fees contributes to the Scout A550uations national acchyent insurance policy. Risk Assessrnent5 are undertÈken before 811 activities. Red￿￿d income. The DLStrtd i8 primari￿ relk?nt upon incoff* from the annual subscription levy and th8 carnpsile visitor fees. The district does hold a reserve for the campsite lo ensure the Gontinuity of operations should there be a major reduction in income. The Trustee Board could raise the value of the annu81 levy and l or tampsrt8 fees lo in¢rease th8 income to the district on an ongoirKJ basis, eithèrtanporarily or perman8nlty. The District has in pla¢e system8 01 intemal CA)ntrols that ara designed to provide reasi)nabk assurance against mater￿1 misman2gerneDt or k>ss. these include 2 signatories for all payments on all bank accounts and a comprehensive insuraTTr¢e polw to ensure that Insurable ii5ks are covered. Reduction or loss of kadets. The dtstrict totally oliant upon voluntsers to rurt and adminislerthe activities of the Campsrte. If there was a reduction ID the number of volunteèrs to an unaCc8Ptab￿ level to safely manage the eampsile then theT8 vKukl have to be a contraGtion. ¢onsolidation or ¢bsure of the catnpsite. Redu¢tion or Ios5 01 members. The Disirid proV￿JeS aLlivities for all ycun9 peopb aged 14 to 18. If there w8s a redu¢tron in memb8rshp in a particu12r section ¢rthÈ unit 85 Who￿ then I￿re ould have to be a contraction, consolidation or cbsure of $ section. In thp worst case scenario th8 cornp￿te dosure of the UniL Section C Objective5 and activities To promote the development of young people ID achieviiig their full physical, inte1￿Ctual, social and spiritual potentials as individuals, as resptsnsibk Gitizen5 a￿￿ a5 rnernbers of their bcal. natK>nal and internation81 communities Sumrn8ry of the obJ8cts of th8 charty set in its governing docurnent Summary of the main activths in relaty.on lo these objeits Provision of 2 safe back-trFb2sics campsit& indUd￿9 re$￿entIal buiWlngs #ftd associate(I facitties. The Di5trtct PrograFnrne team woth across all the Oi5trrct groups and Unts for joint or shared aC1Nrt￿ to help towards a¢hIeveff￿nt of theirtop awards. Addrtional detaki of the ebjethves 8nd actlvrtles loptional informatlon bul encouraged as best pradlcel You may choose lo include fijrther stslements, where rO￿Vant, about.. Gran15 are aPpl￿d for as they become available ifthey are rekvanl to th& development of the District including thÈ Ulleslhorp8 Scout camp￿te. ' policy on granlmaking.. contribution made by volunteers., The Trustee Board en￿ura9eS and welcomes applications for grants from members. this year there have b8en no intemational bursary reque515 and only one partiopation bursary of £160 awarded. ' poli¢y on inve$trnents. Publi¢ benefrt $tateTrpnt The Group Meet5 the Charity CornTni5sion's public benefrt criteria under both the ad¥anCeff￿nt of education and th8 adv8nc8ment of cthzen5hip or community development headings. Section D Achievements and performance Sutnmary of the main achievements of the charity during the year The Dk¥tri¢t ¢oniinu8s to grow in ￿￿mberShiP to 724 unders 18's and 225 over 18's, this includes the addition of 2 Squirrel Dreys. The programme teams have been active with a Sleepover and a Santa Train day for Beavers, Rollerskatiw. Sixets and Seconders Camp and the annual w88k8nd camp for Cubs. Scouts had a skills weekend carry a5 well as the St.Georges weekend which was well attended Oy the Explorers and NelwoFk too. Expl)￿rS are refocussed on their Youth Shaped pmgramme but include aGtwrtES $v¢h a$ the Mrmopoty Run and Young Leaders are active in most section5 too. 2 Explorers attended the Wortd Scout Jambor88 In South Korea along Wth 2 NebNork mèmbers who went as 1ST. 4 5COUts attended an expedition to Nepal too. Ml of these intemational expe[len￿5 were $upptsrted bythe District. There has been an in¢re2sing numb8r of top award5 in all sertions including 3 Ne￿orf< members who achieved their Kings Scout Awartts. 2 of whom were re¢ognlsed for this achievernent al Windsor. The camp$iie ¢onlnue& to develop and improve. havifig $iarted the repl8￿ment ofthe carnpfire cirde in this p8ri0d. Section E Financial Review Reserves Policy The Dislricl's policy on resetves is to ho11 sufficient resources to continLE the charrtable activrtEs of the gioup shculd income fall short. The Group Trustee Board consKlers that the camp5ile shoukj hold a sum equivaknl to 12 rnonths runnin9 costs, eirea £7.500. BrEf staterrEnl of the ¢harrty'$ policy on reserves The District held ￿ServeS of approxlmatety £7,500 against ihis at year end. Quantify and expLqin any de$Unat￿nS DetalL8 of anyfvnds matefialty in deficit Icircumstances plus steps lo elThinatel FurthEr finanGial teview detakL4 {opt￿nal inlomialionl You may choose to include addrtional inform3lion. where rel&vant. about.. . the charty's prinapal Sources of fund5 linduding any funclraisingl., Investment Policy The Distr￿ does not have suffiaent fund5 to invest in longer temi inve5tnEnts. The has therefore adopted a risk averse strategy to the Investment of its funds. funds are he￿ In tssh U5irwJ only maNistrèam banks or building societies. . how èxpendrture has supported the key obSÈctfves of the charLy'. The DiStr￿t Trustee Board regularty rnoDitots the levels of bank balances and the interest rates recgived to ensure the group obtains m8x1￿M value and incorne from its banking arran9ernents. Octasionaly this may involve using an account th2t requires a period of Noti￿ before funds may b& withdrawn, before doing so the Group Trustee Board conSKlers the cash fk>w requirenEnts. The Disiri¢t has 4 bank account5., 8ardays Bank PLC 2 x South Leicsstershife accounts CAF 14-24 account Lloyds Bank PLC Uttesthotpe $￿ut Campsite acLtyJnt . investrnent poli¢y and ol'edives., Section F Other Optional Information Plans for future perEods Idetails of any Slgnrficant actNitses planned to achieve Ihernl Seclion G Declaration The trustees declare that they have approved the tNstee5' report above Swnert on behalf ofthe charty's tru51ees S¥Jnatu￿1SI Full namals) Robert Row Kevin Peacocke PD$￿On leg Secr8tary, Chairl Lead Volunteer Trustee Date South Leicestershire District Scout Council Slalemenl of Financial Activities for the Year Ended 29th Febnjary 2024 Unrestricted Restricted 2023-24 Totsj 2022-2023 Funds Funds funds Total funds GBP GBP GBP GBP Note.. COME Donations Gift Aid Grants Membership Fees Charitable activiites 2a 2b 2c 2d 310.00 1,134.27 310.¢JO 1.134.27 3,000.00 5,955.60 2,433.00 3,000.00 320.00 7.500.00 4,980.80 5,635.60 Squirrals 3a Beavers 3b Cubs 3¢ Scouts 3d Exptorer Scouts 3e DofE 3f Netsvork Scoltts 3g District Events & Training 3h Ulllesthorpe Campsite 31 6,774.34 4,450.00 2,295.00 1,978.45 1,820.00 90.00 1,800.00 33,806.77 6,774.34 4,120.00 2,295.00 1,978.45 1,820.00 90.00 1,800.00 33,806.77 1,442.00 5,878.00 1330.001 2,685.48 1.765.00 635.00 26,300.00 Other Trading Activities Investment income 285.93 234.59 285.93 234.59 123.13 27.45 TOTAL INCOME 60 614.95 2 990.00 63 604.95 53 769.86 EXPENDrruRE Raising Funds utilits.es 6a InsL*rance 6b Li¢enses 6¢ Mainten￿, Repairs and Safety 6d Sundries 6e 10,034.00 1,150.00 2,107.80 6,875.00 834.00 21.000.80 10,034.00 1,150.00 2,107.80 6,875.110 834.00 21,000.80 6,828.95 1,279.00 1,161.00 6,405.00 821.00 16.494.95 Chatilable activiites Squirrals 7a Beavers 7b Cubs 7c Scolrts 7d Explorer Scouts 7e DofE 7f Network Scouts 7g District Events & Training 7h Ulllesthorpe Campsite 71 7,834.64 4,966.71 1,337.93 4,084.77 1,462.04 1709.131 7,125.51 4,986.71 1,337.93 4,734.77 1,462.04 1.048.09 3,752.82 650.00 8,917.53 1.447.03 70.25 12,848.17 8,831.95 3,383.50 408.00 3,383.50 12,554.25 12,554.25 other Trading Adivities 103.01 103.01 106.92 TOTAL EXPENDITURE 44,581.40 12,495.12 57.076.52 53,317.71 NET INCOME I IEXPENDITUREI 16,033.55 (9,505.12) 6,528.43 452.15 Total Funds Brought Forward 51,687.24 46,414.58 98.101.82 TOTAL FUNDS CARRIED FORWARD 67,720.79 36.909.46 104,630.25 South Leicestershire District Scout CouncAI Balance Sheet for the Year Endtrd 29th February 2024 Unrestricted Funds GBP Restricted Funds GBP 202>24 Total funds GBP 2022-2023 Total fLJnds GBP Notes FIXEDASSETS Tanglbie assets CurrentASSETS Debtors 320.00 709.13 42.245.08 320.00 Pfepawnents Cash at bank Cash in Hand 709.13 io li 2,319.74 16.30 104,5N.82 ie.30 100.897.50 190.32 62336.04 43,274.21 105.610.25 101,087.82 CREDftORS Atnountsfallingdue wthin oneyeaF 12 NEfcuRRENT ASSEts 62336.04 43.274.21 105,610.25 101,087.82 CURRENT LIABILITIES Defered Income 13 980.00 980.(KJ 2,986.OCS NON-CURRENTLIABILITES TOTALASSEfs LESS CURRENT LIABILITIES 62,336.04 42.294.21 104.630.25 98,101.82 NFfASSErs 62,336.04 42.294.21 104.630.25 98.101.82 FUNDS Unrestrficted Resiricted Total Funds 14 62,336.04 42.29d.21 lo4,￿0.25 Yhe Fin3ncialStaiernentswere èpprove(J bythe bDard ofTrusteesand authorised forlssue OTr 14th May2024andwere siÉneO on Its behalf by.. Karlcolllns -Trustee Stsuth Lewtetslmrè Stout Coun 95to tho Ststern¢rts rc24 202>24 2022-23 Unmslricted Reslridgd Totallur￿l GBP GBP Nut9¥ Dr￿at￿n5 sth 390.00 2.043.00 160.00 150.DO Lnlèsthoipe ¢sm 310.00 2.433.00 GIft￿d 191.79 942.48 1.134.27 aaim rnadè in 2022-23 (laim madè in 2022-23 (*ants Uuesthorpe Carnp 3.￿0.00 7.9)0.00 memberSk￿pfees Ex￿Orer$Cout Subycri￿th$ ExrlDrei Scouissub5CfiPtion p3ystle Annusl MEtnbership fees Amual MembwslNp lees Pay*k 8,764.00 320.00 4.292.50 11.922.801 JO.651.80 128.040.7QI 4.980.80 PrwsI￿f0rUn￿d $ub$1£3201 35,063.30 131.578.601 5,635.60 320.00 CHARITABLE ACMVIIIES 202>24 202>24 un[£5tri&￿ Restrn￿ed GBP G8P 2022Q3 Totalfunds GBP r•west bytru499F rl 202&21 . IB81 Shegtfrom opgi*oN4 Ra￿r¥e1 Sq￿rIal￿￿￿On Bel￿rs¢ou￿'. LOPClunday siwvers Sants Iiwn Defettèj Incomg 1.184.00 1.504.34 1.940.W 2.146.CN) 6,774.34 2.146.OD 1.442.OQ {2.146.001 1,442.0fy Cub Scoths.. SiKerS8conder24 SixerSec¢ndei 23 tkstfid ¢￿Trp1 Seep Deferred Income 1330.00} Evènt In 2D24125 FY Defvrincome e90.CM) 2.590.00 840.00 4hSO.00 6.05B.00 1330.001 7$￿0 s￿ll5 Camp 1.795.OD NoActiwtytook [lat&p￿rI0202>24 Proporfi¢m of Excessir*xrn•f0￿ Cub22 mp not refvnded Camp22 500. 2.295.0 ExpknreF Scoths.. Athvities Adhoc A￿l￿￿￿e5 1.722.$0 255.95 1,97a.45 2.685.40 0.08 2.685.48 DofE". pe￿110￿5 1,820.00 1.765.00 Memtership 90.00 Contrfbuuon towwd b*05 and scart Sl Georgewkd 1.800.OD 635.00 ¢wnpsrtÈ &te Fe95 Venue Hre Mgrc4nolse 31.559.00 1.330.OCI 672.00 245.77 33,806.77 24.755.00 1.380.00 1S.00 1$0.QO 26,300.(N) OTHER TRADING Ac￿lATEs 60.85 433.24 1370.761 123.13 Expbfei Swths.. Expbr@I StlyJlS'.ICOGSI 245.49 285.93 IFAIESTlklENT INCOME Distnts 8snk interest Ex￿OrerSC0UI Inlerg# 22E.B8 7.71 231.59 3.88 27.45 RAISING FUNDS.. Ullitie5 CleÈniny s￿ryCe- Llkntho Rent-Ex￿OweIS R8nl- ￿￿e￿hr￿pe 8103dband- Ulleslhorp inlesthorpe Wdter- u1￿$th Ga$- UjIe￿￿lp8 aste- Ullgslh( 1,$4S.00 532.00 49. 216. 4.338. 1.444.W 1,245. 2.244.95 266.00 49.00 242.00 2.061.00 1.089.00 iuo.00 697.OQ 6.828.95 10.034.00 Insuran 114.00 1.036.00 1.150.OD 104.00 1.175.00 1.279.00 Ule5￿¢8￿P ci Ucenses OSM MPLC 1.935.( 172.80 2,107.80 1.161.00 1.161.00 Ma￿erte. Ryrs Saf*y $5tBty - U1￿91h￿pe Eqtsipe￿- UUe*lK Fote9try- tnle5thorpJ TraifNno- (A￿S￿OrPO ntenance. UlksIh￿p￿ 738.00 1.1&5.OD 1,314.QO 3,￿ts.00 1.224.00 3,728.OD 6.875.00 1,335.00 6.406.00 SuThlrttss Admin-iMle5thoipe Misc- 588.00 246.00 834.00 621.0 200.OD 821.00 7. ¢HARifABLEACTIVIIIES 202>24 202>24 2022-23 Unre51￿&£d ReSir￿ed Tota funds GBP GBP GBP Squi￿& E¥la￿￿kn in 202>24 nodisblct b) 8fa¥erScouts LOPC funday 3,361.41 Ir￿ude5 paymeni 01£29.95 i￿at￿gtO 202Z- 23. D¥os1£125 for2024 SkEpover s￿e￿Ver5 1,928.70 1,W.40 S84.13 [125.￿) 1,048.09 Ape 24 in 2024125 FY ￿pAYment Prepayments 7.834.64 1709.131 1.048.09 SLYers￿hd&r23 1,468.16 tndudes lian￿erCI£s0o10 Scoth fund Febtlng to Ex￿5￿1n¢0￿e oETher￿l￿o in 202bfd Ch4rict Canpl Sgepover 3.500.S5 4.96fj.71 3.752.82 3.752.82 Sblls Camp 1.337.93 sc•thACtiwi￿$1n 202243 ExrAwScoLrts.' Aciivhles AdfrtAthvit*S Mis £q￿pemer 2.607.D7 1.003.24 650.00 3.255.7S 1,100.30 72.00 4.489.48 .$17.63 322.Tl 4.084.77 es0.00 DolE'. 1.462151 1.447.03 Ndwotk." Jndrfe9 70.25 h} stGeorge Wkd Eq￿P@￿S￿l 1.531.79 3,118.28 1.4(%.75 31.30 100.00 1.40D_OO 5.728.12 102.96 100.00 600.7S 12.64a.17 Racking Haml￿￿. Row Bushcraft skills day 35.00 160.OQ Pètbupètion SupportP8yTnent Iniematsona Support Payments FundsTIEnsferlo E¥4orerAccount Leader Support AGM & Presenl*iOn EveN Sundtrfj S08.8U 179.27 3.383.50 Campsit• P￿Ie¢l5. T￿let$ Proixls- A(JivtyAreas Pr4e¢ts- C2mpfiFe cird Projec1¥ CenEr Merchendise CarMtsI PuTchayeMtr*èr 1.615.9S 37.OQ 594. 11.396.2S 1.15B.00 408.00 6.S85. 8.831.95 408.QO 12,554.25 8 TrafSng Adimtie Bgnk Charges-Explorer SC￿18 Go F￿d kl&TfiSt pawM•rt 103.00 4.01 103.01 106.92 Tost Pa￿￿ellt 106.92 9 Total Fun45 Brought FoThMd Re￿rted 8*&ncÈ Less Oelerincom• 101.087.82 12.986.001 98.101.82 Corr&￿10 ￿alCO¢ArnedfO￿raId 202S23 du810 I￿oI[f￿1r￿[￿Èrtt (A defered income 202>24 202>24 2022-23 Unr8Strided R95IriLted TDtd funds GBP GBP CurrentAss 10 Cash in Bank B2relByCur(entA¢c barcl3y8u￿n￿$yAte Uoyd$ CAF 617.90 25.015.84 31.400.73 5.286.27 S2.319.74 S.070.22 23.788.96 68.058.14 3.980.18 42.245.08 100,897.50 42.245.08 11 Cash in Hai& xpknreF Sclxll$". U1￿h0Tpe Camp 6.13 190.00 10.30 190.32 12 DEBTORS". AMOWNTS FALLING tXJE WttHIN ONEYEAFi. Tr&e debti)rs Othwdètlors Prepwn*Dls4nd Accr￿ 8￿ve[S Ex￿orersc0uts 709.13 320.00 DgpositsforGDAPe & Thstrid Sloep)vg1 OL￿*￿dIng Subsforla5t leTr 1.029.13 13 CREDITORS.. Amourirs FALUNG DUE WtTHW YEAR Tr4dg creditOtS A¢GufAls and dthr￿d i￿O￿e Btr8Yers Cubs Expknr•i Sr(xts 2.146.00 840.00 330.00 s50￿0 98OnO xer Secondergvgnl Ac￿¥1￿ CO￿ not p￿d 2.986.00 Mo¥ernwrt Fundl At 112125 ts8p At2912124 GBP 14 Movpment In Fund5 GeTre￿ Fund 50.980.74 11,355.30 62.336.04 Resln#Ed F￿Thd9 2Q2*25 Project Funds D*pg$ffts Fund 12,9BS.001 46.414.58 3.692.50 3,035.13 19.554.001 592.QD 49.13 36,960.$8 4.284.50 Pr•rw@nt5. 0ebiOlS. Deterincome tWsit$ held 20￿2025 ts￿k1 Fund sètup lol(Y4wrvJ 9f•ggQJilng machin9 EqLIP￿Thl ￿acemen1fu￿d 1.100.OD 1.100.Lh) ,101.82 6.526￿ 104.630.25 15 Tnjstee RemuneratiKnaDd ègnÈfits There%Y&r8 nDltFJ*8p rtmuTrer*on¥or0tt￿ benefiiglorthe year fjndÈd& 291h Februay 2024. TNstee expense¥ Thewwere nDItuS￿? trxpensu pr4dfortheyeor4nthd291h F￿￿￿ty2024. Review of South Leicestershire Scout Council Annual Accounts Period - 1[st] March 2023 to 29[th] 2024. ## Overview I have undertaken a review of the following aspects of the Scout Council areas of operation. 1. South Leicester District Scout Council 2. South Leicestershire District Explorers The accounts for the Ullesthorpe Scout Camp site which are included in the Accounts for the District Scout Council we undertaken independently by Karl Collins Scout Council Treasurer. ## Review The District accounts are well maintained and presented and there are no areas of concern. I have reviewed the make-up of the balance sheet and statement of financial activities along with supporting records of income and expenditure, these are an accurate representation of the financial position as at the 29[th] February 2024. A random sample of expenditure has been reviewed and these are recorded accurately and Income & expenditure is in line with the activities of the District. The District Explorer Scout accounts are held on a variety of systems 1. Club Treasurer – Accounting Systems 2. Dropbox – receipt storage 3. CAF Bank Account The accounting systems used appear to meet the need of the Explorer Scouts, however I do have concern that the two main systems (Club Treasurer & Dropbox) are commercial / charitable operations which should they cease trading data, records could be lost and possibly pose a risk to the District. I would recommend as a minimum that a hard copy of the Bank statement is taken monthly as a back-up, rather than relying solely on the application data on line. The accounts supplied represent an accurate representation of the section’s finances and again a random sample of expenditure has been undertaken, this is all in line with the activities of the Explorers Scouts. ## Summary The District is in a strong financial position with good record keeping and the management of the accounts is of a high standard. My thanks go to Karl and Ian who have provided me with the paperwork or password access to allow this review to be undertaken. Stephen Charlton - 2[1st ] May 2024