## **SOUTH LEICESTERSHIRE DISTRICT SCOUTS AGM MINUTES** ## **2[nd] July 2023 at Ullesthorpe Campsite** **1.** The Annual General Meeting opened at 5.30pm. The members of the District Executive in attendance were: Robert Parkinson (Chair), Rob Row (DC), Victoria Speed (Secretary), Kev Peacocke (Appointments Chair), Elizabeth Hope (DESC), Karl Collins (Treasurer), Jamie Beeby (DYC). Around 10 people in total joined the meeting, including leaders and other members of South Leicestershire District. **Apologies for absence** were received from the Nic Rowe (Campsite Committee), Karl Collins (Treasurer). ## **2. Review of the year** Robert, Chair, thanked Rob, DC, for guidance in his first year as Chair and also thanked the DC and Secretary for their support in his first year. ## 3. **Minutes of the 2022 AGM** were agreed and accepted as a true record of the meeting. Proposed by Ceri Sinfield and seconded by Kev Peacocke. **4. District Commissioner’s report,** delivered by Rob Row, DC (to insert notes here) ## **5. Treasurer’s report: inc. financial statements 2022/23** Copies of the report had been shared by Karl Collins, Treasurer. The treasurer’s report was accepted. Proposed by Robert Parkinson and seconded by Jenny Row. ## **6. Approval of scrutineer** Action for next year is to ensure trustee is approved by the trustees meeting in advance of the AGM **.** ## **7. Approval of changes to the constitution** Rob, DC, explained that the Charity Commission is now driving changes, for example, Trustees’ role has changed and so everyone needs to adopt a new constitution directed from National. The changes were agreed by the meeting. Proposed by Victoria Speed seconded by Kathryn Gutridge. 1 AGM 2023 Minutes ## **8. Election of Executive Committee** Nomination of the District Chair District Chair: Robert Parkinson will continue. District Secretary: Vacant District Treasurer: Karl Collins. Proposed by Robert Parkinson and seconded by Ceri Sinfield Appointments Committee sub-committee Chair Kev Peacocke will continue. Proposed by Robert Parkinson and seconded by Jamie Beeby. Ullesthorpe Scout Campsite sub-committee Chair Nic Rowe will continue. Proposed by Robert Parkinson and seconded by Jenny Row. Trustee: Simon Hawkins will continue. 9. **Close of meeting.** The meeting closed at 5.55 pm. **Date of next AGM** - TBA 2 AGM 2023 Minutes Template for the scrutineer's report to the trustees Scrutineevs Report to the Trustees of the South Leicester District Scout Council l Teport on the accounts of the GrouplDistrict for the year en4Jed February 2023 As the District's trustees you are responsible for the preparation of the accounts.. you consider that neitherthe audit nor independent examination Tequirements of the Charities Act 2011 apply. It 15 my responsibilty without carryiTrg out an audit or independent examination to scnrtinise the accounts and to report to you_ In accoidantÈ with thé directiorns givÈn in the constitErtion. I have sctErtinised the records and the atcounts set out on the attached pages SLDSC accounts2022-23 all worksheets In my opinion the accounts are in accordance with th@ records produced to me and comply with the constitutioTh_ D NeEht 17 Oatlands Close. Holbrooks. Coventy. CV6 4 PYI ## South Leicestershire District Scout Council ## Statement of Income and expenditure 2022-2023 ## Chariety No. 1174231 |**District Trustees**
Membership (Cash)
Defered income (B/s)
Donation
Fund raising
Bank Interest
Loan
OSM Licenses
International
Appointments sub committee
Promotion and Publicity
Sundries
Insurance
Participation Fund
Activity
**Ullesthorpe Campsite**
Site Fees
Grants / Donations
Venue Hire
Mercandise
County Activity team
Projects
Utilities
Cleaning
Safety
Insurance
Admin
Misc
Equipement
Rent|Income
Expenditure
Balance 2022-
23
£
£
£
22,567.60
(28,040.70)
(5,473.10)
8,084.20
8,084.20
30,651.80
(28,040.70)
2,611.10
390.00
390.00
60.65
60.65
23.57
23.57
-
(1,161.00)
(1,161.00)
(1,400.00)
(1,400.00)
(407.90)
(407.90)
(104.00)
(104.00)
(100.00)
(100.00)
(100.00)
(100.00)
31,126.02
(31,313.60)
(187.58)
24,755.00
24,755.00
7,500.00
7,500.00
1,380.00
1,380.00
15.00
15.00
3,156.00
(3,156.00)
-
(8,831.95)
(8,831.95)
(4,269.00)
(4,269.00)
(2,244.95)
(2,244.95)
(5,032.00)
(5,032.00)
(1,175.00)
(1,175.00)
(621.00)
(621.00)
150.00
(259.00)
(109.00)
(1,314.00)
(1,314.00)
(49.00)
(49.00)
36,956.00
(26,951.90)
10,004.10|Totals 2021-21
1,529.40
1,777.05
40.63
2.70
4,000.00
(387.00)
-
(160.26)
(765.34)
(136.23)
(76.00)
-
(149.08)| |---|---|---| |||5,675.87| |||| |||22,394.00| |**Sections (Dist)**
Beaver - Activity (All)
Beaver - Activity (Defer)
Cub Activity (ALL)
Cub Activity (Defer)
Scout Activity
Explorer YL - Sundries
YL Transfer
Explorer - Transfer
D of E - Transfer
Network - Sundries
**Explorers**
Explorer events
DoE Events
Donations
Membership
Bank Interest/Fees
Other
Venue Hire
Fundraising
Equipement
General & admin
**District Team**
Activity
Equipement
Sundries
Training
income|3,588.00
(1,048.09)
(2,146.00)
3,588.00
(3,194.09)
393.91
6,058.00
(3,752.82)
660.00
(840.00)
6,718.00
(4,592.82)
2,125.18
-
-
-
-
(102.96)
(102.96)
(138.56)
(138.56)
(4,274.49)
(4,274.49)
(1,315.07)
(1,315.07)
-
(70.25)
(70.25)
10,306.00
(13,688.24)
(3,382.24)
2,685.40
(3,255.75)
(570.35)
1,765.00
(1,447.03)
317.97
2,043.00
-
2,043.00
4,292.50
(1,922.80)
2,369.70
3.88
(106.92)
(103.04)
0.08
(72.00)
(71.92)
-
(266.00)
(266.00)
433.24
(370.76)
62.48
-
(4,489.48)
(4,489.48)
-
(1,100.30)
(1,100.30)
11,223.10
(13,031.04)
(1,807.94)
635.00
(3,118.28)
(2,483.28)
-
(1,406.75)
(1,406.75)
-
(252.86)
(252.86)
-
(31.30)
(31.30)
635.00
(4,809.19)
(4,174.19)
90,246.12
(89,793.97)
452.15|215.00
-
(120.23)| |---|---|---| |||94.77| |||| |||(967.39)| |||(2,440.58)
(187.20)
(455.48)
(35.00)| |||(3,118.26)| |||24,078.99
-| |Excluding Campsite|53,290.12
(62,842.07)
(9,551.95)|1,684.99| |Balance brought forward from||| South Leicestershire District Scout Council Statement of Assets & Liabilities Charity No. 1174231 **----- Start of picture text -----**
Cash funds As at 28/02/23 As at 28/2/22
District £ £ £ £
Barclay Current acc 5,070.22 14,768.60
Barclay Business Account 23,788.96 27,570.71
Cash in Hand - -
28,859.18 42,339.31
Explorer Scouts (CAF)
CAF 3,980.18 242.00
Cash in Hand 190.00
4,170.18 242.00
Ullesthorpe Camp Site
LLoyds Bank 68,058.14 57,935.86
Cash in Hand 0.32 118.50
68,058.46 58,054.36
Total Cash funds 101,087.82 100,635.67
Allocations
Sectional
Beavers 1,073.19 679.28
Cubs 3,318.56 1,193.38
Scouts 500.00 500.00
Explorer Scouts - Gen 3,438.06 4,274.49
Explorer Scouts - YL 134.33 138.56
D of E Scheme 597.79 1,315.07
Network Scouts 189.05 259.30
9,250.98 8,360.08
District
Defered Income Rec'd for 2022-2023 0 8,744.20
Defered Income Rec'd for 2023-2024 2,986.00 -
International 4,913.36 6,313.36
OSM Reserve 116.10 232.20
Operational Reserve 15,762.92 18,931.47
23,778.38 34,221.23
Ullesthorpe Camp Site
General Fund 12,951.38 3,988.80
Project Fund 46,414.58 48,662.06
-
Future booking deposit 3,692.50
Activities Fund 0 285.00
Campsite Providore - 118.50
Campsite Reserve 5,000.00 5,000.00
68,058.46 58,054.36
**----- End of picture text -----**
> **Total Allocated Funds 101,087.82 100,635.67** Template for the scrutineer's report to the trustees Scrutineevs Report to the Trustees of the South Leicester District Scout Council l Teport on the accounts of the GrouplDistrict for the year en4Jed February 2023 As the District's trustees you are responsible for the preparation of the accounts.. you consider that neitherthe audit nor independent examination Tequirements of the Charities Act 2011 apply. It 15 my responsibilty without carryiTrg out an audit or independent examination to scnrtinise the accounts and to report to you_ In accoidantÈ with thé directiorns givÈn in the constitErtion. I have sctErtinised the records and the atcounts set out on the attached pages SLDSC accounts2022-23 all worksheets In my opinion the accounts are in accordance with th@ records produced to me and comply with the constitutioTh_ D NeEht 17 Oatlands Close. Holbrooks. Coventy. CV6 4 PYI ## South Leicestershire District Scout Council ## Statement of Income and expenditure 2022-2023 ## Chariety No. 1174231 |**District Trustees**
Membership (Cash)
Defered income (B/s)
Donation
Fund raising
Bank Interest
Loan
OSM Licenses
International
Appointments sub committee
Promotion and Publicity
Sundries
Insurance
Participation Fund
Activity
**Ullesthorpe Campsite**
Site Fees
Grants / Donations
Venue Hire
Mercandise
County Activity team
Projects
Utilities
Cleaning
Safety
Insurance
Admin
Misc
Equipement
Rent|Income
Expenditure
Balance 2022-
23
£
£
£
22,567.60
(28,040.70)
(5,473.10)
8,084.20
8,084.20
30,651.80
(28,040.70)
2,611.10
390.00
390.00
60.65
60.65
23.57
23.57
-
(1,161.00)
(1,161.00)
(1,400.00)
(1,400.00)
(407.90)
(407.90)
(104.00)
(104.00)
(100.00)
(100.00)
(100.00)
(100.00)
31,126.02
(31,313.60)
(187.58)
24,755.00
24,755.00
7,500.00
7,500.00
1,380.00
1,380.00
15.00
15.00
3,156.00
(3,156.00)
-
(8,831.95)
(8,831.95)
(4,269.00)
(4,269.00)
(2,244.95)
(2,244.95)
(5,032.00)
(5,032.00)
(1,175.00)
(1,175.00)
(621.00)
(621.00)
150.00
(259.00)
(109.00)
(1,314.00)
(1,314.00)
(49.00)
(49.00)
36,956.00
(26,951.90)
10,004.10|Totals 2021-21
1,529.40
1,777.05
40.63
2.70
4,000.00
(387.00)
-
(160.26)
(765.34)
(136.23)
(76.00)
-
(149.08)| |---|---|---| |||5,675.87| |||| |||22,394.00| |**Sections (Dist)**
Beaver - Activity (All)
Beaver - Activity (Defer)
Cub Activity (ALL)
Cub Activity (Defer)
Scout Activity
Explorer YL - Sundries
YL Transfer
Explorer - Transfer
D of E - Transfer
Network - Sundries
**Explorers**
Explorer events
DoE Events
Donations
Membership
Bank Interest/Fees
Other
Venue Hire
Fundraising
Equipement
General & admin
**District Team**
Activity
Equipement
Sundries
Training
income|3,588.00
(1,048.09)
(2,146.00)
3,588.00
(3,194.09)
393.91
6,058.00
(3,752.82)
660.00
(840.00)
6,718.00
(4,592.82)
2,125.18
-
-
-
-
(102.96)
(102.96)
(138.56)
(138.56)
(4,274.49)
(4,274.49)
(1,315.07)
(1,315.07)
-
(70.25)
(70.25)
10,306.00
(13,688.24)
(3,382.24)
2,685.40
(3,255.75)
(570.35)
1,765.00
(1,447.03)
317.97
2,043.00
-
2,043.00
4,292.50
(1,922.80)
2,369.70
3.88
(106.92)
(103.04)
0.08
(72.00)
(71.92)
-
(266.00)
(266.00)
433.24
(370.76)
62.48
-
(4,489.48)
(4,489.48)
-
(1,100.30)
(1,100.30)
11,223.10
(13,031.04)
(1,807.94)
635.00
(3,118.28)
(2,483.28)
-
(1,406.75)
(1,406.75)
-
(252.86)
(252.86)
-
(31.30)
(31.30)
635.00
(4,809.19)
(4,174.19)
90,246.12
(89,793.97)
452.15|215.00
-
(120.23)| |---|---|---| |||94.77| |||| |||(967.39)| |||(2,440.58)
(187.20)
(455.48)
(35.00)| |||(3,118.26)| |||24,078.99
-| |Excluding Campsite|53,290.12
(62,842.07)
(9,551.95)|1,684.99| |Balance brought forward from||| South Leicestershire District Scout Council Statement of Assets & Liabilities Charity No. 1174231 **----- Start of picture text -----**
Cash funds As at 28/02/23 As at 28/2/22
District £ £ £ £
Barclay Current acc 5,070.22 14,768.60
Barclay Business Account 23,788.96 27,570.71
Cash in Hand - -
28,859.18 42,339.31
Explorer Scouts (CAF)
CAF 3,980.18 242.00
Cash in Hand 190.00
4,170.18 242.00
Ullesthorpe Camp Site
LLoyds Bank 68,058.14 57,935.86
Cash in Hand 0.32 118.50
68,058.46 58,054.36
Total Cash funds 101,087.82 100,635.67
Allocations
Sectional
Beavers 1,073.19 679.28
Cubs 3,318.56 1,193.38
Scouts 500.00 500.00
Explorer Scouts - Gen 3,438.06 4,274.49
Explorer Scouts - YL 134.33 138.56
D of E Scheme 597.79 1,315.07
Network Scouts 189.05 259.30
9,250.98 8,360.08
District
Defered Income Rec'd for 2022-2023 0 8,744.20
Defered Income Rec'd for 2023-2024 2,986.00 -
International 4,913.36 6,313.36
OSM Reserve 116.10 232.20
Operational Reserve 15,762.92 18,931.47
23,778.38 34,221.23
Ullesthorpe Camp Site
General Fund 12,951.38 3,988.80
Project Fund 46,414.58 48,662.06
-
Future booking deposit 3,692.50
Activities Fund 0 285.00
Campsite Providore - 118.50
Campsite Reserve 5,000.00 5,000.00
68,058.46 58,054.36
**----- End of picture text -----**
> **Total Allocated Funds 101,087.82 100,635.67**