**Company Registration Number CE010758** **Registered Charity Number 1174227** ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO** (A CHARITABLE INCORPORATED ORGANISATION) **REPORT AND ACCOUNTS For the year to 31 August 2023** ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2023. ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered charity name** Elswick Community Pool and Leisure Centre CIO **Charity registration number** 1174227 **Company registration number** CE010758 **Registered office** Elswick Community Leisure Centre, Elswick Park, Beech Grove Road, Newcastle Upon Tyne, NE4 6RS ## **Trustees** The Trustees of Elswick Community Pool and Leisure Centre CIO during the year and to the date of signing of this report are as follows: Gerard Hunwick (Chair, local resident) Diane Fallon Tait (Vice-Chair, local resident) Niamh Cunningham (Treasurer, local resident) Taymar Pitman (local resident) Hannah Mackay-Christie (local resident) Helen Dix (local resident) Joanna Elson (local resident) Louise Douglas (Centre West representative) ## **Observers/Co-Opted Board Members** Cllr Nicu Ion (Appointed by Elswick Ward Councillors) Julie Blackie (co-opted board member) Shazad Khan (co-opted board member, local resident) Mikey Tynemouth (co-opted board member, local resident) **Bankers** Co-operative Bank plc, P.O. Box 101, 1 Balloon Street, Manchester, M60 4EP **Independent Examiner** Mr P O’Hara FCA, Chartered Accountant, 26 La Sagesse, Jesmond, Newcastle Upon Tyne NE2 3AF ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Documents** The Charity is a Charitable Incorporated Organisation, a charity registered under a body corporate under part 11 of the Charities Act 2011, registered with the Charity Commission and Companies House on 11 August 2017. 2 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT (CONTINUED)** ## **Governing Documents (Cont.)** Eligibility for membership of the charity and membership of the Board of Trustees is governed by the Constitution. There are no restrictions in the governing document on the operation of the charity other than those imposed by general charity law. Elswick Community Pool & Leisure Centre CIO (ECP) was set up by Newcastle West End residents. The Board aims to have a majority of its Trustees from the local community, to ensure the voice of local people is paramount in its decisions. Anyone living in Elswick, Arthur’s Hill, Monument, Wingrove and Benwell & Scotswood wards is eligible for election as a community trustee. ## **Governance** The charity currently has 8 Trustees and 4 co-opted Board Members. ## **Appointment and Induction of Trustees** Trustees are appointed at the Annual General Meeting and can be co-opted during the year by the board of Trustees. Elswick Ward City Councillors are entitled to one seat, the member to be decided by the Councillors. Potential new Trustees are asked to complete an application form listing the skills and knowledge they can offer the charity. Newly appointed Trustees are provided with a copy of the constitution and offered induction into the history and operation of the charity. ## **Key Management Personnel** Phil Jameson was appointed as full-time Senior Manager, Elswick Community Leisure Centre in August 2020, and has delegated responsibility for running the pool and leisure centre. Phil’s role has now been designated as Centre Manager, reflecting more accurately his role. ## **Grant-making** The charity does not currently engage in grant-making activity. ## **Volunteers** We rely heavily on local volunteer input to manage the charity. Trustees are all volunteers and are responsible for management oversight. In addition to our Trustee volunteers, we have been grateful for the contribution of those who freely provided time and expertise assisting us with all aspects of our operation, from the technical to the strategic. A group of local people (‘the Friends of Elswick Pool’) has helped in so many practical ways in supporting community events and activities. We are particularly grateful to Graeme Williams and Richard Beedle for their continuing support to the board, and for the work they have done in furtherance of our strategy for decarbonization. 3 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT (CONTINUED)** ## **Volunteering (Cont.)** We have worked with Volunteering Matters to develop a volunteering strategy which has been adopted and is providing valuable assistance in the day-to-day operations of the centre. We estimate Trustees contributed a minimum of 1,500 hours during the year, with a further 800 hours contributed by others. ## **Reserves Policy** The Trustees have reviewed the charity's need for reserves in line with the guidance issued by the Charity Commission. The Trustees aim to hold a level of free Unrestricted Reserves equivalent to three months’ operating costs, which provides sufficient financial resources to meet the legal and contractual obligations and liabilities which would crystalise if the charity were unable to continue operating. Their current estimate of the amount required for this purpose is approximately £180,000. The targeted level of reserves to be retained for the above purposes is therefore considered to be £180,000. The charity’s total Unrestricted Reserves shown in the Balance Sheet as at 31 August 2023 are £326,723 (2022: £212,912). £18,412 of these reserves were represented by unrestricted Fixed Assets (2022: £10,103), leaving £308,311 available as Unrestricted Free Reserves (2022: £202,809). Whilst the free reserves currently exceed our target level, Trustees are very aware of continuing challenges faced, especially in relation to energy costs, and the squeeze on local people’s income and have budgeted for a loss in 2023/24. The Trustees are also developing strategies to enhance the facilities at the centre, and, in partnership with Newcastle City Council, to reduce our carbon footprint and reliance on fossil fuels. The Trustees aim, through our budgeting processes, to reduce operational losses to zero and to establish the optimum level of Reserves within three years. ## **OBJECTIVES AND ACTIVITIES** ## **Charitable Purpose** 1) To promote community participation in healthy recreation in Elswick and the surrounding area, by the provision of facilities to enable people to participate in swimming and other sports and activities which are capable of improving physical health and fitness. 2) To promote, for the benefit of the inhabitants of Elswick and the surrounding area, the provision of facilities or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their health and wellbeing. 4 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **OBJECTIVES AND ACTIVITIES (CONTINUED)** ## **Principal Activities** We provide swimming facilities and classes, exercise and other sports and activities capable of improving physical health, fitness and wellbeing. We actively promote our services to local people and encourage take-up from the leastadvantaged by having the lowest comparable prices in the city and targeted introductory offers and have a 5,000+ social media following, predominantly made up of local residents. We actively target those with limited physical and cognitive ability by providing additional facilities to encourage participation and target local schools’ involvement as a means of encouraging young people to be active as a lifestyle choice. We have partnered with Search and Chain Reaction to provide access to healthy activity for older people. ## **Public Benefit** In our decisions as a Board and in the drawing up of this summary of our main activities, we have had due regard to our public benefit obligations under the Charities Act and the Charities (Accounts and Reports) Regulations 2008. We have also had full regard to the Charity Commission’s public benefit guidance outlines in guides PB1, PB2 and PB3. ## **Impact and Value** Elswick Community Pool & Leisure Centre opened to the public, under local control, on 6 September 2019, having spent four years boarded up after Newcastle City Council could find nobody to take on the ‘uneconomic’ facility during a bidding exercise for the city’s leisure assets. Some 4,000 local residents and pool-users mounted a vigorous campaign to ‘Save Elswick Pool’ noting the impacts its permanent closure would have on the health and social opportunities of the local community, in a particularly economically deprived area with very poor health and employment prospects. Newcastle City Council pledged to work with the community to re-open the centre if a viable business case could be made. Local residents accepted the challenge and set up a charity to enable this to happen. The journey since then has been a turbulent one financially, as first the Covid-19 restrictions and then soaring fuel costs and the cost-of-living crisis have presented major challenges. However, we have endeavoured to ensure we put the needs of local residents first in our thinking. We have partnered with NHS providers to support vaccination programmes and other health programmes. We partnered with Newcastle City Council to provide vouchers for family swims and swimming lessons targeted at those most in need. We have provided room and pool hire to different faith groups. We have held a number of community days, marked significant events, such as the King’s coronation and run holiday programmes to ensure those on lower incomes have access to good nutrition and constructive activity. We also provide Children’s parties, have expanded our range of swimming lessons and put on specialist classes for those affected by particular physical conditions. 5 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023** **TRUSTEES’ REPORT** ## **OBJECTIVES AND ACTIVITIES (CONTINUED)** ## **Impact and Value (Cont.)** The charity has maintained strong community support for its efforts and has maintained effective communication with the local community and supporters throughout. ## **Risk Management** The Trustees regularly review the major governance, operational and financial risks which the charity faces as part of its annual business planning process and confirm that systems have been established to mitigate these risks. The charity has a risk management strategy in place which comprises: - an annual review of the strategic risks the charity may face via the business plan - the establishment of systems and procedures to mitigate those risks identified - the implementation of procedures designed to minimise any potential impact on the charity should those risks materialise. The Trustees are satisfied that appropriate financial systems and controls and employment policies and practices are in place. They consider the key risk facing the charity at this time to be the financial risk arising from the need to generate sufficient revenue and to keep control of costs to keep the pool and leisure centre open. The Trustees have sought to channel investment into ways to boost revenue and control costs. ## **ACHIEVEMENTS AND PERFORMANCE** ## **Achievements in the Year** It has been a great testimony to all involved that we have faced the last financial year with a clear focus on the problems caused by continuing high fuel costs and the ‘cost of living crisis’ that has seen a major squeeze on the disposable incomes of our local community. As a Board, we have always had a focus on reducing our environmental impact but, more recently, reducing our carbon footprint has also become an economic necessity if the leisure centre is to have a viable long-term future as high energy prices look likely to continue having a big impact in the year ahead. We are working to develop plans to substantially reduce our carbon footprint and reduce carbon emissions. Funding applications will be made in the coming year to seek to bring these ambitious plans into reality. At the time of writing this report we have been successful in securing substantial funding from the Sport England Swimming Pool Support Fund and are developing proposals for the Public Sector Decarbonisation Fund. We are immensely grateful for the support and assistance from Newcastle City Council in developing these plans and in their support for us in the funding process. 6 **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **ACHIEVEMENTS AND PERFORMANCE (CONTINUED)** ## **Achievements in the Year (Cont.)** It has always been part of the Board’s driving belief that the Leisure Centre exists primarily for the good health of the local community. Part of that involves keeping our prices as low as possible to allow the greatest participation by those on low incomes who often suffer the worst health. A conscious decision was therefore made by the board not to increase our prices to the public during 2022/23, and to continue to support people into employment and to enjoy a healthy lifestyle. Sadly, the high energy prices and rising staff costs mean we need to consider price increases in the future; however, the Board will consider all available options to minimize or avoid price rises to the public. Swimming lessons and schools continue to remain a top priority for us, as we believe all children should have access to a pool and be able to learn to swim. We continue to run an extended programme throughout the week running from early morning to late evening and continue to consult our local community about what best fits their needs. We continued our work in developing the pool as a regional centre of excellence for lifeguard training. To this we have added swimming teaching, running courses to train new swimming teachers, a number of our existing Leisure Assistants have taken advantage of these opportunities to develop their skills. There is a current shortage of skilled pool workers, so this offers people a route into the leisure industry as well as helping us fill vacancies. ## **Fundraising** During the year we received support from Newcastle City Council, to support exercise for vulnerable women, The National Lottery, that supported our Coronation celebration, Newcastle City Council and Street Games UK, who commissioned us to provide holiday activities for young people, Places for People, who provided funding for local people to attend lifeguard training. We thank them all for their support. We would also like to thank Rainton Construction who removed the speed bump in the car park free of charge, saving us thousands of pounds. Our two key focuses moving forward will be to: - raise funds to support our plans to reduce our carbon footprint and reliance on fossil fuels and to reduce our energy costs. - raise funds for targeted support for vulnerable and disadvantaged local residents to participate fully in our activities. 7 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **ACHIEVEMENTS AND PERFORMANCE (CONTINUED)** ## **Financial Review** Our financial performance in this year has been extremely encouraging, achieving a surplus for the year, with income generation from our own activities significantly outperforming our targets. We are most grateful to our manager and his team for their tireless work to develop our services and to take advantage of the opportunities that have arisen to boost our income. We are acutely aware of the challenges that lie ahead, but our performance this year gives us encouragement that we can face these challenges and continue to provide our much-needed services to the community. 8 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023 TRUSTEES’ REPORT** ## **PLANS FOR FUTURE YEARS** The financial pressures we reported on last year with inflated costs, a cost-of-living squeeze on our customers and less financial help available for support continue to impact our future plans. The development and implementation of our volunteer programme led by an existing staff member, has helped to counteract some of the pressures we face by actively encouraging local people to gain new skills, perhaps find new employment or find links to other opportunities. We are grateful for the help of the Newcastle Volunteer Centre and Newcastle City Council in developing this new aspect of our work. This work is part of a community engagement strategy, designed to develop local people to take leadership roles in the management of the centre and take an active part in deciding how it is run and used. We are also working towards having a governing board that more accurately reflects the population it serves. We are continuing to actively explore ways we can partner with local organisations in new ways to provide bespoke sessions to meet different needs. As we have stated in previous financial reports, the board remains committed to helping the city meet its 2030 ‘carbon net zero’ target and continues to develop a ‘green strategy’ to implement this. However, we are fully aware of the challenges we face in achieving these objectives, but recent successes, reported above, give us optimism in being able to move forward towards these objectives. We will continue to strive for excellence in all we do over the year ahead and continue to welcome working in partnership with others to achieve mutual goals. We know that in the straitened times ahead, this will be more important than ever. A priority for us remains strengthening our human resources capacity. We employ more than 40 staff directly and more indirectly. A new management structure is being established to enable the Centre Manager and a newly created Deputy Centre Manager role to take a more strategic approach. We have worked with others to develop our HR strategy, policies and performance. Staff training and development will continue to be a priority. We also have our Trustees who all also need to be able to take advantage of learning opportunities and training. We will continue to strengthen this important area. Work on developing the western side of the centre continues, with work on developing the café due to complete in 2023/24. The café is to be operated by a local business with a track record in providing such services and we look forward to a long and fruitful collaboration, it is intended to turn that side of the building into a meeting area with café and seating, plus display and activity space for other community organisations to use. Further development of the gym, both in terms of the equipment and the support offered to gym users, is planned for the future. Whilst there is substantial competition in the provision of gyms and gym classes, the board considers that we have a unique offer and that increased use of the gym facilities is achievable. We have had some success in developing ways to finance some of the more costly activities so people of all means and abilities can access what we have to offer However, we are conscious that there is still a lot to do to achieve our goals in this respect. 9 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) YEAR ENDED 31 AUGUST 2023** **TRUSTEES’ REPORT** ## **RESPONSIBILITIES OF THE TRUSTEES** The Trustees are responsible for managing the business of the charity and may exercise all the powers of the charity unless restricted by the Charities Act or the constitution of the charity. The Trustees are responsible for the preparation of the financial statements for each financial year which show a true and fair view of the state of affairs of the charity as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparation of the financial statements the Trustees should follow best practice and: 1. Select suitable accounting policies and apply them. 2. Make judgements and exercises that are reasonable and prudent. 3. Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue on that basis. The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed by order of the Trustees ## **Gerard Hunwick Chair** ## **21 May 2024** 10 ## **INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO FOR THE YEAR ENDED 31 AUGUST 2023** I hereby report to the Trustees/Members of Elswick Community Pool and Leisure Centre CIO (Charity Registration Number 1174227) on the accounts for the year ended 31 August 2023 set out on pages 12 to 24. ## **Responsibilities and basis of report** As the charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the accounts present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement. Having satisfied myself that the accounts of the charity are not required to be audited under charity law and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent Examiner’s Statement** Since the charity’s gross income exceeded £250,000, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 130 of the 2011 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods or principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland (FRS102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Pete O’Hara, FCA, Chartered Accountant** ## **Fellow of the Institute of Chartered Accountants in England & Wales** 26 La Sagesse, Jesmond, Newcastle upon Tyne NE2 3AF 21 May 2024 11 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 AUGUST 2023** |**Note**
**Income**
Income from Donations & Legacies
3
Income from Charitable Activities
4
**Total Income**
**Expenditure**
Expenditure on Charitable Activities
5
**Total Expenditure**
**Net Income/(Expenditure)**
Balance brought forward
**Balance carried forward at 31**
**August**
**12**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2023**
**Total**
**2022**
**£**
**£**
**£**
**£**
773
-
773
1,034
783,890
12,180
796,070
665,539| |---|---| ||**784,663**
**12,180**
**796,843**
**666,573**
670,852
17,557
688,409
655,803| ||**670,852**
**17,557**
**688,409**
**655,803**| ||**113,811**
**(5,377)**
**108,434**
**10,770**
212,912
55,371
268,283
257,513| ||**£326,723**
**£49,994**
**£376,717**
**£268,283**| The notes on pages 14 to 24 form part of the financial statements. All of the activities of the company are classed as continuing. The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared. 12 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) STATEMENT OF FINANCIAL POSITION/BALANCE SHEET AS AT 31 AUGUST 2023** |||**2023**|**2022**| |---|---|---|---| ||**Notes**|**£**|**£**| |**Fixed Assets**|||| |Tangible Fixed Assets|7|55,932|58,196| |**Current Assets**|||| |Stocks|8|5,295|5,301| |Debtors|9|27,597|41,412| |Cash At Bank & In Hand||375,344|324,690| |||408,236|371,403| |**Creditors – Amounts Falling Due Within 1 Year**|10|(87,451)|(161,316)| |Net Current Assets/(Liabilities)||320,785|210,087| |**Creditors – Amounts Falling Due After 1 Year**||-|-| |**Total Net Assets**|11|**£376,717**|**£268,283**| |**Represented by:**|||| |Unrestricted Reserves|12|326,723|212,912| |Restricted Reserves|12|49,994|55,371| |||**£376,717**|**£268,283**| The notes on pages 14 to 24 form part of the financial statements. ## **These financial statements were approved by the Board of Trustees on 21 May 2024 and signed on their behalf:** ## **Gerard Hunwick Chair** ## **21 May 2024** 13 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **1. Accounting Policies** ## **Basis of Accounting** These financial statements have been prepared in accordance with applicable United Kingdom accounting standards, including Financial Reporting Standard 102 – 'The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland' ('FRS 102'), and with the Companies Act 2006 and the Statement of Recommended Practice (Charities SORP FRS 102) "Accounting and Reporting by Charities" and the Charities Act 2011. The financial statements have been prepared on the historical cost basis, modified to include certain financial instruments at fair value. Advantage has been taken of the provisions in the SORP for Charities applying FRS 102 Update Bulletin 1 not to prepare a statement of cashflows. The financial statements are prepared in sterling, which is the functional currency of the charity. ## **Taxation Status** Elswick Community Pool and Leisure Centre CIO is a Charity registered under the 1960 Charities Act and is accorded exemption from liability to taxation on its income under S505 Income and Corporation Taxes Act 1988. ## **Going Concern** There are no material uncertainties about the charity's ability to continue. ## **Income** All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: - Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. - Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. - Investment income is included when receivable. - Income from charitable trading activity is accounted for when earned. - Other income is accounted for when receivable. 14 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **1. Accounting Policies (Continued)** ## **Expenditure** Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: - Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes. - Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. - Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. ## **Financial Instruments** A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost where there is a material adjustment. ## **Operating Leases** The charity classifies the lease of certain types of equipment as operating leases as the title to the equipment remains with the lessor. Rental charges are charged against income on a straight-line basis over the year of the lease. ## **Tangible Fixed Assets and Depreciation** Depreciation is provided on any fixed assets at rates calculated to write off the assets over their remaining useful lives as follows: - Leasehold Property Improvements – 10% per annum straight line - • IT & Office Equipment - 33% per annum straight line - • Pool Equipment - 33% per annum straight line ## **Impairment of Fixed Assets** A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. 15 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **1. Accounting Policies (Continued)** ## **Fund Accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity. Designated funds are unrestricted funds earmarked by the trustees for specific purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor. ## **Judgements and Key Sources of Estimation Uncertainty** The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There are no significant judgements or estimation uncertainty included within the financial statements. ## **2. Legal Status** The charity is a Charitable Incorporated Organisation and has no share capital. ## **3. Income from Donations & Legacies** |Donations - General
Gift Aid|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
646
-
646
853
127
-
127
181| |---|---| ||**£773**
**£-**
**£773**
**£1,034**| The 2022 total of £1,034 relates wholly to Unrestricted Funds. 16 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** **4. Income from Charitable Activities** |**Income from Charitable Activities**|| |---|---| |**Grant Income**
Elswick Ward
National Heritage Lottery Fund
Newcastle City Council
Places For People
Power To Change
Your Homes Newcastle
**Earned Income**
Club Hire
Lessons & Coaching
Memberships
School Swimming & Lane Hire
Stock & Vending Sales
Summer/Holiday Programme
Wet Activities
Other Earned Income|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
-
-
-
6,500
-
1,180
1,180
5,940
3,426
-
3,426
806
-
1,000
1,000
-
-
10,000
10,000
-
-
-
-
100| ||**3,426**
**12,180**
**15,606**
**13,346**
54,123
-
54,123
52,742
213,125
-
213,125
208,923
132,697
-
132,697
115,434
89,222
-
89,222
82,438
64,318
-
64,318
44,602
19,700
-
19,700
10,778
184,361
-
184,361
121,791
22,918
-
22,918
15,485| ||**780,464**
**-**
**780,464**
**652,193**| ||**£783,890**
**£12,180**
**£796,070**
**£665,539**| Of the 2022 total of £665,539, £652,193 relates to Unrestricted Funds and £13,346 to Restricted Funds. 17 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **5. Expenditure on Charitable Activities** |**Charitable Activities**
Advertising & Marketing
Coaches & Teachers
Direct Pool/Event Costs
Shop Stock Purchases
Utility Costs
Vending Costs
**Support Costs**
Depreciation
Office Costs
Premises Repairs & Maintenance
Salaries & On Costs
Staff Training & Uniforms
**Governance Costs**
Accountancy Fees
Legal & Professional Fees|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
1,504
-
1,504
1,460
23,833
-
23,833
23,231
19,218
1,496
20,714
10,393
17,970
-
17,970
9,852
115,934
-
115,934
146,106
25,605
-
25,605
13,278
4,022
10,573
14,595
24,351
41,777
-
41,777
37,561
26,685
4,726
31,411
30,845
386,828
762
387,590
343,861
6,936
-
6,936
6,085
540
-
540
540
-
-
-
8,240| |---|---| ||**£670,852**
**£17,557**
**£688,409**
**£655,803**| Of the 2022 total of £655,803, £621,426 relates to Unrestricted Funds and £34,377 to Restricted Funds. ## **6. Staff Costs & Directors’ Remuneration** |Gross Salary Costs
Social Security Costs
Employer’s Pension Contributions –
Defined Contribution Scheme|**2023**
**2022**
**£**
**£**
363,621
323,199
18,204
15,726
5,765
4,936| |---|---| ||**£387,590**
**£343,861**| The charity employed 40 members of staff in the year (2022: 34) No remuneration was paid to or waived by Trustees/Directors in the year (2022: £Nil) and £Nil (2022: £Nil) was reimbursed to Trustees in respect of their attendance at meetings of the charity. 18 **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **7. Tangible Fixed Assets** |**Cost**
At 1 September 2022
Additions
Disposals
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for year
Disposals
At 31 August 2023
**Net Book Value**
At 31 August 2023
At 1 September 2022
**8.**
**Stocks**
Raw Materials
Goods for resale
**9.**
**Debtors**
Trade Debtors
Prepayments
Accrued Income
Other Debtors
All sums are due within 1 year.|**Leasehold**
**Improvements**
**IT/Office**
**Equipment**
**Pool/Sports**
**Equipment**
**Total**
**£**
**£**
**£**
**£**
61,017
46,382
12,019
119,418
-
11,124
1,207
12,331
-
(1,879)
-
(1,879)|**Leasehold**
**Improvements**
**IT/Office**
**Equipment**
**Pool/Sports**
**Equipment**
**Total**
**£**
**£**
**£**
**£**
61,017
46,382
12,019
119,418
-
11,124
1,207
12,331
-
(1,879)
-
(1,879)| |---|---|---| ||61,017
55,627
14,692
39,997
6,102
5,163
-
(1,879)|13,226
129,870
6,533
61,222
3,330
14,595
-
(1,879)| ||20,794
43,281
**£40,223**
**£12,346**|9,863
73,938
**£3,363**
**£55,932**| ||£46,325
£6,385|£5,486
£58,196| |||**2023**
**2022**
**£**
**£**
3,247
3,629
2,048
1,672| |||**£5,295**
**£5,301**
**2023**
**2022**
**£**
**£**
3,012
11,442
4,209
15,501
18,468
14,469
1,908
-| |||**£27,597**
**£41,412**| 19 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **10. Creditors – Amounts Falling Due Within 1 Year** |**Creditors – Amounts Falling Due Within 1 Year**|| |---|---| |Trade Creditors
Income Received In Advance
Other Taxes & Social Security Costs
Other Creditors – Pension Contributions
Other Creditors – Attachment of Earnings
Accruals|**2023**
**2022**
**£**
**£**
18,109
22,061
1,140
1,290
6,501
11,134
1,194
1,159
-
264
60,507
125,408| ||**£87,451**
**£161,316**| ## **11. Analysis of Net Assets between Funds** |Fixed Assets
Stocks
Debtors
Cash at Bank and In Hand
Creditors – Due Within 1 Year|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
18,412
37,520
55,932
58,196
5,295
-
5,295
5,301
27,597
-
27,597
41,412
362,870
12,474
375,344
324,690
(87,451)
-
(87,451)
(161,316)| |---|---| ||**£326,723**
**£49,994**
**£376,717**
**£268,283**| 20 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **12. Analysis of Charitable Funds** |**Analysis of Charitable Funds**|| |---|---| |**Unrestricted Funds**
**Restricted Funds**
Elswick Ward
Gigabyte Voucher Scheme
Monument Ward
National Heritage Lottery Fund
Places For People
Power To Change
Power To Change - Lighting
Sport England
**Total Restricted Funds**|**At 1 Sept**
**2022**
**Income in**
**Year**
**Resources**
**Expended**
**in Year**
**At 31**
**August**
**2023**
**£**
**£**
**£**
**£**
**212,912**
**784,663**
**(670,852)**
**326,723**
6,500
-
-
6,500
70
-
(70)
-
778
-
(778)
-
-
1,180
(1,180)
-
-
1,000
(300)
700
44,527
-
(8,631)
35,896
-
10,000
(4,726)
5,274
3,496
-
(1,872)
1,624| ||**55,371**
**12,180**
**(17,557)**
**49,994**| ||**£268,283**
**£796,843**
**£(688,409) £376,717**| ## **Name of Restricted Fund** Elswick Ward ## **Description, Nature & Purpose of the Fund** Towards the cost of programme Gigabyte Voucher Scheme Towards the cost of implementing a voucher scheme Monument Ward Towards the cost of a soft play area National Heritage Lottery Fund Towards the cost of activities relates to the coronation of King Charles Towards the cost of business resilience North of Tyne Community Centre Fund Towards the cost of women-only sessions and lifeguards Places For People Power To Change Towards the costs of running and equipping the pool and leisure centre Power To Change – Lighting Towards the cost of installing LED lighting Sport England Towards the cost of Return To Play 21 ## **ELSWICK COMMUNITY POOL AND LEISURE CENTRE CIO (A CHARITABLE INCORPORATED ORGANISATION) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **13. Related Party Transactions** No payments (2022: £Nil) were made to Trustees in relation to expenses incurred in attending meetings ## **14. Financial Commitments** No material future financial commitments have been made in the financial year. 22