PRISON CHOIR PROJECT
Company registered by guarantee no. 10073711 Registered charity no. 1174202
REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
REPORT AND FINANCIAL STATEMENTS for the year ended 31 March 2021
| CONTENTS Page |
|---|
| REFERENCE and ADMINISTRATIVE DETAILS ......................................................................................... 1 |
| TRUSTEES’ ANNUAL REPORT .................................................................................................................. 2 |
| INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES .................................................................. 5 |
| STATEMENT OF FINANCIAL ACTIVITIES .................................................................................................. 7 |
| BALANCE SHEET ........................................................................................................................................ 8 |
| NOTES TO THE FINANCIAL STATEMENTS .............................................................................................. 9 |
PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
REFERENCE and ADMINISTRATIVE DETAILS for the year ended 31 March 2021
Trustees D Scott Lady T Sumption L Thomas M Little R E Cooke-Hurle Patrons Terry Waite CBE Charles Courtenay, Earl of Devon Charity reg. no. 1174202 Company no. 10073711 Registered office 29 Louisville Road London SW17 8RL Website www.prisonchoirproject.co.uk Independent examiner Charles Ssempijja ACA NfP Accountants Ltd Chartered Accountants 38 South City Court 52 Peckham Grove London SE15 6FR
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
TRUSTEES’ ANNUAL REPORT for the year ended 31 March 2021
The trustees, who are also directors of the company for company law purposes, present their Annual Report, which also constitutes their Directors’ Report for company law purposes, and Financial Statements of the charity for the year ended 31 March 2021. Reference and Administrative information set out on page 1 forms part of this report. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, as updated on 2 February 2016 (SORP 2015), and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Income and expenditure have been analysed on a ‘natural basis’, taking advantage of section 4.6 of this SORP.
In preparing this report, the Board of Trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.
Our purposes and activities
The prime objectives of the charity are to rehabilitate prisoners, ex-offenders and people experiencing mental disorder by the advance of the arts and culture through the study and performance of opera, song, and choral music. We hope to provide a pathway towards establishing a reduction in reoffending, building self-esteem, improving self-confidence and employability skills for all those involved.
Our arts programmes are shaped to the needs and talents of the prisoners we work with, developing self-confidence, resilience, perseverance and empowering them to think about themselves as more than offenders.
In planning activities the Trustees have regard to the Charity Commission’s guidance on public benefit.
Achievements and performances
During 2019, the last year in which the Prison Choir Project was able to operate, a fully staged production of Guys ‘n Dolls and a Christmas Carol service were presented in HMP Dartmoor. In addition the PCP helped to celebrate Black History Month by running beat box workshops, also in HMP Dartmoor.
We are building long term positive and strategic links with prisons which enable us to return on a regular basis, to build relationships with inmates, give them something to look forward to, a transformative experience and one that promotes a healthy attitude towards everyday life. This is being supported by increasing links with regular supporters. Naturally this progress and planned production have been stalled by COVID.
Financial review
The charity had a net income for the year of £21,398 (2020 - £29,219), details of which are shown in the Statement of Financial Activities. This brings the charity’s net assets to £69,489 (2020 - £49,847) represented by unrestricted funds of £65,489 and restricted funds of £4,000 (2020 - £45,847 and £4,000). Total income for the year was £50,001 (2020 - £92,025) of which £17,502 was Coronavirus Job Retention Scheme grants. Total expenditure decreased to £28,603 (2020 - £62,806).
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
The Trustees want to place on record their huge gratitude to the donors who have continued their support through the very difficult circumstances that have prevailed.
During the year the charity had one full time employee who also acts as Music Director.
Reserves Policy
The Prison Choir Project has no permanent home and no material fixed costs. The trustees commit to new projects only when confident that funding can be secured and will ensure the unrestricted reserve is maintained at a level that allows the charity to meet its minimal financial obligations.
Going Concern
After making appropriate enquiries, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future, with the continuing support of its funders.
Plans for future periods
The charity’s future plans are in abeyance during the COVID crisis although efforts continue to maintain relationships with prisons with whom partnerships have been formed in the past. The charity hopes to resume productions later on in 2021 or in early 2022.
Structure, governance and management
Governing document
The Prison Choir Project, a company limited by guarantee, was incorporated on 21 March 2016 and operates under its memorandum and articles of association. It is governed by the Trustees. The names of the Trustees are set out on page 1 of these accounts.
Appointment of Trustees
Prospective new Trustees are identified from recommendations by existing Trustees and others with knowledge of the prison system or music, and are appointed by the existing Trustees after reviewing their skills and experience and considering the contribution they could make to the charity.
Key Management pay and remuneration
The Trustees set the remuneration of the manager of the charity, who is the only key person, having regard to the administrative and management functions carried out. The manager is also the Music Director of the charity’s productions for which he receives an additional fee for each production.
Risk Management
The Trustees have conducted a review of the major risks to which the Charity is exposed and established systems and procedures to mitigate risks the Charity faces. Internal control risks are minimised by the implementation of procedures for the authorisation of all transactions and projects. These procedures are periodically reviewed to ensure that they continue to meet the needs of the Charity.
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
Trustees’ responsibilities
Company and Charity law requires the trustees to prepare financial statements that give true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgments and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Follow the methods and principles of the Charity SORP; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from legislation in other jurisdictions.
Approval
This report was approved by the Trustees on 12 August 2021 and signed on their behalf by:
Robin Cooke-Hurle Trustee
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES For the year ended 31 March 2021
I report on the accounts of the charity for the year ended 31 March 2021 set out on pages 7 to 11.
Respective responsibilities of the Trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I understand that the financial statements have been prepared to give a ‘true and fair’ view, and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following SORP 2015 FRS102, rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 (SORP 2005), which is referred to in the existing regulations, but has since been withdrawn.
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Charles Ssempijja ACA
NfP Accountants Ltd Chartered Accountants 38 South City Court 52 Peckham Grove London SE15 6FR 13 August 2021
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2021
| Unrestricted | Restricted | Total Funds | Unrestricted | Restricted | Total Funds | |
|---|---|---|---|---|---|---|
| Funds (£) | Funds (£) | 2021 (£) | Funds (£) | Funds (£) | 2020 (£) | |
| INCOME FROM | ||||||
| Gifts, grants and donations | 32,499 | - | 32,499 | 62,280 | 25,500 | 87,780 |
| Bank interest | 0 | - | 0 | 0 | 0 | 0 |
| Coronavirus Job Retention Scheme grant | 17,502 | - | 17,502 | 0 | 0 | 0 |
| Other incoming resources | - | - | 0 | 4,245 | 0 | 0 |
| TOTAL INCOME | 50,001 | 0 | 50,001 | 66,525 | 25,500 | 92,025 |
| EXPENDITURE ON | ||||||
| Music Director Fees | - | - | 0 | 350 | 10,707 | 11,057 |
| Artist and Creative Fees | 4,250 | - | 4,250 | 16,705 | 10,793 | 27,498 |
| Staging, Costumes and Equipment | - | - | 0 | 1,300 | 0 | 1,300 |
| Rehearsal Costs and facilities | 1,632 | - | 1,632 | 529 | 0 | 529 |
| Licences | - | - | 0 | 651 | 0 | 651 |
| Travel and Accommodation | - | - | 0 | 8,435 | 0 | 8,435 |
| Insurance | 246 | - | 246 | 246 | 0 | 246 |
| Salaries and employment costs | 21,074 | - | 21,074 | 12,295 | 0 | 12,295 |
| Administrative Expenses | 1,401 | - | 1,401 | 2,551 | 0 | 2,551 |
| TOTAL EXPENDITURE | 28,603 | 0 | 28,603 | 43,062 | 21,500 | 64,562 |
| Net Income / Expenditure | 21,398 | 0 | 21,398 | 23,463 | 4,000 | 27,463 |
| TRANSFERS | - | - | 0 | 0 | 0 | |
| NET MOVEMENT IN FUNDS | 21,398 | 0 | 21,398 | 23,463 | 4,000 | 27,463 |
| RECONCILIATION OF FUNDS | ||||||
| Total Funds at 1 April 2021 / 2020 | 44,091 | 4,000 | 48,091 | 20,628 | 0 | 20,628 |
| Total Funds at 31 March 2021 / 2020 | 65,489 | 4,000 | 69,489 | 44,091 | 4,000 | 48,091 |
All incoming resources and outgoing resources derive from continuing activities.
The accompanying Notes on pages 9 to 11 form part of these Financial Statements
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
BALANCE SHEET As at 31 March 2021
| Notes £ CURRENT ASSETS Prepayments 5 - Other debtors 16 Cash at bank and in hand 71,945 CREDITORS Amounts falling due within one year 6 (2,472) NET CURRENT ASSETS TOTAL NET ASSETS FUNDS Restricted funds 7 General fund (unrestricted) 7 TOTAL FUNDS |
2021 2020 £ £ £ - - 50,447 - (2,356) 69,596 48,091 69,489 48,091 4,000 4,000 65,489 44,091 69,489 48,091 |
|---|---|
For the year ended 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
They were approved and approved and authorised for issue, by the directors on 12 August 2021 and signed on their behalf by
Robin Cooke-Hurle Trustee
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, as updated on 2 February 2016 (SORP 2015), and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Income and expenditure have been analysed on a ‘natural’ basis, taking advantage of section 4.6 of the SORP.
The effect of events relating to the year ended 31 March 2021 which occurred before the date of approval of the financial statements by the Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 March 2021 and the results for the year ended on that date.
The Prison Choir Project was incorporated as a company on 21 March 2016 and registered as a charity on 9 August 2017.
Going concern
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
Statement of Cash Flows
The Company has taken advantage of the exemption conferred by Section 1 of FRS102 in relation to the Statement of Cash Flows.
Income
All incoming resources are included in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. Grants which have a restriction as to timing are recognised over the period for which they are given.
The value of services provided by volunteers has not been included in the accounts.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objects of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Statutory grants which are given as contributions
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
towards the Charity’s core services are treated as unrestricted. To the extent to which actual expenditure on projects funded in whole or in part by Restricted Funds exceeds the available Restricted Funds transfers are made to the project from Unrestricted Funds.
Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is considered to relate to expenditure of the charity in the furtherance of its charitable activities and includes the costs of delivering services undertaken to further the purposes of the charity and their associated support costs.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2. STAFF and TRUSTEES
The average number of employees during the year was 1. Remuneration was as follows:
| (£) | 2021 | 2020 |
|---|---|---|
| Wages and Salaries | 20,642 | 12,041 |
| Employer’s pension contribution | 432 | 254 |
The whole of the amount above was paid to a key management person who was a related party for the whole of the period. During the year the charity received Coronavirus Job Retention Scheme grants totalling £17,502.
There were no redundancy or termination costs during the period and no employee received employee benefits of more that £60,000.
No trustees received remuneration in the year (2020 - the same). No trustees received reimbursement for out of pocket expenses (2020 - the same).
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PRISON CHOIR PROJECT (Registered Company no. 10073711; Registered Charity no. 1174202
3. RELATED PARTIES
The manager of the charity is a related party. The manager’s remuneration is determined by the trustees.
The manager is also the Music Director of the Trust’s productions and receives an additional fee in that rôle. During the year the amount received as Music Director was nil (2020 - £11,057).
There are no other reportable related parties or transactions.
4. CORPORATION TAX
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
| 5. | DEBTORS and PREPAYMENTS | 2021 | 2020 |
|---|---|---|---|
| Debtors: gift aid due | 16 | - | |
| 16 | - | ||
| 6. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | 2021 | 2020 |
| Accruals: | |||
| Independent examination fee | 650 | 600 | |
| Net Employment costs payable | 1,822 | 1,756 | |
| 2,472 | 2,356 |
7. STATEMENT OF FUNDS
| Brought | Incoming | Resources | Transfers & | Carried | |
|---|---|---|---|---|---|
| (£) | Forward | Resources | Expended | Gains / | Forward |
| Losses | |||||
| Restricted Funds and Income | |||||
| HMP Send | 4,000 | - | - | - | 4,000 |
| Subtotal – Restricted Funds | 4,000 | 0 | 0 | 0 | 4,000 |
| Unrestricted funds | 44,091 | 50,001 | (28,603) | 0 | 65,489 |
| TOTAL FUNDS | 48,091 | 50,001 | (28,603) | - | 69,489 |
The restricted funds represent grants and donations given towards projects in the prisons named above. Included in unrestricted incoming resources is a grant of £17,502 from the Coronavirus Job Retention Scheme.
8. OTHER LEGAL INFORMATION
Prison Choir Project is a charitable company limited by guarantee without share capital, with use of ‘Limited’ exemption, and registered in England with registration number 10073711. Its registered office address is 29 Louisville Road, London, United Kingdom, SW17 8RL. The accounts are presented in sterling rounded to £1.
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