Dipton Community Association Annual Report 2024
Registered Charity Number 1174183
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Dipton Community Association
Report of the Trustees for the year ending 31 December 2024
The trustees present their annual report and financial statements for the year ending 31 December 2024
Reference and Administration information
Charity Name Dipton Community Association Charity Registration Number 1174183 Registered address Dipton Jubilee Centre Front Street Dipton Co Durham DH99DR
Karen Dodds (Chair) Lorraine Raine (Secretary) Robert Brotherston (Treasurer) Catherine Chirnside Daphne Oliver Graham Sinclair Margaret Anderson Margaret Richardson
Auditors
David Rolfe Agutter Business Services (Dipton) Ltd 2 Coleridge Gardens Dipton Stanley Co Durham DH99LH
Bankers
Santander Pank PLC
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Report of the Trustees for the year ending 31 December 2024
Structure, governance and management
Governing document
Governing document Dipton Community Association is constituted as a charitable incorporated organisation with the Charity Commission under charity number 1174183. It is governed by a constitution last updated in 2017.
Organisational structure
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or any other financial benefits. The trustees meet on a regular basis and are responsible for all of the decisions taken in relation to running Dipton Jubilee Centre. Trustees are appointed at an Annual General Meeting of the charity’s members in accordance with the constitution.
Objectives and activities
The objectives of the charity are set out in the constitution and summarised as follows:
To promote the benefit of the inhabitants of Dipton by providing facilities in the interests of social welfare for recreation and leisure-time occupation, with the objects of improving the conditions of life for the said inhabitants.
To establish or to secure the establishment of a Community Centre, and to maintain and manage such a Centre for activities promoted by the Association in furtherance of the above objective.
Our community centre provides a valuable educational and recreational resource to all in our local community. A wide variety of activities are organised and take place at the centre so local residents could access a wide-range of activities without travelling into town.
This year has been lovely to watch the centre develop with what the local community need. Margaret Anderson has identified a need for a regular coffee morning event which has turned into a wonderful weekly gathering, with regular users volunteering each week to help her serve. Our refurbished kitchen in now starting to be used more regularly for her delicious baking.
Funding has been gained from Karbon Homes to set up and support our Toddler group. This has also been a marvellous success with maximum capacity attendance figures most weeks. The need to have this open during none term time has been established and has been a huge success for those wanting low cost entertainment and to reduce social isolation for their little ones during holiday times.
Our solar panels are now installed not only generating electricity back to the grid, but they also allow us to be self-sufficient. Our storage batteries make it possible to open the centre during power cuts and extreme events like storm Arwin, so the community have some where safe and warm to access.
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I am extremely Thankful for yet another year of the hard work from all of our trustees, our caretaker and the support of our users, members and the wider community, 2024 has been another successful year for the charity as we progress from strength to strength.
Financial Review
Principle funding sources
The charity’s primary source of income is from hall hire fees paid by the weekly groups and ad-hoc bookings such as birthday parties and meetings. The charity also generates income from the fundraising events held at the centre, with our Christmas Fair always being our main event of the year. The charity was successful with their two funding applications for our decking area and perimeter fencing to be replaced. When we took over the centre as a new board of trustees this was the final item identified as a major item of replacement. This has been possible with the continued support of our local councillor Veronica Andrews and The National Lottery Fund. Work will commence in March/April
Statement of Trustees’ responsibilities
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law.
Charity trustees in England and Wales must annually prepare financial statements that provide a true and fair view of the charity's state of affairs.
In preparing the financial statements, the trustees are required to:
Select suitable accounting methods and apply them consistently. Observe the methods and principles in the Charities SORP. Make judgements and estimates that are reasonable and prudent.
Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the governing constitution. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purpose of charity law who served during the year and up to the date this report are set out on page 2.
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Approved by the trustees and signed on its behalf:
Karen Dodds (Chair)
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Dipton Community Association
Independent Examiner's Report
Year Ending 31[st ] December 2024
I report to the trustees on my examination of the financial statements of Dipton Community Association ('the charity') for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Charity's Financial Statements carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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l. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair[t ] view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Rolfe Accountant
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Dipton Community Association
Statement of Financial Activities
Year ended 31 December 2024
2024 2023
Unrestricted Restricted
Funds Funds Total Funds Total Funds
Note £ £ £ £
Incoming Resources 6
Income and endowments from:
Donations and legacies 617 31,414 32,031 20,953
Charitable activities 20,047 20,047 13,302
Investments 128 128 141
Total 20,792 31,414 52,206 34,397
Resources Expended 7
Expenditure on:
Raising funds - -
Charitable activities 16,020 11,876 27,896 39,778
16,020 11,876 27,896 39,778
Net Expenditure & Movement in Funds 4,772 19,538 24,310 (5,381)
Reconciliation of Funds
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Total funds brought forward 7,496 7,496 12,877
Total funds carried forward 12,268 19,538 31,806 7,496
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Dipton Community Association
Statement of Financial Activities
31 December 2024
2024 2023
£ £
Current Assets:
Cash at Bank & In Hand 31,593 7,556
Debtors 343 -
Total Current Assets 31,936 7,556
Liabilities:
Creditors: Amounts falling due within one year 130 199
Total Net Assets 31,806 7,357
Funds of the Charity
Unrestricted Funds 12,268 7,357
Restricted Funds 19,538 -
Total Charity Funds 31,806 7,357
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Dipton Community Association
Notes to the Financial Statements
Year Ended 31 December 2023
- Basis of Accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS102.
- Going Concern
There are no material uncertainties about the Charity’s ability to continue.
- Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for future projects or commitments.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.
4. Incoming Resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable, and its amount can be measured reliably.
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legacy income is recognised when receipt is probable, and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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5. Resources Expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
6. Incoming Resources
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2024 2023
Unrestricted Restricted
Funds Funds Total Funds Total Funds
£ £ £ £
Donations and Legacies
Donations 617 - 617 18
Grants - 31,414 31,414 20,935
Charitable Activities
Hall and Meeting Room Hire 20,047 - 20,047 13,302
Investments
Bank Interest 128 - 128 141
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7. Resources Expended
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2024 2023
Unrestricted Restricted
Funds Funds Total Funds Total Funds
£ £ £ £
Resources Expended
Charitable Activities
Water Rates 283 - 283 368
Insurance 1,943 - 1,943 1,884
Telephony 455 - 455 453
Electricity 521 - 521
Gas 1,374 - 1,374 4,865
Cleaning Services 872 - 872 670
Caretaker 5,702 - 5,702 5,460
Audit Fees 60 - 60 60
Pa yroll Costs 60 - 60 60
Repairs & Maintenance 343 10,800 11,143 1,110
Health & Safety 286 - 286
Postage&Stationery - - -
Printing 310 - 310
Audio Visual - - -
General Expenses 749 - 749
Coffee Morning Expenses 1,486 - 1,486 1,740
Event Expenses 556 - 556 160
Licences 742 - 742 301
IT Software 141 - 141 101
Equi pment 136 764 900 2,158
Room Hire Subsidy - 312 312
Ma jor projects - - - 20,388
16,020 11,876 27,896 39,778
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8. Creditors
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2024 2023
£ £
Accounts Payable 318 199
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9. Staff Costs
| Staf Costs | ||||
|---|---|---|---|---|
| 2024 £ |
2023 £ |
|||
| Salaries and other Emoluments | 5,702 | 5,460 |
The average headcount of employees during the year was 1 (2023: 1)
No employee received benefits of more than £60,000 during the year (2023: Nil)
There were no employees who met the definition of “key management personnel” during the year (2023: Nil)
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10. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity was received by the trustees.
No trustee expenses have been incurred.
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