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Dipton Community Association Annual Report 2023
Registered Charity Number 1174183
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Dipton Community Association
Report of the Trustees for the year ending 31 December 2023
The trustees present their annual report and audited financial statements for the year ending 31 December 2023
Reference and Administration information
Charity Name Dipton Community Association Charity Registration Number 1174183 Registered address Dipton Jubilee Centre Front Street Dipton Co Durham DH99DR Karen Dodds (Chair) Lorraine Raine (Secretary) Andrew Curry (Treasurer) Margaret Curry Catherine Chirnside Daphne Oliver Graham Sinclair Margaret Anderson Margaret Richardson
Auditors
David Rolfe Agutter Business Services (Dipton) Ltd 2 Coleridge Gardens Dipton Stanley Co Durham DH99LH
Bankers
Santander Pank PLC Dipton Community Association
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Report of the Trustees for the year ending 31 December 2023
Structure, governance and management
Governing document
Governing document Dipton Community Association is constituted as a charitable incorporated organisation with the Charity Commission under charity number 1174183. It is governed by a constitution last updated in 2017.
Organisational structure
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or any other financial benefits. The trustees meet on a regular basis and are responsible for all of the decisions taken in relation to running Dipton Jubilee Centre. Trustees are appointed at an Annual General Meeting of the charity’s members in accordance with the constitution.
Objectives and activities
The objectives of the charity are set out in the constitution and summarised as follows:
To promote the benefit of the inhabitants of Dipton by providing facilities in the interests of social welfare for recreation and leisure-time occupation, with the objects of improving the conditions of life for the said inhabitants.
To establish or to secure the establishment of a Community Centre, and to maintain and manage such a Centre for activities promoted by the Association in furtherance of the above objective.
Our community centre provides a valuable educational and recreational resource to all in our local community. A wide variety of activities are organised and take place at the centre so local residents could access a wide-range of activities without travelling into town.
This year at the centre our doors are now fully open again following the global Coronavirus pandemic. Following yet another year of the hard work of our trustees, caretaker and the support of our users, members and the wider community, 2023 has been another successful year for the charity as we progress from strength to strength
Financial Review
The charity’s primary source of income is from hall hire fees paid by the weekly groups and ad-hoc bookings such as birthday parties and meetings. Income from lettings totalled £13,302 (£11,875).
The charity also generates income from the fundraising events held at the centre, a Christmas Fair was held, including a Santa for the local children.
There are many other events in the planning stage which are being discussed in our marketing meetings.
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The charity was successful with their funding application for the installation of Solar Panels on the roof, making the centre more sustainability for future energy prices and helping us to maintain our low rental costs.
Karen Dodds (Chair)
31st March 2024
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Dipton Community Association
Independent Examiner's Report
Year Ending 31[st ] December 2023
I report to the trustees on my examination of the financial statements of Dipton Community Association ('the charity') for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Charity's Financial Statements carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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l. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair[t ] view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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David Rolfe Accountant
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Dipton Community Association
Statement of Financial Activities
Year ended 31 December 2023
2023 2022
Unrestricted Restricted
Funds Funds Total Funds Total Funds
Note £ £ £ £
Incoming Resources 6
Income and endowments from:
Donations and legacies 18 20,935 20,953 4,857
Charitable activities 13,302 13,302 12,906
Investments 141 141 11
Total 13,462 20,935 34,397 17,774
Resources Expended 7
Expenditure on:
Raising funds -
Charitable activities 18,843 20,935 39,778 32,274
18,843 20,935 39,778 32,274
Net Expenditure & Movement in Funds (5,381) - (5,381) (14,500)
Reconciliation of Funds
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Total funds brought forward 12,738 12,738 27,238
Total funds carried forward 7,357 - 7,357 12,738
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Dipton Community Association
Statement of Financial Activities
31 December 2023
2023 2022
£ £
Current Assets
Cash at Bank & In Hand 7,556 13,797
Total Current Assets 7,556 13,797
Creditors 199 1,058
Total Net Assets 7,357 12,738
Funds of the Charity
Unrestricted Funds 7,357 12,738
Total Charity Funds 7,357 12,738
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Dipton Community Association
Notes to the Financial Statements
Year Ended 31 December 2023
- Basis of Accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS102.
- Going Concern
There are no material uncertainties about the Charity’s ability to continue.
- Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
4. Incoming Resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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• income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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5. Resources Expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
6. Incoming Resources
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2023 2022
Unrestricted Restricted
Funds Funds Total Funds Total Funds
£ £ £ £
Donations and Legacies
Donations 18 - 18 4,857
Grants - 20,935 20,935 -
Charitable Activities
Hall and Meeting Room Hire 13,302 - 13,302 12,906
Investments
Bank Interest 141 - 141 11
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7. Resources Expended
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2023 2022
Unrestricted Restricted
Funds Funds Total Funds Total Funds
£ £ £ £
Resources Expended
Charitable Activities
Gas /Electric 4,865 4,865 2,248
Water 368 368 370
Telecoms 453 453 -
Cleaning 670 670 616
Repairs /Maintenance 1,110 1,110 1,793
Website - - 955
Insurance 1,884 1,884 1,757
Misc 3,452 3,452 1,121
Licences 301 301 332
Adverts - - 61
Accountancy/Audit 120 120 120
Wa ges 5,460 5,460 4,882
Jubilee Expenses 160 160 1,646
Ma jor projects - 20,935 20,935 16,371
18,843 20,935 39,778 32,274
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8. Creditors
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2023 2022
£ £
Accounts Payable 199 1,058
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9. Staff Costs
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2023 2022
£ £
Salaries and other Emoluments 5,460 4,882
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The average headcount of employees during the year was 1 (2022: 1)
No employee received benefits of more than £60,000 during the year (2022: Nil)
There were no employees who met the definition of “key management personnel” during the year (2022: Nil)
10. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity was received by the trustees.
No trustee expenses have been incurred.
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