South & West Yorkshire Wing Air Training Corps Charity Registration Number.. 1174182 Trustees, Annual Report and Financial Statement 1 April 2023 - 31 March 2024
South & West Yorkshire Wing ATC TrLJslees' Annual Report and Financial Statement Year to 31 March 2024 SOUTH & WEST YORKSHIRE WING AIR TRAINING CORPS Charity Registration Number.. 1174182 Purpose of the Charity.. South & Wesl Yorkshire Wing Air Training Corps is established to provide additional financial support from non-public funds in order to support the air cadet experience delivered by the Air Training Corps through public funding (derived from the Ministry of Defencel. Trustees: The following have seNed as tmstees during the year under review.. Mr Terence M J Baynes- Chair Mr Andrew Newton- Acting Treasurer Mr Michael A Archer Mr Christopher Kelly Address of Charity: South & West Yorkshire Wing Air Training Corps Wing Headquarters Healdfield Road CASTLEFORD West Yorkshire WF10 4LQ Bankers= Santander Bradford BD15AN CAF Bank Ltd West Malling ME19 4JQ Lloyds Bank Plc. 98 Victoria Street London SW1E 5JL Appointment of Trustees-. Trustees are appointed in accordance with the guidance provided within Air Cadet Publication 11 (Administration of Civilian Committees in the Air Training Corps). On the dale of registration, il was agreed that a minimum of FOUR Trustees would be elected al the Annual General Meeting of the Charity held in June each year. The chairman is appointed in accordance with the guidance contained within the referenced publication. Both a secretary and a treasurer are either appointed from amongst the existing trustees or others are invited to be appointed trustees lo undertake IhÈse roles. Trustee Declaration.. On appointment, each trustee completes a declaration (in the format advised by the Charity Commission). P89e201
South & Wesl Yorkshire Wing ATC Trustees, Annual Report and Financial Slalemenl Year to 31 March 2024 Financial Review of the Year: The Trustees continue lo target their financial support, in line with the overarching aims of the air cadet organisalion (RAF Air Cadets). Essentially, this entails supporting (directly or indirectly) event$ 3lld activities organised for cadets of the Wing - for example inter-wing sports, purchase of equipment and for the training of adult volunteers. The detail of the receipts and payments for the year under review are recorded later in this report. With receipts of £127,678.60 and payments of £125,631.46 there was an increase in total funds of £2,047.14 (excluding the introduced petty cashl compared with a decrease of £14,039.42 the previous year. The key source of unreslricled income is by means of a levy raised on each enrolled cadet within South & West Yorkshire Wing. This presently stands al a nel Sum of £2.40 per cadet per month with approximately 1300 cadets in the Wing at any one lime bul is expected lo be reviewed in 2024-25 after being fractionally reduced over the last decade lo absorb increases from both Region and HQ. Another source of income (restricted funds) is by means of income whereby the Wing acts as a conduit for funds lo other agencies, principally Headquarters Air Cadets IHQACI. This is generally in the form of collated payments for oversea5 Camps, Duke of Edinburgh Award purchases and similar payments. Reserves Policy: Since 2012 the Wing has established that il needs to hold financial reserves approximating lo a six- month expenditure sum. Such a sum would allow the Wing lo continue operation even if normal receipts were interrupted for a period. For 2023-24 this sum stands al £63,828.00. We also hold a small. additional sum of £12,000.00 in reserve lo support squadrons within the Wing who are experiencing short term difficulties laver2ged al £3.000.00 per squadron for four squadrons under support). This equates to total reserves of £75,828.00 for the next financial year. Independent Examination of Accounts.. With the level of receipts and payments both more than £25,000 and over £100,000, the trustees identified that an Independent Examination of the accounts is required and that they would appoint FB Accounting Ltd. (of Rothwell, Leeds), lo undertake this examination annually. Declaration: The trustees declare that they approved the above report al their meeting on 29th May 2024. Signed on behalf of the charity's trustees.. -frt Fy Terence M J Baynes Chair Andrew Newton Treasurer Pa9e3018
South & West York$hire Wing ATC Trustees. Annual Report and Financial Statement Year to 31 March 2024 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Respe¢live The charity's trustees are responsible for the preparation of the responslbllltles of accounts. The charity's trustees consider that an audit is not trustee5 and examlnèr required for this year under section 144 of the Charities Act 2011 {the Charities A¢ll and thai an independent exarnination is needed. 11 is rny responsibiltiy lo.. examine the aGwunts under section 145 of the Charities Act, lo follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charities Acl}, and 10 51ale whether matters have come to my attention. My examination was carried out in accordance with general Basls of indepgndent Direction5 given by the Charity Commission. An examination examlnerfs stat•m•nt includes a review of the accounting records kept by the charity and a eomparison of the acco*Jnls presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as lo whether the accounts present a 'true and fair. view and the ieport is limited lo those matters set out in the statement below. In connection with my examination. no maller has come lo my Independent exarniner's attention lother than that disclosed below")". statement (11 which gives me reasonable cause to believe that, in any material re5ped, the requirements.. to keep accounting records in accordance with section 130 of the Charities Acl.. to prepare accounts which accord with Ihe accountsng records and comply with the accounting requirements of the Charities Act have not t>een met., or 12) to which, in my opinion. attention should tje drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete lh& words in the brackets ifthey do not apply. FB Accounting Ltd. 57a Commercial Stroet Rothwell Leeds, LS26 OQD Date.. 2910712024 pe1 018
South & Wesl Yorkshire Wing ATC Trustees, Annual Report and Financial Statement Year to 31 March 2024 RECEIPTS Unrestricted Restricted Year to 31-Mar-24 GP Fund Contributions (revènue 30.568.80 33.11620 63,685 00 Functional Areas Shooting Sport 4,647.86 4,647.86 1,400.00 1.400.00 D of E Regislralions D of E Registration Refunds HQAC 6,082.50 6,082.50 701.00 701 00 Bank Account Interest 6158 61.58 Awards, presentations and social 10,805.65 10,805.65 Clothing and uniform 870.70 870 70 Sector Activities 12,849.00 12,849.00 UK Camps 17,678.57 17,678.57 Loan repayments 3.459 00 3,459.00 Postsge and administration 1,047.00 1.047.00 Sale of assets 2.000 00 2,000.00 Squadron Support 890.74 890.74 Grants 1,500.00 1,500.00 79.512.40 48,166.20 127,678.60 P4e5018
South & West Yorkshire Wing ATC TrLJStees' Annual Report and Financi21 Statement Year lo 31 March 2024 PAYMENTS Unrestricted Restricted Year to 31-Mar-24 Bank Fees and card processing Charges 203.26 203.26 Accountancy fees 3,279.39 3.279.39 HQAC GP Fund Contribution 36.022.50 36.022.50 Regional GP Fund 1.512.00 1,512.00 Insuran¢e 808.64 808 64 Functional Areas Adventure Training 3.271.71 3.271.71 D ol E Award Costs 10.508.50 820.00 11.32850 First Aid 246.55 246.55 Flying, Gliding and Avialion 1,038.88 1.038.88 Road Marching and Walking 1,440.00 1,440.00 Radio and Cyber 303 95 303.95 Shooting 7.390.13 7,390.13 Sports 3.894.11 3.894. 11 IT equipment and softsvare 268.68 268.68 Grants 1.550.00 1.550.00 Sector Activities 27,786.57 27.786 57 UK Camps 12.357.38 12.357.38 Printing, stationery and administration 1.166.68 1.16668 Awards, presentations and social 5.782 64 5,782.64 Clothing and Unifomi 866.20 866.20 Media 2,278 00 2,278.00 Squadron support 458.49 458.49 Transport 1,153 20 1,153.20 Loans to Squadrons 1,224.00 1,224.00 57,940.39 67,691.07 125,631.46 Page8018
South & Wesl Yorkshire Wing ATC TrLJslees' Annu21 Report and Financial Statement Year lo 31 March 2024 SUMMARY Funds on 31 March 2023 Cash linc. petty) CAF Bank Savings Account 2 Soldo Santander Account (Current) Accounts Receivable 10_38, 60,975.17 12.377.84 4,456.48 22,269.47 1483.67 100,088.67 101,572.34 Less Liabilff(ies 1,383.00 100,179.25 Funds al 31 March 2024 Cash {inc. pÈtly} Lloyds (Current) Lloyd5 Savings CAF Bank Savings Account 2 Soldo Equals Money Santander Account Accounts Receivable (Squadron loans) 30.68 69,721.74 30,000.00 13,339.15 (closed) 607.24 2,000.00 Iclosedl 3,164.60 115.698.81 118,863.41 Less Liabilities 16,626.64 102,236.77 Nel of ReceiptslPayments for the year 2,057.52 Signed on behalf of the charity's trustees.. Terence M J Baynes Chair Andrew Newton Treasurer 1 Cash float used by permanent Wing staff used lor key culling, refreshments for visitors and similar household costs. This had not previously been included in the a¢coiJnts although ILJII paper records exist for its use. This is fully a¢¢ounted for In the 2023-24 report for Ihe first lime The float's previous values never exeded around £50.00. Pe70f6
South & Wesl Yorkshire Wing ATC Trustees, Annual Report and Financial Slalemenl Year lo 31 March 2024 NOTES 1. Accounting Policy.. These accounts have been prepared under the historic cost convention. 2. Debtor$ and Creditors.. The Wing only loans or lends money to organisations within its direct view. These loans are either operational to support the squadron in times of need such as during banking difficulties. Alternatively, the Wing occasionally makes modest interest free loans available to squadrons for one off proje¢ls. There are three debtors within the Wing.. 2387 IPudseyl Squadron ATC (loan) 362 (Elm Tree) Squadron (loan) Staff member ID1 upfront costs) Debtors outside the Wing.. Greater Manchester Wing ATC (Regional Iriall There are no (overdue) creditors. 3. Movement of Funds: There has been no movement of funds between restricted and non-reslricted accounts. 4. Grants: The trustees made no direct grants during the year however as in the past, acted as intermediary for an additional £ 1,550.00 of grants which were then paid directly to their applicants. These are included in the restricted funds and are not itemi5ed here S. Trustees, Remuneration and Expenses.. No remuneration - directly or indirectly - has been paid out of the funds lof the charityl lo any Iruslee lor lo any person or persons known to be connected with any of them) apart from certain legitimate administrative costs. 6. Stock: South & West Yorkshire Wing hold a stock of equipment and supplies for example IT equipment. Adventure training equiprnent such as kayaks, canoes also first aid training supplies too extensive to list resulting in an eslimaled current value of assets of £66,423.50. Full list available on request. 7. Comparison with Previous Years: The income of South and Wesl Yorkshire Wing has returned lo pre-pandemic levels with activities taking place as normal. During this lime, some governance and syllabus changes have taken place which have resulted in the Wing spending reserves on new projects, in particu5ar for 2023-24, climbing. The experience of South and Wesl Yorkshire Wing and ils trustees has also been drawn upon lo lead a North Region transition lo irllprove reporting and accountability. As a result. we have incurred some costs associated with providing access lo services for other Wings in the North of Eng12nd. These costs are recovered from North Region. PwJe6018