south & West Yorkshire Wing Air Training Corps
Charity Registration Number: 1174182
Trustees’ Annual Report and Financial Statement
1 April 2020 - 31 March 2021
South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement e e eee
Year to 31 March 2021
SOUTH & WEST YORKSHIRE WING AIR TRAINING CORPS
Charity Registration Number: 1174182
Purpose of the Charity: South & West Yorkshire Wing Air Training Corps is established to provide additional financial support from non-public funds in order to support the air cadet experience delivered by the Air Training Corps through public funding (derived from the Ministry of Defence).
Trustees: The following have served as trustees during the year under review: Mr Terence M J Baynes — Chair Mr Peter L Harrison — Treasurer Mr Michael A Archer Mr Christopher Kelly Address of Charity: South & West Yorkshire Wing Air Training Corps Wing Headquarters Healdfield Road CASTLEFORD West Yorkshire WF10 4LQ Bankers: Santander Bradford BD1 5AN CAF Bank Ltd West Malling ME19 4JQ
Appointment of Trustees:
Trustees are appointed in accordance with the guidance provided within Air Cadet Publication 11 (Administration of Civilian Committees in the Air Training Corps). On the date of registration it was agreed that a minimum of FOUR Trustees would be elected at the Annual General Meeting of the Charity held in June each year. The chairman is appointed in accordance with the guidance contained within the referenced publication. Both a secretary and a treasurer are either appointed from amongst the existing trustees or others are invited to be appointed trustees to undertake these roles.
Trustee Declaration:
On appointment, each trustee completes a declaration (in the format advised by the Charity Commission).
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement
Year to 31 March 2021
' Financial Review of the Year:
With the change of status of the Wing from an excepted Charity to a Registered Charity taking place in August 2017, this is the 4th Trustees’ Annual Report and Financial Statement being submitted to the Charity Commission. The Trustees continue to act on the experience learned from previous years’ Accrual & Disbursements and years’ operating as an Excepted Charity. Therefore, the Trustees continue to target their financial support, in line with the overarching aims of the air Cadet Organisation. Essentially, this entails supporting (directly or indirectly) events and activities organised for cadets of the Wing — for example inter-Wing sports, purchase of equipment and for the training of adult volunteers.
The detail of the receipts and payments for the year under review are recorded later in this report. With receipts of £28,774.65 and payments of £17,738.49 there was increase in total funds of £11,036.16 compared with a increase of £12,438.87 the previous year.
The key source of unrestricted income is by means of a levy raised on each enrolled cadet within South & West Yorkshire Wing. This presently stands at a net sum of £2.50 per cadet per month with approximately 1300 cadets in the Wing at any one time (variable). Experience has shown that this income is currently adequate for ongoing needs whilst providing a workable reserve.
Another source of income (restricted funds) is by means of income whereby the Wing acts as a conduit for funds to other agencies, principally Headquarters Air Cadets (HQAC). This is generally in the form of collated payments for overseas Camps, Duke of Edinburgh Award purchases and similar payments.
Reserves Policy:
Since 2012 the Wing has established that it needs to hold financial reserves approximating to a sixmonth expenditure sum. Such a sum would allow the Wing to continue operation even if normal receipts were interrupted for a period. Currently this sum stands at £56,206.96.
independent Examination of Accounts:
With the level of receipts and payments both more than £100,000, (Under normal circumstances) the trustees identified that an Independent Examination of the accounts is required. In this instance, the trustees agreed (Whilst still an excepted charity at their meeting in June 2014) that they would appoint Futureproof Accounting Chartered Accountants (of Rothwell, Leeds), to undertake this examination annually. This remains the case upon becoming a registered charity.
Declaration:
The trustees declare that they approved the above report at their meeting on 24 June 2021.
Signed on behalf of the charity’s trustees:
; . en Terence M J Baynes Peter L Harrison Chair Treasurer
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement
Year to 31 March 2021
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Respective The charity's trustees are responsible for the preparation of the responsibilities of accounts. The charity’s trustees consider that an audit is not trustees and examiner required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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e to state whether matters have come to my attention.
My examination was carried out in accordance with general Basis of independent Directions given by the Charity Commission. An examination examiner’s statement includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- Independent examiner’s statement
In connection with my examination, no matter has come to my attention (other than that disclosed below’*):
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements: e tokeep accounting records in accordance with section 130 of the Charities Act;
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e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Futureproof Accounting Chartered Accountants
57a Commercial Street RothwellLeeds, LS26 0QD
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement
Year to 31 March 2021
RECEIPTS
| Year to | ||||
|---|---|---|---|---|
| 31 March | ||||
| Unrestricted | Restricted | Total | 2021 | |
| Squadron Subscriptions & GP Funds | 20,520.00 | - | 20,520.00 | 20,520.00 |
| DofE Income | - | 1,134.00 | 1,134.00 | 1,134.00 |
| DofE Refunds | - | 461.00 | 461.00 | 461.00 |
| Activities | ||||
| Wing Sports Income | - | 779.95 | 779.95 | 779.95 |
| Interest | 79.38 | - | 79.38 | 79.38 |
| Wing Dinner Social | - | 150.00 | 150.00 | 150.00 |
| UKCamps | - | 490.00 | 490.00 | 490.00 |
| UKCamp Refunds | - | 1,265.00 | 1,265.00 | 1,265.00 |
| Squadron Loan Income | 2,395.32 | - | 2,395.32 | 2,395.32 |
| Grants | 1,500.00 | 1,500.00 | 1,500.00 | |
| 24,494.70 | 4,279.95 | 28,774.65 | 28,774.65 |
|
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement
Year to 31 March 2021
PAYMENTS
| Year to | |||||
|---|---|---|---|---|---|
| 31 March | |||||
| Unrestricted | Restricted | Total | 2021 | ||
| BankAccount Charges | 203.82 | - | 203.82 | 203.82 | |
| Accountancy Fees | 720.00 | - | 720.00 | 720.00 | |
| HQAC GP Fund | - | 9,645.00 | 9,645.00 | 9,645.00 | |
| Wing Functional Support | |||||
| Adventure Training | 1,999.99 | - | 1,999.99 | 1,999.99 | |
| First Aid | 401.52 | - | 401.52 | 401.52 | |
| Computer& IT | 304.05 | - | 304.05 | 304.05 | |
| StaffCourses & Registrations | 39.95 | - | 39.95 | 39.95 | |
| Shooting | 228.23 | - | 228.23 | 228.23 | |
| Flying & Gliding | 534.99 | - | 534.99 | 534.99 | |
| Wing Sports | 247.50 | - | 247.50 | 247.50 | |
| Non 1771 Travel Costs | 230.00 | - | 230.00 | 230.00 | |
| Wing Activity Centre | - | - | - | - | |
| Grants | 500.00 | - | 500.00 | 500.00 | |
| Wing HQ | 183.90 | - | 183.90 | 183.90 | |
| Wing Dinner Social | “ | - | - | - | |
| , | Asset& Indemnity Insurances | 417.56 | - | 417.56 | 417.56 |
| Telephone& Internet | 349.48 | - | 349.48 | 349.48 | |
| Camps | - | - | - | ||
| Administration Costs | 226.78 | - | 226.78 | 226.78 | |
| Loans to Squadrons | 10.52 | - | 10.52 | 10.52 | |
| North Region Welfare Fund | - | 1,495.20 | 1,495.20 | 1,495.20 | |
| 6,598.29 | 11,140.20 | 17,738.49 | 17,738.49 |
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement eer em rn i i ie
Year to 31 March 2021 pee
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement
Year to 31 March 2021
SUMMARY
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||||||
|---|---|---|---|---|
|Funds|on|31|March|2020|
|Cash|0.00|
|CAF|Bank|(Online Account)|2,276.91|
|Savings Account|1|(Reserve)|56,141.87|
|Savings Account 2 (Loans)|10,712.29|
|Soldo|6,793.49|
|Santander Account (General)|23,676.53|99,601.09|
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Funds at 31 March 2021
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|||||
|---|---|---|---|
|Represented by:|
|Cash|0.00|
|CAF Bank (Online Account)|10,082.73|
|Savings Account|1|(Reserve)|56,206.96|
|Savings Account 2|(Loans)|11,920.48|
|Soido|6,793.49|
|Santander Account (General)|25,633.59|110,637.25|
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Net of Receipts/Payments for the year
+11,036.16
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Signed on behalf of the charity's trustees:
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Terence M J Baynes Peter L Harrison Chair Treasurer
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement Year to 31 March 2021 areineppnnmanmmmmmnanapeinssnnaamnsiisciiiaiiaieaaamemmieipammetca ttt te
NOTES
1. Accounting Policy:
These accounts have been prepared under the historic cost convention.
2. Debtors and Creditors:
There are no debtors or Creditors
3. Movement of Funds:
The movement of funds during the year is as set-out below:
| Opening | Receipts | Payments | Closing | ||
|---|---|---|---|---|---|
| All Accounts | |||||
| General | 99,601.09 | 28,774.65 | 17,738.49 | 110,637.25 | |
| Restricted/Unrestricted | |||||
| HQACGP Fund | 0.00 | 20,520.00 | 9,645.00 | 10,875.00 | |
| North Region Welfare | Fund | 0.00 | 0.00 | 1495.20 | 1495.20 |
| DofE Awards | 0.00 | 1,595.00 | 0.00 | 1595.00 | |
| Wing Dinner | 0.00 | 150.00 | 0.00 | 150.00 | |
| UKCamps | 0.00 | 1,755.00 | 0.00 | 1755.00 | |
| Grants | 0.00 | 1,500.00 | 500.00 | 1,000.00 | |
| Wing Loan Scheme | 0.00 | 2,395.32 | 10.52 | 2384.80 | |
| BankAccounts | 0.00 | 79.38 | 923.82 | -844.44 | |
| Wing Functional Support | 0.00 | 0.00 | 4,916.45 | -4,916.45 | |
| Sports Facilities Grant | 0.00 | 779.95 | 247.50 | 532.45 | |
| Totals | 99,601.09 | 28,774.65 | 17,738.49 | 110,637.25 |
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South & West Yorkshire Wing ATC Trustees’ Annual Report and Financial Statement Year to 31 March 2021 ne
4. Grants:
The trustees have made a number of grants-in-aid, from the unrestricted funds available to them, to support the cadet experience, as follows:
Grants to support Squadron Activities
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510.52
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5. Trustees’ Remuneration and Expenses:
No remuneration - directly or indirectly - has been paid out of the funds [of the charity] to any trustee (or to any person or persons known to be connected with any of them) apart from certain legitimate administrative costs.
6. Stock:
South & West Yorkshire Wing hold a stock of equipment and supplies for example IT equipment, Adventure training equipment such as kayaks, canoes also first aid training supplies far too extensive to list resulting in an estimated value of assets of 209,897.30, full list available on request.
7. Comparison with Previous Years:
A reduced income of £48,236.50 for Squadron Subscriptions & General-Purpose Funds is due to the unprecedented times due to the restrictions of covid 19. However, this also leads to reduced payments on to HQAC. Costs in support of cadet activities has also been low due to the restrictions which has given an operating gain of £11,036.16 over the financial year.
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