Trustees. Annual Report for the period From Period start date January To Peri(Kl end date 31 December 2025 2025 Section A Reference and administration details Charity nam The Freshford Village Memorial Hall Other names charity is known b Registered charity number (if any 1174158 Charity's principal addre The Freshford Village Memorial Hall Freshford Lane Freshford, Bath BA2 7UR Names of the charity trustees who manage the charity atss acted if not for ho rustee name (rfany) e of person (or body) entitled to appoint rustee ifan David Wnght Peter Jones Chair Elected TaSurer Freshford Horticultural Society and Freshford and District History Society Elected Alexandra Malir Secretary Committee member Benjamin Batchelor-wylam Claudia Towner Elected Committee member Elected William Sneyd Alison Sellers lan Sharp Simon Coombe Committee member Committee member Committee member Committee member Elected Freshford School Friends of Freshford Galleries Shop and FLISCA Freshford Preschool Abby Moore Committee member 12
Section B mana ement Structure, governance and Description of the charity's trusts Constituts'on dated 26 July 2017 Type of goveming documen strtutiof,, How the charity is constrtut Charitable Incorporated Organisation Trust selection method The management committee members consist of five trustees elected at the AGM by the Inhabitsnts of the area of benefrt. 5 trustees are appointed to represent specified Hall user groups and up to 5 c£Fopted trustees. Additional governance issues (Optional inforniation) You may choose to indude additional infonnation, where relevant, about.. policies and produS adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works; relationship with any relat parties; trustees, consideration of major nsks and the system and procedures to manage them. On 26 July 2017, the trustees of The Freshford Village Memorial Hall (Registered Charity No. 304545) established a Charitable Incorporated Organisation; The Freshford Village Memorial Hall (Registered Chanty No.1174158) to take forward the chariVs work. By a General Vesting Dedaration made by the trustees on 18 October 2017, The Freshford Village Memorial Hall (Registered Charity No.304545) merged with, and transferred all its assets and propety to, The Freshford Village Memorial Hall (Registered Chanty No. 1174158). Ih The merger s registered with the Chanty Commission on 28 September 2018, after the new ownership of the land was registered w5th the Land Registry, and The Freshford Village Memorial Hall (304545) was removed from the Register of Charities on the same date. All trustees give their tt'me as volunteers and receive no remuneration or other benefits for duties fulfilled as art of their trustee role. The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Freshford and the neighbourhood (°area of benefif) without distsnction of sex. sexual onentation, age, disability, natK)nalty, ra or political. religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such faalits'es by reason of their youth, age, infinnity or disablement, financial hardship or social and economic arCumstanS or for the public at large in the interests of social vdetfare and with the object of improving the conditions of life of the said inhabitants. In managing Fshf0rd Village Memorial Hall the twstees had due regard to the Charity Commission's public benefit guidance. Summary of the objects of the charity set out in its goveming document Summary of the main activities undertaken for the public benefrt in relation to these objects (include within this section the statutory declaration that trustees hav had regard to the guidance issued by the Charity Commission on public benefit) During 2025, the Chanty's public benefit can be summarised as,. Continued provision, maintenance and improvement of a village hall facility to provide a regular venue for Freshford Pre-school, sporting and drama activities by Freshford Pnmary Sthool, Freshford and District Local History Society, Freshford and District Horticultural Soaety, Freshford Beavers, Cubs and Scouts, Warrior Academy martÉal arts, choir pract, yoga. keep fit, strength and mobility classes, table tennis, badminton. Buddhist SGI meetings and monthly Parish Council meetings. In addition the village hall is used as a onfroff venue for a wide range of events indudin Brownie, Rainbow and Guide ack holida s, Friends of Freshford fund-
raising social events, fvneral wakes. charity fund-raising jumble sales, weddings, children's birthday parties, private parties and elections. Additional details of objectives and activities (Optional infonnation) You may choose to Indude A huge contnbution is made to Fshf0rd Village Memonal Hall by trustees and further statements. V•here 0r community volunteers. particularly with regard to development. relevant, about". rna1ntenan, management, accounkn'ng, marketing. fund-raising and preparing policy on grant-making, grant applications. Without this valuable contribution of time, energy and expertise the successful operatson of Freshford Village Memorial Hall would not policy programme related be possible. investment. contnbution made by volunteers. Section D Achieirenierits and pei"forniarice Summary of the main achievements of the charity during the year In 2025 we installed soak-away drainage systems behind the hall to reduce the ponding of rainwater and run-off from the sports field. We managed to maintain the Hall in good condition despite issues with a leaking flat roof over the lobby areas. Fencing work was undertaken by the pre-school and a water colleth'on point was established to reduce water use. The trustees kept up to date with the changing govemment regulations and guidan with the valuable support of ACRE (Action with Communities in Rural England) and the support of Dick Whittington from vRN (West of England Rural NebNork) Risk assessments have been updated throughout the year, and the frequency of cleaning has been increased. The Annual Fete was held in June 2025. This event was very well attended and raised £2.945 for the Hall. Brief statement of the charity's policy on reserves Freshford Village Memorial Hall was opened in August 1964. After 61 years of use, many aspects of the building are considered to be approaching the end of their economical and structural lrfe, arKI are being replaced through the Hall's ongoing development programme. In order to continue to secure and sustsin the charity's viability and the Memorial Hall's future availability to users, It is the Trustees, policy to aim to hold suffiaent funds in unrestncted reserrfes to support anticipated major rna1ntenan and redevelopment costs. providing leverage for additional grant and community funding The Trustees will review the Reserves Policy and the amount of reserves held at each Management Committee meeting. Freshford Village Memonal Hall held £30.985 in unrestricted resep4es at 31 Dember 2025. Details of any funds materially in deficit Not applicable
Further financial review details (Optional inforn)ation) You may choose to include additional informats'on, where relevant about: the charity's pnncipal sources of funds (including any fundraising),. how expenditure has supported the key objectives of the charity" investment policy and objectives including any ethical investment policy adopted. UMMARY In 2025, Unrestrided Funds reiptS exeded payments by £12,395 (2024 12,670) Unrestncted Cash Funds at 31 December 2025 were £30,985 (2024 18,590) which equates to 14 months of general expenses (2024 10 onths). No restricted Funds Grants and Donations were received in 2025. Restricted Cash Funds at 31 Dernber 2025 were nil {2024 - £130) RECEIPTS Block Bookin s". ReiptS were £20,3[ (2024 £16,244). ccasional Bookin s: ReiptS were £10,469 (2024 £9,283). rants & Donations - Unrestricted Funds: Receipts were £2,853 (2024 1,833). Freshford Parish Council contributed £1,713 towards the running sts of FVMH in 2025 (2024 £1,698). Freshford & Lim le Stoke Fete. The surplus of £5,891 (2024 £7,458) was hared 500A Freshford Village Memorial Hall 1500/0 Limpley Stoke Village Hall. IPAYMENTS Draina Le.. The cost of £6,204 was paid to improve drainage to the rear of the Hall and to prevent further toilet blckages. Section F Other optional information Our plans for 2026 include further fencing work to maintain our boundaries and ensure safe play areas for the preschool. The lobby, kitchen. toilets and storage areas need renovation and a new roof is planned to stop leakages. In 2026 we will be submitting our plans to the local authonties for approval and. rf approved we will be commencing fund raising for this work. tf funding allows we aim to add solar panels to the new roof over this end of the building to redu our carbon footprint and our utility bills. Grant funding will be sou ht to make these objectives possible.
The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) David Wnght Peter Jones Position (eg Secretary, Chair, etc) Chair TreaSur Date 1110312026
THE FRESHFORD VILLAGE IIX)RIAL HALL A CHARITABLE INCORPORATED ORGAMSATICI REIYSTERED CHARrfY NO.1174158 RECEIPTS AND PAYMENTS ACCOUPs FOR THE YEAR ENDED 31 DECEthIBER 2025 2025 2025 Tdal Fur¥ 2024 2024 unestted Restricted Funds Funds 2024 Total Funds FuThJs RECEIPTS HI of ham Bloth booking 76.244 9.283 25,527 16.244 9.283 25.527 10.469 J,775 10,469 ).775 Fundraising Granls & nofe 2 39. 146 40.979 3,729 1,951 297 3, 729 1,951 297 Trddiro & Palg Aments Inlertsl Hirè of EqUiprn1 410 410 -2) 38 766 -2S) 38.766 PAYMENTS Drairwe Cleanir 8ookiDg Secretary & Adrrini8tr8tK Utdities . Erty Water SeThices 573 5.IC 4.125 573 5.100 4,125 1,888 821 2,088 2,119 1,237 2,515 256 5.337 4.25B 1345 744 5,337 4.258 2.345 744 821 Insurance MaintenaThz of Fieky & Play Area Refijse cAl8rAi Maint8nan¢s & Ryi MUS licenc Noticeboards Other Chairs & Trdlests Chairs Wth ar15 2.261 2.261 2.119 1.237 2.515 256 130 130 178 178 10,255 2,652 23.293 15.442 4.786 10.255 2,692 23.293 15,442 4.786 Car Park resurfacirwJ & lines Curtair Tables Fencing 420 420 26.371 130 26.Y)1 RECEIPTS LESS PAYMENTS 12.395 -130 12.265 IZ670 -1&549 .879 TRANSFERS BEfwEEN FUNDS -8.614 8.614 CASH FUNDS AT 31 DECEMBER 2024 18. 130 18.720 14.534 10.065 24,599 CASH FUNDS AT 31 DECEMBER 2025 130 CASH FUNDS AT 31 DECEMBER 2025 CAF Bank CAF Gcjd Accwnt CAF B8nk CAF Cash AcC(xt Virgin Charity DeFKtsit Accounl 17.C 1.307 283 IT,(0 1,437 283 2.702 283 730 283 130 OTHER IKJNETARY ASSETS AND LIABIUTIES 2025 2024 FurKIs Funds DEBTORS Hirg of hall- BW l*Xrj Tradiry & Parkry Agreements 238 147 1.628 183 7,811 CREDITORS AND RECEIPTS IN ADVANCE Hire of hall occas1. 2026 t)kir Darry Oepcsi 0r expenses 928 250 1,072 1,734
THE FRESHFORO VILLAGE •AEMORIAL HALL A CHARITA INCORPORATED ORGANISATK)N REGISTEREO CHARrrY NO.1174158 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR EMDED 31 DECEMBER 2025 ASSETS RETAINED FOR THE CHARITYE OWN USE Buildings and land used by the charity. Th8 FreSh[d Village menal Hal, the El¢eth rocreatrln [1 thd'S aY ar Tho Freshforf Village IAemcml Hdl {RegrsteW Charity No.1174158) 15 the corwdte trustee of the charFVs FernWnt endonent on tl tèrms of lh6 $tiftg IrUs The pem endchwrnt Is ts la¥J ctw in a ccvea m YJ AlKJ$t 1919 Mth These are mats1 in a sutatAe corKlilJn bythe Ccmmitt8e of Man1nI ropa¥s ¥KI Y8¢¥nents are induded Ihe Receipts PayTrents Ac£wnls NOTES 1. RIPts and Paym•nts Accounts The Receipts and Paynnts Accounts surrffiari Ihe m0ven ol cash of ts tharity the PUKXI. Z Grants & Clonatlons Rec•lv•d Restrlct•d Funds Reslricted Funds 8re separated from Unmtrict&J Fur•Js. Th& Trustees are ot4>J to spvKJ Restricted the patlKwlar pure5 s&t out by th8 donc5. Transf&rs frryn Unrestrthd FuThJs lo Restrtted Funds ar8 reqre(l to meet any d8[11$ twts. Freshford & District HcffticUttUr lety agreed that thw (4 £130 made in 2024 f¢y ChaS & Trdleys sMLld be used for Noticeboards. BrtsW forward 31 Oe¢•mlKr 2024 Freshford & Dislrict H(w1knral slety Expenditure in XJ25 Noliceboards Cary1 forwxd 31 D•tamb•r 2025 130 130 130 2025 1.713 2024 1.698 Fr8shford Parish c Intel Corporab'on Freshford & Distn"¢t Hortiojtural S 15th Bath IFShf(d) S¢J Sur•Yry 35 2.853 Fund ralslng - Fmshfonl & Llmpl•y Stoke F1 LimKAey Stoke VIMage H4fs shwe of the from Ihe fete was 50% in 2025 (2024. 50%) Outstanding Guarantees and Se¢ured Debts The trustees confwm. in a(rtharKe with the ChariaAe Incated Organisal•M {Generall Re9alK)nS 2012. that at the r end the CIO not have any wtstsnding guarantees to third parties n(ff any debL% secured on assets cl Ihe CIO. Dat• of approval sIgn on lh•ll ot th• tThsl• D•¥ld Wrlght Chair 11 March 2026 P41•r Jonas li March X26
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of THE FRESHFORD VILLAGE MEMORIAL HALL On accounts for the year ended 31" DECEMBER 2025 Charity no (rf any) 1174158 Set out on pages I report to the trustees on my examinats.on of the accounts of the above chanty (llhe Tfusn for the year ended 31112r2025. Responsibilities and basts of report As the chatity trustees of the Trust, you a responsible for the preparation of the accounts In accordance with the qUirementS of the Charib'es Act 2011 ("the Acr). I report in respect of my examinatson of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direthons given by the Charity Commission under section 145(5)(b) of the Act Independent examinefs I have completed my examination. I confinn that no material matters have statement come to my attention ') in connethon with the examination which gives me cause to believe that in, any matenal respect" accounknng records were not kept In accordan with section 130 of the Act or or the aCcnts do not accA)rd the accounting records I have no concems and have come across no other matters in connection with the exaMinOn to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please cklete the words in the bRckets if they do not apply. Signed: Date: 11° March 2026 Name: PHILIPPA PAYNE Relevant professional qualrfication(s) or body (rf any): Rcch ( Iq&494s) Address: SOUTH LODGE. HIGH STREET, FRESHFORD BATH BA2 7WE
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examinatK)n of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose.