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← The Freshford Village Memorial Hall

2024-12-31-accounts

From Period start date To Period end date 1 January 2024 31 December 2024

Trustees' Annual Report for the period

• Section A Reference and administration details ~~ee~~

Charity name The Freshford Village Memorial Hall ~~BC~~ Other names charity is known by ~~PO~~ Registered charity number (if any) ~~[CT~~ 1174158

Registered charity number (if any) 1174158

Charity's principal address The Freshford Village Memorial Hall

Freshford Lane Freshford, Bath A BA2 7UR

Names of the charity trustees who manage the charity

~~ee~~ ~~es~~
Trustee name
~~ee~~
~~ee~~		 Office (if any)
~~es~~
~~ee~~		 Dates acted if not for
whole year
~~Gs~~		 Name of person (or body) entitled to appoint
trustee (if any)
1 David Wright
~~ee~~
~~ee~~
~~a~~		 Chair
~~es~~
~~ee~~
~~ee~~		 ~~Gs~~
~~ee~~		 Elected
~~ee~~
2Peter Jones
~~ee ~~
~~a~~
~~es~~		 Treasurer
~~ee~~
~~ee~~
~~nn Gs~~		 ~~Gs~~
~~ee~~
~~Gs~~		 Freshford Horticultural Society and
Freshford and District HistorySociety
~~ee~~
3 Alexandra Malir
~~a~~
~~es~~
~~ee~~		 Secretary
~~ee~~
~~nn Gs~~
~~ee~~		 ~~ee~~
~~Gs~~
~~ee~~		 Elected
~~ee~~
~~ee~~
4Benjamin
Batchelor-Wylam
~~es~~
~~ee~~
~~es~~		 Committee member
~~nn Gs~~
~~ee~~
~~GS~~		 ~~Gs~~
~~ee~~
~~GS~~		 Elected
~~ee~~
~~GS~~
5 Claudia Towner
~~ee~~
~~es~~
~~ee es~~		 Committee member
~~ee~~
~~GS~~
~~es~~		 ~~ee~~
~~GS~~
~~Ds~~		 Elected
~~ee~~
~~GS~~
6 William Sneyd
~~es~~
~~ee es~~
~~es~~		 Committee member
~~GS~~
~~es~~
~~GS~~		 ~~GS~~
~~Ds~~
~~GS~~		 Elected
~~GS~~
~~GS~~
7 Alison Sellers
~~ee es~~
~~es~~
~~es~~		 Committee member
~~es~~
~~GS~~
~~nn Gs~~		 ~~Ds~~
~~GS~~
~~Gs~~		 Freshford School
~~GS~~
8 Ian Sharp
~~es~~
~~es~~
~~ee es~~		 Committee member
~~GS~~
~~nn Gs~~
~~es~~		 ~~GS~~
~~Gs~~
~~Ds~~		 Friends of Freshford
~~GS~~
9 Simon Coombe
~~es~~
~~ee es~~
~~es~~		 Committee member
~~nn Gs~~
~~es~~
~~GS~~		 ~~Gs~~
~~Ds~~
~~GS~~		 Galleries Shopand FLiSCA
~~GS~~
10 Richard Tibbles
~~ee es~~
~~es~~
~~ee~~		 Committee member
~~es~~
~~GS~~
~~eG~~		 Until Sept 2024
~~Ds~~
~~GS~~
~~eG~~		 Parish Council
~~GS~~
~~eG~~
11 AbbyMoore
~~es~~
~~ee~~
~~es~~		 Committee member
~~GS~~
~~eG~~		 ~~GS~~
~~eG~~		 Freshford Preschool
~~GS~~
~~eG~~

~~ee~~
~~es~~
~~ee~~		 ~~eG~~
~~re Gn~~		 ~~eG~~
~~Gn~~		 ~~eG~~

~~es~~
~~ee~~
~~ee~~		 ~~re Gn~~
~~nS~~		 ~~Gn~~
~~nS~~		 ~~nS~~

~~ee~~
~~ee~~		 ~~re Gn~~
~~nS~~		 ~~Gn~~
~~nS~~		 ~~nS~~

~~ee~~		 ~~nS~~ ~~nS~~ ~~nS~~

TAR

1 March 2025

◦ Section B Structure, governance and management

Description of the charity’s trusts

Constitution dated 26[th] July 2017

Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) The management committee members consist of five trustees elected at the AGM Trustee selection methods by the inhabitants of the area of benefit, 6 trustees are appointed to represent (eg. appointed by, elected by) specified Hall user groups and up to 6 co-opted trustees.

Additional governance issues (Optional information)

You may choose to include On 26 July 2017, the trustees of The Freshford Village Memorial Hall (Registered additional information, where Charity No. 304545) established a Charitable Incorporated Organisation; The relevant, about: Freshford Village Memorial Hall (Registered Charity No.1174158) to take forward ● policies and procedures the charity’s work. adopted for the induction and training of trustees; By a General Vesting Declaration made by the trustees on 18 October 2017, The ● the charity’s organisational the charity’s organisational Freshford Village Memorial Hall (Registered Charity No.304545) merged with, and structure and any wider transferred all its assets and property to, The Freshford Village Memorial Hall network with which the (Registered Charity No. 1174158).

Section C Objectives and activities

The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Freshford and the neighbourhood (“area of benefit”) without distinction of sex, sexual orientation, age, disability, Summary of the objects of nationality, race or political, religious or other opinions the provision of facilities for the charity set out in its recreation or other leisure time occupation of individuals who have need of such governing document facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. In managing Freshford Village Memorial Hall the trustees had due regard to the Summary of the main Charity Commission’s public benefit guidance. activities undertaken for the public benefit in relation to During 2024, the Charity’s public benefit can be summarised as; these objects (include within Continued provision, maintenance and improvement of a village hall facility to this section the statutory provide a regular venue for Freshford Pre-school, sporting and drama activities by declaration that trustees have Freshford Primary School, Freshford and District Local History Society, Freshford had regard to the guidance and District Horticultural Society, Freshford Beavers, Cubs and Scouts, Warrior issued by the Charity Academy martial arts, zumba classes, pilates classes, table tennis, badminton, Commission on public fencing and monthly Parish Council meetings. benefit) In addition the village hall is used as a one-off venue for a wide range of events - including Brownie, Rainbow and Guide pack holidays, Friends of Freshford fund

TAR

March 2025

2

raising social events, charity fund-raising jumble sales, children's birthday parties, private parties and elections.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

A huge contribution is made to Freshford Village Memorial Hall by trustees and other community volunteers, particularly with regard to development, maintenance, management, accounting, marketing, fund-raising and preparing grant applications. Without this valuable contribution of time, energy and expertise the successful operation of Freshford Village Memorial Hall would not be possible.

◦ Section D Achievements and performance

Summary of the main achievements of the charity during the year

In 2024 we replaced the parquet floor in the main hall with polished, sprung beechwood boards. All the chairs were replaced with steel framed soft seats and easy-to-stack trolleys. All the curtains on the stage and at the lobby entrance were replaced. The car park was resurfaced and parking lines painted to maximize the number of spaces available. Our plans for 2025 include further fencing work to maintain our boundaries and ensure safe play areas for the preschool. We also plan to install drainage systems behind the hall to reduce the ponding of rainwater and run-off from the sports field. The lobby, kitchen and toilets need renovation and 2025 will be a year of planning to also include a revised store room layout.

Preschool, Warrior Academy, Fencing and Badminton continued during 2024 providing activities for children, retail services and sports.

The trustees kept up to date with the changing government regulations and guidance with the valuable support of ACRE (Action with Communities in Rural England) and the support of Dick Whittington from WERN (West of England Rural Network). Risk assessments have been updated throughout the year, and the frequency of cleaning has been increased. The Annual Fete was held in June 2024. This event was very well attended and raised £3,729 for the Hall.

Section E Financial review

Freshford Village Memorial Hall was opened in August 1964. After 61 years of use, Brief statement of the many aspects of the building are considered to be approaching the end of their charity’s policy on reserves economical and structural life, and are being replaced through the Hall's ongoing development programme. In order to continue to secure and sustain the charity’s viability and the Memorial Hall’s future availability to users, it is the Trustees’ policy to aim to hold sufficient funds in unrestricted reserves to support anticipated major maintenance and redevelopment costs, providing leverage for additional grant and community funding. The Trustees will review the Reserves Policy and the amount of reserves held at each Management Committee meeting.

TAR

3 March 2025

Freshford Village Memorial Hall held £18,590 in unrestricted reserves at 31 December 2024.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

SUMMARY

In 2024, Unrestricted Funds receipts exceeded payments by £12,670 (2023 £10,661).

Transfers of £8,614 from Unrestricted Funds to Restricted Funds were required to meet shortfalls in grant funding of Car Park resurfacing - £7,946, purchasing Chairs with arms - £478 and Fencing - £190. Unrestricted Cash Funds at 31 December 2024 were £18,590 (2023

£29,740) including £23,293 towards replacing the Hall Floor, £7,496 for Car Park resurfacing and £7,320 for new Chairs.

Restricted Cash Funds at 31 December 2024 were £130 (2023 10,065) – the balance of a donation for new chairs.

RECEIPTS

Block Bookings: Receipts were £16,244 (2023 £ 14,232).

Occasional Bookings: Receipts were £9,283 (2023 £ 6,370 ) .

Grants & Donations – Unrestricted Funds: Receipts were £1,833 (2023 £5,377). Freshford Parish Council contributed £1,698 towards the running costs of FVMH in 2024 (2023 £1,784).

Freshford & Limpley Stoke Fete: The surplus of £7,458 (2023 £5,622) was shared 50% Freshford Village Memorial Hall / 50% Limpley Stoke Village Hall.

PAYMENTS

Floor replacement: The cost of £23,293 was covered by grants from The National Lottery Community Fund, Bernard Sunley Foundation and The Platinum Jubilee Village Halls Fund.

Car Park resurfacing and lines: Expenditure in 2024 was £15,442. This was financed by a grant of £7,496 from Freshford Parish Council and a transfer of £7,946 from FVMH Unrestricted Funds.

New chairs: £12,947 was spent on chairs and trolleys to move them easily. These were funded by grants and a transfer of £478 from FVMH Unrestricted Funds.

TAR

4 March 2025

◦ Section F Other optional information

Our longer term objectives are to bring the foyer/kitchen end of the building up to the same standard as the rest of the Hall and reduce roof leakages. If funding allows we aim to add solar panels to a replacement roof over this end of the building to reduce our carbon footprint and our utility bills. Grant funding will be sought to make these objectives possible.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
David Wright Peter Jones
Chair Treasurer
20/03/2025
20/03/2025

TAR

5 March 2025

REGISTERED CHARITY NO.1174158

THE FRESHFORD VILLAGE MEMORIAL HALL

A CHARITABLE INCORPORATED ORGANISATION

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

RECEIPTS
Hire of hall
Block booking
Occasional
Fundraising
Grants & Donations
note 2
Fete
note 3
Coronation Picnic
Trading & Parking Agreements
Interest
Hire of Equipment
Damage/Nuisance Deposit
PAYMENTS
Floor replacement
Car Park resurfacing & lines
Chairs with arms
Other Chairs & Trolleys
Curtains
Tables
Fencing
Cleaning
Booking Secretary & Administration
Maintenance & Repairs
Utilities - Electricity
Water Services
Insurance
Maintenance of Field & Play Area
Refuse collection
Music licences
Hall Redevelopment
Blinds
Redecoration
RECEIPTS LESS PAYMENTS
TRANSFERS BETWEEN FUNDS
CASH FUNDS AT 31 DECEMBER 2023
CASH FUNDS AT 31 DECEMBER 2024
CASH FUNDS AT 31 DECEMBER 2024
CAF Bank CAF Gold Account
CAF Bank CAF Cash Account
Virgin Charity Deposit Account		 2024
2024
2024
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
16,244
16,244
9,283
9,283
25,527
25,527
1,833
39,146
40,979
3,729
3,729
-
1,951
1,951
297
297
55
55
-
33,392
39,146
72,538
23,293
23,293
15,442
15,442
2,692
2,692
10,255
10,255
4,786
4,786
807
807
420
420
5,100
5,100
4,125
4,125
3,088
3,088
1,888
1,888
821
821
2,088
2,088
2,119
2,119
1,237
1,237
256
256
-
-
-
20,722
57,695
78,417
12,670
-18,549
-5,879
-8,614
8,614
-
14,534
10,065
24,599
18,590
130
18,720
17,000
17,000
1,307
130
1,437
283
283
18,590
130
18,720		 2023
2023
2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
14,232
14,232
6,370
6,370
20,602
20,602
5,377
29,740
35,117
2,811
2,811
195
195
1,828
1,828
57
57
130
130
250
250
31,250
29,740
60,990
-
-
-
-
-
-
-
5,685
5,685
3,555
3,555
2,828
2,828
2,371
2,371
864
864
1,962
1,962
1,668
1,668
1,426
1,426
230
230
33,218
33,218
10,084
10,084
6,200
6,200
20,589
49,502
70,091
10,661
-19,762
-9,101
-29,827
29,827
-
33,700
33,700
14,534
10,065
24,599
-
14,252
10,065
24,317
282
282
14,534
10,065
24,599
OTHER MONETARY ASSETS AND LIABILITIES
2024
Unrestricted
Funds
DEBTORS AND PAYMENTS IN ADVANCE
Hire of hall - Block booking
1,628
Trading & Parking Agreements
183
1,811
CREDITORS AND RECEIPTS IN ADVANCE
Hire of hall
Occasional - 2025 bookings
928
Damage Deposit
250
Other expenses
965
2,143		 2023
Unrestricted
Funds
1,837
193
2,030
428
250
343
1,021

Page 1 of 2

REGISTERED CHARITY NO.1174158

THE FRESHFORD VILLAGE MEMORIAL HALL

A CHARITABLE INCORPORATED ORGANISATION

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

ASSETS RETAINED FOR THE CHARITY'S OWN USE

Buildings and land used by the charity - The Freshford Village Memorial Hall, the Queen Elizabeth recreation field and children's play area.

The Freshford Village Memorial Hall (Registered Charity No.1174158) is the corporate trustee of the charity's permanent endowment on the terms of the existing trusts. The permanent endowment is the land comprised in a conveyance made 23 August 1919 with The Freshford Village Memorial Hall since erected thereon.

The land comprised in a deed of gift made 22 July 1950 is unrestricted property.

Furniture and equipment - play area equipment, heating and lighting systems, kitchen equipment, chairs, tables etc. These are maintained in a suitable condition by the Committee of Management and repairs and replacements are included in the Receipts and Payments Accounts.

NOTES

1. Receipts and Payments Accounts

The Receipts and Payments Accounts summarise the movements of cash into and out of the charity during the period.

2. Grants & Donations Received

Restricted Funds

Restricted Funds are separated from Unrestricted Funds. The Trustees are obliged to spend Restricted Funds only on the particular purposes set out by the donors. Transfers from Unrestricted Funds to Restricted Funds are required to meet any deficits on projects.

The Morrisons Foundation agreed that their grant of £7,000 made in 2023 for Curtains and Floor should be used for Curtains and Chairs with arms.

Floor
Brought forward 31 December 2023
Restricted Funds - Grants received in 2024
The National Lottery Community Fund
13,793
Bernard Sunley Foundation
5,000
The Platinum Jubilee Village Halls Fund
4,500
Freshford & District Horticultural Society
Freshford Parish Council
Freshford Preschool
23,293
Transfer from Unrestricted Funds
Chairs with arms
Fencing
Car Park Resurfacing
23,293
Expenditure in 2024
Floor
23,293
Chairs & trolleys
Chairs with arms
Curtains
Folding tables
Car Park Resurfacing
Fencing
Carried forward 31 December 2024
-
Unrestricted Funds - Grants & Donations received
Freshford Parish Council
15th Bath (Freshford) Scouts
Sundry
Freshford Preschool
In memory of Nick Stevens
Freshford & District Horticultural Society		 Floor
Brought forward 31 December 2023
Restricted Funds - Grants received in 2024
The National Lottery Community Fund
13,793
Bernard Sunley Foundation
5,000
The Platinum Jubilee Village Halls Fund
4,500
Freshford & District Horticultural Society
Freshford Parish Council
Freshford Preschool
23,293
Transfer from Unrestricted Funds
Chairs with arms
Fencing
Car Park Resurfacing
23,293
Expenditure in 2024
Floor
23,293
Chairs & trolleys
Chairs with arms
Curtains
Folding tables
Car Park Resurfacing
Fencing
Carried forward 31 December 2024
-
Unrestricted Funds - Grants & Donations received
Freshford Parish Council
15th Bath (Freshford) Scouts
Sundry
Freshford Preschool
In memory of Nick Stevens
Freshford & District Horticultural Society		 Chairs &
Chairs with
Curtains
Folding
Car Park
Fencing
Total
trolleys
arms
tables
3,065
2,214
4,786
10,065
6,207
20,000
5,000
4,500
1,113
807
1,920
7,496
7,496
230
230		 Chairs &
Chairs with
Curtains
Folding
Car Park
Fencing
Total
trolleys
arms
tables
3,065
2,214
4,786
10,065
6,207
20,000
5,000
4,500
1,113
807
1,920
7,496
7,496
230
230
23,293 7,320
0
0
807
7,496
230 39,146
478
190
7,946
8,614
23,293
23,293		 10,385
2,692
4,786
807
15,442
420 57,825
10,255
2,692
4,786
807
15,442
420 57,695
- 130
-		 -
-
-
-
130
2024
1,698
100
35
-
-
-
1,833		 2023
1,784
-
13
2,500
823
257
5,377

3. Fund raising - Freshford & Limpley Stoke Fete

Limpley Stoke Village Hall's share of the surplus from the fete was 50% in 2024 (2023 - 50%).

4. Outstanding Guarantees and Secured Debts

The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

Signature Name Date of approval
Signed on behalf of all the trustees David Wright 20 March 2025
Chair
Peter Jones 20 March 2025
Treasurer

Page 2 of 2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examine¢s Report Report to the trusteesl members of THE FRESHFORD VILLAGE MEMORIAL HALL On accounts for the year ended 31" DECEMBER 2024 Chaiity no {if any) 1174158 Set out on pages I report to the trustees on my examination of the accounts of the above charity Responsibiliti6s and basis (Ihe Trusf) for the year ended 31112r2024. of reportAs the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {￿h& Acn I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinats"on. I have foll0v￿ the applicable Direth'ons given by the Charity Commission under section 145(5)(b) of the ACL Independent examinefs I have completed my examinats"on. I confirm that no material matters have statement come to my attention ) in connection with the examination which gives me cause to believe that in, any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection wth the examination to which attents'on should be drawn in order to enable a proper understanding of the accounts to be reached. ' Flease ete the woftts in the brackets rfthey do not 8ppIy. Slgned: Data: 20° March 2025 Name: DAVID LINDOP Relevant professional qualification(s) or body (if any): Address: 1 STAPLES HILL FRESHFORD BATH BA2