**==> picture [81 x 59] intentionally omitted <==**
## **Trustees' Annual Report for the period**
**From** Period start date **To** Period end date 1 January 2023 31 December 2023
## Section A Reference and administration details
## **Charity name** The Freshford Village Memorial Hall
**Other names charity is known by**
**Registered charity number (if any)** 1174158
**Charity's principal address** The Freshford Village Memorial Hall Freshford Lane Freshford, Bath **P** BA2 7UR
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint**
**trustee (if any)**|
|---|---|---|---|---|
||David Wright|Chair||Elected|
||Peter Jones|Treasurer||Freshford Horticultural Society and
Freshford and District HistorySociety|
||Alexandra Malir|Secretary||Elected|
||Benjamin
Batchelor-Wylam|Committee member||Elected|
||Claudia Towner|Committee member||Elected|
||William Sneyd|Committee member||Elected|
||Martin Walker|Committee member|Until 27 July2023|Elected|
||PhilipHaile|Committee member|Until Nov 2023|Elected|
||Nicholas Stevens|Committee member|Until 7 May2023|Friends of Freshford|
||Martin Whitbread|Committee member|Until March 2023|Freshford School PTA|
||Alison Sellers|Committee member||Freshford Preschool|
||Ian Sharp|Committee member||Elected|
||Simon Coombe|Committee member||Galleries Shopand FLiSCA|
||Richard Tibbles|Committee member||Parish Council|
||Abby Moore|Committee member|From Sept 2023|Freshford Preschool|
1 March **2024**
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◦ **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution dated 26[th] July 2017
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) The management committee members consist of eleven trustees elected at the Trustee selection methods AGM by the inhabitants of the area of benefit, 5 trustees are appointed to represent (eg. appointed by, elected by) specified Hall user groups and up to 6 co-opted trustees.
How the charity is constituted
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
On 26 July 2017, the trustees of The Freshford Village Memorial Hall (Registered Charity No. 304545) established a Charitable Incorporated Organisation; The Freshford Village Memorial Hall (Registered Charity No.1174158) to take forward the charity’s work.
- policies and procedures adopted for the induction and training of trustees;
- By a General Vesting Declaration made by the trustees on 18 October 2017, The Freshford Village Memorial Hall (Registered Charity No.304545) merged with, and transferred all its assets and property to, The Freshford Village Memorial Hall (Registered Charity No. 1174158).
- the charity’s organisational structure and any wider network with which the charity works;
- The merger was registered with the Charity Commission on 28[th] September 2018,
- ● relationship with any related after the new ownership of the land was registered with the Land Registry, and The
- parties; Freshford Village Memorial Hall (304545) was removed from the Register of
- ● trustees’ consideration of Charities on the same date. major risks and the system and procedures to manage All trustees give their time as volunteers and receive no remuneration or other
- them. benefits for duties fulfilled as part of their trustee role.
## **Section C Objectives and activities**
The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Freshford and the neighbourhood (“area of benefit”) without distinction of sex, sexual orientation, age, disability, **Summary of the objects of** nationality, race or political, religious or other opinions the provision of facilities for **the charity set out in its** recreation or other leisure time occupation of individuals who have need of such **governing document** facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. **Summary of the main** In managing Freshford Village Memorial Hall the trustees had due regard to the **activities undertaken for the** Charity Commission’s public benefit guidance. **public benefit in relation to these objects (include within** During 2023, the Charity’s public benefit can be summarised as; **this section the statutory** ● Continued provision, maintenance and improvement of a village hall facility to **declaration that trustees have** provide a regular venue for Freshford Pre-school, sporting and drama activities by **had regard to the guidance** Freshford Primary School, Freshford and District Local History Society, Freshford **issued by the Charity** and District Horticultural Society, Freshford Beavers, Cubs and Scouts, Warrior **Commission on public** Academy martial arts, zumba classes, pilates classes, GCSE/A level revision **benefit)** classes, table tennis, badminton, fencing and monthly Parish Council meetings. ● In addition the village hall is used as a one-off venue for a wide range of events
2 March **2024**
**TAR**
including Brownie, Rainbow and Guide pack holidays, Friends of Freshford fundraising social events, charity fund-raising jumble sales, children's birthday parties, private parties, elections and furniture sales.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant-making;
- policy programme related investment;
A great contribution is made to Freshford Village Memorial Hall by trustees and other community volunteers, particularly with regard to development, maintenance, management, accounting, marketing, fund-raising and preparing grant applications. Without this valuable contribution of time, energy and expertise the successful operation of Freshford Village Memorial Hall would not be possible.
- contribution made by volunteers.
## ◦ Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Recladding/Thermal Envelope/Air Conditioning Heating project has been brought to a successful conclusion, the Main Hall redecorated and electrically operated blinds provided. Fencing work was carried out to maintain our boundaries and ensure safe play areas for the preschool. Our plans for 2024 include a new floor, new stage curtains and new chairs together with a revised store room layout to reduce chair and table handling.
Preschool, Warrior Academy, Revision Courses, Furniture sales, Fencing and Badminton continued during 2023 providing an activity for children, retail services or sports.
The trustees kept up to date with the changing government regulations and guidance with the valuable support of ACRE (Action with Communities in Rural England) and the support of Dick Whittington from WERN (West of England Rural Network). Risk assessments have been updated throughout the year, and the frequency of cleaning has been increased. The Annual Fete was held in June 2023. This event was very well attended and raised £2,811 for the Hall.
## **Section E Financial review**
Freshford Village Memorial Hall was opened in August 1964. After almost 60 **Brief statement of the** years of use, many aspects of the building are considered to be approaching the **charity’s policy on reserves** end of their economical and structural life, and are being replaced through the Hall's ongoing development programme.
In order to continue to secure and sustain the charity’s viability and the Memorial Hall’s future availability to users, it is the Trustees’ policy to aim to hold sufficient funds in unrestricted reserves to support anticipated major maintenance and redevelopment costs, providing leverage for additional grant and community funding.
The Trustees will review the Reserves Policy and the amount of reserves held at each Management Committee meeting.
March **2024**
**TAR**
3
Freshford Village Memorial Hall held £14,534 in unrestricted reserves at 31 December 2023.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **SUMMARY**
In 2023, Unrestricted Funds receipts exceeded payments by £10,661 _(2022 £10,278)._
Transfers of £29,827 from Unrestricted Funds to Restricted Funds were required to meet shortfalls in grant funding of Hall Redevelopment – Recladding & Thermal Envelope - £26,743 and Blinds - £3,084.
Unrestricted Cash Funds at 31 December 2023 were £14,534 _(2022 £33,700)_ which equates to 8 months of general expenses _(2022 24 months)_ . Restricted Funds Grants and Donations received were £29,740 _(2022_
_£162,350)_ including £6,475 towards Phase 1 of the Freshford Village Memorial Hall redevelopment programme to update the cladding, glazing and heating of the building, £7,000 for blinds and £6,200 for redecoration.
Restricted Cash Funds at 31 December 2023 were £10,065 _(2022 £nil) -_ £7,000 for floor repairs and curtains and £3,065 for new chairs _._
## **RECEIPTS**
Block Bookings: Receipts were £14,232 _(2022 £13,659)_ .
Occasional Bookings: Receipts were £6,370 _(2022 £4,466)_ .
Grants & Donations – Unrestricted Funds: Receipts were £5,377 _(2022 £4,811)_ . Freshford Parish Council contributed £1,784 towards the costs of Freshford Village Memorial Hall in 2023 _(2022 £1,737)._ Freshford Preschool made a grant of £2,500.
Freshford & Limpley Stoke Fete: The surplus of £5,622 was shared 50% Freshford Village Memorial Hall / 50% Limpley Stoke Village Hall _(2022 £4,172 shared 50% FVMH / 50% LSVH)._
## **PAYMENTS**
– Hall Redevelopment Recladding & Thermal Envelope: Payments of £33,218 in 2023 were covered by a grant of £6,475 and a transfer from Unrestricted Funds of £26,743.
Blinds: Electrically operated blinds were fitted in the Main Hall at a cost of £10,084. This amount was financed by a grant of £7,000 and a transfer from Unrestricted Funds of £3,084.
Redecoration: Payments of £6,200 in 2023 were funded by grants and donations received as a result of an appeal to the villagers of Freshford and Limpley Stoke.
Cleaning: Expenditure in 2023 was £5,685 _(2022 £3,150)._ Included were payments to cleaners of £4,634 _(2022 £2,737)._ In 2022, Freshford Village Memorial Hall was closed for two months for building work.
Electricity and Heating Oil: The change to air source heat pumps meant there were no further purchases of oil _(2022 £1,622)_ . Expenditure on electricity increased to £2,371 _(2022 £1,596)._ The consumption of electricity increased by 32% in 2023.
March **2024**
**TAR**
4
## ◦ **Section F Other optional information**
Our longer term objectives are to bring the foyer/kitchen end of the building up to the same standard as the rest of the Hall and reduce roof leakages. We aim to add solar panels to a replacement roof over this end of the building to reduce our carbon footprint and our utility bills.
A second aim is to resurface the car-park which is suffering from weather damage and high groundwater levels. Grant funding will be sought to make these objectives possible.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||||
||David Wright|Peter Jones|
||||
||Chair|Treasurer|
||06/03/2024||
||06/03/2024||
5 March **2024**
**TAR**
REGISTERED CHARITY NO.1174158
## **THE FRESHFORD VILLAGE MEMORIAL HALL**
## A CHARITABLE INCORPORATED ORGANISATION
## **RECEIPTS AND PAYMENTS ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|**RECEIPTS AND PAYMENTS ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**||
|---|---|
|**2023**
**2023**
**2023**
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
RECEIPTS
Hire of hall
Block booking
14,232
14,232
Occasional
6,370
6,370
20,602
20,602
Fundraising
Grants & Donations
_note 2_
5,377
29,740
35,117
Fete
_note 3_
2,811
2,811
Coronation Picnic
195
195
Trading & Parking Agreements
1,828
1,828
Damage/Nuisance Deposit
250
250
Hire of Equipment
130
130
Interest
57
57
31,250
29,740
60,990
PAYMENTS
Hall Redevelopment
33,218
33,218
Blinds
10,084
10,084
Redecoration
6,200
6,200
Cleaning
5,685
5,685
Booking Secretary & Administration
3,555
3,555
Utilities -
Electricity
2,371
2,371
Water Services
864
864
Heating Oil
_-_
Maintenance & Repairs
2,828
2,828
Insurance
1,962
1,962
Maintenance of Field & Play Area
1,668
1,668
Refuse collection
1,426
1,426
Music licences
230
230
Flagpole & Flags
_-_
20,589
49,502
70,091
RECEIPTS LESS PAYMENTS
10,661
-19,762
-9,101
TRANSFERS BETWEEN FUNDS
-29,827
29,827
_-_
CASH FUNDS AT 31 DECEMBER 2022
33,700
33,700
CASH FUNDS AT 31 DECEMBER 2023
14,534
10,065
24,599
**CASH FUNDS AT 31 DECEMBER 2023**
CAF Bank CAF Cash Account
14,252
10,065
24,317
Virgin Charity Deposit Account
282
282
COIF Charities Deposit Fund
_-_
14,534
10,065
24,599|**_2022_**
**_2022_**
**_2022_**
_Unrestricted_
_Restricted_
_Total_
_Funds_
_Funds_
_Funds_
_£_
_£_
_£_
_13,659_
_13,659_
_4,466_
_4,466_|
||_18,125_
_18,125_
_4,811_
_162,350_
_167,161_
_2,086_
_2,086_
_-_
_1,692_
_1,692_
_-_
_95_
_95_
_128_
_128_|
||_26,937_
_162,350_
_189,287_|
||_218,229_
_218,229_
_-_
_-_
_3,150_
_3,150_
_3,114_
_3,114_
_1,596_
_1,596_
_457_
_457_
_1,622_
_1,622_
_1,476_
_1,476_
_1,861_
_1,861_
_1,662_
_1,662_
_1,424_
_1,424_
_297_
_297_
_3,333_
_3,333_|
||_16,659_
_221,562_
_238,221_|
||_10,278_
_-59,212_
_-48,934_
_-35,930_
_35,930_
_-_
_59,352_
_23,282_
_82,634_|
||_33,700_
_-_
_33,700_|
||_33,329_
_33,329_
_281_
_281_
_90_
_90_|
||_33,700_
_-_
_33,700_|
|**OTHER MONETARY ASSETS AND LIABILITIES**
**2023**
Unrestricted
Funds
DEBTORS AND PAYMENTS IN ADVANCE
Hire of hall
Block booking
1,837
Occasional
_-_
Trading & Parking Agreements
193
Other
_-_
2,030
CREDITORS AND RECEIPTS IN ADVANCE
Hire of hall
Occasional - 2024 bookings
428
Damage Deposit
250
Other expenses
343
1,021|**_2022_**
_Unrestricted_
_Funds_
_1,507_
_30_
_125_
_69_|
|---|---|
||_1,731_|
||_672_
_-_
_453_|
||_1,125_|
Page 1 of 2
REGISTERED CHARITY NO.1174158
## **THE FRESHFORD VILLAGE MEMORIAL HALL**
A CHARITABLE INCORPORATED ORGANISATION
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **ASSETS RETAINED FOR THE CHARITY'S OWN USE**
**Buildings and land** used by the charity - The Freshford Village Memorial Hall, the Queen Elizabeth recreation field and children's play area.
The Freshford Village Memorial Hall (Registered Charity No.1174158) is the corporate trustee of the charity's permanent endowment on the terms of the existing trusts. The permanent endowment is the land comprised in a conveyance made 23 August 1919 with The Freshford Village Memorial Hall since erected thereon.
The land comprised in a deed of gift made 22 July 1950 is unrestricted property.
**Furniture and equipment** - play area equipment, heating and lighting systems, kitchen equipment, chairs, tables etc. These are maintained in a suitable condition by the Committee of Management and repairs and replacements are included in the Receipts and Payments Accounts.
## **NOTES**
## **1. Receipts and Payments Accounts**
The Receipts and Payments Accounts summarise the movements of cash into and out of the charity during the period.
## **2. Grants & Donations Received**
## **Restricted Funds**
Restricted Funds are separated from Unrestricted Funds. The Trustees are obliged to spend Restricted Funds only on the particular purposes set out by the donors.
Transfers from Unrestricted Funds to Restricted Funds are required to meet any deficits on projects.
||Redevelopment|Floor &|Blinds|Chairs|Redecoration|Total|
|---|---|---|---|---|---|---|
|||Curtains|||& Chairs||
|**Restricted Funds - Grants received in 2023**|||||||
|Medlock Charitable Trust|6,475||||||
|Morrisons Foundation||7,000|||||
|The National Lottery Community Fund|||7,000||||
|Friends of Freshford - in memory of Nick Stevens||||1,000|||
|Freshford & Limpley Stoke Community Association|||||1,000||
|The Cobalt Trust|||||1,000||
|Tesco Community Grants|||||500||
|Village Appeal - Other||||2,065|3,700|29,740|
|**Transfer from Unrestricted Funds**|||||||
|Redevelopment - Recladding & Thermal Envelope|26,743||||||
|Blinds|||3,084|||29,827|
||33,218|7,000|10,084|3,065|6,200|59,567|
|**Expenditure in 2023**|||||||
|Redevelopment|33,218||||||
|Blinds|||10,084||||
|Redecoration|||||6,200|49,502|
|**Carried forward 31 December 2023**|_-_|7,000|_-_|3,065|_-_|10,065|
|**Unrestricted Funds - Grants & Donations received**|**2023**||**_2022_**||||
|Freshford Preschool|2,500||||||
|Freshford Parish Council|1,784||_1,737_||||
|In memory of Nick Stevens|823||||||
|Freshford & District Horticultural Society|257||_407_||||
|Sundry|13||||||
|Covid 19 Grants|||_2,667_||||
||5,377||_4,811_||||
## **3. Fund raising - Freshford & Limpley Stoke Fete**
Limpley Stoke Village Hall's share of the surplus from the fete was 50% in 2023 _(2022 - 50%)._
## **4. Outstanding Guarantees and Secured Debts**
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
||**Signature**|**Name**|**Date of approval**|
|---|---|---|---|
|**Signed on behalf of all the trustees**||**David Wright**|**6 March 2024**|
|||**Chair**||
|||**Peter Jones**|**6 March 2024**|
|||**Treasurer**||
Page 2 of 2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report
on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
THE FRESHFORD VILLAGE MEMORIAL HALL
On accounts forthe year
ended
31° DECEMBER 2023
Charity no
(if any)
1174158
Set out on pages
I report to the trustees on my examination of the acCnts of the above chanty
(kne Trusf) for the year ended 3111212023.
Responslbilities and basis
f report
As the charity trustees of Trust. you ¥e responsible for the preparats'on of
the accounts in accordanc2 vrith the requirements of the Chanties Act 2011
(Ihe Act").
I report in respect of my examination of the Trust's accounls carried out under
sectson 145 of the 2011 Act and in carying out my examination, I have
foll(Med the applicab DirefAions given by the Chanty Commission under
secbon 14515}(b) of the Act.
Independent examinerfs I have mpleted my examination. I CLJnfimi that no material matters have
statement
come to my attention (
) in cOnneCtn wth the
examination vthich gives me cause to believe that in, any material Spect..
acccKJnts'ng records were not kept in Kcordance ¥¥ith section 130 Of tha
Act or
the accounts do not acc1 with the accountirKJ records
I have no concems and have o)me acros$ no other matters in connection with
the examination to vthich attentn should be drawn in (yder to enable a proper
understsnding of the accfjunts to be reached.
' Please dèlete the words in t brnckets rf th8y