Little Saints Pre-school CIO Trustees Annual Report and Financial Statement September 2023- August 2024 Charity No: 1174144
Contents Page Reference and Adminlstrative Information Structure, Management and Governance Charity Aims and Objectives Activities, Achievements and Performance Flnancial Review Flnanclal Staternent Independent Exarnlnatlon li
Reference and Administratlve Information Charity Detalls Charity Name: Llttle Salnts Pre-school CIO Charlty Reglstration Number: 1174144 Operational Address: All Salnls Community Centre, Fulford Road, West Ewell, Surrey, KT19 9QZ Website., https:Illlttlesaints-preschool.com Trustees Name Posltlon Dates of Servlce for Pre-school CIO Dates of Servlce for Pre-school Commlttee Mrs L Viscione Chalr October 2018 to present N/A Trustee August 2017 to September 2018 October 2016 to July 2017 M rs C Farrls Secretaryl Deputy Manager Au8USt 2017 to present November 2004 to July 2017 October 2004 to July 2017 Mrs C Sale Trustee I Pre-school Manager August 2017 to present Mrs N Wllllams Staff Representative / Trustee August 2017 to present October 2016 to July 2017 Ms E Cooling Trustee October 2020 to present N/A M5 T Garrett Trustee October 2022 to present NIA Treasurer (employed) Name Date of Service Ms L Hardlng November 2019 to present Other Detalls Bank,. Lloyds Bank Independent Examlners: Hazel Day, Xeinadin. Nightingale House, 46-48 East Street, Epsom, Surrey, KT17 IHQ
Structure, Governance and Management Llttle Saints Pre-school is a charity run Pre-school that operates from a church hall at the heart of the local community. The Charity is a charltable Incorporated organisation ICIOI that Is Ofsted registered. The Charity provides quality child care in a safe, caring, happy and stimulatlng environment, whilst followlng the Early Years Foundation Stage 2023. Governlng document The governlng document Is a constltution. The organisatlon Is a charitable incorporated organisation {CIO) and is a body in membershSp of the Early Years Learnln8 Alllance. This organlsation was incorporated and reglstered as a charity on 4th August 2017. Prior to this date Llttle Salnts was a commlttee run Pre-school. Or8anisatlonal Structure Llttle Salnts Pre-school has a mlnlmum of 3 and up to 12 trustees that meet termly (October, February, June). The charlty trustees are responsible for f inanclal plannlng, other strategic planning, pollcles, key decisions and administration of the charlty. The trustee positlons are entlrely voluntary and as such no re-numeration or financlal benefits are given for theirtime. At present there are 6 members. The day to day operation of the charity Is performed by the Pre-school Manager and Deputy Manager, with advlce on flnances from the Treasurer. The Manager, Deputy and staff are constantly evaluating the Pre-school to Improve the quallty and learning on offer. DurlnE Trustee meetlngs all charitable matters are discussed Includlng Income stream, ongoing performance, fund-raisin8& and to approve forthcomlng expendlture. The charlty monitors performance agalnst budgeted targets and reports termly to the trustees, and annually at the Annual General Meetlng (AGMI. Furthermore, the trustees receive the accounts on a monthly basls. Durlng the AGM trustee appointments and reslgnatlons are made. Recrultment and appolntment of trustees It is the alm of the charlty to recrult trustees from parents of the Pre-school, ex-parents and members of the local communlty. In the flrst Instance trustee vacancies are advertlsed wlthln the parent community, through the parent welcome session and via email and parent only soclal medla. There is a general dlfflculty In recruiting trustees and then retalnin8 trustees longer than l or 2 years. Trustee Inductlon and Tralnlng All new trustees are given an introductlon pack including; a copy of the constltutlon and any amendments made to it, a copy of the last year accounts, a copy of the roles and responslbilitles of trustees ICC3- The Essential Trustee, what you need to know, what you need to do, Charity Commission publication). A confidentiality and photo consent agreement are also obtaSned. In addltion, trustees are encouraged to read the Charity Commission new51etters and Early Years Alliance newsletters. Any further training 15 reviewed on an annual basis.
Related parties There were no related party transactions during thls period. Rlsk Management The Pre-SchoDI rnanagement has reviewed the major rlsks to which the charity is exposed. Systems and procedures have been establlshed to minimise these risks. The risks that the charity may be exposed to Is revlewed and discussed on an annual basis, or earlier, if needed. Llttle Saints internal pollcies have been put in place to minimlse risk for all partles. Chlldren and staff health, wellbein& care and safety are prornoted through the vlgorous pollcles, procedures and rlsk assessments. There are currently 48 active policies, the main ones are listed on the web51te. These policies are available to read on request. Policy and procedure advlce Is taken from outslde agencies such as Surrey Safeguarding Partnership. Furthermore, we are fully Insured. The Charlty operates a separate bank account for the reserve and tlosely monltors costs to ensure It operates wlthln Its means. The Pre-school has seen a different pattern to the number of chlldren attendlng In each term slnce the pandemlc, Brexit and continuing inflation. There are less children at the be8innin8 of autumn term whlch then Increases over the year whlch Increases the risk of making a deficit. The charlty will continue to operate accordin8 to guldelines Issued by the government for Pre-schools. Addltlonal Governance Issues Little Saints is a member of the Early Years Alllance. As a Pre-school, addltlonal governance Is also taken from the Surrey Early Years, Ofsted and including regular notificatlon updates from the Surrey Safeguardlng Chlldren Partnershlp. Charity Aims and Objectives Little Saints Pre-school promotes the developrnent and education of children within the local community {West Ewell) by. Promoting their education and parental involvement Promoting their health and wellbeing Promotlng thelr care and safety Providlng seTvlces to support them and their families and carers Providing services to individuals holding membershlp of the CIO Furthering the alms of the preschool learnlng alliance Provlding additional support and individual learning targets for children with SEND The primary objective of the Pre-school within these aims is to provide quality fully Incluslve child care, to dellver the Early Years Foundatlon stage 2023 and to support the families of children using our facilities. Furthermore, the charit(s purpose is set out in the organisation's constitution (see objectlves above).
Ensurlng alms The Charity reviews the alms, objectives and activities each year. This revlew looks at the achievements from 01 September 2023 to 31 August 2024. Statutory Declaratlon on Public Benefit The Trustees declare that they have complied with their duty to have due regard to the guidance on publlc beneftt published by the charity commission in exerclsing thelr powers or duties. Activltles, Achievements & Performance The prlmary role of the Charity is to deliver quallty fully inclusive child care, to deliver the Early Years Foundatlon Stage 2023 and to support the famllles of children using the facilities. The activitles benefit famllles wlth chlldren between 2 and 5 years as these are the primary users of our servlces. This review perlod showed a continuing reduction In chlld numbers, especially in the Autumn term, This seems to be due to a mlxture of reasons, some parents cannot afford fees and others would Ilke a longer day offered. It Is Ilkely that lower blrth rates in the area have also contrlbuted to the lower numbers of children, as well a5 increased number of places at local school nurserles that can offer lon8er day. Experlences Throughout 23/24, Pre-school operatlons ran as usual. The Early Years Foundatlon Sta8e 2023 was followed and the full currlculum was implemented, whSch promotes child learning through play.Thls included, many chlld led activltles and opportunities, chlld targeted learnlnE, adult led and In the moment plannln8 and group plannln8 actlvities. Children's education was enhanced, using a variety of resources to promote their learnin8 experiences, whlle ensurlng all children had the rlght level of support to ensure they were engaged and challenged and galnlng or movlng towards their indlvldual expected outcomes of learning and development. All chlldren had opportunlties to develop on an Indlvldual and group basls and all areas of the playroom had continuous plannlng opportunlties. Chlldren that are not meetin8 thelr learnin8 Outcomes, are a55essed to addre55 thelr needs and ensure the best opportunitles are given to'narrow the gap, so they can 'catch up, with their peers. Little Saints also offers the Early Talk Boost Programme to support learnlng. The experiences offered durinE this time included both Inslde and outside learnlng environment. As children attendln8 are from a variety of culture5 and backgrounds, the Pre-school also promoted fully Inclusive activlties and festivals for all children and adults attending. These Included dlfferent multl.cultural themes and festivals such as Rosh Hashanah, Diwall, Christmas, Chlnese New Year and Easter. The chlldren had the opportunity to dress up for world book day, made a story leaf for the reading tree, partake in rhyme time and attend outings to the park, post offlce and local farrn. The chlldren also benefitted from partaklng In small and large group activities. Fundralslng activities included Motherfs Day, Fatherfs Day gift shop, mufti-days, scavenger hunt, Christmas Fair, raffles and cake sales. Additlonally, the Westminster mlle was completed by staff and some children to raise additional funds for the pre-school. The annual qui2 night continued to be a popular communlty event. Parents were invlted in for meetings to dlscuss child development, to view the reports and learning journals and volunteering was actlvely encouraged. Educational professionals lie SEND) came Into
the Pre-school to support additlonal learning needs. During the 23/24 review period there was a continuing increase in the number of children requiring additional support. Overall, the Trustees feel that Little Saints Pre-school had a successful year fulfilling the objectives, despite many contlnulng challenges of lower child numbers. increasing numbers of chlldren requiring additional support and higher costs. The Charity continued to employ 13 members of staff. 8 qualified childcare practitioners, 4 unqualified child care practitioners and I treasurer. Flnancial Review st For the flnancial year I" September 2023 to August 31 2024, Llttle SaSnts Pre-school made a surplus of £22,195. This was malnly due to a grant of £18,000 that was awarded to help wlth the expansion of the provlsion of increased numbers of 2 year olds as per the Governmental initiative. It was also due to signiflcant work by the team to ensure the facllity was well advertlsed as well as costs beln8 kept as low as posslble, while provlding the high level of care that Little SaSnts1s known for. Overall Income In 23124 was hlgher than 22123 largely due to the grant that was recelved. Parent fees fell from £21, 570 (22123) to £18,581 following the Introductlon of the funded scheme for 2 year olds In April 24. This wlll change the overall income pattern for Little Saints as a slgnlf icantly higher proportion of chlldren will be funded In the future. Early years funded income Increased to £83, 273 from £67,892 due to the expanslon of thls scheme. The Sufficiency Grant of 18,000 was awarded In Aprll 24, and ensured a hlgher number of staff employed to assist the new 2 year olds. Fundralslng events resulted In an additlonal 5ncome of £4,380 due to a well executed fundraislng plan. Thls was conslderably hlgher than 21122. Voluntary donations generated £1,847 due to generous support from the parents. Lunch club was run raising a total of £314. Addltionally, the Pre- School was able to claim back Gift Aid from HMRC (where permltted), resultlng In an Income of £492. The Pre-school contlnued with its careful expendlture pollcy, due to the Snconslstent numbers of children attendlng across the school year. On the whole there has been a fall in the number of sesslons that famllles take up due to the cost of living crisi5 whlch has meant LS has had to keep osts as low was posslble. Despite minimum wage increasing significantly for the 3 year In a row, LS has been able to malntain staff costs at a steady level, with help from volunteer students and parent helpers In the facility. A total of £11,681 was provided by Surrey County Council for the support of chlldren with additional needs. Thls was put towards addltlonal resources and staff costs to support and progress the chlSdren. Resources wlthin the fac115ty were managed carefully while providing all the necessary resources for the children. Additional donations of resources and cleanlng products from parents were accepted. Hall hlre prlce has Increased gradually to £14,400 in this review period, up from £14,253 tn the prevlous review period. For further details of the accounts please see the financial statement. These are presented on a cash basis. Princlple fundlng sources
The main source of fundlng Is from fees for the children attending gathered directly from parents, and Early Years Free Entitlement. Funding types offered are; Working Parent Entitlement for 2,3 and 4 year olds. IWPE) Free Entitlement for Disadvantaged 2 year old families (FEET) and Unlversal Free Entitlement for 3 & 4 year olds. Addltional funds from Surrey County Councll were available upon applying In 23124 Isufficlencv Grant). These funds were awarded based on a speciflc criteria set by Surrey County Council. Little Salnts were awarded £18,000 for use in the expansion of facilities and staffing for 2 year olds in the settlng which Is to be used over 2 years. Othersources of revenue come from donatlons and fund- ralsing events. The main expenditure is wages and hall hlre. Restricted funds are funding received for chSldren that require additional support (SEND). Additional funds in the form of a Sufflciency grant was obtained in 23/24. Reserves poIIcv Currently, the reserve statement Is within the finance pollcy. The reserve amount is reviewed and updated on an annual basls allowing the Pre-school to perform its legal re5ponsibillties if requlred to close. The reserve bank account for 23/24 holds E63,860. Investments The charlty has no long term banking Investments. The funds are held in 2 separate accounts. Surplus funds are set aside and used for replacement of equipment and actlvltSes for the children, Partlculars of Any Outstandlng Guarantee Glven by the Charlty The trustees declare that the Charlty has glven no guarantee where potential Ilability is outstandlng at the date of the statement of assets and liabllStSes. Partlcular5 of Any Outstandlng Debt The Trustees declare that the charity has no outstanding debt which Is secured by an express charge of any of the assets of the charlty at the date of the statement of assets and liabilities. Plans for the future It is the Trustees Intention that the Charity contlnue to provlde Its Services in-line wlth Its alms and objectlves, Durlng thls time of challenging economlc envlronment, the Charity and Its Trustees be15eve It Is more Important than ever to provlde carlng and supportive childcare to contlnue to support the community. The careful and conservative fiscal approach the Charity has been operating by is continuing to serve the Charlty well and has been an asset withln thls year.
Flnancial Statement Recel ts and ments 23124 22123 Al Recelpts Unrestrlcted Restrkted Total Unrestrlcted Restricted Total Fees Voluntary donations SEND funding Uniform sales Fundralslng actlvltles Other Income Other funding 102.168 1.847 102,168 1.847 11,681 1,167 4,380 729 18,492 90,536 1,779 90,536 1,779 11,537 749 2,997 335 565 11,681 11,537 1,167 4,380 729 18.492 749 2,997 335 56S TOTAL 128,783 11,681 140,464 96,962 11,537 108,499 A3 Payments Staff Cost5 Hall hlre SEND expenditure Speclal events expendlture 1,147 Runnln8 Costs 5.716 Administrative costs 3,466 Unlform purchases 828 Other expendlture 503 81,244 14,400 81.244 14.400 10,964 1,147 5,716 3,466 828 504 81,268 14,253 81,268 14,253 9,761 863 4,689 2,477 1,183 479 10.964 9,761 863 4,689 2,477 1,183 479 TOTAL 107.304 10.964 118,269 105,212 9,761 114,973 Net recelpls and payments 21.479 717 22.195 18,251) 1,776 {6,475) Statement of assets and Ilabllltles at the end of thÈ erlod Cash funds Current account Oep051t account Cash Creditors TOTAL 12,1121 63,860 7,852 5,740 63.860 3,896 35.301 357 12.7281 36,825 7,852 11,748 35,301 357 12,7281 44,677 12,7281 59,020 12,728) 66.872 7.852 7,852 Change 22,195 16,475}
Declaratlon The Trustees declare that they have approved the above report and authorised that it be slgned on thelr behalf. The Trustees, annual report was approved on 25 June 2024 and signed on behalf of the little Saints Trustees by: Luisa Vlscione (Chairperson, Trustee)
Indepen(lent ExAminer's Report to the Trustees of Little Saints Pi'e-sehool n(lepen(lent exAniiner's report to the trustees of Lltlle Salnts PrÈ-Seliool I report to tlie charity Iriislees on niy examination of ihe accoiinls of the Little Saints Pre-school for the year ended 31 August 2024. Responslbilitles Rnil bisls of report As the charily trustees of tke Tn)sl you are ttsp)nsible for the preparation of the accounts in accoTdance with ihe requirements of the Charities Act 2011 {'Ihe Act,). I report in respect of ijiy examination of the TTiisI's accounts carried out under section 145 of 11)e Act and in carrying out n)y examination I have folloived all applicable Directions given by the Cliarity Commission under section 145(5)(b) of tli¢ Acl. Ijideptndent exaininer's stateTnent I liave coiiipleled my exaininalion. I confimi thal no material matters have come to my attention in connection with Ilie examination giving Ine cause to believe Iliat in any Inalerial respecl: accounting rccords iycrc nol kcpl iii rcspcct of the Trust as required by seeiion 130 of tl)e Act; or the accoiinls do not accord iyiih tliose records- or the accoiiiits do not coinply ivilh the applicable requirements concerning the forni and content of accounts sel oiit iii the Charitie5 (Accoiints and Reports) Regulations 2008 oiher ihan aiiy requireinent Ihat the accounts give a true aiid fair view Ivliich 15 not a mHtter considered as part of an indcpend¢nt examination. I confimi that there are no other niatters lo ivhich yoiir altenlion should be draivn to enable a proper understanding of the accouiils lo be reached. Hazel Day Bsc (Hons) FCA DChA Xeinadin Niglltingale Flouse 46-48 East Street Epsom Siiriey KT17 IHQ Date., .27 Jiine 2025.............. Pagc 11