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2022-12-31-accounts

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2022

CHARITY NUMBER 1174125

A CHARITABLE INCORPORATED ORGANISATION ( CIO )

Charity Examination Service

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2022

CONTENTS: PAGE
Officers and Professional advisors 1
Trustees Annual Report 2-4
Income and Expenditure Account 5
Statement of Financial Activities 6
Statement of Assets 7
Notes to the Financial Statements 8-13
Independent Examiners Report 14

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

OFFICERS AND PROFESSIONAL ADVISERS

Registered charity name

Scarborough & Ryedale Mountain Rescue Team

Charity Number:

1174125

Registered Office:

c/o The Secretary Scarborough & Ryedale Mountain Rescue Team Units 1b & c , Barkers Lane , Snainton , North Yorks. YO13 9BG

Contact Details

email: secretary@srmrt.org.uk web site: www.srmrt.org.uk

Independent Examiner : Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

Bankers: CAF Bank Kings Hill West Malling Kent ME19 4JQ Skipton Building Soc. The Bailey Skipton N. Yorks. BD23 1DN

-1-

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees for the year ended 31st December 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Documents

The charity as a CIO is governed by its Constitution and also its Policies and Procedures documents issued to members.

Recruitment and appointment of new trustees

Appointment of trustees is by the election of members of the association taken at the AGM.

Risk Management

The trustees control the risks to the charity by having various policies and procedures in place (both financial and operational) to mitigate the risk to an acceptable level against fraud, error and claims.

OBJECTIVES AND ACTIVITIES

Objectives and Aims

To relieve suffering and distress amongst persons affected by accidents or natural hazards on the North York Moors, or any other place if requested and in furtherance of this objective and for no other purpose the charity shall :-

a) Provide adequate arrangements for the secure and efficient search and rescue of any person in difficulty in co-operation with the police or other emergency services and also with other mountain rescue teams.

b) Train members in the skills required for moorland and mountain search and rescue, survival, casualty care and other useful techniques in this work.

c) Assist other organisations in acquiring knowledge of safety techniques in wild country and co-operate with the National Park authorities on matters of safety on the North York Moors.

PUBLIC BENEFIT

Public Benefit

To assist the general public by providing the vital services that are shown above.

THE TRUSTEES

The Trustees who served during the year were:-

J BATEMAN CHAIR A PRIESTLEY SECRETARY C McLEES TREASURER S PRIESTLEY

R HARTLEY N ARMSTRONG

There were no changes during the year.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2022

Chair's Report for 2022

After the turbulence of the last few years, 2022 was very much a return to normal for the team across a number of areas of activity. Operationally we had some relief from the record level of call outs responded to in 2022, but still experienced our fifth busiest year with a total of 79 incidents. 54% of responses were to rescue injured people who were unable to reach care without our assistance. Searches for lost or vulnerable missing people made up to 23% of callouts, with the remaining 23% of responses including assisting the police in scene access, using our PhoneFind technology to assist our local police and ambulance service, assisting North Yorkshire Fire and Rescue service tackling a moorland fire, and providing a range of civil aid Reponses in periods of extreme weather.

We continue to feel the impact of the pressures within the NHS, with the team having to manage casualties during lengthy waits for ambulance responses. Our skills and remit continue to be valued and respected by the ambulance service.

The Team's operational resilience has been supported by the successful recruitment and training of new operational trainees. Ten trainees began their passage to operational status in January 2022 and eight of these are now part of the on-call team, fully trained in the core skills for a mountain rescue team member and responding to callouts of all types. These trainees will progress to full membership of the team over the first half of 2023.

Fundraising has returned to a more normal pattern in 2022, with the Team's challenge events forming the core of the income source over the year. A new and very successful event format was introduced this year, alongside our regular half marathon and 10km running events - a 10 hour running event based on 5km laps run once every hour. Based in Dalby Forest and organised in conjunction with Forestry England, it was very popular and allowed the team to deliver a high quality event within a smaller geographical footprint than previous events. This run and the partnership with the Forestry England , will be continuing in 2023.

Now well established, the Support Team members have begun to take a lead on delivering the income the team needs to maintain its operational capacity and capability. This has helped reduce the demands on the operational volunteers, which had previously been a stress point in the team.

Following on from processes developed through the Covid pandemic the Team Management Committee has continued to apply a strategic decision-making process to all spending within the Team. A focus for the year has been identifying the future vehicle needs of the Team, as our two Land Rovers approach the end of their operational lives. The replacement of these key assets will be the focus of fundraising over the coming 12-24 months.

The Trustees continue to support best management practices within the team, with efforts made over 2022 to establish a robust risk register, encompassing a broad scope of organisation and operational risk management. It is hoped this will prove a sound tool for team management and planning in 2023.

Looking ahead, the team will again recruit new operational members in 2023. It is important that the membership of the team is refreshed and supported by maintaining adequate numbers of operational and support volunteers, ensuring that the load on members is well spread. The members and their motivation to respond for and support the Team, are our key asset. Members have been supported through the ongoing development of individual members and also by the reinforcement of our welfare processes - without engaged and motivated members the team would be unable to fulfil its charitable aims, so it is vital that their needs are considered in all aspects of team activity.

Jon Bateman Chair of Trustees

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2022

FINANCIAL REVIEW

Financial Summary

The activities of the charity are summarised on the Statement of Financial Activities which shows a deficit during the period of £4,555 and a closing cash position of £167,478.

Reserves policy

It is the policy of the Trustees that the organisation shall hold a reserve fund approximately equal to two year's running costs. The Trustees shall review the amount held in a designated reserves on an annual basis.

Trustees Expenses

Trustees are only reimbursed for travel expenses incurred on behalf of the charity. This is travel for meetings with external organisations only and not for internal trustee meetings.

RESPONSIBILTIES OF THE TRUSTEES

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2016. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the trustees.

J Bateman C McLees J BATEMAN Chair of Trustees C McLEES Treasurer

Dated : 23 / 3 / 23

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Income and expenditure account for the period ended 31st December 2022

TURNOVER
Net losses from disposals of fixed assets
TOTAL INCOME
TOTAL EXPENDITURE
OPERATING SURPLUS / DEFICIENCY
OTHER INCOME
Interest Receivable
SURPLUS/(DEFICIT) FOR THE FINANCIAL YEAR		 31 Dec
2022
£
81,323
0
81,323
(86,603)
(5,280)
725
(4,555)		 31 Dec
2021
£
56,514
0
56,514
(62,231)
(5,717)
40
(5,677)

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SCARBOROUGH & RYEDALE

MOUNTAIN RESCUE TEAM

Statement of Financial Activities for the year ended 31st December 2022

**Designated ** Restricted Unrestricted 2022 Designated Restricted Unrestricted 2021
Fund Funds Funds Total Fund Funds Funds Total
notes £ £ £ £ £ £ £ £
Incoming Resources
Grants 2 0 6,921 1,600 8,521 0 1,500 0 1,500
Annual Subscription Fees 0 0 2,800 2,800 0 0 4,060 4,060
Collections & Gift Aid 0 0 6,103 6,103 0 0 1,927 1,927
Donations 3 0 0 34,978 34,978 0 12,004 26,360 38,364
Fundraising 0 0 23,077 23,077 0 0 4,951 4,951
Interest 0 0 725 725 0 0 40 40
Other Income 4 0 0 1,326 1,326 0 1,424 758 2,182
Police Expense Re-imbursement 0 0 4,518 4,518 0 0 3,530 3,530
Total Incoming Resources 0 6,921 75,127 82,048 0 14,928 41,626 56,554
Resources Expended
Cost of Generating Voluntary Income 5 0 0 11,472 11,472 0 0 2,330 2,330
Charitable Expenditure 6 20,523 17,842 33,362 71,727 15959 13,558 27,747 57,264
Governance Costs 7 0 0 3,404 3,404 0 0 2,637 2,637
Other resources expended 8 0 0 0 0 0 0 0 0
Total Resources Expended 20,523 17,842 48,238 86,603 15,959 13,558 32,714 62,231
Net incoming/outgoing resources 9 (20,523) (10,921) 26,889 (4,555) (15,959) 1,370 8,912 -5,677
Net movement in funds (20,523) (10,921) 26,889 (4,555) (15,959) 1,370 8,912 (5,677)
Transfers between funds 2,559 0 (2,559) 0 14,027 0 (14,027) 0
Total funds brought forward 127,376 21,141 141,283 289,800 129,308 19,771 146,398 295,477
Total funds at 31st Dec 2022 15 109,412 10,220 165,613 285,245 127,376 21,141 141,283 289,800

The notes on pages 8 to 13 form part of these financial statements.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Balance Sheet as at 31st December 2022

Notes
Fixed Assets
Tangible assets
11
Current Assets
Debtors
12
Cash at Bank & In Hand
Creditors: Amounts falling due within
one year.
13
NET CURRENT ASSETS
Represented by:
15
15
15
TOTAL ASSETS LESS TOTAL LIABILITIES
TOTAL FUNDS
Designated Reserve fund
Restricted funds
Unrestricted funds		 £
£
106,622
11,595
167,478
179,073
(450)
178,623
285,245
109,412
10,220
165,613
285,245
2022		 £
£
106,622
11,595
167,478
179,073
(450)
178,623
285,245
109,412
10,220
165,613
285,245
2022		 7,169
169,325
176,494
(440)		 7,169
169,325
176,494
(440)		 2021
£
113,746
176,054
179,073
(450)
285,245 289,800
109,412
10,220
165,613		 127,376
21,141
141,283
285,245 289,800

J Bateman

23 / 3 / 23

J BATEMAN Chair of Trustees

Date :

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2022

1. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" FRS 102 and the Charities Act 2011.

Fund accounting

Separate restricted funds are maintained for income and expenditure receivable and payable for specific projects as specified by the source of the funds. The General Fund is maintained to account for all monies received which are not restricted and this fund is used at the discretion of the trustees.

Resources expended

Expenditure is recognised on an accruals basis which is as the liability is incurred. Expenditure includes the VAT that cannot be recovered. Support costs are those costs incurred directly in support of the charitable trading.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows:

Motor vehicles

30% reducing balance over 10yrs.

Cash Flow Statement

£
Income Generated
82,048
Expenditure Costs
86,603
Net Cash
Less Capital Equipment Spend
Add back Depreciation
Change in Debtors / Creditors
Change in cash during year
Cash at beginning of year
Cash at end of year		 £
82,048
86,603		 £
(4,555)
0
7,124
(4,416)
(1,847)
169,325
£167,478

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2022

Restricted/
Designated Unrestricted Total Restricted Unrestricted Total
funds funds funds funds funds funds
2022 2021
£ £ £ £ £ £
2. Grant income
North Yorks County Council 0 0 0 1,500 0 1,500
Duchy of Lancaster Benevolent Fund 4,605 0 4,605 0 0 0
Ryedale District Council Community grant 1,466 0 1,466 0 0 0
Other 850 0 850 0 0 0
North York Moors Nat. Park Authoity 0 1,600 1,600 0 0 0
6,921 1,600 8,521 1,500 0 1,500
3. IDonations
Nicola Pringle(Nikki,Jackie,Dianne's Marathon) 0 1,688 1,688 0 0 0
York Land Rover Show 0 3,520 3,520 0 0 0
Yorkie Talkies Walking Group 0 2,329 2,329 0 1,229 1,229
Homelands Charitable Trust 0 3,500 3,500 2,000 0 2,000
Peter Nelson Fundraiser 0 0 0 0 1,242 1,242
Run Scarborough 24hr Endurance Race 0 0 0 0 3,979 3,979
B Little bequest 0 1,000 1,000 0 0 0
JC Webb (Run for Rob) 0 0 0 0 2,026 2,026
Hardmoors 0 887 887 0 1,460 1,460
Ganton Golf Club 0 1,500 1,500 0 0 0
Wykeham Estate 0 4,254 4,254 0 0 0
A R Kirkby 0 1,000 1,000 0 0 0
Susan Mason Centenary Way 0 0 0 0 878 878
Global Materials Handling Projects Ltd 0 0 0 1,711 0 1,711
Co-op Local Community Fund 0 0 0 7,293 0 7,293
All Others Donations below £1000 0 15,300 15,300 1,000 15,546 16,546
0 34,978 34,978 12,004 26,360 38,364
4. Incoming resources from charitable activities
Other Income (Equipment & sundry sales) 0 1,326 1,326 1,424 758 2,182
5. Costs of generating voluntary income
Fundraising 0 11,472 11,472 0 2,330 2,330
6. Costs of charitable activities by fund type
New Equipment 33,231 2,525 35,756 22,182 1,746 23,928
Consumables 0 1,598 1,598 0 2,633 2,633
Insurance 0 4,773 4,773 0 3,944 3,944
Utilities 0 2,913 2,913 0 1,884 1,884
Fuel 0 3,482 3,482 0 2,751 2,751
Vehicle Costs 0 3,631 3,631 0 6,011 6,011
Issued Equipment 0 2,363 2,363 0 1,371 1,371
Training 0 7,614 7,614 0 1,807 1,807
Personal Equipment 0 465 465 0 611 611
Base 0 2,008 2,008 0 2,148 2,148
Depreciation 5,134 1,990 7,124 7,335 2,841 10,176
38,365 33,362 71,727 29,517 27,747 57,264

-9-

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements

for the period ended 31st December 2022

Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2022
2021
7. Governance costs
Accountancy fees & Examination
0
450
450
0
440
440
General Administration
0
2,954
2,954
0
2,197
2,197
0
3,404
3,404
0
2,637
2,637
8. Other resources expended
Losses on disposal of tangible fixed
assets for charity's own use
0
0
0
0
0
0
9. Net outgoing resources for the year
2022
2021
This is stated after charging Depreciation
7,124
10,176
10. Particulars of employees
Salary costs
nil
nil
-
-
Number of paid support staff
none
none
Number of trustees
6
6
6
6
11. Tangible Fixed Assets
Land, Vehicles
& Equipment
£
Cost
As at 1 Jan 2022
401,994
Additions
-
Disposals
-
At 31 Dec 2022
401,994
Depreciation
As at 1 Jan 2022
288,248
Charge for year
7,124
Eliminated on disposals
-
At 31 Dec 2022
295,372
Net Book Value
At 31 Dec 2022
106,622
At 31st Dec 2021
113,746		 Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2022
2021
0
450
450
0
440
440
0
2,954
2,954
0
2,197
2,197		 Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2022
2021
0
450
450
0
440
440
0
2,954
2,954
0
2,197
2,197
0
3,404
3,404
0
2,637
2,637
2022
2021
7,124
10,176
nil
nil
-
-
none
none
6
6
6
6
Land, Vehicles
& Equipment
£
401,994
-
-
401,994
288,248
7,124
-
295,372
106,622
113,746
-
none
6
6

The value of the land & building is at historic cost, which is still below the current estimate of its open market value.

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MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2022

12. Debtors 2022 2021
£ £
Trade Debtors (vat refund) 11,595 7,169
11,595 7,169
13. Creditors: Amounts falling due within one year
Other Creditors & Accruals 450 440
450 440
14. Movement in funds
Opening Incoming Resources Closing
balances resources expended Transfers balances
2022 £ £ £ £ £
Designated Funds
Fitting Out of Sprinter - Depr. 3,848 - (1,154) - 2,694
Digital radio equipment 9,217 - (5,140) - 4,077
Waterproof Trousers 3,165 - (3,165) - -
Base refurbishment 4,600 - (2,169) (320) 2,111
Team Vehicle Replacement 17,450 - - - 17,450
Defibrillator & Climbing Harnesses 5,250 - (5,001) (249) -
General Provision 81,146 - - 3,128 84,274
Water Kits 2,700 - (3,894) - (1,194)
127,376 0 (20,523) 2,559 109,412
Restricted Funds
2018 Sprinter Cost & Fitting -Depr. 13,266 - (3,980) - 9,286
Digital radio equipment &
Repeater Stations 7,082 4,955 (11,103) - 934
Water Equipment - 1,966 (1,966) - -
Summer Waterproofs 793 - (793) - -
21,141 6,921 (17,842) 0 10,220
Unrestricted Funds
General Funds 141,283 75,127 (48,238) (2,559) 165,613
Total Funds 289,800 82,048 (86,603) 0 285,245

C

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2022

2021
Designated Funds
Fitting Out of Sprinter - Depr.
Digital radio equipment
Waterproof Trousers
Base refurbishment
Team Vehicle Replacement
Defibrillator & Climbing Harnesses
General Provision
Water Kits
Restricted Funds
2018 Sprinter Cost & Fitting -Depr.
Digital radio equipment
PPE
Summer Waterproofs
Strategic Plan Equipment
Unrestricted Funds
General Funds
Total Funds		 Opening
balances
Incoming
resources
Resources
expended
Transfers
Closing
balances
£
£
£
£
£
5,497
-
(1,649)
-
3,848
9,217
-
-
-
9,217
7,000
-
-
(3,835)
3,165
10,000
-
(7,885)
2,485
4,600
15,000
-
-
2,450
17,450
5,400
-
(5,275)
5,125
5,250
77,194
-
-
3,952
81,146
-
-
(1,150)
3,850
2,700
129,308
0
(15,959)
14,027
127,376
18,952
-
(5,686)
-
13,266
-
9,293
(2,211)
-
7,082
-
1,500
(1,500)
-
-
819
-
(26)
-
793
-
4,135
(4,135)
-
-
19,771
14,928
(13,558)
0
21,141
146,398
41,626
(32,714)
(14,027)
141,283
295,477
56,554
(62,231)
0
289,800

15. Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities		 2022
2021
Designated RestrictedUnrestricted
Total
Total
Funds
Funds
Funds
Funds
Funds
£
£
£
£
£
2,694
9,286
94,642
106,622
113,746
106,718
934
71,421
179,073
176,494
-
-
(450)
(450)
(440)
109,412
10,220
165,613
285,245
289,800

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements

for the period ended 31st December 2022

16. Description of Restricted funds

Donors

Net Book Value of Sprinter Vehicle & Fitting Various funders

Digital Radio Equipment

Donors

Homelands Charitable Trust, Co-op Local Community Fund and Duchy of Lancaster Fund.

Summer Waterproof

Donor News Corp (The Sun)

17. Description of Designated funds

Description of Designated funds
To be used to cover one year of the Strategic plan
and spent on the following :- £
Investment in the operation's base 2,111
Provision of digital radios and repeaters 4,077
Team Vehicle Replacement 17,450
Residual Depreciation on fitting of Sprinter 2,694
Water Kit (Costs Refunded in 2023) (1,194)
General Provision for future operation 84,274

18. Fundraising Projects in 2022
Fundraising Projects in 2022 £
Income from the following events :-
Ravenscar Half Marathon 7,424
Street Collections 1,790
Dalby's Inferno entries for 2022 & 2023 11,648
Giant Cash Bonanza 1,394
Other 821

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Charity Number 1174125

I report on the accounts of Scarborough & Ryedale Mountain Rescue Team for the year ended 31st December 2022 which are set out on pages 5-13.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the "2011 Act") and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

have not been met; or

Signed: Barrie Tuck

Date : 30th March 2023

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

- 14 -