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2021-12-31-accounts

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2021

CHARITY NUMBER 1174125

A CHARITABLE INCORPORATED ORGANISATION ( CIO )

Charity Examination Service

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2021

CONTENTS: PAGE
Officers and Professional advisors 1
Trustees Annual Report 2-4
Income and Expenditure Account 5
Statement of Financial Activities 6
Statement of Assets 7
Notes to the Financial Statements 8-13
Independent Examiners Report 14

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

OFFICERS AND PROFESSIONAL ADVISERS

Registered charity name

Scarborough & Ryedale Mountain Rescue Team

Charity Number:

1174125

Registered Office:

c/o The Secretary Scarborough & Ryedale Mountain Rescue Team Units 1b & c , Barkers Lane , Snainton , North Yorks. YO13 9BG

Contact Details

email: secretary@srmrt.org.uk web site: www.srmrt.org.uk

Independent Examiner : Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

Bankers: CAF Bank Kings Hill West Malling Kent ME19 4JQ Skipton Building Soc. The Bailey Skipton N. Yorks. BD23 1DN

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees for the year ended 31st December 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Documents

The charity as a CIO is governed by its Constitution and also its Policies and Procedures documents issued to members.

Recruitment and appointment of new trustees

Appointment of trustees is by the election of members of the association taken at the AGM.

Risk Management

The trustees control the risks to the charity by having various policies and procedures in place (both financial and operational) to mitigate the risk to an acceptable level against fraud, error and claims.

OBJECTIVES AND ACTIVITIES

Objectives and Aims

To relieve suffering and distress amongst persons affected by accidents or natural hazards on the North York Moors, or any other place if requested and in furtherance of this objective and for no other purpose the charity shall :-

a) Provide adequate arrangements for the secure and efficient search and rescue of any person in difficulty in co-operation with the police or other emergency services and also with other mountain rescue teams.

b) Train members in the skills required for moorland and mountain search and rescue, survival, casualty care and other useful techniques in this work.

c) Assist other organisations in acquiring knowledge of safety techniques in wild country and co-operate with the National Park authorities on matters of safety on the North York Moors.

PUBLIC BENEFIT

Public Benefit

To assist the general public by providing the vital services that are shown above.

THE TRUSTEES

The Trustees who served during the year were:-

J BATEMAN CHAIR A PRIESTLEY SECRETARY C McLEES TREASURER S PRIESTLEY R HARTLEY N ARMSTRONG P KIRKBY H RHODES

(Appointed 3rd March 2021) (Resigned 3rd March 2021) (Resigned 3rd March 2021)

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2021

Chair's Report for 2021

The second year of the COVID-19 pandemic has continued to shape the team's activities and its challenges. Changes to public behaviour and the lack of overseas holidays are probably responsible for the team experiencing its busiest ever year. The team responded to 124 call outs over the year, over 80 of which were rescues. This was an exceptional level of demand on the team's services and resources, being more than double the number of incidents in the previous year (2020) and nearly 40% more than the team's previous busiest year.

The operational demands on the team were at times compounded by the extreme stress the local NHS system was experiencing throughout the year, in particular the strain the local ambulance service was under. This often meant that while the team could respond promptly and effectively there was often not an ambulance available to transfer the patient to definitive care. Team members have shown incredible commitment, enabling the team to always provide an effective response when requested by the statutory services.

The combination of the COVID-19 pandemic restrictions and the operational stress on the team meant it was a challenging year again for fundraising activities. The team responded to these challenges by developing new sources of regular funding and through continuing to develop the new Support Team, the members of which have proven invaluable in contributing to a wide range on non-operational activities.

Team management has mitigated the impact of the reduced income by continuing to reinforce its strategic planning systems, ensuring that the team has effectively managed its spending to prioritise core activities and the meeting of its main objectivities. This careful management has enabled the team to maintain a sound financial footing and to continue to develop core areas requiring capital expenditure, particularly through investing in additional equipment to ensure ongoing operational readiness when responding to multiple call outs, while continuing to plan for the replacement of our key off-road vehicles. The effects of COVID-19 on the team, and on individual members, has been profound and has impacted the motivation and cohesiveness of the team. To address this, the team conducted a professionally devised survey of members, followed by a series of facilitated workshops, to develop better understandings of the attitudes of individual members to the team and to volunteering. The outcomes of this process have been incredibly valuable in shaping team policy and steering future direction. They have already been fundamental in revising the team's membership procedures.

Looking to the future, the team has resumed recruitment of new members. The training members recruited during the 2019/20 winter were significantly disrupted by the pandemic, and subsequently no new trainees were accepted in 2020/21. Towards the end of 2021, however, applications from prospective trainee members were welcomed again, with the selection process arranged for early 2022.

Jon Bateman Chair of Trustees

FINANCIAL REVIEW

Financial Summary

The activities of the charity are summarised on the Statement of Financial Activities which shows a deficit during the period of £5,677 and a closing cash position of £169,325.

Reserves policy

It is the policy of the Trustees that the organisation shall hold a reserve fund approximately equal to two year's running costs. The Trustees shall review the amount held in a designated reserve on an annual basis.

Trustees Expenses

Trustees are only reimbursed for travel expenses incurred on behalf of the charity. This is travel for meetings with external organisations only and not for internal trustee meetings.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2021

RESPONSIBILTIES OF THE TRUSTEES

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2016. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the trustees.

J M Bateman

Catriona McLees

J BATEMAN Chair of Trustees

C McLEES Treasurer

Dated : 28 / 4 / 22

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Income and expenditure account for the period ended 31st December 2021

TURNOVER
Net losses from disposals of fixed assets
TOTAL INCOME
TOTAL EXPENDITURE
OPERATING SURPLUS / DEFICIENCY
OTHER INCOME
Interest Receivable
SURPLUS/DEFICIT FOR THE FINANCIAL YEAR		 31 Dec
2021
£
56,514
0
56,514
(62,231)
(5,717)
40
(5,677)		 31 Dec
2020
£
81,092
0
81,092
(59,703)
21,389
207
21,596

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SCARBOROUGH & RYEDALE

MOUNTAIN RESCUE TEAM

Statement of Financial Activities for the year ended 31st December 2021

**Designated ** Restricted Unrestricted 2021 Designated Restricted Unrestricted 2020
Fund Funds Funds Total Fund Funds Funds Total
notes £ £ £ £ £ £ £ £
Incoming Resources
Grants 2 0 1,500 0 1,500 0 0 12,800 12,800
Annual Subscription Fees 0 0 4,060 4,060 0 0 3,980 3,980
Collections & Gift Aid 0 0 1,927 1,927 0 0 1,151 1,151
Donations 3 0 12,004 26,360 38,364 0 8,224 43,743 51,967
Fundraising 0 0 4,951 4,951 0 0 6,210 6,210
Interest 0 0 40 40 0 0 207 207
Other Income 4 0 1,424 758 2,182 0 0 2,778 2,778
Police Expense Re-imbursement 0 0 3,530 3,530 0 0 2,206 2,206
Total Incoming Resources 0 14,928 41,626 56,554 0 8,224 73,075 81,299
Resources Expended
Cost of Generating Voluntary Income 5 0 0 2,330 2,330 0 0 1,454 1,454
Charitable Expenditure 6 18,808 10,709 27,747 57,264 7475 19,458 29,493 56,426
Governance Costs 7 0 0 2,637 2,637 0 0 1,823 1,823
Other resources expended 8 0 0 0 0 0 0 0 0
Total Resources Expended 18,808 10,709 32,714 62,231 7,475 19,458 32,770 59,703
Net incoming/outgoing resources 9 (18,808) 4,219 8,912 (5,677) (7,475) (11,234) 40,305 21,596
Net movement in funds (18,808) 4,219 8,912 (5,677) (7,475) (11,234) 40,305 21,596
Transfers between funds 27,937 0 (27,937) 0 30,861 0 (30,861) 0
Total funds brought forward 138,804 10,275 146,398 295,477 115,418 21,509 136,954 273,881
Total funds at 31st Dec 2021 15 147,933 14,494 127,373 289,800 138,804 10,275 146,398 295,477

The notes on pages 8 to 13 form part of these financial statements.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Balance Sheet as at 31st December 2021

Notes
Fixed Assets
Tangible assets
11
Current Assets
Debtors
12
Cash at Bank & In Hand
Creditors: Amounts falling due within
one year.
13
NET CURRENT ASSETS
Represented by:
15
15
15
Restricted funds
Unrestricted funds
TOTAL ASSETS LESS TOTAL LIABILITIES
TOTAL FUNDS
Designated Reserve fund		 £
£
113,746
7,169
169,325
176,494
(440)
176,054
289,800
147,933
14,494
127,373
289,800
2021		 £
£
113,746
7,169
169,325
176,494
(440)
176,054
289,800
147,933
14,494
127,373
289,800
2021		 6,164
165,816
171,980
(425)		 6,164
165,816
171,980
(425)		 2020
£
123,922
171,555
176,494
(440)
289,800 295,477
147,933
14,494
127,373		 138,804
10,275
146,398
289,800 295,477

J BATEMAN

28 / 4 / 22

J BATEMAN Chair of Trustees

Date :

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2021

1. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" FRS 102 and the Charities Act 2011.

Fund accounting

Separate restricted funds are maintained for income and expenditure receivable and payable for specific projects as specified by the source of the funds. The General Fund is maintained to account for all monies received which are not restricted and this fund is used at the discretion of the trustees.

Resources expended

Expenditure is recognised on an accruals basis which is as the liability is incurred. Expenditure includes the VAT that cannot be recovered. Support costs are those costs incurred directly in support of the charitable trading.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows:

Motor vehicles

30% reducing balance over 10yrs.

Cash Flow Statement

£
Income Generated
56,554
Expenditure Costs
62,231
Net Cash
Less Capital Equipment Spend
Add back Depreciation
Change in Debtors / Creditors
Change in cash during year
Cash at beginning of year
Cash at end of year		 £
56,554
62,231		 £
(5,677)
0
10,176
(990)
3,509
165,816
£169,325

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2021

Restricted/D
esignated Unrestricted Total Restricted Unrestricted Total
funds funds funds funds funds funds
2021 2020
£ £ £ £ £ £
2. Grant income
North Yorks County Council 1,500 0 1,500 0 0 0
North York Moors Nat. Park 0 0 0 0 2,800 2,800
Covid 19 Discretionary Business Grant 0 0 0 0 10,000 10,000
1,500 0 1,500 0 12,800 12,800
3. IDonations
BP Foundation 0 0 0 0 1,523 1,523
Inshore Rescue Boat Fund 0 0 0 3,024 0 3,024
The Jack Brunton Charitable Trust 0 0 0 3,500 0 3,500
June Hart Bequest 0 0 0 0 20,000 20,000
Make a Difference Locally (Proudfoot) 0 0 0 1,000 0 1,000
Our Co 1,000 0 1,000 0 0 0
Yorkie Talkies Walking Group 0 1,229 1,229 0 0 0
Homelands Charitable Trust 2,000 0 2,000 0 0 0
Peter Nelson Fundraiser 0 1,242 1,242 0 0 0
Run Scarborough 24hr Endurance Race 0 3,979 3,979 0 0 0
Run to Rescue 0 0 0 0 5,289 5,289
JC Webb (Run for Rob) 0 2,026 2,026 0 0 0
Hardmoors 0 1,460 1,460 0 0 0
North York Moors Moorland Association 0 0 0 0 1,000 1,000
Dawnay Arms 0 0 0 0 1,128 1,128
A R Kirkby 0 0 0 0 1,000 1,000
Susan Mason Centenary Way 0 878 878 0 0 0
Global Materials Handling Projects Ltd 1,711 0 1,711 0 0 0
Co-op Local Community Fund 7,293 0 7,293 0 0 0
All Others Donations below £1000 0 15,546 15,546 700 13,803 14,503
12,004 26,360 38,364 8,224 43,743 51,967
4. Incoming resources from charitable activities
Other Income 1,424 758 2,182 0 2,778 2,778
5. Costs of generating voluntary income
Fundraising 0 2,330 2,330 0 1,454 1,454
6. Costs of charitable activities by fund type
New Equipment 22,182 1,746 23,928 16,455 5,312 21,767
Consumables 0 2,633 2,633 0 1,316 1,316
Insurance 0 3,944 3,944 0 3,825 3,825
Utilities 0 1,884 1,884 0 2,419 2,419
Fuel 0 2,751 2,751 0 1,363 1,363
Vehicle Costs 0 6,011 6,011 0 2,352 2,352
Issued Equipment 0 1,371 1,371 0 1,268 1,268
Training 0 1,807 1,807 0 4,934 4,934
Trainee Refunds 0 0 0 0 80 80
Personal Equipment 0 611 611 0 1,317 1,317
Base 0 2,148 2,148 0 1,248 1,248
Depreciation 7,335 2,841 10,176 10,478 4,059 14,537
29,517 27,747 57,264 26,933 29,493 56,426

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements

for the period ended 31st December 2021

Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2021
2020
7. Governance costs
Accountancy fees & Examination
0
440
440
0
425
425
General Administration
0
2,197
2,197
0
1,398
1,398
0
2,637
2,637
0
1,823
1,823
8. Other resources expended
Losses on disposal of tangible fixed
assets for charity's own use
0
0
0
0
0
0
9. Net outgoing resources for the year
2021
2020
This is stated after charging Depreciation
10,176
14,537
10. Particulars of employees
Salary costs
nil
nil
-
-
Number of paid support staff
none
none
Number of trustees
6
7
6
7
11. Tangible Fixed Assets
Land, Vehicles
& Equipment
£
Cost
As at 1 Jan 2021
401,994
Additions
-
Disposals
-
At 31 Dec 2021
401,994
Depreciation
As at 1 Jan 2021
278,072
Charge for year
10,176
Eliminated on disposals
-
At 31 Dec 2021
288,248
Net Book Value
At 31 Dec 2021
113,746
At 31st Dec 2020
123,922		 Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2021
2020
0
440
440
0
425
425
0
2,197
2,197
0
1,398
1,398		 Restricted/
Designated
funds
Unrestricted
funds
Total funds
Restricted
funds
Unrestricted
funds
Total
funds
2021
2020
0
440
440
0
425
425
0
2,197
2,197
0
1,398
1,398
0
2,637
2,637
0
1,823
1,823
2021
2020
10,176
14,537
nil
nil
-
-
none
none
6
7
6
7
Land, Vehicles
& Equipment
£
401,994
-
-
401,994
278,072
10,176
-
288,248
113,746
123,922
-
none
6
6

The value of the land & building is at historic cost, which is still below the current estimate of its open market value.

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MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2021

12. Debtors 2021 2020
£ £
Trade Debtors (vat refund) 7,169 6,164
7,169 6,164
13. Creditors: Amounts falling due within one year
Other Creditors & Accruals 440 425
440 425
14. Movement in funds
Opening Incoming Resources Closing
balances resources expended Transfers balances
2021 £ £ £ £ £
Designated Funds
Fitting Out of Old Vehicle - Depr. 14,993 - (4,498) 13,910 24,405
Digital radio equipment 9,217 - - - 9,217
Waterproof Trousers 7,000 - - (3,835) 3,165
Base refurbishment 10,000 - (7,885) 2,485 4,600
Team Vehicle Replacement 15,000 - - 2,450 17,450
Defibrillator & Climbing Harnesses 5,400 - (5,275) 5,125 5,250
General Provision 77,194 - - 3,952 81,146
Water Kits - - (1,150) 3,850 2,700
138,804 0 (18,808) 27,937 147,933
Restricted Funds
2018 New Vehicle -Depr. 9,456 - (2,837) - 6,619
Digital radio equipment - 9,293 (2,211) - 7,082
PPE - 1,500 (1,500) - -
Summer Waterproofs 819 - (26) - 793
Strategic Plan Equipment - 4,135 (4,135) - -
10,275 14,928 (10,709) 0 14,494
Unrestricted Funds
General Funds 146,398 41,626 (32,714) (27,937) 127,373
Total Funds 295,477 56,554 (62,231) 0 289,800

C

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2021

2020
Designated Funds
Fitting Out of Old Vehicle - Depr.
Digital radio equipment
Summer Waterproofs
Base refurbishment
Team Vehicle Replacement
Strategic Plan Equipment
General Provision
Restricted Funds
2018 New Vehicle -Depr.
Digital Radio Equipment
Inshore Rescue Boat Fund
Summer Waterproofs
PPE
Covid Costs & Medical Consumables
Unrestricted Funds
General Funds
Total Funds		 Opening
balances
Incoming
resources
Resources
expended
Transfers
Closing
balances
£
£
£
£
£
21,418
-
(6,425)
-
14,993
1,050
-
(1,050)
9,217
9,217
550
-
-
6,450
7,000
10,000
-
-
-
10,000
7,000
-
-
8,000
15,000
5,400
-
-
0
5,400
70,000
-
-
7,194
77,194
115,418
0
(7,475)
30,861
138,804
13,509
-
(4,053)
-
9,456
-
3,700
(3,700)
-
-
-
3,024
(3,024)
-
-
8,000
-
(7,181)
-
819
-
500
(500)
-
-
-
1,000
(1,000)
-
-
21,509
8,224
(19,458)
0
10,275
136,954
73,075
(32,770)
(30,861)
146,398
273,881
81,299
(59,703)
0
295,477

15. Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities		 2021
2020
Designated RestrictedUnrestricted
Total
Total
Funds
Funds
Funds
Funds
Funds
£
£
£
£
£
24,405
6,619
82,722
113,746
123,922
123,528
7,875
45,091
176,494
171,980
-
-
(440)
(440)
(425)
147,933
14,494
127,373
289,800
295,477

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2021

16. Description of Restricted funds

Strategic Plan Equipment

Donor

Our Co, Global Materials Handling Projects Ltd,, Malton, Norton and District Lions Club, Birdgate Dental Practice, Proudfoots(Nisa-Making a Difference Locally).

Net Book Value of new 2018 Vehicle

Donors

Various funders

Digital Radio Equipment

Donors

Homelands Charitable Trust & Co-op Local Community Fund.

Summer Waterproofs

Donor

News Corp (The Sun)

PPE

Donor North Yorkshire County Council

17. Description of Designated funds

To be used to cover one year of the Strategic plan and spent on the following :-

To be used to cover one year of the Strategic plan
and spent on the following :-
Investment in the operation's base £4,600
Defibrillator and individual climbing harnesses £5,250
Waterproof Trousers £3,165
Provision of digital radios and repeaters £9,217
Team Vehicle Replacement £17,450
Residual Depreciation on old vehicle £24,405
Water Kit £2,700
General Provision for future operation £81,146

18. Fundraising Projects in 2021
Fundraising Projects in 2021 £
Income from the following events :-
Forest & Moors Half Marathon 4,224
Ravenscar Half Marathon 172
Street Collections 57
Miles 4 Motivation 340
Other 158

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Charity Number 1174125

I report on the accounts of Scarborough & Ryedale Mountain Rescue Team for the year ended 31st December 2021 which are set out on pages 5-13.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the "2011 Act") and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

have not been met; or

Signed: Barrie Tuck Date : 9th May 2022 Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

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