Chapel Allerton Baptist Church
Charity number 1174113
Annual Report and Financial Statements
for the year ended 31 March 2021
Chapel Allerton Baptist Church
Annual Report and Financial Statements
for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Receipts and payments account | 7 |
| Statement of assets and liabilities | 8 |
| Notes to the accounts | 9 to 10 |
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Chapel Allerton Baptist Church
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Rev Graham Conway-Doel Minister Appointed 13/09/2020 Rev Simon Hall Minister Dr David Small Treasurer Mrs Lisa Baxby Leadership Team Mrs Vivienne Hatton Leadership Team Elected 29/09/2021 Mrs Fiona Heap Leadership Team Elected 29/09/2021 Mrs Rachel Hirst Leadership Team Elected 29/09/2021 Mr Ewan McNeill Leadership Team Elected 29/09/2021 Mr Mark Riches Leadership Team Stood down 31/07/2021 Mrs Clare Sanderson Leadership Team Stood down 29/03/2021 Mrs Ruth Small Leadership Team Stood down 29/03/2021 Miss Helen Webb Leadership Team Elected 29/09/2021
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1174113, on 3rd August 2017.
Principal address
Bankers
Chapel Allerton Baptist Church The Co-operative Bank p.l.c. 15 Milan Road P.O. Box 101 Leeds 1 Balloon Street LS8 5JR Manchester M60 4EP
Independent examiner
Claire Welling West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The Charity is governed by an Approved Governing Document. Members of Chapel Allerton Baptist Church ('Chapel A') are accepted in accordance with its Constitution, adopted on 16th March 2017.
The Ordinary Members Meeting normally takes place at least four times per year and has responsibility for the overall policy of Chapel A. Extra Ordinary & Special Church Meetings will occur when required. In accordance with the Constitution, the members appoint Trustees, who together with the Minister(s), are responsible for the day to day running of Chapel A’s work and witness, and the financial and legal aspects of the charity. All members are encouraged to take an appropriate part in the spiritual and practical tasks involved in the furtherance of the charitable objective.
Relevant matters may be submitted to the Church Meeting by the Trustees for guidance, or may be raised by members in Church Meeting for further consideration by the Trustees. Though the Constitution permits decisions to be made at the Church Meeting by appropriate majorities, Chapel A seeks to work by consensus wherever possible.
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Chapel Allerton Baptist Church
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
The principal purpose of the church is the advancement of the Christian faith according to the principles of the Baptist denomination. The church may also advance education and carry out other charitable purposes in the United Kingdom and /or other parts of the world.
Aims
Our aim at Chapel A is for people to come to know God and follow Jesus. We want to show God's love to our local community and the wider world through supporting various projects both locally and further afield.
The charity's main activities
Chapel A holds regular public services which include worship, prayer, teaching and age-appropriate activities for children and young people. Chapel A seeks to be a friendly and welcoming community and anybody is free to attend any of these services.
Chapel A runs various Small Groups to encourage its members and community to grow in faith. Some of these groups are set up around a particular concern or issue. Details of these small groups are publicised through our website/social media and at Sunday morning services.
The Church has a Pastoral Team, consisting of its Ministers and at least 2 members of the Leadership Team. The Pastoral Team offers support to members of the congregation within the remit of the Safeguarding Policy.
The Church is part of 'Chapel Allerton and Meanwood Churches Together' and also actively support the Thrive Youth Project, alongside Chapel Allerton Methodist Church, St Matthews Church of England Church and Stainbeck United Reform Church.
Chapel A engages with the local community throughout the year, including an open air carol service (Carols in the Park) bi-annually, normally attended by over 1000 people from the local community.
Chapel A operates systems to ensure that all people working with children and vulnerable adults are appropriately vetted with regard to the Disclosure and Barring Service.
Public benefit statement
Chapel A has read the Charity Commission guidance on public benefit and is satisfied that the activities outlined above clearly demonstrate that the charity is providing a benefit to the public.
Achievements and performance
The Trustees recognise that 2020/2021 was a challenging year for members of the Church and family and friends. Difficulties were faced by lots of people but as a church we were able to help with local school meals distributions and errands for those who were shielding. There was a lot of prayer going on as well!
We converted to online Sunday morning meetings over Zoom at the start of lockdown in March 2020 and have continued online ever since. At the end of these meetings people were put into break out groups to chat and pray and this was well received. Initially the Sunday morning meetings were very well attended on Zoom.
As a church, we began the process of looking for a new Minister during lockdown and so began a series of online meetings with members of the Church community and the potential Minister and his wife from his narrow boat! We continued with this process and in a Church meeting in July 2020 we voted to welcome Graham to become a Minister with an emphasis on mission.
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Chapel Allerton Baptist Church
Trustees' report (continued) for the year ended 31 March 2021
Achievements and performance (continued)
During our Sunday morning services we studied a wide range of themes including an in depth study of Corinthians, Isaiah, a short series on the environment and a series on Mission by Graham Conway-Doel. During August 2020 we arranged some COVID safe events including a walk, litter pick and breakfast together.
Small Groups continued to run, mostly using Zoom. Church members were encouraged to set up new groups, for example, a racial justice group developed in September 2020 where the book, “Me and White Supremacy” by Layla F Saad was read and discussed.
A communication and branding group was established with the remit to review and refresh and relaunch a new website. Our new website was launched early in 2021 with new branding.
We continued our commitment to being an inclusive Church and are now registered with the Inclusive Church network. We have begun to look at how we might welcome those with Neurodiversity and mental health issues.
During lockdown children and young people's work continued within Baptist Union guidance and with a significant amount of policy writing. Our grouping structure remained the same: Creche (0-4 years old), Adventurers (4-7 years old/KS1), Fellowship (7-11 years old/KS2), HVNLY (11-14 years old), HVNLY+ (14-18 years old).
During our weekly online Sunday services, a breakout room was set up for KS1/KS2 children with organised craft activities, Bible stories and games. These were regularly attended by around 6 families (10 children).
Children/youth group leaders ran Zoom meetings when possible, although engagement was more limited than our regular Sunday morning groups.
As restrictions were eased, the Adventurers, Fellowship and HVNLY groups met outdoors. The HVNLY+ also met on Sunday evenings outdoors and latterly in members’ homes, with an attendance of 6 young people each week.
We did not take the young people away this year due to the coronavirus epidemic. Instead we have accompanied them to Streaming the Impossible - a youth conference on YouTube – and to Mission United – a local youth conference on Zoom.
Next steps
Graham Conway-Doel was employed with the remit of developing “missional opportunities” and so he is working with Thrive to look into the possibility of setting up a new “young peoples led project” based in Meanwood. This is an exciting development and we await to see how this progresses.
Financial review
The net receipts for the year were £9,053.
Chapel A continues to raise the funds which it needs to carry on its activities from within its own membership and congregation. No wider public appeal was made for funds during the year.
Chapel A expressed its part in the life of the wider church by financially supporting national charities (KidzKlub) and international Christian organisations (BMS and Everylife - A local mission charity in Uganda with Christian), whose aims and objectives are compatible with the church’s own charitable purpose.
Chapel A is heavily dependent on its membership working as volunteers in all aspects of the church’s activities, many of which run with little or no impact on the church’s expenditure, but nevertheless contribute substantially to the achievement of the church’s objectives.
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Chapel Allerton Baptist Church
Trustees' report (continued) for the year ended 31 March 2021
Financial review (continued)
The financial results for the year, together with a summary of the accounting policies adopted are set out in the accompanying financial statements.
At the time of signing these accounts the charity has not been impacted by COVID-19. The trustees have reassessed the charity's ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £70,679.
The reserves policy of Chapel Allerton Baptist Church is to hold three months of all expenditure plus a further three months' staff costs to allow the church to adapt to any changes in the income or expenditure of the church.
The Treasurer will also present to the church meeting annually any additional reserves that may be required to enable the organisation to continue for the following three years. Such circumstances may include a known reduction in giving or exceptional future expense.
Signed on behalf of the board of trustees on 24/1/2022
Signed: Dr David Small (Trustee)
Name: Dr David Small
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Chapel Allerton Baptist Church
Independent examiner's report to the trustees of Chapel Allerton Baptist Church
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Claire Welling Name: Claire Welling
Date: 25/1/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Chapel Allerton Baptist Church
Receipts and payments account
for the year ended 31 March 2021
| Chapel Allerton Baptist Church Receipts and payments account for the year ended 31 March 2021 |
|||
|---|---|---|---|
| 2020/2021 | 2019/2020 | ||
| £ | £ | ||
| Receipts | Note | ||
| Monthly standing orders | 68,760 | 72,160 | |
| Direct giving | 120 | 1,781 | |
| Earmarked giving | - | 1,775 | |
| Income tax recovered (Gift Aid) | 17,307 | 19,884 | |
| Bank interest | 148 | 210 | |
| Other income | - | 136 | |
| Chapel Allerton Youth Project income | - | 10,514 | |
| Hvnly Weekend Away income | - | - | |
| Summer youth event income | - | 2,800 | |
| Weekend at Home/Away income | - | - | |
| Sublet income | - | 310 | |
| 86,335 | 109,571 | ||
| Payments | |||
| Minister's salary, PAYE, expenses (G Conway-Doel and S Hall) | 1 | 29,853 | 24,665 |
| Office expenses | 2 | 14,748 | 16,542 |
| Sunday expenses | 3 | 155 | 11,648 |
| Children's Ministry | 4 | 10,097 | 10,381 |
| Mission | 5 | 13,665 | 19,940 |
| Giving | 6 | 7,871 | 9,300 |
| Earmarked giving | - | 2,775 | |
| Investing in people | 444 | 2,053 | |
| Subscriptions | 447 | 651 | |
| Other expenses | - | 38 | |
| Chapel Allerton Youth Project costs | - | 8,184 | |
| Hvnly Weekend Away expenses | - | 2,691 | |
| Soul Survivor expenses | - | 604 | |
| Weekend at Home/Away expenses | - | 499 | |
| Fraud reclaimed (previous fraud categorised as 'Other expense') | - | (1) | |
| 77,282 | 109,972 | ||
| Receipts less Payments (ie Surplus at Year End) | 9,053 | (401) | |
| Balance brought forward 01/04/2020 | 61,626 | 62,026 | |
| Balance carried forward 31/03/2021 | 70,679 | 61,626 |
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Chapel Allerton Baptist Church
Statement of assets and liabilities
as at 31 March 2021
| 2020/2021 | 2019/2020 | |
|---|---|---|
| £ | £ | |
| Total cash held at bank | 70,679 | 61,626 |
| Representing balances on the following accounts: | ||
| General Fund | 70,679 | 61,626 |
| Other monetary assets | £ | £ |
| Gift Aid receivable | 16,394 | 17,155 |
| HMRC | 2,013 | 3,777 |
| Liabilities | £ | £ |
| Independent examination (inc VAT) | 540 | 540 |
| Assets retained for the charity's own use | ||
| The church owns office equipment and PA with an insurance value of £9,727 | ||
| (£5,582 at Potternewton Centre and £4,145 at the office). |
Approval of the accounts
The financial statements were approved by the board of trustees on Date: 24/1/2022 Signed: Dr David Small (Trustee)
Name Dr David Small
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Chapel Allerton Baptist Church
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
All funds held are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
| 2020/2021 | 2019/2020 | |
|---|---|---|
| £ | £ | |
| 1. Minister salary/expenses | ||
| Salary, pension, PAYE Graham Conway-Doel | 10,728 | - |
| Work expenses Graham Conway-Doel | 1,091 | - |
| Salary, pension. PAYE Simon Hall | 18,034 | 16,685 |
| Work expenses Simon Hall | - | - |
| Salary, pension. PAYE Robin Thomson | - | 7,191 |
| Work expenses Robin Thomson | - | 588 |
| 29,853 | 24,465 | |
| 2. Office expenses | ||
| Administrator | 10,110 | 7,450 |
| Equipment | 89 | 193 |
| Maintenance | - | 362 |
| Office supplies | 13 | 264 |
| Rent, rates, insurance | 3,600 | 6,706 |
| Stationery, printing, photocopying | 16 | 66 |
| Utilities | 262 | 731 |
| Other | 659 | 772 |
| 14,748 | 16,542 | |
| 3. Sunday expenses | ||
| Equipment | - | 1,183 |
| Guest speakers | 1,516 | 642 |
| Hire of premises | (2,373) | 8,375 |
| Insurance, copyright | 680 | 440 |
| Refreshments | 189 | 559 |
| PA/electrical | - | 88 |
| Resources | 143 | 146 |
| Other | - | 215 |
| 155 | 11,648 |
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Chapel Allerton Baptist Church
Notes to the accounts continued
for the year ended 31 March 2021
| 2020/2021 | 2019/2020 | |
|---|---|---|
| £ | £ | |
| 4. Children's ministry | ||
| Child Protection | - | - |
| Sunday Club resources | 430 | 576 |
| Venue hire | 75 | - |
| Worker Salary and on costs | 9,226 | 9,700 |
| Other | 367 | 104 |
| 10,097 | 10,381 | |
| 5. Mission | ||
| Alpha | - | - |
| Arts Festival | - | 90 |
| Carols in the Park / Christmas event | 665 | 6,850 |
| Contribution to Thrive | 13,000 | 13,000 |
| 13,665 | 19,940 | |
| 6. Giving | ||
| BMS World Mission | 2,000 | 2,000 |
| Every Life International | 1,000 | 1,000 |
| Home Mission | 3,000 | 3,000 |
| Kidz Klub Middleton | 1,000 | 1,000 |
| Leeds Faith in Schools | - | - |
| Other (incl individual support/subsidies) | 871 | 2,300 |
| 7,871 | 9,300 |
Disclosure of payments to trustees
Both ministers in the church are also trustees Payments to the ministers are shown in note 1 above.
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