Trustees’ Annual Report: 2022-23 Bucklebury Community Bus Registered Charity Number 1174111
The Trustees of The Bucklebury Bus Charity present their annual report and audited accounts for the year ended 31 July 2023 and confirm they comply with the requirements of the
Overview
The Bucklebury Community Bus (The Bus) provides transport for secondary school pupils from the village of Upper Bucklebury in Berkshire to the Kennet Secondary school in Thatcham, some 3 miles away. The bus also receives a payment to transport
school.
Finances
As of 31[st]
A local garage carries out the required 10 week checks and annual MoT. They kindly cover the cost of the MoT annually.
paying for their child’s place(s) via direct bank transfer to the Charity’s Lloyds bank account.
The Charity is registered for VAT and we claim VAT rebates using the HMRC electronic systems.
Appointments
The following Trustees Re�red over this period:
| Title | Role | Status |
|---|---|---|
| Ms Janet Wild | Chair | Ac�ve |
| Mr Peter Weedon | Trustee | Ac�ve |
| Ms Anne Hillerton | Trustee | Ac�ve |
| Mr Phil Evans | Trustee | Ac�ve |
| XX Trustee with a dispensa�on | Treasurer | Ac�ve |
| XX Trustee with a dispensa�on | Trustee | Ac�ve |
The Following Trustees were Appointed over this period:
| Title | Role | Status |
|---|---|---|
| Mrs Fay Morris | Chair | Ac�ve |
| Mrs Sarah McGill | Secretary | Ac�ve |
| Mr David Parsons | Treasurer | Ac�ve |
Governance
The Trustees generally meet on a Bi-monthly schedule or more frequently if needed. Each mee�ng is minuted with the ac�ons from the previous mee�ng being reviewed at each mee�ng. New ma�ers arising are recorded and assigned owners at each mee�ng. All trustees give of their �me freely and no remunera�on or expenses were paid in the year.
Risk Management
The Trustees have reviewed all data storage and policies to ensure compliance with GDPR regula�ons.
Parents and pupils are reminded frequently about safety whilst using the bus, for example the mandatory use of seat-belts.
We renew our ICO membership / data protec�on fee on an annual basis.
Future Plans
Replacement Bus : Whilst the bus only does very low mileage (circa 8000 miles / year) we are mindful of the future need to replace the bus with a newer model in the coming years. With that in mind – we are se�ng aside circa £4,500 in a Lloyds savings account. This account is a subsidiary of the primary Treasurer’s Account. We an�cipate that we will not have to replace the bus for 5-6 years. As of 31 July 2023 there was £6,200.16 in the savings account.
Trustees
The following are Trustees of the Bucklebury Community Bus
| Title | Role | Status |
|---|---|---|
| Mrs Fay Morris | Chair | Ac�ve |
| Mrs Sarah McGill | Secretary | Ac�ve |
| Mr David Parsons | Treasurer | Ac�ve |
| Mr Paul Dick | Trustee | Ac�ve |
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Annual Accounts
Bucklebury Community Bus - Income and Expenditure 1 August 2022 - 31 July 2023
Opening Balances
Closing Balances
| Savings Account | £5,003.83 | Savings Account | £5,025.78 |
|---|---|---|---|
| Trustee Current Account | £1,878.53 | Trustee Current Account | £1,174.38 |
| Total | £6,882.36 | Total | £6,200.16 |
| Income | Expenditure | |||
|---|---|---|---|---|
| Item | Amount | Item | Amount | |
| School Bus Fee | £7,856.00 | Bus Maintenance | £964.93 | |
| VAT & Gift Aid | £1,191.89 | Driver Pay | £6,302.68 | |
| Donations | £550.73 | Fuel | £1,814.26 | |
| Saver Acct Interest | £21.95 | ICO & Regulatory | £159.00 | |
| Tax & Insurance | £1,061.90 | |||
| Total | £9,620.57 | Total | £10,302.77 | |
| Net Loss | -£682.20 |
the scheme at 31[st] July 2023
Date: _14[th] June 2024_____