Registered Charity No. 1174110
Athelstan Museum Malmesbury CIO Annual Report and Financial Statements For the Year Ended 31 March 2025
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 Contents for the Year Ended 31 March 2025
| Page | |
|---|---|
| Reference and Administrative Details | 3 |
| Trustees' Annual Report | 4 - 6 |
| Independent examiner's report to the trustees | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the financial statements | 10 - 17 |
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 For the Year Ended 31 March 2025
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity name Athelstan Museum Malmesbury CIO
| Registered Charity number | |
|---|---|
| 1174110 Registered office The Town Hall Cross Hayes Malmesbury Wiltshire SN16 9BZ |
|
| Trustees | |
| Sharon Nolan | Chair |
| Angela Sykes | |
| Roger Griffin | |
| Janet Casselden | |
| Tony McAleavy | |
| Mark Odlum | |
| Maria Marsh | |
| David Heiland | |
| Jonathan Tucker | |
| Steve D'Arcy | Appointed 28 March 2025 |
| Museum Management Team | |
| Philip Norvill | Chair |
| Susan Mockler | Vice Chair |
| Ken Binstead | Treasurer |
| Angela Sykes | |
| Deborah Clogg | Collections |
| Bridget Robinson | Volunteers |
| Janet Casselden | Education and Outreach |
| Catherine Doody | |
| Maria Marsh | |
| Carolyn Brothwood | Events and Rausing Bookings |
| Graham McDougal | Events and Website Updates |
| Sharon Nolan | Shop |
Independent Examiner
BW Business Accountants & Advisers Limited Henleaze Business Centre Harbury Road Bristol BS9 4PN
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 For the Year Ended 31 March 2025
TRUSTEES' ANNUAL REPORT
The Museum has had an exceptional year in terms of visitor numbers, donations, legacies and shop income. The Athelstan 1100 celebrations held in the town attracted a great deal of interest which the museum was able to join in. We have managed to fill some of the key volunteer roles which has made us more sustainable. We are still working on this. There are new residents in the new developments on the outskirts of town and we are managing to attract them to the museum, exhibitions and events. They are interested to learn about the history of the very special place in which they have chosen to live.
Visitors
2024-2025 has been our best ever year for visitors. Aside from visitors to the Museum we count people at Rausing events, workshops in the Rausing and talks given by Museum volunteers which bring donations to the museum.
Income
We continue to remain free entry but encourage those visitors who can to donate.
Donation boxes
The contactless Goodbox, together with cash donation boxes in the Museum, raised £4,637 which was up on last year. We will have another donation box in the Rausing Building next year for free events, like the children’s history club, and to supplement afternoon tea time talks.
Gift Aid and VAT
Because we remain free entry we qualify to reclaim VAT on purchases and services, apart from shop stock which is for resale.
Legacy
We received the second part of the Noreen Grout legacy of £17,640 which will be reserved for a special project.
Rausing Building
The Rausing Building continues to be rented out for yoga lessons, small private parties and local history groups which raised £4,130, a slight increase on last year. Events income was £7,060, also an increase on last year. Energy costs were £3,757 which were lower than last year. Repairs and maintenance were £3,964 which were higher than last year.
Museum Shop
The Museum shop had its best year ever in 2024-2025. Turnover was £20,165 compared to £14,331 in the previous year. Profit on sales was £9,665 as against £7,335 last year. The Athelstan 1100 event in the town produced much higher sales in July and August 2024. We purchased some Athelstan merchandise such as tea towels, books, cards and jewellery. In July we took some merchandise to Kingston on Thames for a stall at their Saxon Fayre. In August we had a stall at the Malmesbury Carnival Petticoat Lane and in December we were open for Late Night Opening. These three events boosted income significantly. Our stock levels are steady as we try not to hold more stock than necessary. All profits from the shop support the Museum's charitable activities.
Events
The Museum’s events team arranged six tea time talks and four evening talks which were held in the Rausing Building during the financial year April 2024 to March 2025. In addition a quiz was organised and the Rausing Building was also the venue of the joint event Malmesbury Carnival Week talks which took place in August.
In total the various activities raised a net income for the Museum of £6,471 during the financial year 2024/25. This included a special one off talk for the Athelstan 1100 celebrations where the proceeds went directly towards the Museum’s very successful Athelstan 1100 exhibition costs.
Collections
Support to the major Athelstan 1100 exhibition, and to the wider programme of displays in the museum, was offered throughout the year. We continue to have possible collection additions offered to us. Amongst those of particular note accepted this year have been a medieval stirrup ring, found locally and donated via the Portable Antiquities scheme, paintings of the town by local artist, the late Peter Harris, and the original sign for a popular coffee bar in the town in the 1960s.
The museum also looks to add appropriate items by purchase where justified. One such item this year was a complete set of medal, ribbon and certificate in original box belonging to a local WWII Home Guard member.
Work on the disposal of historic collection items that are of no relevance to the area continues. One very positive example of effective disposal this year was the transfer of a quilted underskirt to the National Quilt Museum. These activities are all undertaken in accordance with the appropriate policies and procedures that have been approved through the Arts Council Accredited Museum scheme.
A regular programme of environmental monitoring and condition review has continued throughout the year to keep items in the collection safe for the future. There are currently no causes for concern.
Researchers of all sorts continue to be provided with information about the collection and supervised access to items not usually on display is facilitated where required.
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 For the Year Ended 31 March 2025
Exhibitions
April – June 2024
Quiz in display cabinet – items from the collection. Arrangements for the installation of a new tablet, removal of one cabinet, organising other cabinets for arrival of artefacts, new security arrangements, insurance. This new arrangement enabled visitors to view all the items on loan and explore documents on the tablet.
Athelstan 1100: June – September 2024.
The exhibition team worked closely with the Malmesbury Town Team becoming one of the major attractions during this time. Items from the following organisations were on display: British Library, Ashmolean Museum, V&A, Noonans of Mayfair, Chippenham Metal Detecting Club, Corinium Museum and Wiltshire Museum, Devizes. An exhibition guide was produced and on sale. This was a most successful exhibition and resulted in record numbers of visitors.
September 2024 – April 2025.
Charles I letter back on display, Old White Lion artefacts – new acquisition, Medical horrors/instruments from collection. Additions to Hobbes display. Information about Elspeth Huxley for display with range. Replacing of Malmesbury Unearthed items.
Costume display: Athelstan 1100, Wedding dresses
Despite the difficulties of access, the costume cabinet team continue to change the display which is always interesting and relates to Malmesbury.
Mezzanine 2024-25 - Life in Roman Times
Banner competition artwork from schools, Brownies, local care homes and sheltered housing, during Athelstan 1100. Prints from the museum collection.
Volunteers
The Museum continues to be supported by a considerable number of volunteers with approximately 90 people involved in a variety of roles. The majority of the volunteers undertake sessions on the front desk, however we also have a large number working behind the scenes on the collection, membership, exhibitions, education, management and the shop. Others have been instrumental in running our series of popular afternoon and evening talks held in the Rausing Building.
The volunteers supported the very successful Athelstan 1100 Exhibition in the Summer of 2024 when we managed to secure loaned items from The British Library, the V&A and the Ashmolean Museum. We continue to work with the Town Council and other cultural partners in Malmesbury, taking part in Petticoat Lane during Carnival in August, and serving mulled wine for late night Christmas shopping in December.
The majority of our volunteers are of retirement age but this year we have seen interest from several younger people, including a few recent graduates who are exploring their future options and whilst doing so are volunteering in the Museum. In addition, we are currently supporting a Duke of Edinburgh candidate and a student from Chippenham College who is completing an arts foundation course.
Education and Outreach
During this past year, contact with schools has still not returned to pre-covid levels. However, we do now have schools from a wider area requesting visits and support. Visits from schools usually involve the Anglo Saxon and Early Medieval history of Malmesbury and surrounds. Visits to schools have only involved Crudwell primary – a return visit about dinosaurs and fossils. This session has also been requested for 2025/26.
The museum’s involvement with the ‘Athelstan 1100’ project during 2024 has resulted in us inheriting extra Anglo Saxon costumes and being able to use our replica Athelstan coin for children to make rubbings. It has been possible to call on local amateur actors to appear as characters from the past eg. King Athelstan.
A small team of volunteers was recruited during the year in order to develop family outreach sessions. Subsequently, the Saturday morning ‘History Club’ for 6 – 10 year olds, with an adult carer, was set up. Activities at these sessions include crafts, games, film and audio presentations and dressing up, based on a specific area of local history. We were able to coordinate one topic with a specific temporary museum exhibition. Topics so far have been Railways, Malmesbury Castle, and Animal Stories. The programme to continue these sessions has been planned through to January 2026.
The museum was opened for two early evening sessions with Brownies and Beavers doing their Local History and Collection badges. Both units gave donations using the coin fountain (Beavers) and Goodbox (Brownies).
HEALS of Malmesbury, who are involved with supporting disadvantaged families in the town, asked for a summer holiday activity to be organised again. This year we were able to run a morning session for parents/carers with children from 4-16 years old. There were two activities organised – digging for fossils and other archaeological finds in our sand boxes for the younger children and making bags from discarded clothing (kindly donated by the local Oxfam branch). However the younger children and carers all wanted to make bags! We ended up producing bags of varying degrees of practicality for everyone who wanted one to take home. Although preparation and cleaning up for these sessions takes much longer than the session, we hope it enables this part of our population to become familiar with, and take advantage of, the facilities of the museum.
Malmesbury Town and the Environment
The Malmesbury Town Team work hard to attract visitors to the town holding events, which bring visitors and residents into the town centre and the High Street, resulting in greater footfall to the Museum. We work with partners in the town, The History Society, Caerbladon (the art gallery and shop in the High Street), The Civic Trust, the Abbey, and the Town Council. We are open to new ideas and initiatives. The Masonic Order of Athelstan and the Old Bell Hotel owners, Kim and Whit Hanks, continue to support the Museum.
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 For the Year Ended 31 March 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ATHELSTAN MUSEUM MALMESBURY CIO
I report to the trustees on my examination of the financial statements of Athelstan Museum Malmesbury CIO ("the charity") for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention shuld be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Natalie Binstead-Wey ACA CTA
BW Business Accountants & Advisers Limited Henleaze Business Centre Harbury Road Bristol BS9 4PN
Date: 26 June 2025
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Athelstan Museum Malmesbury CIO Registered Charity No. 1174110 For the Year Ended 31 March 2025
| Note Income from: Donations and legacies 4 Other trading activities 5 Other non-trading activities Investments Total income Expenditure on: Costs of other trading activities 6 Charitable activities 7 Total expenditure Net income for the year Transfer between funds 15 Net movement in funds 15 Total funds at 1 April 2024 15 Total funds at 31 March 2025 15 |
Unrestricted Restricted Total funds Total funds funds funds 2025 2024 £ £ £ £ 43,594 28,116 71,710 23,439 31,355 - 31,355 24,626 (40) - (40) 200 2,361 - 2,361 2,262 77,270 28,116 105,386 50,527 10,177 - 10,177 6,304 40,117 900 41,017 30,275 50,295 900 51,195 36,579 26,975 27,216 54,191 13,948 23,788 (23,788) - - 50,763 3,428 54,191 13,948 1,444,961 5,167 1,450,128 1,436,180 1,495,724 8,595 1,504,319 1,450,128 |
|---|---|
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
The notes on page 10 onwards form part of these financial statements.
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Athelstan Museum Malmesbury CIO Company number: CE010686
For the Year Ended 31 March 2025
- 1 General information
Athelstan Museum Malmesbury is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales. The address of the principal office is Town Hall, Cross Hayes, Malmesbury, Wiltshire SN16 9BZ.
2 Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP (FRS 102)) and the Charities Act 2011.
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3 Accounting policies
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Basis of preparation
The financial statements have been prepared on a historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in Sterling, which is the functional currency of the charity.
Cash Flow statement
The charity has taken the exemption available in FRS102 not to prepare a cash flow statement.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The charity continued to face the emergeny created by the global Coronavirus pandemic but the trustees have taken all reasonable steps to limit expenditure and adjust working practices and are satisified about the charity's ability to continue as a Going Concern.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amount reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations on future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for a particular future project or commitment. Restricted funds are subject to restrictions on their expenditure declared by the donor, or through the terms of an appeal, and fall in to one of two sub-classes: restricted income or endowment funds.
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Income
All income is included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipts is probable and its amount can be measured reliably.
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Legacy income is recognised when the receipt is probable and entitlement is established.
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Income from donated goods is measured at the fair value of the goods, unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is classified under headings of the statement of financial activities to which it relates:
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Expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities and the sale of donated goods.
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Expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are intially recorded at cost and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent impairment losses.
An increase in the carrying amount of an asset as a result of a revaluation is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation is recognised in other recognised gains and losses except to which it offsets any previous revaluation gain. In which case, the loss is shown within other recognised gains and losses on the statement of financial activities.
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Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
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Athelstan Museum Malmesbury CIO Company number: CE010686 For the Year Ended 31 March 2025
- 4 Income from: Donations and legacies
Current year
| Donations - general Legacies Grants Grants receivable Prior year Donations - general Legacies Grants Grants receivable Income from: Other trading activities Fundraising events & bar income Room hire Shop income |
Unrestricted Restricted Total Funds Funds Funds 2025 £ £ £ 25,954 - 25,954 17,640 - 17,640 - 28,116 28,116 43,594 28,116 71,710 Unrestricted Restricted Total Funds Funds Funds 2024 £ £ £ 6,439 - 6,439 17,000 - 17,000 - - - 23,439 - 23,439 Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 £ £ £ £ 7,060 - 7,060 5,639 4,130 - 4,130 4,655 20,165 - 20,165 14,332 31,355 - 31,355 24,626 |
|---|---|
- 5 Income from: Other trading activities
All income from other trading activities received in to the prior year was for unrestricted purposes.
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- 6 Costs of other trading activities
| Shop costs - purchases Shop expenses Fundraising costs |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 £ £ £ £ 9,575 - 9,575 5,937 602 - 602 367 - - - - 10,177 - 10,177 6,304 |
|---|---|
All costs of other trading activities incurred in the prior year were from unrestricted funds.
7 Expenditure on charitable activities
| Direct costs: Events Volunteers' expenses Rates & water Light & heat Coin Hoard exhibit Turner exhibition set up costs |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 £ £ £ £ 16,955 - 16,955 764 - - 29 218 218 270 4,927 4,927 5,230 - - - - - 900 900 10,686 22,100 900 23,000 16,979 |
|---|---|
During the prior year, expenditure of £10,686 on Turner exhibition setup costs were from restricted funds. All other expenditure was from unrestricted funds.
| Support costs: Repairs & maintenance Insurance Other office costs Bank charges and interest Legal & professional Advertising Governance costs Cleaning IT costs Subscriptions Telephone/internet Total costs |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 £ £ £ £ 3,964 - 3,964 1,788 4,258 - 4,258 4,584 2,141 - 2,141 1,994 3 - 3 2 - - - - 1,883 - 1,883 600 850 - 850 850 1,922 - 1,922 1,762 1,597 - 1,597 788 551 - 551 131 849 - 849 797 18,018 - 18,018 13,296 40,117 900 41,017 30,275 |
|---|---|
During the prior year, all support costs were from unrestricted funds.
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- 8 Taxation
The CIO is exempt from corporation tax on its charitable activities.
- 9 Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or related entity were received by the trustees in either the current or preceding year.
- 10 Statement of Financial Activities comparative figures
For the year ended 31 March 2024
| Income from: Donations and legacies Other trading activities Other non-trading activities Investments Total income Expenditure on: Costs of other trading activities Charitable activities Total expenditure Net income for the year Transfers between funds Net movement in funds for the year Total funds at the start of year Total funds at end of year (as restated) 11 Tangible fixed assets Cost or valuation At 1 April 2024 Additions At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net Book Value At 31 March 2024 At 31 March 2025 |
Unrestricted Restricted Total Funds Funds Funds 2023 £ £ £ 23,439 - 23,439 24,626 - 24,626 200 - 200 2,262 - 2,262 50,527 - 50,527 6,304 - 6,304 19,589 10,686 30,275 25,893 10,686 36,579 24,634 (10,686) 13,948 - 0 - 24,634 (10,686) 13,948 1,420,327 15,853 1,436,180 1,444,961 5,167 1,450,128 Museum Collection Freehold Property Total £ £ £ 627,612 655,858 1,283,470 - - - 627,612 655,858 1,283,470 127 - 127 127 - 127 254 - 254 627,485 655,858 1,283,343 627,358 655,858 1,283,216 |
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12 Stock
| Museum shop stock 13 Debtors Due in less than one year: Trade debtors Other debtors 14 Creditors: amounts falling due within Trade creditors Accruals and deferred income Other creditors 15 Movement in funds For the year ended 31 March 2025 Restricted funds Coin Hoard Turner Project Unrestricted funds General funds Total funds |
one year 01 April 2024 Income Expenditure £ £ £ 1,095 - - 4,072 28,116 (900) 5,167 28,116 (900) 1,444,961 77,270 (50,295) 1,444,961 77,270 (50,295) 1,450,128 105,386 (51,195) |
2025 2024 £ £ 8,724 9,504 2025 2024 £ £ 990 825 2,152 454 3,142 1,279 2025 2024 £ £ 1,200 - 850 850 26 1,335 2,076 2,185 Transfers 31 March 2025 £ £ - 1,095 (23,788) 7,500 (23,788) 8,595 23,788 1,495,724 23,788 1,495,724 - 1,504,319 |
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Restricted funds
The Turner project consists of funds received from the Art Fund and NLHF to acquire a Turner watercolour of Malmesbury Abbey. This work was purchased for £425,000. The remaining expenditure will be spent on a broad and diverse activity programme to enhance the appreciation of the heritage. It will also be used to improve the museum premises to house the painting.
Coin Hoard project - funds were received for the restoration, conservation and display of the Malmesbury Coin Hoard.
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| 15 Movement in funds (continued) For the year ended 31 March 2024 Restricted funds Coin Hoard Turner Project Unrestricted funds General funds Total funds 16 Analysis of net assets As at 31 March 2025 Tangible fixed assets Other net assets As at 31 March 2024 Tangible fixed assets Other net assets |
01 April 2023 Income Expenditure Transfers 31 March 2024 £ £ £ £ £ 1,095 - 0 - 1,095 14,758 - (10,686) 0 4,072 15,853 - (10,686) 0 5,167 1,420,327 50,527 (25,893) - 1,444,961 1,420,327 50,527 (25,893) - 1,444,961 1,436,180 50,527 (36,579) - 1,450,128 Unrestricted Restricted Total Funds Funds Funds 2025 £ £ £ 1,283,216 - 1,283,216 221,103 - 221,103 1,504,319 - 1,504,319 Unrestricted Restricted Total Funds Funds Funds 2024 £ £ £ 1,283,343 - 1,283,343 161,618 5,167 166,785 1,444,961 5,167 1,450,128 |
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17 Related party transactions
There are no transactions with trustees or other related parties other than those disclosed as required by the SORP elsewhere in the financial statements.
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