THE YOUTH COUNSELLING PROJECT
Registered Charity 1174102
Annual Report and Financial Statements for Year Ending 31 July 2024
Prepared by: The Youth Counselling Project 19 Upper Belgrave Rd SEAFORD East Sussex BN25 3SQ
1
The Youth Counselling Project
| Contents | |
|---|---|
| Page | |
| Cover | 1 |
| Contents | 2 |
| Reference and Administrative Details | 3 |
| Trustees’ Report | 4 |
| Independent Examiners Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 |
2
The Youth Counselling Project
Reference and Administrative Details
Charity Name: The Youth Counselling Project Registered Number: 1174102 Registered Address: 19 Upper Belgrave Road SEAFORD East Sussex BN25 3SQ Phone: 07435 872231 E-mail Address office@tycp.org.uk Website www.tycp.org.uk
Trustees: Mrs Julia Hancock Chair Mrs Josephine Stone Treasurer Mrs Michele Findlay Secretary Mr Paul Vaesen . Mr Alistair Campbell From 25/01/24 Ms Myriam Otoide From 11/07/24 Ms Diane Locke From 11/07/24 Mrs Christine McAllen Stood down 31/07/24 Mr Joseph Padfield Stood down 09/05/24 Mr David Bailey Stood down 07/09/23
Independent Examiner:
Shoreline Accountants 25 Clinton Place SEAFORD East Sussex BN25 1NP
3
The Youth Counselling Project
Trustees’ Report - 1[st] August 2023 to 31[st] July 2024
The Youth Counselling Project was established in early 2017 and registered with the Charity Commission in August 2017. This is our 7th year of operation.
The charity is run by volunteer Trustees, each with specific tasks. There is a wider group of local people who help mainly with fund-raising activities. There has been some movement of Trustees with 3 stepping down and 3 joining the team.
We use the services of 5 independent self- employed therapists to work with the children. They are paid on a sessional basis and liaise with the schools, each other and the Trustees.
The Trustees ensure that the charity is run according to the Charity Commission guidelines. We have a Business Plan, budget, relevant insurance and all necessary policies including safeguarding and confidentiality. Agreements between the Youth Counselling Project and the schools, and the therapists and the children are renewed at least on an annual basis.
During this financial year, which corresponds with the academic year, we provided 985 one to one sessions benefiting 80 children. Over the last two years we have had more complex cases referred for counselling. This is due to a growing number of young people suffering from severe and complex mental health issues and the lack of resources within CAMHS. Our usual allocation of 10 sessions per child is very often not enough to address the presenting issues and many children require considerably more time.
We provide a counselling service to all 4 Primary schools in Seaford and Seaford Head Secondary school. Children present with a range of issues, including self-harm, bereavement, neglect, low mood, and anxiety. They have identified the effects of the pandemic, financial instability, climate change and world unrest as contributing to their anxiety. Because of the nature of our work, our counselling is carried out on a strictly confidential basis so we cannot comment on individual clients or casework.
We ask students for anonymous comments following their counselling, these are responses from two children in primary school;
“I feel I love myself more and learnt to be kinder to myself which has made me so much happier. I have made some new friends and I’m feeling more confident in school”
“I found her (the counsellor) easy to talk to, she helped me understand my thoughts and feelings more. I was able to work with intrusive thoughts and found some coping techniques.”
A parent commented;
“The counselling has been extremely helpful, his behaviour is slowly improving and he is showing much more empathy and understanding with his younger siblings. He is happier to attend school and staff have commented on his increased engagement in class”
During the year we raised £26,366, of which £10,000 was from grant applications, £13,803 from donations and £2,559 from fund raising activities.
Along with most charities fundraising has been more difficult this year due to the financial crisis and competition has been fierce. We use the services of a Grant Administrator to whom we pay 20% of successful bids. This year we have only been awarded with one grant out of eight applications. Thank you to the David Riddel Memorial CIO.
.
4
The Youth Counselling Project
Trustees’ Report 31 July 2024 ………..continued
We have been well supported by the local community in and around Seaford. Thank you to everyone, especially, Elizabeth and Prince Zaiger Trust, Salt Edge Arts, Ocean Adventures, Correlli Ensemble and Seaford Choral Society amongst others.
Approved by the Trustees on 6[th] August 2024 and signed on their behalf by:
Mrs Julia Hancock (Chair)
Mrs Josephine Stone (Treasurer)
5
The Youth Counselling Project
Independent Examiner’s Report to the Trustees of The Youth Counselling Project
I report on the accounts of the Trust for the year ended 31 July 2024 which are set out on the following pages.
Respective responsibilities of trustee and examiner
The trustees are responsible for the preparation of the accounts.
They consider that an audit is not required for this financial year under section 144(2) of The Charities Act 2011 (the 2011 Act) but that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act
-
Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
State whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions as given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
1) Which gives me reasonable cause to believe that in any material aspect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date:
For Shoreline Accountants
6
The Youth Counselling Project
Statement of Financial Activities for Year Ended 31 July 2024
| Unrestricted | Restricted | Total | Prior year | ||
|---|---|---|---|---|---|
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| Incoming Resources | (Note 3) | ||||
| Donations and legacies | 13,803 | 10,000 | . 23,803 | 38,220 | |
| Charitable activities | 4 | 4 | |||
| Other trading activities | .2,559 | 2,559 | 3,835 | ||
| Investments | |||||
| Separate material item of income | 62,500 | ||||
| Other | . | ||||
| Total | 16,366 | 10,000 | 26,366 | 104,555 | |
| Resources expended (Note 6) | |||||
| Raising funds | 2,730 | 2,730 | 6,764 | ||
| Charitable activities | 4 | 49,937 | 49,941 | 44,728 | |
| Separate material item of | |||||
| expense | |||||
| Other | 19 | 19 | 29 | ||
| Total | 2,753 | 49,937 | 52,690 | 51,521 | |
| Other gains/(losses) ( Note 19) |
. | 180 | |||
| Net movement in funds | 13,613 | -39,937 | -26,305 | 53,215 | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 37,168 | 76,354 | 113,523 | 60,308 | |
| Total funds carried forward | 50,781 | 36,417 | 87,198 | 113,523 |
All incoming resources and resources expended derive from continuing activities
The charity has no recognised gains or losses for the year other than the results above.
7
The Youth Counselling Project
Balance Sheet at 31 July 2024
| Unrestricted | Restricted | Total | ||
|---|---|---|---|---|
| Funds | Funds | Funds | Prior year | |
| £ | £ | £ | £ | |
| Stocks | - | |||
| (Note 18) | ||||
| Debtors | ||||
| (Note 19) | ||||
| Cash at bank and in hand (Note 24) |
52,681. | 34,638 | 87,318 | 113,643 |
| Total current assets | 52,681 | 34,638 | 87,318 | 113,643 |
| Creditors: amounts falling due within one year (Note 20) |
120. | 120 | 120 | |
| Net current assets/(liabilities) | 52,681 | 34,518 | 87,198 | 113,523 |
| Total assets less current liabilities | 52,681 | 34,518 | 87,198 | 113,523 |
| Total net assets or liabilities | 52,681. | 34,518 | 87,198 | 113,523 |
| Funds of the Charity | ||||
| Restricted income funds (Note 27) | 36,417 | 36,417 | 76,354 | |
| Unrestricted funds | 50,781 | 50,801 | 37,168 | |
| TOTAL FUNDS | 50,781 | 36,417 | 87,198 | 113,523 |
Signed on behalf of the Trustees by:
Date: 6th August 2024
Mrs Julia Hancock (Chair)
Mrs Josephine Stone (Treasurer)
8
The Youth Counselling Project
Notes to the Financial Statements for the Year Ended 31 July 2024
Note 1: Accounting Policies
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. And with:
the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund Accounting Policy
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Note 2: Incoming resources
Donations and grants are recognised when there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. The charity has received government grants during the period.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
The charity has incurred expenditure on support costs.
Note 2: Resources Expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice including examination of accounts, insurance, trustee meetings, legal advice.
These include central functions and have been allocated to activity cost categories and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating staff costs by the time spent.
Stocks: The charity does not normally need to hold any stocks but if it ever do so, it would be held at the lower of cost and net realiseable value.
Debtors: (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
9
The Youth Counselling Project
Notes to the Financial Statements for the Year Ended 31 July 2024 ………. cont’d
| Note 3: Analysis of Income Donations and gifts Gift Aid Legacies General grants provided by government/other charities Other Total Charitable activities: |
Unrestricted funds Restricted funds Total funds £ £ £ 13,178 13,178 625 625 10,000 10,000 13,803 10,000 23,803 4 4 4 4 2,559 2,559 2,559 2,559 16,366 10,000 26,366 |
Prior year £ 59,955 12,500 28,265 |
|
|---|---|---|---|
| 100,720 | |||
| 0 | |||
| Other | |||
| Total Other Trading Activities |
0 | ||
| 3,836 | |||
Fundraising Events organised by charity |
|||
| Other Total TOTAL INCOME |
|||
| 3,836 | |||
| 104,555 |
All income in the prior year was unrestricted except for:
Grant Awards: £28,265 & £50,000 Restricted Donation
| Note 4: Receipts of government grants . Total |
This year £ 0 0 |
Last year £ 0 |
|---|---|---|
| 0 |
10
The Youth Counselling Project
Notes to the Financial Statements for the Year Ended 31 July 2024 ………. cont’d
Note 6: Analysis of Expenditure
| Expenditure on raising funds: Unrestricted funds Restricted funds Total funds £ £ £ Incurred seeking grants 2,000. 2,000 Staging fundraising events 668 668 Fudraising agents 62 62 Advertising, marketing, direct mail and publicity Total 2,730 2,730 Expenditure on charitable activities Direct counselling costs 48,626 48,626 Office Expenses 4 4 Governance - insurance, IE, charity mobile phone, Web 1,311 1,311 Total 4 49,937 49,941 Other Other 19 19 Total 19 0 19 Total Resources Expended 2,753 49,937 52,690 Note 10.1 Fees for examination of the accounts This Year 120 |
Prior year £ 5,658 917 189 6,764 43,782 48 898 44,728 29 29 51,521 Last Year 120 |
|---|---|
11
The Youth Counselling Project
Notes to the Financial Statements for the Year Ended 31 July 2024 ……… cont’d
Note 18: Stock
The charity does not normally hold any stock. Any therapy or publicity materials ordered are distributed for use immediately.
Note 19: Debtors and Prepayments
| 19.1 Analysis of debtors Trade debtors Prepayments and accrued income Other debtors Total Note 20: Creditors & Accruals 20.1 Analysis of creditors Trade creditors Other Creditors Total Note 24 Cash at bank and in hand Short term deposits Cash at bank and on hand Other Total |
This year Last year £ £ 0 180 0 180 Amounts falling due within one year This year Last year £ £ 120 120 120 120 This year Last year £ £ 87,318 113,643 87,318 113,643 |
This year Last year £ £ 0 180 0 180 Amounts falling due within one year This year Last year £ £ 120 120 120 120 This year Last year £ £ 87,318 113,643 87,318 113,643 |
This year Last year £ £ 0 180 0 180 Amounts falling due within one year This year Last year £ £ 120 120 120 120 This year Last year £ £ 87,318 113,643 87,318 113,643 |
|---|---|---|---|
| 113,643 |
12
The Youth Counselling Project 13