# **THE YOUTH COUNSELLING PROJECT** # **Registered Charity 1174102** # **Annual Report and Financial Statements for Year Ending 31 July 2021** Prepared by: The Youth Counselling Project 19 Upper Belgrave Rd SEAFORD East Sussex BN25 3SQ 1 **The Youth Counselling Project** |**Contents**|| |---|---| ||**Page**| |Cover|1| |Contents|2| |Reference and Administrative Details|3| |Trustees’ Report|4| |Independent Examiners Report|6| |Statement of Financial Activities|7| |Balance Sheet|8| |Notes to the financial statements|9| 2 ## **The Youth Counselling Project** ## **Reference and Administrative Details** Charity Name: The Youth Counselling Project Registered Number: 1174102 Registered Address: 19 Upper Belgrave Road SEAFORD East Sussex BN25 3SQ Phone: 07435 872231 E-mail Address office@tycp.org.uk Website www.tycp.org.uk Trustees: Mrs Julia Hancock Chair Mrs Mairin Colleary Secretary Mrs Josephine Stone Treasurer Mrs Susan Silvester Mrs Christine McAllen (Appointed 1 August 2020) Independent Examiner: X5 Chartered Accountants 2 Upperton Gardens EASTBOURNE East Sussex BN21 2AH 3 **The Youth Counselling Project** ## **Trustees’ Report - 1[st] August 2020 to 31[st] July 2021** The Youth Counselling Project was established in early 2017 and registered with the Charity Commission in August 2017. This is our 4th year of operation. The charity is run by 5 Trustees supported by a small Management Team, each with specific tasks, who are all volunteers. We appointed a new Trustee this year. There is a wider group of local people who help mainly with fundraising. 3 Therapists, skilled in counselling children, are paid on a sessional basis to work with the children. One of these is responsible for liaison with the schools, supervising the other counsellors and providing evaluation reports. The Trustees ensure that the charity is run according to the Charity Commission guidelines. We have a Business Plan, budget, relevant insurance and all necessary policies including safeguarding and confidentiality. Agreements between the Youth Counselling Project and the schools and the therapists and the children are renewed at least on an annual basis. During this financial year, which corresponds with the academic year, we provided 752 one to one sessions for 80 different children. Most have 10 sessions, but this can vary. A pilot scheme to provide counselling in small groups of up to 8 young people at Seaford Head was started to cater for a growing need, but this was disrupted by lockdown and school bubbles. We plan to continue and evaluate this project in the next academic year. Students from 4 Seaford schools have benefitted from our input, Seaford Head Secondary School and 3 primary schools, Chyngton School, Cradle Hill School and Seaford Primary School. We have provided counselling for children facing a range of issues, including self-harm, bereavement, neglect, low mood, and anxiety. Because of the nature of our work, our counselling is carried out on a strictly confidential basis so we cannot comment on individual clients or casework. Our counsellors continued to adapt to the challenges thrown up by Covid, offering counselling through text messaging, phone calls or face to face when allowed. We have been able to be more flexible according to the need of individuals. Lockdowns and the resulting disruption of education has caused many problems for our young people. There has been a sharp rise in referrals since the beginning of the pandemic, specifically for increased social anxiety, worry about exams and education, and for those coping with bereavement, changes in household situations and domestic violence. Covid prevented us from running any fundraising events, but we raised a total of £61,268 during the year, £51,250 from grant applications, £9,213 from donations and £805 from invoiced activity. We use the services of a Grant Administer. Due to the pandemic, this has been a particularly difficult time to fundraise and there has been fierce competition for emergency grants. We were delighted to be awarded 10 grants out of 22 applications from The National Lottery Community Fund, Sussex Community Foundation (Lawson & Crisis Funds), The Foyle Foundation, The Newby Trust, Sussex Police Community Safety Fund, Garfield Weston Foundation, The Edward Gosling Foundation and The Grace Trust. Seaford Town Council have awarded us a grant for 2021-22. 4 **The Youth Counselling Project** ## **Trustees’ Report - 1[st] August 2020 to 31[st] July 2021 ……… cont’d** Locally, we have received support from Seaford Martello Rotary Club and Seaford Rotary Club, Lewes Lottery, Santander Bank, Seaford and were one of the Mayor of Seaford’s nominated charities, We are fully funded for 2021-22, any new funding will enable us to expand and continue our work in future years. Approved by the Trustees on 21[st] August 2021 and signed on their behalf by: Mrs Julia Hancock (Chair) Mrs Josephine Stone (Treasurer) 5 **The Youth Counselling Project** ## **Independent Examiner’s Report to the Trustees of The Youth Counselling Project** I report on the accounts of the Trust for the year ended 31 July 2021 which are set out on the following pages. ## **Respective responsibilities of trustee and examiner** The trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this financial year under section 144(2) of The Charities Act 2011 (the 2011 Act) but that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act - Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and - State whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions as given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## Independent Examiner’s statement In connection with my examination, no matter has come to my attention: - 1) Which gives me reasonable cause to believe that in any material aspect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act Have not been met; or - 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## X5 Chartered Accountants ## 10/12/21 x5 Chartered Accountants kevin@x5accountants.com (Kevin Alderton) 2 Upperton Gardens Eastbourne, BN21 2AH X5 Chartered Accountants (Dec 10, 2021 14:27 GMT) 6 **The Youth Counselling Project** ## **Statement of Financial Activities for Year Ended 31 July 2021** 7 ## **The Youth Counselling Project** ## **Balance Sheet at 31 July 2021** Signed on behalf of the Trustees by: Date: 21st August 2021 Mrs Julia Hancock (Chair) Mrs Josephine Stone (Treasurer) 8 **The Youth Counselling Project** ## **Notes to the Financial Statements for the Year Ended 31 July 2021** ## **Note 1: Accounting Policies** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. And with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. ## Fund Accounting Policy Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. ## **Note 2: Incoming resources** Donations and grants are recognised when there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. The charity has received government grants during the period. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. The charity has incurred expenditure on support costs. ## **Note 2: Resources Expended** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice including examination of accounts, insurance, trustee meetings, legal advice. These include central functions and have been allocated to activity cost categories and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating staff costs by the time spent. Stocks: The charity does not normally need to hold any stocks but if it ever do so, it would be held at the lower of cost and net realiseable value. Debtors: (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. 9 ## **The Youth Counselling Project** **Notes to the Financial Statements for the Year Ended 31 July 2021 ………. cont’d** 10 ## **The Youth Counselling Project** **Notes to the Financial Statements for the Year Ended 31 July 2021 ………. cont’d** ## **Note 10: Independent Examiner Fees** There have not been any charges to date in any year to date. This is not to say that there will not be charges in the future. ## **Note 18: Stock** The charity does not normally hold any stock. Any therapy or publicity materials ordered are distributed for use immediately. However, we did have an insignificant amount of leaflets just received at the end of the prior year (see Note 6). These were distributed immediately at the start of this year. 11 ## **The Youth Counselling Project** **Notes to the Financial Statements for the Year Ended 31 July 2021 ……… cont’d** 12 The Youth Counselling Project 13