## Friends of Bramfield Primary School Annual Report 01/09/21 – 31/08/2022 ## **Charity Commission Number** : 1174066 ## **Address** : Bramfield Primary School Bridge Street Bramfield Halesworth IP19 9HZ ## **Trustees** : Chair - Julie Smith Treasurer - Josephine Shepherd (till 14/10/21) Treasurer - William Shoote (from 14/10/21) Secretary – elected person didn’t take up post Linda Ashford (Head of School) acted as Chair due to Julie Smith shielding (covid). Linda Ashford and Tamasine Batey covered secretary post. ## **Consttuton adopted 2[nd] December 2016 and amended 19[th] July 2017.** The Friends of Bramfield Church of England Primary School is a group set up to raise money (through events and fundraising) to be spent on enhancing the learning experiences and opportunities available to pupils at Bramfield Primary School. The Friends meet several times a year in order to organise events and secure additional sources of funding for school projects. Trustees are recruited from parents of pupils at Bramfield Primary School or members of staff at the school. Trustees/committee members are elected by parents at the annual Friends AGM. Appropriate checks are made regarding the suitability of individuals to join the trustees. In addition to the 3 trustees, the Head of School and a number of parents of pupils at the school are involved in the activities of the Friends. ## **Income and expenditure** It has proven a difficult year for the Friends with covid restrictions making meetings and events difficult. Despite limited opportunities a number of modest fundraising events were held at the school. In addition, significant fundraising was undertaken to secure funding for a proposed sports building. Sources of income for 2021 – 2022 included grants/donations from: EDF; Adnams; Bramfield Parish Council; Heveningham Hall Trust; East Suffolk DC; Lord Belstead Trust; Bramfield Meats and Spectra packaging. Fundraising in school at events such as the Pumpkin Parade, cake sales, a coffee morning and a stall at Heveningham Hall Fayre also brought in income. Money raised is spent on projects to enhance the experience of pupils at the school. The Friends help finance school trips and provide equipment/facilities for the benefit of pupils. Examples in the past 12 months include improving the outdoor areas by funding parasols and bark chippings, funding books to be given out as Christmas gifts to pupils, and supporting the year 6 leavers’ event. ## **Sports building** The main focus of fundraising this year (through events, grants and donations from other organisations) has been to raise money to help provide a new sports building for use by pupils and the local community. For this reason the Friends accounts show a significant increase in money held this year. Balances will return to normal levels once the building is built in the next financial period. ## **Financial risk** With limited fixed outgoings (money is spent on projects for pupils the scale of which can be determined depending upon the Friends current balance) a reserves policy is not currently in place for the Friends. However, this will be reviewed in the coming year (as well as an assessment of other financial controls) to ensure that the group remains financially solvent (and safe) at all times. All money (with the exception of a small float (<£50) kept securely in school) is held in a UK bank account (with a High Street bank). Cheque payments require dual authorisation and internet banking is being reviewed in the coming year in order to enhance security. Accounts (and screen shots of the bank balance) are forwarded to trustees (and Head of School) prior to every Friends meeting in order to maintain transparency. ## **Assets and fnancial liabilites** With the exception of a few games, stationery equipment and resources to support events (materials, cups etc) the Friends have minimal assets. The Friends operate within their financial resources and have no debts or outstanding financial liabilities. As already mentioned, it has been a challenging period for the Friends of Bramfield School due to covid restrictions and subsequent difficulties around organising meetings and events and fulfilling committee/trustee roles. Despite these challenges the group has provided some funds for projects benefitting pupils. The Friends have also raised significant funding for future projects and in particular the proposed new sports building. The construction of the building in the next reporting period will be exciting and an opportunity to see the school and Friends’ hard work come to fruition. There has also been an increase in support for the Friends towards the end of this period which will hopefully result in a more active group in the coming year. ## **Accounts** A summary of the year’s accounts are below with full details provided on the accounting sheets. ## **Friends of Bramfield Primary School Summary of accounts for 2021 - 2022** |Opening balance from 1/9/21
**Income**
Donations/Grants
19929.74
Event Fundraising
823.77
Local Authority Grants
6277.43
Interest
0.00
**Payments**
Fundraising expenses
204.37
Purchases for pupils/school
4130.33
Subscriptions
72.00
Banking charges
43.83
**Opening Balance 1/9/21**
Income
27030.94
Expenditure
4450.53
**Increase**
**Closing Balance 31/8/22**
Bank account 31/08/2022
41235.58
Cash in school office 31/08/2022
31.35
Closing Balance||**18686.52**
**27030.94**
**4450.53**
**18686.52**
**22580.41**| |---|---|---| |||**41266.93**| |||| |||**41266.93**| ## **Friends of Bramfield Primary School Summary of accounts for 2021 - 2022** |Opening balance from 1/9/21
**Income**
Donations/Grants
19929.74
Event Fundraising
823.77
Local Authority Grants
6277.43
Interest
0.00
**Payments**
Fundraising expenses
204.37
Purchases for school
4130.33
Subscriptions
72.00
Banking charges
43.83
**Opening Balance 1/9/21**
Income
27030.94
Expenditure
4450.53|**18686.52**|**18686.52**| |---|---|---| ||**27030.94**|| ||**4450.53**
**18686.52**|**4450.53**| |||| **Gains made during year 22580.41 Closing Balance 31/8/22 41266.93** Bank account 31/08/2022 41235.58 Cash in school office 31/08/2022 31.35 Closing Balance **41266.93** _**All transaction are detailed below**_ ## **Friends of Bramfield - Running Accounts/Transactions 21-22** |||||Description|Balance| |---|---|---|---|---|---| |Date|Credit|Debit|Total||| |31.08.21 OPENING BALANCE SCHOOL YEAR 2021 - 22
18686.52
12.10.21
500
0
500.00 EDF Donation towards Dome Project
19186.52
12.10.21
777.43
0
777.43 Bramfield Parish Council for sports dome
19963.95
12.10.21
270.65
0.00
270.65 Raffle Money
20234.60
12.10.21
0
24.62
-24.62 Raffle Expenses
20209.98
12.10.21
0
35.43
-35.43 Cases for Christmas Play DVD
20174.55
12.10.21
0
89.95
-89.95 Outdoor Cupboard for Early years
20084.60
12.10.21
0
63.84
-63.84 Bark for Early years play area
20020.76
14.10.21
513.79
0
513.79 THE ADNAMS COMMUNITY Trust grant for garden
20534.55
14.10.21
0
570
-570.00 Bramfield BMF PTA Music - glockenspiels etc
19964.55
04.11.21
38.06
0
38.06 Easy Fundraising
20002.61
02.01.22
0
5
-5.00 Banking charges
19997.61
20.01.22
0
222
-222.00 ESDC NDOMDC/22/0193/PREAPP dome planning fee
19775.61
31.01.22
56.25
0
56.25 Paypal Giving Fund Donation - cheque
19831.86
31.01.22
145.95
0
145.95 Helen Nicholson Photography commision - cheque
19977.81
02.02.22
0
5
-5.00 Banking charges
19972.81
07.02.22
0
113.08
-113.08 Brampton PFA for books cheque 100193
19859.73
18.02.22
22.6
0
22.60 Easy Fundraising
19882.33
05.03.22
0
6.6
-6.60 Banking charges
19875.73
16.03.22
1220
0
1220.00 Suffolk Community 221210 Sugar Tax for Garden
21095.73
23.03.22
0.91
0
0.91 Heveningham Hall Trust donation for dome (test)
21096.64
25.03.22
4999.09
0
4999.09 Heveningham Hall Trust donation (remainder)
26095.73
29.03.22
500
0
500.00 East Suffolk DC grant for dome
26595.73
01.04.22
5000
0
5000.00 East Suffolk DC grant for dome
31595.73
02.04.22
0
5
-5.00 Banking charges
31590.73
14.04.22
500
0
500.00 Spectra packaging - donation for dome
32090.73
03.05.22
0
5
-5.00 Banking charges
32085.73
09.05.22
10000
0
10000.00 Bramfield Meats donation for dome
42085.73|||||| |13.05.22
0
60
-60.00 Halesworth Mens Shed for furniture
17.05.22
0
25
-25.00 Seckford Trust art entries
17.05.22
0
956.2
-956.20 Planning portal application fee for dome planning
22.05.22
0
7.5
-7.50 Seckford Trust art entries
02.06.22
0
5
-5.00 Banking charges
07.06.22
27.62
0
27.62 Easy Fundraising
10.06.22
33.77
0
33.77 Donations for cakes at 150 yrs
10.06.22
73
0
73.00 150 Square at 150 yrs events
27.06.22
0
72
-72.00 Parent Kind
03.07.22
0
5
-5.00 Banking charges
03.07.22
147.5
0
147.50 Heveningham Hall income (inc' some 150 square)
06.07.22
2000
0
2000.00 Lord Belstead Trust donation for dome
06.07.22
154.32
0
154.32 Pumpkin parade and other donations
08.07.22
0
1220
-1220.00 Sugar tax paid to school for use in gardden
13.07.22
0
122.75
-122.75 Tam Batey Heveningham expenses (prizes/banner)
19.07.22
0
7
-7.00 Brampton Friends for seeds
19.07.22
0
748.68
-748.68 Bramfield School - purchasing parasols, picnic blankets
19.07.22
0
18.65
-18.65 BBQ food - leavers
19.07.22
0
50
-50.00 Prize from 150 square
19.07.22
50
0
50.00 Donated by winners - prize from 150 square
02.08.22
0
7.23
-7.23 Banking charges
Totals
27030.94
4450.53
Closing balance 31.08.22
In Bank
Cash in school office
Total|42025.73
42000.73
41044.53
41037.03
41032.03
41059.65
41093.42
41166.42
41094.42
41089.42
41236.92
43236.92
43391.24
42171.24
42048.49
42041.49
41292.81
41274.16
41224.16
41274.16
41266.93| |---|---| ||**41266.93**| ||41235.58
31.35| ||41266.93| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of Friends of Br￿￿f￿kI SdK)ol On accounts for tho year ended 3118r22 Charfty no ', 1174066 (If any) Set out on pages I report to the trustee$ on ry examttia￿n of the accounts of the ab¢)ve charty (Ihe Trust) for the year eThJ&J 31ffj8r2022. Ro8ponslbllltl8• and A8 the thaiity tru&ees of the Twst. YOU ore responslble for the preparat￿n bo818 of report ofthe a¢￿Unts li aCc(vd￿Ce with the rwjuirements of the CharilEs Act 2011 (Ihe Act"). I report in respect of my eX*ninatI(￿ of the Tru$t's accounts cam8d out uTrJer secb'cm 145 of the 2011 Act and in cafrying out my eX￿ination, I ha¥* folkjwed the appl￿*1& Direction$ gI￿n by the Charity Commission urKler Secti￿ 14515Mb} of Ihe ACL I have com￿ted my examinalion. I ￿)fin￿ that no material matters have come to my attenlion in con￿11(￿ with examwiatKin vhbich gives me cause to believe that in. material résF*d: accounting records ￿Te not kept kn ac*onlan(x ￿1th $￿ts.0n 130 of theAdor the acmunts do Th)t accord with the accountiNJ record8 Independent examlnerfs statement I I￿¥0 no C(m￿M8 8nd ¢x¥ne ￿rOsS other matter8 in eonnèction with the examin8tK>n to whth attention should be drawn i) order to anabl proper undergtsndi)g oftho accounts to be reac1￿d. 81gned: 2015r23 Name: Al￿ Col8 R•l•vant profe￿50naI qualif￿ation(sI or body (If ony): Addrom: Arden House. Stoven Becdes NR34 8ER Section B Disclosure Onty complete rfthe examiner needs to highlight matters of concem (see CC32, IndeFerKlemt examination ofc4wty &o)unts". direction$ and guidance for exarnKpr5). IER October 2018 Give here brief dotalls of any that the examlner ￿$he3 to discloge. IER Octobor 2018