Samaritans of Hillingdon
Consolidated Report and Accounts For the Charitable Incorporated Organisation no. 1174063 and the unincorporated charity no. 1174063-1
12 months ending 31 March 2022
Index Annual Report 1 – 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 – 11 Independent Examiner’s Report 12
Samaritans of Hillingdon Report of the Management Committee For the 12 months ending 31 March 2022
The Management Committee presents its report and audited financial statements for the period ended 31 March 2022.
Reference and Administrative Details of the Charity, its Trustees and Advisors
Samaritans of Hillingdon is a Charitable Incorporated Organisation and is registered charity no. 1174063
It also is the sole trustee of the unincorporated registered charity no. 1174063-1 (previously no. 267858), a dormant and inactive body retained for reasons of transition and continuity. The two charities have been linked by the Charity Commission and may therefore publish a single report and accounts covering both.
The registered office and operating address is:-
2 Press Road, Uxbridge UB8 1AT
The trustees of who served during the year were: -
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Appointed Resigned
D Hill (Director from 1 July 2021) 1 [st] July 2021
S Edwards (Secretary) 1 [st] August 2017
P Bola (Treasurer) 14 [th] May 2018
K Carr 1 [st] August 2017
C Forrest 5 [th] June 2018
J Singh 20 [th] Aug 2020
A Collier 5 [th] June 2019
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Bankers: -
Lloyds TSB 21 High Street Uxbridge UB8 1JD
Operating Names:-
Samaritans of Hillingdon, Hillingdon Samaritans
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Samaritans of Hillingdon Report of the Management Committee Continued For the 12 months ending 31 March 2022
Structure, Governance and Management
The Charity is governed by the regulations set out in the constitution and is run by a voluntary Management Committee.
New committee members are elected at the Annual General Meeting (AGM) for a period of one year (but may be re-elected). Existing committee members may co-opt up to two new members between AGMs, but co-opted members must stand for reappointment at the next AGM.
New committee members are briefed by the Director (who also chairs the committee) to familiarise them with the Samaritans of Hillingdon as well as their wider responsibilities as charity trustees.
The Management Committee met 6 times during the year to review the activities, consider the financial position and to decide policy and procedure.
The day to day work of the charity is overseen by the Director who reports to the Management Committee. This position is unpaid.
The Management Committee are aware of the potential risks to the charity, both financial and otherwise, and implements strategies to control or minimise these risks. Assessments have been undertaken of the major risks which face the charity, including funding and health and safety. The Charity has data protection and privacy policies that are compliant with GDPR and is registered with the Information Commissioner’s Office under reference ZA290039.
Objectives and Activities
The charity was originally established in 1974 to provide completely confidential emotional support 24 hours a day by telephone, face to face, electronic communication and letter. Its main objectives are: -
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To provide assistance to individuals who are suicidal, despairing or in distress in order to reduce the incidence of suicide; and
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To advance education by providing society with a better understanding of suicide, suicidal behaviour and the value of expressing feelings that may lead to suicide.
This is reflected in the Samaritans mission, vision and values statement:
The charity works predominately in the London Borough of Hillingdon and surrounding area. In conjunction with other branches of Samaritans, it provides confidential emotional support that is available 24 hours a day for people who are experiencing feelings of emotional distress or despair, including those which may lead to suicide.
Samaritans vision is for a society in which:
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Fewer people die by suicide;
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People are able to explore their feelings; and
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People are able to acknowledge and respect the feelings of others.
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| 01.04.2020-31.03.2022 | 01.04.2020-31.03.2021 | |
|---|---|---|
| Telephone | 84% | 72o/o |
| Email,F2F& | 16% | 28% |
| WebChat. |
Samaritans of Hillingdon
Statement of Financial Activities For the 12 months ending 31 March 2022
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All Funds All Funds
Designated Restricted
Note General Funds £ 12 Months to 12 Months to
Funds £ Funds £
31.03.2022 £ 31.03.2021 £
Incoming Resources
Donations & Gifts 11 7,656 7,656 20,746
Grants Received 14,862 14,862 22,300
Fund Raising 5,347 5,347 8,272
Refunds - - -
Total Incoming Resources 27,864 - - 27,864 51,318
Resources Expended
Direct Charitable Expenditure 3 13,590 13,590 18,221
Fundraising 4 823 823 952
Governance Costs 5 4,994 4,994 9,236
Total Resources Expended 19,406 - - 19,406 28,409
Fund Balances brought forward
68,443 38,798 8,000 115,241 92,332
at 31.03.2021
Net Movement in Funds 8,458 - - 8,458 22,909
Transfers - - -
Fund Balances carried forward
£76,901 £38,798 £8,000 £123,699 £115,241
at 31.03.22
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The notes on pages 6 – 11 form part of these accounts
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| alance Sheet sat31March2022 |
||||||
|---|---|---|---|---|---|---|
| Note | 1t.99;?02? s |
I | 31.03.2021 g. |
f | ||
| TangibleFixedAssets | 6 | 46,758 | 48,795 | |||
| Gunent Assets | ||||||
| Prepayments | 116 . |
1,811 | ||||
| Debtors | 8 | 673 | 673 | |||
| Cash atBankandin Hand | 79,808 | 65,162 | ||||
| 80Fr? | 6?^646 | |||||
| Cunent Lhbilities | ||||||
| (amounts fallingduewithin | ||||||
| one year) | ||||||
| Creditors | 7 | 1,500 | 1,20:0 | |||
| Accruals | 2,156 | |||||
| 3,656 | 1,200 | |||||
| NetGurrentAssets | 76,941 | 66,446 | ||||
| Total Assets | €123,699 | 8',115,241 | ||||
| Reprcsented by:- GeneralFunds DesignatedFunds RestrictedFunds |
III | 76,901 38,798 8,000 |
- | 68,443 38,798 8,000 |
||
| .s123.699-l | - | E115,Al |
Samaritans of Hillingdon
Notes to the accounts For the 12 months ending 31 March 2022
1) Accounting Policies
a) Basis of Preparation
The accounts have been prepared under the historic cost convention. The financial Statements follow the guideline of the revised Statement of Recommended Practice for Accounting by Charities, issued in January 2015 (“The Charities SORP FRS102”) and use applicable Accounting Standards.
b) Fund Accounting
General funds are unrestricted funds that are available for use, at the discretion of the trustees, in furtherance of the objectives of the charity and have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the charity for particular purposes. Costs relating to such funds are charged against specific funds.
c) Incoming Resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the Income, there is reasonable certainty of receipt and the amount can be quantified with reasonable accuracy. The following specific policies apply to categories of income:
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Donations/Collections – These are accounted for when received.
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Legacies – Entitlement is the earlier of the charity receiving the final estate accounts or the legacy being received. No value is included where the legacy is subject to a life interest held by another party.
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Donated Goods/services – This is included at the value to the charity where this can be quantified.
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Grants – Where these are related to the performance and specific deliveries, they are accounted for as the charity earns the right to consideration by its performance. Where income is received in advance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued. Capital grants are accounted for as income in the SOFA as soon as they are received.
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Fundraising – Fundraising income is recognized in the SOFA when there is reasonable certainty of receipt and the amount can be quantified with reasonable accuracy, and any associated fundraising costs are shown within “Resources Expended”.
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Notes to the accounts continued For the 12 months ending 31 March 2022
Samaritans of Hillingdon
d) Resources Expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resource. Support costs have been allocated on the basis time spent on the activity by volunteers. The following specific policies apply to categories of expenditure:
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Fundraising Costs – Fundraising costs are those costs incurred in seeking voluntary contributions.
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Governance Costs – Governance costs are the costs associated with the governance arrangements of the charity, which relate to the general running of the charity as opposed to those costs associated with fundraising or charitable activities. Included within this category are costs associated with the strategic as opposed to the day to day management of the charity’s activities.
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Support Costs – Support costs comprise the costs of activities such as the management, financial, administrative and IT, together with common services, office accommodation and communication costs. These are allocated across the categories of charitable expenditure, governance costs and the costs of generating funds. The basis of the cost allocation has been explained in the notes to the accounts.
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Depreciation - Depreciation is provided on all tangible fixed assets of material value held by the Charity for its own use on a straight line basis so as to write off their cost over their estimated useful lives as follows:-
Freehold Property 50 years Office Equipment and Furniture 4 years
e) Taxation
Samaritans of Hillingdon is a registered charity and is therefore potentially exempt from taxation of its income and gains to the extent that they fall within section 505 of the Income and Corporation Taxes Act 1998 and section 256 of the Taxation of Chargeable Gains Act 1992. No tax charge has arisen in the year.
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Samaritans of Hillingdon
Notes to the accounts continued For the 12 months ending 31 March 2022
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2. Premises Overheads 31.03.2022 31.03.2021
£ £
Water, Light and Heat 1,863 1,406
Repairs and Renewals 1,586 10,540
Cleaning & Housekeeping 2,920 2,367
Office Telephone 988 831
Insurance 1,732 1,467
Depreciation 2,038 2,431
Total for Year 11,128 19,041
Allocated to %
Direct Charitable Expenditure 10,015 17,137 90
Fundraising and Publicity 556 952 5
Governance 556 952 5
11,128 19,041 100
3. Direct Charitable Expenditure
Emergency Telephone 451 606
Internet / Emails 721 462
Answer Phone - 0 - 1
Volunteer Training and Support 2,373 18
Volunteer Travel Expenses 16 -
Advertising and Publicity
Directors’ Expenses 15 -
Share of Premises Overheads 10,015 17,137
Total for Year 13,590 18,221
4. Fundraising
Fund Raising Expense 267 -
Share of Premises Overheads 556 952
Total for Year 823 952
5. Governance Costs
Postage, Printing & Stationery 1,713 5,474
AGM/Branch Meetings
Branch Contribution 2,464 1,219
Sundry/Miscellaneous Expenses 260 1,591
Share of Premises Overheads 556 952
Total for Year 4,994 9,236
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Samaritans of Hillingdon
Notes to the accounts continued For the 12 months ending 31 March 2022
| 6. Tangible Fixed Assets | 6. Tangible Fixed Assets | |||||
|---|---|---|---|---|---|---|
| Freehold Property | Office Equipment Furniture & Computers Total |
|||||
| £ | £ £ |
|||||
| As at 31.03.2021 | 80,000 | 3,722 83,722 |
||||
| Additions | 0 0 |
|||||
| As at 31.03.2022 | 80,000 | 3,722 83,722 |
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| Depreciation | ||||||
| At 31.03.2021 | 32,080 | 2,847 34,927 |
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| Charge for Year | 1,600 | 437 2,037 |
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| At 31.03.2022 | 33,680 | 3,284 36,964 |
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| Net Book Value | ||||||
| At 31.03.22 | £46,320 | £438 £46,758 |
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| At 31.03.21 | £47,920 | £875 £48,795 |
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The title to the freehold premises is held by Samaritans of Hillingdon.
Although it has not been valued recently the trustees believe that the current market value of the Freehold Property is considerably in excess of the book value.
7. Creditors
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31.03.2022 31.03.2021
Branch Contribution (NBC) 1,500 1,200
1,500 1,200
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8. Debtors
Monies owed are due within one year and relate to fundraising income not yet received.
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Samaritans of Hillingdon
Notes to the accounts continued For the 12 months ending 31 March 2022
9. Reconciliation of Reserves
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Balance As At Balance As At
31.03.2021 Income Expenditure 31.03.2022
£ £ £ £
Unrestricted General Fund 88,443 27,864 19,406 96,901
Transfer (20,000) (20,000)
Total General Fund 68,443 27,864 19,406 76,901
Designated Fund 18,798 - - 18,798
Transfer 20,000 20,000
Total Designated Funds 38,798 - - 38,798
Restricted Fund 8,000 - - 8,000
Transfer
Total Restricted Funds 8,000 - - 8,000
All Funds 115,241 27,864 19,406 123,699
Represented By: General Fund Designated Fund Restricted Fund All Funds
£ £ £ £
Fixed Assets 46,757 - - 46,757
Current Assets 33,800 38,798 8,000 80,598
Current Liabilities (3,656) - - (3,656)
76,901 38,798 8,000 123,699
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10. Description of Reserves
General Funds - Funds held available for the ordinary purposes of the charity.
Restricted Funds – In February 2015 we were extremely fortunate to receive a £5,000 donation from an individual who specified the money should be restricted to future property improvements. In 2016 the same individual donated a further £2,000 restricted to our on-line support services.
In 2014 donations were received amounting to £1,000 in memory of Pam Morgan with the understanding from her family and other donors that it would fund a day of our work in perpetuity each year.
In 2021 the Management Committee agreed to set aside £20,000 as designated funds to be used in the planned new extension to the premises.
To date none of the above-mentioned restricted funds have been expended.
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Samaritans of Hillingdon
Notes to the accounts continued For the 12 months ending 31 March 2022
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Designated Funds – The designated fund comprises resources received to be invested in the charity’s fixed assets. It is therefore not readily available for other purposes. During this financial year none of the Designated fund was utilised.
Reserves Level – The balance of net current assets on the General Fund at the end of the year represents the equivalent of approximately 7 months’ forecast expenditure and excludes the property maintenance fund held in the designated fund. The current balance should provide a reasonably secure financial base on which to plan future operations.
11. Donations and Gifts
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31.03.2022 31.03.2021
£ £
Church Groups / Schools 1,042 4,239
Companies 5,302 15,316
Individuals 1,311 1,191
7,656 20,746
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Accruals and prepayments excluded from figures quoted above, cash position only.
Income from collections is included under Fundraising.
12. Staff costs and numbers
No paid staff were employed by the charity.
13. Trustees Remuneration and Expenses
It is the policy of the charity to reimburse all expenses properly incurred and claimed by its volunteers in connection with charitable activities. The charity’s trustees, those who serve on the Management Committee, are reimbursed expenses in accordance with that policy in common with all other volunteers; the total amount is not considered material.
14. Indemnity Insurance
Samaritans has centrally effected professional indemnity insurance to protect employees, Trustees, Directors and other volunteer members of all Samaritan branches.
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Independent Examinerfs Report to the Membors of Samaritans of Hllllngdon For the 12 months ending 31 March 2022 Independent Examiner's Report to the Trustees of the Samaritans of Hillingdon I report on the a¢Gounts of the Samarttans of Hillingdon for the 12 months ending 31.03.22. Respective Responsibilities of the Trustees and Examiner As the charity's Trustees you are responsible for the preparation of the acGounts. you consider that the audit requirement of Section 144 of the Charities Act 2011 (the Acl) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charty Commissionets under section 14515)Ib) of the Act, whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordan with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts FKesenled with those records. It also includes consideration of any unusual items of disclosure in the ac¢ounls and seeking explanations from you as TruStS conceming any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit and consequendy I do not express an audit opinion on the view given by the accounts. Independent ExaMineS Statement In connection with my examination. no matter has come to my attention.. 11 which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met or 2) to which, in my opinion attention should be drawn to enable a Fyoper understanding to the accounts to be reached. S Munn IMAAT) Independent Examiner