# **Samaritans of Hillingdon** **Consolidated Report and Accounts For the Charitable Incorporated Organisation no. 1174063 and the unincorporated charity no. 1174063-1** ## **12 months ending 31 March 2021** **Index Annual Report 1 – 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 – 11 Independent Examiner’s Report 12** **Samaritans of Hillingdon Report of the Management Committee For the 12 months ending 31 March 2021** _____________________________________________________________________ The Management Committee presents its report and audited financial statements for the period ended 31 March 2021. ## **Reference and Administrative Details of the Charity, its Trustees and Advisors** Samaritans of Hillingdon is a Charitable Incorporated Organisation and is registered charity no. 1174063 It also is the sole trustee of the unincorporated registered charity no. 1174063-1 (previously no. 267858), a dormant and inactive body retained for reasons of transition and continuity. The two charities have been linked by the Charity Commission and may therefore publish a single report and accounts covering both. The registered office and operating address is:- 2 Press Road, Uxbridge UB8 1AT The trustees of who served during the year were: - **----- Start of picture text -----**
Appointed Resigned
K Rowlands (Director from 1 July 2018)
R Moere 20 [th] Aug 2020
S Edwards (Secretary)
P Bola (Treasurer)
K Carr
C Forrest
J Singh 20 [th] Aug 2020
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## **Bankers: -** Lloyds TSB 21 High Street Uxbridge UB8 1JD ## **Operating Names:-** Samaritans of Hillingdon, Hillingdon Samaritans 1 **Samaritans of Hillingdon Report of the Management Committee Continued For the 12 months ending 31 March 2021** ___________________________________________________________________ ## **Structure, Governance and Management** The Charity is governed by the regulations set out in the constitution and is run by a voluntary Management Committee. New committee members are elected at the Annual General Meeting (AGM) for a period of one year (but may be re-elected). Existing committee members may co-opt up to two new members between AGMs, but co-opted members must stand for reappointment at the next AGM. New committee members are briefed by the Director (who also chairs the committee) to familiarise them with the Samaritans of Hillingdon as well as their wider responsibilities as charity trustees. The Management Committee met 6 times during the year to review the activities, consider the financial position and to decide policy and procedure. The day to day work of the charity is overseen by the Director who reports to the Management Committee. This position is unpaid. The Management Committee are aware of the potential risks to the charity, both financial and otherwise, and implements strategies to control or minimise these risks. Assessments have been undertaken of the major risks which face the charity, including funding and health and safety. The Charity has data protection and privacy policies that are compliant with GDPR and is registered with the Information Commissioner’s Office under reference ZA290039. ## **Objectives and Activities** The charity was originally established in 1974 to provide completely confidential emotional support 24 hours a day by telephone, face to face, electronic communication and letter. Its main objectives are: - - To provide assistance to individuals who are suicidal, despairing or in distress in order to reduce the incidence of suicide; and - To advance education by providing society with a better understanding of suicide, suicidal behaviour and the value of expressing feelings that may lead to suicide. This is reflected in the Samaritans mission, vision and values statement: The charity works predominately in the London Borough of Hillingdon and surrounding area. In conjunction with other branches of Samaritans, it provides confidential emotional support that is available 24 hours a day for people who are experiencing feelings of emotional distress or despair, including those which may lead to suicide. Samaritans vision is for a society in which: - Fewer people die by suicide; - People are able to explore their feelings; and - People are able to acknowledge and respect the feelings of others. 2 Samarltans of Hllllngdon Report of tho Management Committee Continued For the 12 months ondlng 31 March 2021 Our values are based on these beliefs.. The importance of having the opportunity to explore drfficult feelings., That being listened lo, in Confidence, and a¢¢ept8d without prejudice. can alleviate despair and suicidal feelings-, and That everyone has the right to make fundamental decisions aboLrt their own life, including the right to die by suicide. Achlevement8 and Porfomian¢e During the past 12 months Samaritans of Hillingdon answered approximately 17,278 calls and other contacts, for which the split was.. Telephone Email, SMS, F2F & Webchat 720h 80% 28% 20% Flnancl41 Revl•w During ihe 12 months the charity weived £51,318 by way of grants, donations and fund-ra18ing event8. At th8 end of the year the charity had £88,443 in unrestricted funds (including nominal value for its freehold property). Designated funds totalled £38,798 (fo 31.03.2020'. £18,798) and Re8tricted funds tota118d £8,000 (To 31.03.2020.' £8,000). The movemenl on the funds 18 Shown as a transfer in note g. Reservès Pollcy The Charity will aim to retain the following res8rve$'. 18 months, average expenditure, to smooth out irregulariti88 in income and fundraising without risking any interruption to the service provided, plus up to £30,000 as a property maintenance designated fund to provide for routine maintenance of the Charity's freèhold premises and as a contingency against unexpected measures b8ing urgently needed to safeguard that prop8rty. The above reserves will be in addition to any restricted funds, specified by donors to be used for a particular purpose. Plans for future periods The charity will continue with its current activities and attempt to promote its services to the local community. Approved by the Management Committee on 19 May 2021 and signed on their behalf by.. - K Rowlands - Director ## **Samaritans of Hillingdon** ## **Statement of Financial Activities For the 12 months ending 31 March 2021** _________________________________________________________________________ ## **01/04/2020 - 31/03/2021 Statement Of Financial Activities** **----- Start of picture text -----**
All Funds 12 All Funds 12
Designated Restricted
Note General Funds £ Months to Months to
Funds £ Funds £
31.03.2021 £ 31.03.2020 £
Incoming Resources
Donations & Gifts 11 20,746 20,746 11,376
Grants Received 22,300 22,300 5,000
Fund Raising 8,272 8,272 4,166
Refunds - - -
Total Incoming Resources 51,318 - - 51,318 20,542
Resources Expended
Direct Charitable Expenditure 3 18,221 18,221 13,215
Fundraising 4 952 952 964
Governance Costs 5 9,236 9,236 2,751
Total Resources Expended 28,409 - - 28,409 16,929
Fund Balances brought forward
65,534 18,798 8,000 92,332 88,720
at 31.03.2020
Net Movement in Funds 22,909 - - 22,909 3,612
Transfers (20,000) 20,000 -
Fund Balances carried forward
£68,443 £38,798 £8,000 £115,241 £92,332
at 31.03.21
**----- End of picture text -----**
## _**The notes on pages 6 – 11 form part of these accounts**_ 4 ## |alance$heet
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sgz,lgzI|| |||-|||||| **Notes to the accounts For the 12 months ending 31 March 2021** ## **Samaritans of Hillingdon** ____________________________________________________________________ ## **1) Accounting Policies** ## a) **Basis of Preparation** The accounts have been prepared under the historic cost convention. The financial Statements follow the guideline of the revised Statement of Recommended Practice for Accounting by Charities, issued in January 2015 (“The Charities SORP FRS102”) and use applicable Accounting Standards. ## b) **Fund Accounting** **General funds** are unrestricted funds that are available for use, at the discretion of the trustees, in furtherance of the objectives of the charity and have not been designated for other purposes. **Designated funds** comprise unrestricted funds that have been set aside by the Trustees for particular purposes. **Restricted funds** are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the charity for particular purposes. Costs relating to such funds are charged against specific funds. ## c) **Incoming Resources** All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the Income, there is reasonable certainty of receipt and the amount can be quantified with reasonable accuracy. The following specific policies apply to categories of income: - **Donations/Collections** – These are accounted for when received. - **Legacies** – Entitlement is the earlier of the charity receiving the final estate accounts or the legacy being received. No value is included where the legacy is subject to a life interest held by another party. - **Donated Goods/services** – This is included at the value to the charity where this can be quantified. - **Grants** – Where these are related to the performance and specific deliveries, they are accounted for as the charity earns the right to consideration by its performance. Where income is received in advance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued. Capital grants are accounted for as income in the SOFA as soon as they are received. - **Fundraising** – Fundraising income is recognized in the SOFA when there is reasonable certainty of receipt and the amount can be quantified with reasonable accuracy, and any associated fundraising costs are shown within “Resources Expended”. 6 **Samaritans of Hillingdon** **Notes to the accounts continued For the 12 months ending 31 March 2021** ____________________________________________________________________ ## d) **Resources Expended** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resource. Support costs have been allocated on the basis time spent on the activity by volunteers. The following specific policies apply to categories of expenditure: - **Fundraising Costs** – Fundraising costs are those costs incurred in seeking voluntary contributions. - **Governance Costs** – Governance costs are the costs associated with the governance arrangements of the charity, which relate to the general running of the charity as opposed to those costs associated with fundraising or charitable activities. Included within this category are costs associated with the strategic as opposed to the day to day management of the charity’s activities. - **Support Costs** – Support costs comprise the costs of activities such as the management, financial, administrative and IT, together with common services, office accommodation and communication costs. These are allocated across the categories of charitable expenditure, governance costs and the costs of generating funds. The basis of the cost allocation has been explained in the notes to the accounts. - **Depreciation** - Depreciation is provided on all tangible fixed assets of material value held by the Charity for its own use on a straight line basis so as to write off their cost over their estimated useful lives as follows:- Freehold Property 50 years Office Equipment and Furniture 4 years ## e) **Taxation** - Samaritans of Hillingdon is a registered charity and is therefore potentially exempt from taxation of its income and gains to the extent that they fall within section 505 of the Income and Corporation Taxes Act 1998 and section 256 of the Taxation of Chargeable Gains Act 1992. No tax charge has arisen in the year. 7 ## **Samaritans of Hillingdon** ## **Notes to the accounts continued For the 12 months ending 31 March 2021** ____________________________________________________________________ **----- Start of picture text -----**
2. Premises Overheads 31.03.2021 31.03.2020
£ £
Water, Light and Heat 1,406 1,711
Repairs and Renewals 10,540 78
Cleaning & Housekeeping 2,367 1,849
Office Telephone 831 1,098
Insurance 1,467 1,405
Depreciation 2,431 2,530
Total for Year 19,041 8,672
Allocated to %
Direct Charitable Expenditure 17,137 7,804 90
Fundraising and Publicity 952 434 5
Governance 952 434 5
19,041 8,672 100
3. Direct Charitable Expenditure
Emergency Telephone 606 410
Internet / Emails 462 180
Answer Phone - 1 478
Volunteer Training and Support 18 3,822
Volunteer Travel Expenses - -
Advertising and Publicity
Directors’ Expenses - 521
Share of Premises Overheads 17,137 7,804
Total for Year 18,221 13,215
4. Fundraising
Fund Raising Expense - 530
Share of Premises Overheads 952 434
Total for Year 952 964
5. Governance Costs
Postage, Printing & Stationery 5,474 829
AGM/Branch Meetings
Branch Contribution 1,219 1,264
Sundry/Miscellaneous Expenses 1,591 225
Share of Premises Overheads 952 434
Total for Year 9,236 2,751
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8 ## **Samaritans of Hillingdon** ## **Notes to the accounts continued For the 12 months ending 31 March 2021** ____________________________________________________________________ ## **6. Tangible Fixed Assets** **----- Start of picture text -----**
Office Equipment
Freehold Property Total
Furniture & Computers
£ £ £
As at 31.03.2020 80,000 3,722 83,722
Additions 0 0
As at 31.03.2021 80,000 3,722 83,722
Depreciation
At 31.03.2020 30,480 2,016 32,496
Charge for Year 1,600 831 2,431
At 31.03.2021 32,080 2,847 34,927
Net Book Value
At 31.03.21 £47,920 £875 £48,795
At 31.03.20 £49,520 £1,705 £51,225
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The title to the freehold premises is held by Samaritans of Hillingdon. Although it has not been valued recently the trustees believe that the current market value of the Freehold Property is considerably in excess of the book value. ## **7. Creditors** **----- Start of picture text -----**
31.03.2021 31.03.2020
Branch Contribution (NBC)
1,200 1,345
1,200 1,345
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## **8. Debtors** Monies owed are due within one year and relate to fundraising income not yet received. 9 ## **Samaritans of Hillingdon** ## **Notes to the accounts continued For the 12 months ending 31 March 2021** __________________________________________________________________ ## **9. Reconciliation of Reserves** **----- Start of picture text -----**
Balance As At Balance As At
31.03.2020 Income Expenditure 31.03.2021
£ £ £ £
Unrestricted General Fund 65,534 51,318 28,409 88,443
Transfer (20,000)
Total General Fund 65,534 51,318 28,409 68,443
Designated Fund 18,798 - - 18,798
Transfer 20,000
Total Designated Funds 18,798 - - 38,798
Restricted Fund 8,000 - - 8,000
Transfer
Total Restricted Funds 8,000 - - 8,000
All Funds 92,332 51,318 28,409 115,241
Represented By: General Fund Designated Fund Restricted Fund All Funds
£ £ £ £
Fixed Assets 48,795 - - 48,795
Current Assets 20,848 38,798 8,000 67,646
Current Liabilities (1,200) - - (1,200)
68,443 38,798 8,000 115,241
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## **10. Description of Reserves** **General Funds** - Funds held available for the ordinary purposes of the charity. **Restricted Funds –** In February 2015 we were extremely fortunate to receive a £5,000 donation from an individual who specified the money should be restricted to future property improvements. In 2016 the same individual donated a further £2,000 restricted to our on-line support services. In 2014 donations were received amounting to £1,000 in memory of Pam Morgan with the understanding from her family and other donors that it would fund a day of our work in perpetuity each year. In 2021 the Management Committee agreed to set aside £20,000 as designated funds to be used in the planned new extension to the premises. To date none of the above-mentioned restricted funds have been expended. 10 ## **Samaritans of Hillingdon** ## **Notes to the accounts continued For the 12 months ending 31 March 2021** ## __________________________________________________________________ **Designated Funds** – The designated fund comprises resources received to be invested in the charity’s fixed assets. It is therefore not readily available for other purposes. During this financial year none of the Designated fund was utilised. **Reserves Level** – The balance of net current assets on the General Fund at the end of the year represents the equivalent of approximately 7 months’ forecast expenditure and excludes the property maintenance fund held in the designated fund. The current balance should provide a reasonably secure financial base on which to plan future operations. ## **11. Donations and Gifts** **----- Start of picture text -----**
31.03.2021 31.03.2020
£ £
Church Groups / Schools 4,239 7,399
Companies 15,316 908
Individuals 1,191 3,068
20,746 11,376
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Accruals and prepayments excluded from figures quoted above, cash position only. Income from collections is included under Fundraising. ## **12. Staff costs and numbers** No paid staff were employed by the charity. ## **13. Trustees Remuneration and Expenses** It is the policy of the charity to reimburse all expenses properly incurred and claimed by its volunteers in connection with charitable activities. The charity’s trustees, those who serve on the Management Committee, are reimbursed expenses in accordance with that policy in common with all other volunteers; the total amount is not considered material. ## **14. Indemnity Insurance** Samaritans has centrally effected professional indemnity insurance to protect employees, Trustees, Directors and other volunteer members of all Samaritan branches. 11 ## **Independent Examiner’s Report to the Members of Samaritans of Hillingdon** 12