## **Trustee’s Annual Report for Cynfran Playgroup for 2020-2021 Registered charity number: 1174061** Cynfran Playgroup is a registered Charity and became a CIO in 2017. We are inspected by Estyn and CIW. We are based in Llysfaen, a semi-rural village and set within the grounds of Ysgol Cynfran. We employ two full-time staff and two part-time. Ordinarily we are able to take up to 19 children per session. Playgroup is open from 09:00 am to 3:00pm with sessions split into am, pm or full day sessions. We have excellent links with Ysgol Cynfran and some of the nursery aged children stay for dinner in Playgroup before joining the nursery class for the afternoon sessions. We are members of and supported by WPPA. ## Our Aims We aim to provide pre-school early years education for boys and girls aged 2 to 4 years of age. We aim to promote the academic, moral, social and physical development within an education setting which prepares young children for their entry into Nursery and later full-time education. ## Our Objectves The objectives of the Playgroup are the advancement of education including physical and social education. -Enhance and develop pre-school provision. -Extend the age range to include 2 year olds. -Continue to support the children’s education through the application of grants. -Maintain close links with the school. General information on Main Activities The children engage in activities which encourage ‘learning through play’. A thematic approach is offered and includes a varied programme of activities which encourage academic, social and physical development at an age and stage appropriate level. The children have access to age appropriate toys and activities which aim to develop skills, including gross and fine motor control. The Playgroup promote health education, encouraging general hygiene routines such as hand washing and cleaning teeth. Healthy snacks are offered. ## Public Beneft The Playgroup aim to fulfil its charitable purpose which is the Advancement of Education. -The children have access to quality education experiences which help in their global development and prepare them for their journey in to full time education in a school setting. -Ysgol Cynfran benefits from the Playgroup as most of the children attending will eventually go on to attend this school. -We provide employment for four people locally. -Parents of children who attend our Playgroup have the opportunity to work themselves as they can use us as a child care facility especially as we link in with the Nursery session in the afternoon and can offer full day care. -The Playgroup have children attending who are part of the ‘Flying Start’ programme. We have children whose parents have been able to take advantage of the 30 hour childcare offer. In addition we offer the 10 hour funded education. ## The afects of the Covid 19 pandemic on the Playgroup Finances ## Grants applied for as a result of covid 19 The Playgroup receives funding from fees, Government grants, and fundraising. We also apply for grants from local businesses/organisations. Due to the Pandemic we successfully applied for funding from Moondance (£5,120) and WCVA to help keep Playgroup financially viable as it became clear that the road to recovery would stretch over months and there was uncertainty over when and how children could return to the group. The grant from WCVA comprises of an initial payment of £7,500 followed by 2,500 later in the year. Just 25% of the grant is a loan which is to be re-paid as the Playgroup returns to normal. From CCBC we received a sustainability grant of £750. Various HMRC JRS payments furlough ## Fundraising None due to the Covid-19 Pandemic ## Grants Moondance £ 1,440.00 PPE and associated costs Gwynt Y Mor £903.00 Antiviral Fogger Llysfaen Community Council £1000.00 resources Arnold Clarke £1000.00 split between resources and additional staffing costs Public donation £72.50 Arbed Am Byth Outdoor resources £2399.52 County £500 increased running costs due to covid ## Temporary Closure When lockdown was first announced in March Playgroup closed. There were no children of essential workers who needed the service. We re-opened September 2020 in bubble groups. We closed briefly between January and February due to Covid-19. We re-opened after February half term. The bubble groups stayed until July 2021. When Ysgol Cynfran opened in June to larger groups of children Playgroup parents were contacted to see if any were needing the service. From the response back the decision was made to remain closed as there were no parents needing the service. From then plans and preparations were made to accommodate the new intake from September and adaptations to the room and plans were made in anticipation of the new Government guidelines. During the summer term of 2021 the new build was started,this was completed and ready to move into from September . ## Staf We have four members of staff in September, we now currently employ four members of staff, two full-time and two part-time. Two staff are qualified to Level 4/5 and two are qualified to Level 3 in Childcare. All staff are up to date with mandatory training including first aid. One member of staff was furloughed from September , Three staff members were able to continue in work and make adaptations to the room and to planning in preparation for the return to Playgroup. ## Commitee and Trustees The Committee had one meeting in the Autumn term. No other meetings took place for the rest of the year due to lockdown from March although regular contact was maintained among the Officials using phone and emails in order to prepare for the changes and updates as appropriate. In this year we had seven members including one member who acted as liason from the school. ## **Cynfran Playgroup** **Accounts Sept 2020 – Aug 2021** ## **Opening bank balance on September 1[st] 2020** £9340.36 ## **Term 1: 1[st] September - 11[th] December** ## **Expenditure** |**Expenditure**||||||| |---|---|---|---|---|---|---| |**Direct payment**|**Nest**|**O2**|**Wages**|**HMRC**|**Payroll**|**Natonal**
**Savings**| |Resources/
cleaning 29.99
110.93|129.53|20.94|2579.58|339.24|32.51|| |Flyers 33.00
Roll/towels 56.20
PPE 139.90
Consumables 141.57
Fluid Science 900.00|121.89|20.94|3656.35|308.45|65.02|| |Sand boxes 22.61
Roll, bowl, visor 28.08
Resources 107.69|134.15|20.94|3191.52|360.13|32.51
32.51|72.00| |Masks 83.40
Gloves 119.70|142.60|20.94|3826.34|398.62|32.51|| |ICO 35.00
CCBC 311.00||||||| |Total 2119.07|528.17|83.76|13253.79|1406.44|195.06|72.00| ## **Income** |**Income**||||||| |---|---|---|---|---|---|---| |**Fees**|**CCBC**|**Conwy**
**Referral**|**Llandrillo**
**Fcf**|**Cyngor**
**Gwynedd**|**Grants**|**Natonal**
**Savings**| ||2,250.00|262.50|||Moondance
1,440.00|18.00| |658.15|||||Gwynt y
Mor 903.00|18.00
18.00
18.00
18.00| |603.67|300.00
1560.76
1750.00||129.60
86.20|1086.75
724.50|WCVA
Grant/loan
2,500.00|| |1231.88||175.00||1764.00||| |Total
2493.70|5860.76|437.50|215.80|3575.25|4843.00|90.00| ## **Summary** |**Summary**|||| |---|---|---|---| |**Income**||**Expenditure**|| |Fees|2493.70|Direct Payment|2119.07| |CCBC|5860.76|NEST|528.17| |Conwyreferral|437.50|HMRC|1406.44| |Cyngor Gwynedd|3575.25|02|83.76| |Grants|4843.00|Wages|13253.79| |Nat Savings|90.00|Payroll|195.06| |Llandrillo Fcf|215.80|Natonal Savings|72.00| |||
Transfer to savings acc|1,300.00| |Total|17516.01|Total|18958.29| ## **Term 2 From 12[th] December 2020 to 13[th] April 2021** ## **Expenditure** |**Expenditure**|||||| |---|---|---|---|---|---| |**Directpayments**|**Nest**|**O2**|**Wages**|**HMRC**|**Payroll**| |Resources 183.64
Masks 53.75
TTS Group; equipment
4703.22|138.46|21.42|3807.10|380.12|| |Blue roll 12.60
Resources 75.86|138.46|20.94|3284.67|398.62|32.51
32.51| |First Aid 30.00
Insurance
954.68|114.84|20.94|2993.04|271.83|| |Blue roll 20.60
PPE 15.00
Gloves 15.20
PPE 29.50
Small world Craf
248.43
mega blocks craf 32.98
Shed 186.95
CCBC 324.25|123.69|20.94|3625.06|316.98|| |Total 6886.66|515.45|84.24|13709.87|1367.55|65.02| **Income** |**Income**||||||| |---|---|---|---|---|---|---| |**Fees**|**CCBC**|**Conwy**
**Referral**|**Llandrillo**
**Fcf**|**Cyngor**
**Gwynedd**|**Grants**|**Amazon**
**Core**| |323.02|2100.00
2500.00|546.00
392.00|288.00|1323.00||| |||Support
Grant cymor
486.50||1953.00|500.00|15.79| |140.60|487.50
60.00
300.00|||479.25|HMRC
JRS
Grant
850.35
1137.09|| |336.77|1290.00
3565.63
2100.00
2550.00|Support
Grant
343.00
73.50
525.00
Theraputc
play
231.00|187.20||HMRC
JRS
Grant
602.93|| |Total
800.39|14953.13|2597.00|475.20|3755.25|3090.37|15.79| **Summary** |**Income**||**Expenditure**|| |---|---|---|---| |**Fees**|800.39|**Direct Payments**|6886.66| |**CCBC**|14953.13|**Nest**|515.45| |**Conwy referral**|2597.00|**O2**|84.24| |**Llandrillo Fcf**|475.20|**Wages**|13709.87| |**Cyngor Gwynedd**|3755.25|**HMRC**|1367.55| |**Grants**|3090.37|**Payroll**|65.02| |**Amazon Core**|15.79|**Transfer to savings**
**account**|500.00| |**Transfer from**
**savings account for**
**resources**|4703.22||| |**Total**|**30390.35**|**Total**|**23128.79**| ## **Term 3** ## **From 14[th] April - 31[st] August 2021** ## **Expenditure** |**Expenditure**||||||| |---|---|---|---|---|---|---| |**Directpayments**|**Nest**|**O2**|**Wages**|**HMRC**|**CCBC**|**Payroll**| |Blue Roll 14.48
PPE 32.96
3 x ride on diggers
61.18
Helmets 75.00
5 x bikes/helmets
382.50
TTS Group (resources)
2555.10
2159.57|132.67|21.23|3708.85|353.54||32.51
32.51| |Blue Roll 14.48
5 X baby bikes 106.20
Consumables 107.25
6 x kindle 419.94|144.52|21.23|7189.98|405.88||32.51| |Refund 64.00|144.52|21.23|3604.28|336.47
340.15|329.99|32.51| |Distance tape 2.98
Blueroll 14.48
seesaw (ebay) 35.69
Playhouse ent. 59.49
Pirate ship 234.94
WCVA 43.82|130.54|21.23|2847.07|||32.51| |Consumables 13.24
Consumables/
uniform 367.12
Wipes 7.79
4 x armchairs 97.60
24 seats& tray
331.89|130.91|||341.78||| |Total 7201.70|683.16|84.92|17350.18|1777.82|329.99|162.55| **Income** |**Income**|||||||| |---|---|---|---|---|---|---|---| |**Fees**|**CCBC**|**Conwy**
**Referral**|**Llandrillo**
**Fcf**|**Cyngor**
**Gwynedd**|**Grants/**
**Donaton**|**Natonal**
**Savings**|**Amazon**
**Core**| |924.67||||2079.00
1350.00|Arbed am
Byth
2399.52
HMRC JRS
Grant
515.65|9.00|| |98.47|2325.0|Support
grant
cymor
490.00|129.60
172.80|1458.00|Llysfaen
Community
Council
1000.00|24.00|10.88| |---|---|---|---|---|---|---|---| |426.32|930.00|Support
grant
cymor
262.50|172.80||||| |27.57||227.50
612.50|86.40|2322.00
868.50|Arnold
Clarke
1000.00
Donaton
72.50||| ||2287.50||||||7.50| |Total
1477.03|5542.50|1592.50|561.60|8077.50|4987.67|33.00|18.38| ## **Summary** |**Income**||**Expenditure**|| |---|---|---|---| |**Fees**|1477.03|**Direct Payments**|7201.70| |**CCBC**|5542.50|**Nest**|683.16| |**Conwy referral**|1592.50|**O2**|84.92| |**Llandrillo Fcf**|561.60|**Wages**|17350.18| |**Cyngor Gwynedd**|8077.50|**HMRC**|1777.82| |**Grants/Donaton**|4987.67|**CCBC**|329.99| |**Amazon Core**|18.38|**Payroll**|162.55| |**Natonal Savings**|33.00||| |
**Total**|**22290.18**|**Total**|**27590.32**| |Balance on 31stAugust 2021|Balance on 31stAugust 2021|9859.50|9859.50| |---|---|---|---| |**Summary**|||| |**Balance carried forward**|**Income**||**Expenditure**| |£9340.36|||| ||17516.01||18958.29| ||30390.35||23128.79| ||22290.18||27590.32| |**Total**|**70196.54**||**69677.40**| |**Total + start balance**|79536.90||| |**Less expenditure**|9859.50||| |**Balance on 31st August**
**2021**|**9859.50**|**9859.50**|| |---|---|---|---| ||||| |Business savings account||9170.15
+ 0.82
6267.50|| |Balance on 1stSeptember 2020
Interest
Balance on 31stAugust 2021|||| ## **PayPal** starting balance |Income|Expenditure|| |---|---|---| |Fees £
Refunds £|Shopping £|Carried forward from previous balance
£| |Total £|Total £|Total balance £| Accounts Verification for I have examined the relevant documents relating to Cynfran Playgroup's accounts. In my opinion the attached summary of transactions give a true and fair view of it's financial transactions from September 2020 to August 2021 and of the balance in hand at the latter date. Signed ..-..-..-..- .... . . P05ition....................................................................-..-.................................