ILKLEY MANOR HOUSE TRUST
UNAUDITED ACCOUNTS
FOR THE PERIOD ENDED 31 DECEMBER 2021
ILKLEY MANOR HOUSE TRUST
YEAR ENDED 31[st] DECEMBER 2021
| Contents | |
|---|---|
| Page | |
| Business Information | 3 |
| Trustees Report | 4-14 |
| Independent Examiner’s Report | 15 |
| Statement of Financial Activities | 16 |
| Balance Sheet | 27 |
| Accounts Disclosures | 18-20 |
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Business Information
Independent Examiner
John Beevers Sagars Accountants Ltd
Business Address
Ilkley Manor House Castle Yard Church Street Ilkley West Yorkshire LS29 9DT
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Chair’s Summary
2021 was another challenging year for the Trust with the impact of the pandemic continuing to shape the way the Trust was able to deliver its charitable aims. The Manor House was closed for the first 6 months of the year, reopening at the start of July.
Though closed the Trust worked hard throughout the year to still deliver heritage and cultural events and activities either online or using the outside space at the Manor House.
Partnerships
We continued to work closely with our tenants of our three adjacent cottages. We have developed a long-term partnership with all the tenants, and we continue to support them as much as was possible throughout 2021. All our tenants except one, who moved away from the area, have remained with the Trust and this has provided a vital income stream to the organisation.
As well as sustaining these important partnerships we widened our reach to include being part of the Bradford 2025 steering group and contributed to the presentation to the full BDMC council on the new cultural strategy. Later in the year the Manor House helped lead a Bradford 2025 round table discussion with local creatives on ideas for the year of culture bid. The Manor House was also included in the consultation to help shape the future Ilkley Literature Festival offer. The creative partnerships with Ilkley Playhouse, with the ‘Bard in the Yard’ event proving very popular again.
Locally the creation of the Ilkley Cultural Cooperative, an informal meeting of several of the cultural organisations in Ilkley gave all an opportunity to share experiences of managing during the lockdowns. The Trust also actively worked with Ilkley Business Improvement District (BID) on their website, links to the Manor House site and the creation of the augmented reality trails that are to be launched in April 2022.
The Manor House continued to work closely with All Saints church and a small working group including representatives from All Saints and the Manor House have been working to develop a template resource pack for schools.
Summer in the Courtyard 2021 held over June, July and August developed partnerships with a wider group of musical groups, childrens’ entertainers and strengthened the relations with Ilkley Playhouse and the Ilkley Literature Festival and attracted audiences to all the performances.
Financial sustainability
As with all creative organisations the lockdowns impacted significantly on our ability to generate income. We applied for and were successful in obtaining some additional grant funding to support specific activities and events.
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Some of our grant getting focus continued to develop the outside offer at the Manor House. Bradford District Metropolitan Council awarded the Manor House 2 grants during 2021. One grant was for the Christmas Advent Calendar and a small grant from the Community Chest for wall wash lighting and some safety equipment for the outside space. Ilkley Business Improvement District also financially supported the creation of the Advent calendar.
The Trust was delighted to be awarded its first ever grant from the Arts Council England for £5k to enhance the courtyard space by bringing power and light to the outside so that more performances could be supported.
As well as Bradford Council our local town council also supported the Manor House via the Community Engagement and Partnership committee with a grant for amongst other item as a new TV and stand to help share information about the house and allow us to provide an opportunity to share exhibitions being held in the upstairs galleries.
As well as applying for grants we also set up our first online shop to promote Manor House and Solar Gallery merchandise as well as Ilkley Arts artists work too. It is still early days for the online shop, but we hope it will become a ‘go to’ shopping site for our supporters.
The Spring Makers’ Fair held in the courtyard over the last weekend in June and the not to be missed Christmas Makers ‘Fair were both great successes and brought hundreds of visitors to the house and courtyard, supported local makers and artists and made some vital income for the Trust.
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Two weddings were held in the house, one in August and the other just after Christmas. Both events were a joy to host and again created vital income for the organisation.
Highlights of 2021
Despite the lockdowns the Trust still managed to deliver a varied programme of events and activities. The virtual coffee mornings on Zoom proved to be a real success with expanding audiences from across the UK and even a small number of international guests too. Their success encouraged us to put in a resilience bid to Bradford Council to develop a live streaming offer from the Manor House in 2022.
At the start of 2021 the country was still in lockdown and so the programming team continued to explore how the outdoor space could be used to offer the community some interest and entertainment. The opening event of the year was an outdoor exhibition – Ilkley from the Air . The exhibition was based on a series of photographs by C.H. Wood and with made possibly courtesy of Bradford Museums and Galleries. The exhibition was a great success, and we are now considering future outdoor exhibitions.
The major exhibition of 2021 was the Ilkley Lockdown Quilt exhibition which started on 24 July and ran to 3 October. The 126 squares created by the community were put together to create 8 banners. As well as the 8 banners the quilt created by the Scrubs sewing group were displayed in the Manor House’s western gallery. Many of the sewers commented how important creating the squares had been for them during lockdown.
A film about the experiences of lockdown in llkley and the making of the banners - ‘ Stories behind the Squares’ was funded by a Make:Film grant from Bradford Council in 2020 but due to the lockdown restrictions wasn’t completed until 2021. The film was shown in the National Science and Media Museum and at Ilkley Cinema. 420 volunteer hours were used to steward the exhibition and over 800 visitors came to the exhibition. 6
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The banners were then featured at the Knitting and Stitching fair 2021 in Harrogate where some 500 visitors also saw the quilts. A number of banners are now out on loan to other organisations, including Halifax Minster.
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Visitors left many comments about the exhibition and above is a word cloud created from these comments that we feel captures the overall reaction generated by the exhibition.
In September the Manor House was part of the English Heritage open weekend following the theme of Edible Britain.
The focus for the Manor House was about the foods the Romans gave to Britain.
Another new venture in 2021 was Summer in the Courtyard with a programme of spoken word and music pop up performances in the courtyard.
Ilkley Literary Festival ran their fringe festival from the courtyard as part of the programme and the finale was the Ilkley Playhouse’s Bard in the Yard event performing with 3 short Shakespearean
The Solar Gallery, the art gallery in the Manor House had a frustrating year with most of their exhibition time being lost to the pandemic. However, the exhibiting artists came together to install the ‘What If’ exhibition whose genesis was from Christmas 2019 when the artists were all given small gifts that they used to inspire their piece for ‘What If”.
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The western gallery hosted the retrospective exhibition for artist, Jack Hellewell’s work and the whole house was used for the Dovetailing art installation. Dovetailing was a new venture for the Manor House with a co-produced piece involving film, live music, dance, mobile sculpture and the spoken word. The event was a great success and will inspire the Trust to explore more adventurous installations in 2022.
A team of dedicated volunteers decorated the Manor House for Christmas with traditional decorations and the final highlight of the year was the creation of the Manor House advent calendar.
Following the success of ‘Peeping In’ which was held in the Manor House at Christmas 2020 the creative team of Louise Hepworth-Wood, Joanne Tinker and Lorraine Dowson created the Manor House advent calendar.
Using the beautiful windows on the façade of the house they created a real-life advent calendar with the inspiration for each window coming from members of the community.
A new window was revealed at 4pm each night from 1 – 24 December and was released online too for those who were not able to get to the house to see each unveiling.
Friends of the Manor House – a new era
In 2021 the Friends of the Manor House committee decided it could safely pass the baton to the Manor House Trust to continue the work the charity had been undertaking for the last 60 years. On the committee's recommendation, at the AGM in November it was decided to wind up the Friends as a charity.
The Trust is now forming a new group of Ilkley Manor House Supporters which will be launched in March 2022. The popular activities that were set up by the Friends will continue within the overall programme run by the Trust.
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Maintain and conserving the house and artefacts
Though the loan agreement was signed with Bradford Museums and Galleries Services for the return of the cabinet artefacts in 2020 the lockdown interrupted the progress on their return.
This eventually happened just prior to the Manor House reopening in July 2021.
Just before the end of 2021 the Pilgrim Trust approved an award to the Trust of £4,500 to undertake stabilisation of the stonework and the removal of paint to all the painted window mullions in the Manor House. This work will be undertaken in February 2022 while the house was closed to the public.
Work also began on the plans to move the Verbeia stone from the cross passage and bring the replica stone from its outdoor site on the other side of the valley to be displayed beside the original altar stone. This work will happen early in 2022.
Early work also began, led by one of our volunteers and working with the University of Bradford to undertake archaeological and digital surveys of house and land. It is planned that the outcome of this work will form part of the displays in the house in 2022/23.
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Our Volunteers
The Trust, through the hard work of our Volunteer Coordinator, achieved the People Can Volunteering Kitemark which is awarded by Volunteering Bradford to organisations that can show their volunteering programmes provide the best experience possible for volunteers. In addition, it benchmarks the quality of our volunteer management and improves the effectiveness of our work with volunteers and we hope will help us attract more volunteers.
Volunteer Week took place in June, when the House remained closed, however we thanked and celebrated our volunteers ‘commitment on social media and shared posts on our new volunteer branding, the reasons our volunteers love the Manor House and what they were looking forward to about the House re-opening.
The team undertook a lot of planning to bring volunteers back into the house in July 2021 including updating our procedures, guidelines, and risk assessments, and organising a refamiliarisation and welcome back event to encourage participation and remind volunteers of their roles and responsibilities, changes to the House, new procedures and also examples of new volunteer branding for their feedback. This event was so popular that we had to run two sessions back-to-back to fit everyone in.
Despite this event’s popularity and peoples’ enthusiasm to return to volunteering, it was difficult to fill stewarding shifts over the summer months of 2021 due to volunteers either being away, prioritising meeting up with family and friends, or having other commitments, but after this initial tricky period, the autumn and winter shifts proceeded to fill up more easily.
By December Omicron was with us, so our plans for a volunteer thank you event were moved outside to the Courtyard, with festive entertainment provided by a variety of carol singers.
The Board and Governance
In May the Trust received targeted support from Museum Development Yorkshire to help the board clarify the purpose of the Manor House and its place in the community and this early work was presented to the first in person MDY conference held in June 2021.
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The Trust board continued to meet online throughout 2021 though a strategy day was held in person facilitated by Museum Development Yorkshire in ????
As part of the process to make the organisation more sustainable, the board, agreed to appoint new Visitor Engagement Leads to be a consistent presence in the Manor House at weekends. This decision also led the Manor House to become an employer.
Plans for 2022
The key focus for 2022 will be:
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To work with the community and experts to find ways of telling the stories of the Manor House, the site it sits on and the town.
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To build on the programming themes that are already in place such as Summer in the Courtyard, live streaming offer from the house, the music and live performance programme
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Support the Bradford 2025 bid
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To create a sustained group of creative individuals who will support the delivery of the programme of activities, talks and exhibitions.
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Working with Ilkley BID, Ilkley Town Council and Visit Bradford to build the tourism offer in Ilkley and support the launch of the BID virtual heritage trials.
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Continue to explore ways of developing a sustainable organisation and offer to the community including refreshing the forward plan for the organisation.
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Grow our Supporters’ scheme
Conclusion
The Manor House has weathered another difficult year. The team have learnt a lot about adapting quickly to a changing environment and managed to develop a programme of activities and events that connected with our local community and set us in a good position to rise to the challenges of the next few years.
Signed
Chair of Trustees
Date 26[th] September 2022
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Reference and Administrative Details
Charity Number: 1174051 Company Number: 010801113
Our Advisers
Accountant Jody Kendall Independent Examiner John Beevers Bank Barclays Solicitor Schofield Sweeney
Structure, Governance and Management
Governing Document
Ilkley Manor House Trust is a company limited by guarantee and an independent registered charity, governed by a Memorandum and Articles of Association dated 2017.
Appointment of Trustees
There should be between three and twelve Trustees. The Trustees shall become Members by virtue of their appointment as Trustees. If the number of Trustees shall fall below three, the remaining Trustees may act to appoint further Trustees as required. The trustees serving during 2018 and since the year end were as follows:
President Sir Rodney Brooke (Chair until 31.07.18) Trustee & Chair of the Board Sarah Thomas (appointed chair 01.08.18, reappointed 1.12.20) Trustee & Chair of Friends of IMH John Cockshott (appointed 06.17, reappointed 1.12.20) Trustee Daisy Johnson (appointed 19.05.18) Trustee Roger Tilbrook (appointed 01.01.19) Trustee Jenna Holmes (appointed 09.05.19) Trustee Julia Richards (appointed 09.05.19)
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Trustee Induction and Training
New trustees undergo an induction process to brief them on the Memorandum and Articles of Association, the Trustee Board and decision-making processes, the Forward Plan 2019-2023, and recent financial performance of the charity.
Organisation
The board of Trustees administers the charity. The board meets monthly and there are subcommittees covering marketing, operations and programme planning. In 2019 a fundraising subcommittee will be established. An Operations Manager has been appointed to manage the day to day operations of the charity.
Conflicts of Interest
None of our trustees receive financial or other remuneration for their work for the charity. Trustees must avoid Conflicts of Interest and wherever a Conflict of Interest arises in a matter to be discussed at a meeting of the Trustees or a committee, a Conflicted Trustee must comply with the procedure set out in the articles.
Policies on reserves
The Trustees' policy is that the Charity should have sufficient unrestricted reserves to enable it to meet its financial obligations as and when they fall due without prejudicing the ability of the Charity to raise funding and commit expenditure to its objectives.
The Trustees carefully considered the financial obligations of the company and have determined a reserve policy that is aimed at protecting a minimum reserve whilst managing funds to ensure that they are appropriately used to support the Charities aims. These are reviewed on an annual basis.
The lower level of reserve has been agreed by the Board to be set at £28,000 representing six months overhead costs of the charity.
The target level is set at £50,000 which represents the projected unrestricted funds that the Charity requires to ensure future sustainability, and most particularly to support the work that is needed to allow the building to become more accessible to the public.
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Independent Examiner’s Report
Respective responsibilities of trustees and examiner
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as
to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
John Beevers ACA Sagars Accountants Ltd
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Statement of Financial Activities
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (3) 19,749 Long Term rental income 31,170 Short term hire and events income 11,734 Solar Gallery and Websales commission 3,434 Other Income - Total income 66,088 Expenditure on: Short term hire - Manor House Activities 5,428 Legal Fees - Capital Expenditure 1,766 General Manager 9,134 Marketing and publicity 6,111 Volunteers 3,989 Overheads 21,299 Professional Fees 884 - Total expenditure 48,610 Net income / (expenditure) 17,478 Net movement in funds 17,478 Fund balances brought forward 56,044 Fund balances carried forward 73,522 |
Notes 2021 Unrestricted funds £ Income from: Grants and donations (3) 19,749 Long Term rental income 31,170 Short term hire and events income 11,734 Solar Gallery and Websales commission 3,434 Other Income - Total income 66,088 Expenditure on: Short term hire - Manor House Activities 5,428 Legal Fees - Capital Expenditure 1,766 General Manager 9,134 Marketing and publicity 6,111 Volunteers 3,989 Overheads 21,299 Professional Fees 884 - Total expenditure 48,610 Net income / (expenditure) 17,478 Net movement in funds 17,478 Fund balances brought forward 56,044 Fund balances carried forward 73,522 |
2021 Restricted funds £ 13,889 13,889 8,889 - 5,007 334 - 14,230 (341) (341) 4,936 4,595 |
2021 Total funds £ 33,638 31,170 11,734 3,434 - 79,977 - 14,317 - 6,773 9,134 6,445 3,989 21,299 884 62,840 17,137 17,137 60,980 78,117 |
2020 Total funds £ 105,460 21,612 2,966 743 23 |
|---|---|---|---|---|
| 130,804 | ||||
| 3,142 7,851 1,074 26,681 7,070 5,531 2,120 18,172 1,763 |
||||
| 73,404 | ||||
| 17,478 17,478 56,044 73,522 |
57,400 | |||
| 57,400 | ||||
| 3,580 | ||||
| 60,980 |
All incoming resources and resources expended derive from continuing activities.
Balance Sheet
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ILKLEY MANOR HOUSE TRUST
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| 2021 Unrestricted £ Current assets Debtors and prepayments 460 Stock 454 Cash at bank and in hand 76,611 Total current assets 77,525 Current liabilities: amounts falling due within one year Creditors and accruals 4,003 Total current liabilities 4,003 Net current assets / (liabilities) 73,522 Total assets less current liabilities 73,522 Creditors: amounts falling due after one year - Net assets 73,522 Funds Unrestricted funds 73,522 Restricted funds - Endowment funds Total funds 73,522 |
2021 Restricted £ - - 4,595 4,595 - - 4,595 4,595 - 4,595 - 4,595 4,595 |
2021 Total £ 460 454 81,206 82,120 4,003 4,003 78,117 78,117 - 78,117 73,522 4,595 78,117 |
2020 Total £ 325 107 63,656 |
|---|---|---|---|
| 64,088 | |||
| 3,108 | |||
| 3,108 | |||
| 60,980 | |||
| 60,980 | |||
| - | |||
| 60,980 | |||
| 56,294 4,686 |
|||
| 60,980 |
For the year ending 31 December 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
Approved by the Board of Trustees
Sarah Thomas Date: 26[th] September 2022
Notes to the Accounts
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1 Accounting Policies
1a Basis of preparation of the accounts (financial statements)
The accounts been prepared under the historical cost convention with assets and liabilities recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 and Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
1b Preparation of accounts on a going concern basis
The trustees are of the view that there are no material uncertainties about the charity's ability to continue as a going concern.
1c Income recognition
All income is accounted for on an accruals basis.
Income received in advance is deferred until the criteria for income recognition are met. Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
1d Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount
1e Value Added Tax
The Charity is not registered for Value Added Tax.
1d Cashflow
The Charity is exempt from the requirement to prepare a cashflow statement on the grounds of its size.
1c Payroll disclosures
The Charity does not operate a payroll, positions are held by freelancers.
Notes to the Accounts (ctd)
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2 Manor House
On the 4th April 2018, Bradford Metropolitan Council entered into a 5 year lease with Ilkley Manor House Trust. The lease was at a peppercorn rental and has an option to extend at the end of the term.
The lease covers the Manor House and the cottages in Castle Yard.
The lease was subsequently amended on the 7th January 2019, to a 7 year lease, with the same arrangements
In the accounts no value has been assigned to the lease.
3 Restricted Funds
| Grants and donations Grants Ilkley Town Council #1 Ilkley Town Council #2 Ilkley BID Bradford Community Chest BMDC LIT BMDC Film Arts Council England - Project Grant Ronnie Duncan Trust Museum Development Yorkshire Co-op BMDC COVID Rates Grant Donations Chadwick Fund Friends of the Manor House Rotary - Heritage Rotary - Childrens resources Other Donations |
2021 Unrestricted funds £ - - - - - - - - - - 19,051 - - - - 699 19,749 |
2021 Restricted funds £ - - 1,500 448 1,500 100 5,341 3,000 - - - - 1,500 500 - 13,889 |
2021 2020 Total Total funds funds £ £ - 4,682 - 1,355 1,500 - 448 - 1,500 1,350 100 900 5,341 - 3,000 - - 945 - 3,773 19,051 10,000 - 68,960 - 9,000 1,500 - 500 - 699 4,495 33,638 105,460 |
|---|---|---|---|
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| Restricted funds | Balance b/f Incoming |
Balance b/f Incoming |
Outgoing | Transfers | Transfers | Balance c/f |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | ||
| Ilkley Town Council #1 | 532 | - | 532 | - | ||
| Ilkley Town Council #2 | 1,005 | - | 1,005 | - | ||
| Ilkley BID | - | 1,500 | 1,500 | - | ||
| Bradford Community Chest | - | 448 | 331 | 117 | ||
| BMDC LIT | 110 | 1,500 | 1,610 | - | ||
| BMDC Film | 811 | 100 | 911 | - | ||
| Arts Council England - Project Grant | 5,341 | 5,341 | - | |||
| Ronnie Duncan Trust | 3,000 | 3,000 | - | |||
| Museum Development Yorkshire | - | - | - | |||
| Co-op | 2,478 | - | - | 2,478 | ||
| Rotary - Heritage | 1,500 | 1,500 | ||||
| Rotary - Childrens resources | 500 | 500 | ||||
| 4,936 | 13,889 | 14,230 | - | 4,595 | ||
| Fund name | Purpose of restriction | |||||
| Ilkley Town Council #1 | Improvements to the courtyard | and surroundings plus IT equipment | ||||
| Ilkley Town Council #2 | Improvements to the Manor House visual display equipment and funds to support | outdoor exhibition | ||||
| Ilkley BID | Advent Calendar | |||||
| Bradford Community Chest | Wall wash lights and cable | |||||
| BMDC LIT | Grant to undertake a lighting installation in the Manor House over the Christmas period | |||||
| BMDC Film | Make:Film grant to creat a film | about the Ilkley | Lockdown Quilt | |||
| Arts Council England - Project Grant | Courtyard improvements | |||||
| Ronnie Duncan Trust | Dovetailing exhibition | |||||
| Museum Development Yorkshire | Monies to support the Inside Out programme of activities during the | 1stlockdown | ||||
| Co-op | Fund to create music that was | accessible to individuals with additional needs | ||||
| Rotary - Heritage | Heritage interpretation | |||||
| Rotary - Childrens resources | Childrens resources |
Fund name
Ilkley Town Council #1 Ilkley Town Council #2 Ilkley BID Bradford Community Chest BMDC LIT BMDC Film Arts Council England - Project Grant Ronnie Duncan Trust Museum Development Yorkshire Co-op Rotary - Heritage Rotary - Childrens resources
Improvements to the courtyard and surroundings plus IT equipment Improvements to the Manor House visual display equipment and funds to support outdoor exhibitions Advent Calendar
4 Trustee Expenses and Related party transactions
No trustee received any expenses during this year or the previous year.
There were no related party transactions during this year or the previous year.
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Ilkley Manor House Trust
We are a charity set up in 2017 by a passionate and committed group of local residents who saw the importance of working in partnership to keep the Manor House open as a community asset for all to enjoy. If you would like this information in an alternative format, please call us on 07834 547 959 or you can email us at admin@ilkleymanorhouse.org Ilkley Manor House Trust is a company limited by guarantee, and an independent registered charity, number 1174051. Its board is made up of committed and professional volunteers. Patron: Alan Titchmarsh President: Sir Rodney Brooke Chair: Sarah Thomas www.ilkleymanorhouse.org Please recycle after use.
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