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Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2023 To 31 03 2024
Section A Reference and administration details
Charity name South Yorkshire Chaplaincy & Listening Service
Other names charity is known by
Registered charity number (if any) 1174021
Charity's principal address Alpha House 10 Carver Street Sheffield Postcode S1 4FS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| AnthonyPedder | Chair | Until 31/12/2023 | ||
| Chris Booth | ||||
| KellyGriffiths | ||||
| DelroyHall | ||||
| Jan Hedge | ||||
| Rachel Medina | ||||
| Andrew Walker | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| N/A | |
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| N/A | ||
| Name of chief executive | or names of senior staff members (Optional information) | |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[CIO Foundation Constitution]
How the charity is constituted
- (eg. trust, association, company)
[CIO]
Trustee selection methods
- (eg. appointed by, elected by)[By resolution of the charity Trustees (paragraph 10 of constitution)]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
We have a board of Trustees with relevant background experience including financial management, health, education and charity/faith sector.
-
policies and procedures Our two co-CEOs report into the Board and oversee the team of staff (17 adopted for the induction and at March 24), volunteers (41 at March 24) and Associate Trainers (2) who training of trustees; between them fulfil organisational planning/infrastructure roles and service delivery.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Established in 2017 as an early intervention service to provide pastoral care in communities across South Yorkshire, our focus is ‘journeying with people through the challenges of life.’ The charity’s objects are: The relief and prevention of physical and mental hardship suffered by individuals inside and outside of the workplace through the provision of listening and chaplaincy services through South Yorkshire. The provision of confidential pastoral care and support to individuals
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| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
inside and outside of the workplace suffering difficulties in their everyday life throughout South Yorkshire. |
|---|---|
| Services provided by the charity benefit those members of the public who engage with those organisations through whom the charity works, which, in the view of the Trustees, complies with the guidance issued by the Charity Commission on public benefit. Our main activities have been providing pastoral care services. We partner with organisations to help them create an environment of holistic well-being that facilitates positive mental health for the people within their care and responsibility, supporting individuals within those organisations in times of bereavement, work and home-life stress, personal and/or community crisis. Our Chaplaincy, Listening and Well-being services have provided a mix of informal, relationship-building support and more formal, appointment-based services, to provide a range of access points to the individuals needing support. We are embedded in many work and community settings making a positive difference to adults, young people and children. As a confidential, independent, listening ear, we provide emotional, mental health and/or spiritual support as a one-off or on a continuing basis. We also facilitated listening and reflective sessions for small groups in a number of our Partner Organisations. Organisations who are partnered with us, for whom we provide one or more of our services, include Hospices, Sports Clubs, Businesses and Engineering, South Yorkshire Fire & Rescue, Schools including 6thform, GP Practices, Specialist Charities. Our services are for staff, patients, family members, students, adults and children dependent on the organisation context. In addition, we provided Training not only for our volunteers, but also for individual beneficiaries and organisations wanting to access our Listening and well-being approach as well as our Chaplaincy training. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main In this financial year our team of volunteers and staff completed over achievements of the charity 3,000 formal listening appointments and 1300 significant conversations to during the year over 2400 direct beneficiaries, plus a huge number of contacts/brief chats and a wider number of people attending events which we led and/or participated in, e.g. Hospice Light Up a Life Services; funerals and Remembrance events; meals, memorials, celebrations. In addition to these ongoing partnership relationships, we also responded to requests for Crisis Support, providing Listening appointments and significant conversations to an additional 27 beneficiaries. This year saw a development of our Children’s Services with the growth of our Sibling Service for children with neuro-diverse siblings, our Bereavement and Separation Service, and the introduction of our Transition Service from Year 6 to Year 7 with 20 students benefiting in our pilot project. “I’m happy to have someone to talk to so I don’t have to worry about it anymore.” To facilitate this growth, we recruited 3 additional P/T Children’s Listeners and created a P/T Children’s Lead role. Our PCN Listening services grew with the addition of a new PCN (4 surgeries) and the introduction of Calmly Create, an art wellbeing group for patients, a bereavement group and a pilot project making wellbeing calls to patients identified as particularly vulnerable. Our involvement with all our Partner Organisations developed with the introduction of staff remembrance events and home visits for one of the Hospices, an additional women’s Aid project, helping to launch a Midnight Memory walk, attending Fire Fighters training and graduation events, writing wellbeing articles for sports programmes. In addition, and as part of, providing the above services we delivered the following training events, developing the skills of our volunteers, as well as individuals from other community groups, to enhance their ability to support others who are experiencing difficulties. 30 people trained in Listening Skills (levels 1, 2 and 3) 4 people trained in Chaplaincy Skills Our Co-CEOs also spoke at a number of events on the importance of listening in different life scenarios in addition to writing articles on different aspects of wellbeing and strategies for different life situations. We also delivered a series of Wellbeing modules for our volunteers on Supporting Mental Health, Listening in a Crisis and Delivering a Holistic Approach. In 2023, all of our staff successfully completed MHFA England’s training and are registered Mental Health First Aiders to supplement our core Listening, Chaplaincy and Wellbeing Training.
Section E Financial review
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Brief statement of the charity’s policy on reserves
To build reserves where possible in order to cover contingencies, building on the low level of reserves we have been able to create so far using 6 months as a target reserve amount.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
We are grateful to the Trusts and individual Donors who have given funding this year to enable us to continue and grow our services. Also, to a growing number of our Partner Organisations who have been able to make financial contributions towards the costs of the services provided for them.
-
how expenditure has Grants have been awarded from the Blue Light Card Foundation, Cutlers supported the key objectives Company Charitable Trust, Dixon Pitchfork Charitable Trust, Facey of the charity; Family Foundation, Garfield Weston Foundation, Harry Bottom Charitable Trust, James Neill Trust Fund, AESSeal Charitable Giving (through the
-
investment policy and Lieutenancy Fund), Liz and Terry Bramall Foundation, National Lottery
-
objectives including any Awards for All England, National Lottery Community Fund (RC Yorkshire
-
ethical investment policy and Humber region), People Keeping Well Sheffield, Sheffield
-
adopted. Evangelical Trust, Sheffield Town Trust, Souter Charitable Trust, South Yorkshire’s Community Foundation, Talbot Trusts.
We are also grateful to those who have held events to raise funds for our work, including marathon and 10k runners, walkers, birthday fundraisers, retirement donation, those hosting Coffee, Cake, Chat events in their homes or churches, and Clark & Partners Ltd for making SYCLS their Charity Partner at their 60[th] anniversary gala event leading to a generous donation.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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| Signature(s) Full name(s) Chris Booth Andrew Walker Position (eg Secretary, Chair, etc) Chair Trustee Date 29/01/2025 |
Signature(s) Full name(s) Chris Booth Andrew Walker Position (eg Secretary, Chair, etc) Chair Trustee Date 29/01/2025 |
Signature(s) Full name(s) Chris Booth Andrew Walker Position (eg Secretary, Chair, etc) Chair Trustee Date 29/01/2025 |
|---|---|---|
| Chair | Trustee | |
| 29/01/2025 | ||
| 29/01/2025 |
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South Yorkshire Chaplaincy & Listening Service
Charity No. 1174021
Trustees' Report and Unaudited Accounts
31 March 2024
South Yorkshire Chaplaincy & Listening Service Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Statement of Cash flows | 5 |
| Notes to the Accounts | 6 |
| Detailed Statement of Financial Activities | 7 |
Page 1
South Yorkshire Chaplaincy & Listening Service Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1174021
Trustees
The following trustees served during the year:
C. Booth
D. Hall
J. Hedge K. Hobbs
R. Medina
T. Pedder
A. Walker
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Accountants
Peach Wilkinson Ltd 78 Cross Hill
Ecclesfield Sheffield S35 9TU
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
C. Booth Trustee 24 September 2024
Page 2
South Yorkshire Chaplaincy & Listening Service Independent Examiners Report
Independent Examiner's Report to the trustees of South Yorkshire Chaplaincy & Listening Service
I report to the trustees on my examination of the financial statements of South Yorkshire Chaplaincy & Listening Service for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of F.M.A.A.T.
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr Adam Claydon F.M.A.A.T Peach Wilkinson Ltd 78 Cross Hill Ecclesfield Sheffield
S35 9TU 24 September 2024
Page 3
South Yorkshire Chaplaincy & Listening Service Statement of Financial Activities
for the year ended 31 March 2024
| Notes Income and endowments from: Donations and legacies 2 Other trading activities 3 Other 4 Total Expenditure on: Other 5 Total Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds 2024 £ 126,573 180,105 30,840 337,518 303,990 303,990 - 33,528 - 33,528 33,528 47,515 81,043 |
|
|---|---|---|---|---|
| 2024 | 2024 | |||
| £ | £ | |||
| 67,766 | 58,807 | |||
| 180,105 | - | |||
| 30,840 | - | |||
| 278,711 | 58,807 | |||
| 268,575 | 35,415 | |||
| 268,575 | 35,415 | |||
| - | - | |||
| 10,136 | 23,392 | |||
| - | - | |||
| 10,136 | 23,392 | |||
| 10,136 | 23,392 | |||
| 34,798 | 12,717 | |||
| 44,934 | 36,109 | |||
Page 4
South Yorkshire Chaplaincy & Listening Service Balance Sheet
at 31 March 2024
| Charity No. 1174021 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 7 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 8 Restricted income funds Unrestricted funds 8 General funds Reserves 8 Total funds |
2024 £ 81,402 81,402 (359) 81,043 81,043 81,043 81,043 36,109 36,109 44,934 44,934 81,043 |
£ - |
|---|---|---|
| - - |
||
| - - |
||
| - | ||
| - | ||
| 12,717 | ||
| 12,717 34,798 |
||
| 34,798 | ||
| 47,515 |
Approved by the trustees on 24 September 2024
And signed on their behalf by:
C. Booth Trustee 24 September 2024
Page 5
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
for the year ended 31 March 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the income charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in legacies the the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market revaluation of fixed value at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 6
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 7
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 8
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
2 Income from donations and legacies
| The National Lottery Community Fund, RC Yorkshire and Humber Region Regular Gifts Funding 3 Income from other trading activities Training SCC Contract PCN Salaries Partnership 4 Other income PCN fees One Off Gifts Gift Aid and Other 5 Other expenditure Publicity Memberships Employee costs Premises costs General administrative costs Legal and professional costs |
Unrestricted £ - 7,084 60,682 67,766 Unrestricted £ 2,454 726 223,148 18,274 14,638 9,335 268,575 |
Restricted £ 25,333 - 33,474 58,807 Unrestricted £ 2,120 17,500 75,710 84,775 180,105 Unrestricted £ 16,779 12,260 1,801 30,840 |
Total 2024 £ 25,333 7,084 94,156 126,573 Total 2024 £ 2,120 17,500 75,710 84,775 180,105 Total 2024 £ 16,779 12,260 1,801 30,840 |
|---|---|---|---|
| Restricted £ - - 29,443 - 5,708 264 35,415 |
Total 2024 £ 2,454 726 252,591 18,274 20,346 9,599 303,990 |
Page 9
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
| 6 Staff costs Salaries and wages No employee received emoluments in excess of £60,000. 7 Creditors: amounts falling due within one year Accruals 8 Movement in funds At 1 April 2023 Restricted funds: Restricted income funds: 12,717 Total 12,717 Unrestricted funds: General funds 34,798 Total funds 47,515 9 Analysis of net assets between funds Net current assets 10 Reconciliation of net debt Cash and cash equivalents Net debt |
6 Staff costs Salaries and wages No employee received emoluments in excess of £60,000. 7 Creditors: amounts falling due within one year Accruals 8 Movement in funds At 1 April 2023 Restricted funds: Restricted income funds: 12,717 Total 12,717 Unrestricted funds: General funds 34,798 Total funds 47,515 9 Analysis of net assets between funds Net current assets 10 Reconciliation of net debt Cash and cash equivalents Net debt |
2024 240,702 240,702 2024 £ |
At 31 March 2024 £ 36,109 |
|
|---|---|---|---|---|
| 359 | ||||
| At 1 April 2023 12,717 12,717 34,798 47,515 |
359 Incoming resources (including other gains/losses ) £ 58,807 58,807 278,711 337,518 |
Resources expended £ (35,415) (35,415) (268,575) (303,990) Unrestricted funds £ 81,043 81,043 Cash flows £ |
||
| 36,109 | ||||
| 44,934 | ||||
| 81,043 | ||||
| Total £ 81,043 |
||||
| 81,043 | ||||
| At 31 March 2024 £ |
||||
| 81,402 | 81,402 | |||
| 81,402 81,402 |
81,402 | |||
| 81,402 | ||||
Page 10
South Yorkshire Chaplaincy & Listening Service Detailed Statement of Financial Activities
for the year ended 31 March 2024
| Income and endowments from: Donations and legacies The National Lottery Community Fund, RC Yorkshire and Humber Region Regular Gifts Funding Other trading activities Training SCC Contract PCN Salaries Partnership Other PCN fees One Off Gifts Gift Aid and Other Total income and endowments Expenditure on: Other expenditure Publicity Memberships Employee costs Salaries/wages Staff training Premises costs Rent Rates Light, heat and power General administrative costs, including depreciation and amortisation Equipment repairs and maintenance General insurances |
Unrestricte d funds 2024 £ - 7,084 60,682 67,766 2,120 17,500 75,710 84,775 180,105 16,779 12,260 1,801 30,840 278,711 2,454 726 3,180 216,039 7,109 223,148 14,995 733 2,546 18,274 3,673 1,933 |
Restricted funds 2024 £ 25,333 - 33,474 58,807 - - - - - - - - - 58,807 - - - 24,663 4,780 29,443 - - - - 3,182 - |
Total funds 2024 £ 25,333 7,084 94,156 |
|---|---|---|---|
| 126,573 | |||
| 2,120 17,500 75,710 84,775 |
|||
| 180,105 | |||
| 16,779 12,260 1,801 |
|||
| 30,840 | |||
| 337,518 2,454 726 |
|||
| 3,180 | |||
| 240,702 11,889 |
|||
| 252,591 | |||
| 14,995 733 2,546 |
|||
| 18,274 | |||
| 6,855 1,933 |
Page 11
South Yorkshire Chaplaincy & Listening Service Detailed Statement of Financial Activities
| Software, IT support and related costs Stationery and printing Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
3,466 947 3,672 948 14,638 360 8,975 9,335 268,575 268,575 - 10,136 10,136 - 10,136 34,798 44,934 |
271 - 2,220 34 5,708 - 264 264 35,415 35,415 - 23,392 23,392 - 23,392 12,717 36,109 |
3,737 947 5,892 982 |
|---|---|---|---|
| 20,346 | |||
| 360 9,239 |
|||
| 9,599 | |||
| 303,990 | |||
| 303,990 - |
|||
| 33,528 | |||
| 33,528 - |
|||
| 33,528 | |||
| 47,515 | |||
| 81,043 |
Page 12
South Yorkshire Chaplaincy & Listening Service
Charity No. 1174021
Trustees' Report and Unaudited Accounts
31 March 2024
South Yorkshire Chaplaincy & Listening Service Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Statement of Cash flows | 5 |
| Notes to the Accounts | 6 |
| Detailed Statement of Financial Activities | 7 |
Page 1
South Yorkshire Chaplaincy & Listening Service Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1174021
Trustees
The following trustees served during the year:
C. Booth
D. Hall
J. Hedge K. Hobbs
R. Medina
T. Pedder
A. Walker
==> picture [298 x 117] intentionally omitted <==
Accountants
Peach Wilkinson Ltd 78 Cross Hill
Ecclesfield Sheffield S35 9TU
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
C. Booth Trustee 24 September 2024
Page 2
South Yorkshire Chaplaincy & Listening Service Independent Examiners Report
Independent Examiner's Report to the trustees of South Yorkshire Chaplaincy & Listening Service
I report to the trustees on my examination of the financial statements of South Yorkshire Chaplaincy & Listening Service for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of F.M.A.A.T.
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr Adam Claydon F.M.A.A.T Peach Wilkinson Ltd 78 Cross Hill Ecclesfield Sheffield
S35 9TU 24 September 2024
Page 3
South Yorkshire Chaplaincy & Listening Service Statement of Financial Activities
for the year ended 31 March 2024
| Notes Income and endowments from: Donations and legacies 2 Other trading activities 3 Other 4 Total Expenditure on: Other 5 Total Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds 2024 £ 126,573 180,105 30,840 337,518 303,990 303,990 - 33,528 - 33,528 33,528 47,515 81,043 |
|
|---|---|---|---|---|
| 2024 | 2024 | |||
| £ | £ | |||
| 67,766 | 58,807 | |||
| 180,105 | - | |||
| 30,840 | - | |||
| 278,711 | 58,807 | |||
| 268,575 | 35,415 | |||
| 268,575 | 35,415 | |||
| - | - | |||
| 10,136 | 23,392 | |||
| - | - | |||
| 10,136 | 23,392 | |||
| 10,136 | 23,392 | |||
| 34,798 | 12,717 | |||
| 44,934 | 36,109 | |||
Page 4
South Yorkshire Chaplaincy & Listening Service Balance Sheet
at 31 March 2024
| Charity No. 1174021 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 7 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 8 Restricted income funds Unrestricted funds 8 General funds Reserves 8 Total funds |
2024 £ 81,402 81,402 (359) 81,043 81,043 81,043 81,043 36,109 36,109 44,934 44,934 81,043 |
£ - |
|---|---|---|
| - - |
||
| - - |
||
| - | ||
| - | ||
| 12,717 | ||
| 12,717 34,798 |
||
| 34,798 | ||
| 47,515 |
Approved by the trustees on 24 September 2024
And signed on their behalf by:
C. Booth Trustee 24 September 2024
Page 5
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
for the year ended 31 March 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the income charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in legacies the the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market revaluation of fixed value at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 6
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 7
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 8
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
2 Income from donations and legacies
| The National Lottery Community Fund, RC Yorkshire and Humber Region Regular Gifts Funding 3 Income from other trading activities Training SCC Contract PCN Salaries Partnership 4 Other income PCN fees One Off Gifts Gift Aid and Other 5 Other expenditure Publicity Memberships Employee costs Premises costs General administrative costs Legal and professional costs |
Unrestricted £ - 7,084 60,682 67,766 Unrestricted £ 2,454 726 223,148 18,274 14,638 9,335 268,575 |
Restricted £ 25,333 - 33,474 58,807 Unrestricted £ 2,120 17,500 75,710 84,775 180,105 Unrestricted £ 16,779 12,260 1,801 30,840 |
Total 2024 £ 25,333 7,084 94,156 126,573 Total 2024 £ 2,120 17,500 75,710 84,775 180,105 Total 2024 £ 16,779 12,260 1,801 30,840 |
|---|---|---|---|
| Restricted £ - - 29,443 - 5,708 264 35,415 |
Total 2024 £ 2,454 726 252,591 18,274 20,346 9,599 303,990 |
Page 9
South Yorkshire Chaplaincy & Listening Service Notes to the Accounts
| 6 Staff costs Salaries and wages No employee received emoluments in excess of £60,000. 7 Creditors: amounts falling due within one year Accruals 8 Movement in funds At 1 April 2023 Restricted funds: Restricted income funds: 12,717 Total 12,717 Unrestricted funds: General funds 34,798 Total funds 47,515 9 Analysis of net assets between funds Net current assets 10 Reconciliation of net debt Cash and cash equivalents Net debt |
6 Staff costs Salaries and wages No employee received emoluments in excess of £60,000. 7 Creditors: amounts falling due within one year Accruals 8 Movement in funds At 1 April 2023 Restricted funds: Restricted income funds: 12,717 Total 12,717 Unrestricted funds: General funds 34,798 Total funds 47,515 9 Analysis of net assets between funds Net current assets 10 Reconciliation of net debt Cash and cash equivalents Net debt |
2024 240,702 240,702 2024 £ |
At 31 March 2024 £ 36,109 |
|
|---|---|---|---|---|
| 359 | ||||
| At 1 April 2023 12,717 12,717 34,798 47,515 |
359 Incoming resources (including other gains/losses ) £ 58,807 58,807 278,711 337,518 |
Resources expended £ (35,415) (35,415) (268,575) (303,990) Unrestricted funds £ 81,043 81,043 Cash flows £ |
||
| 36,109 | ||||
| 44,934 | ||||
| 81,043 | ||||
| Total £ 81,043 |
||||
| 81,043 | ||||
| At 31 March 2024 £ |
||||
| 81,402 | 81,402 | |||
| 81,402 81,402 |
81,402 | |||
| 81,402 | ||||
Page 10
South Yorkshire Chaplaincy & Listening Service Detailed Statement of Financial Activities
for the year ended 31 March 2024
| Income and endowments from: Donations and legacies The National Lottery Community Fund, RC Yorkshire and Humber Region Regular Gifts Funding Other trading activities Training SCC Contract PCN Salaries Partnership Other PCN fees One Off Gifts Gift Aid and Other Total income and endowments Expenditure on: Other expenditure Publicity Memberships Employee costs Salaries/wages Staff training Premises costs Rent Rates Light, heat and power General administrative costs, including depreciation and amortisation Equipment repairs and maintenance General insurances |
Unrestricte d funds 2024 £ - 7,084 60,682 67,766 2,120 17,500 75,710 84,775 180,105 16,779 12,260 1,801 30,840 278,711 2,454 726 3,180 216,039 7,109 223,148 14,995 733 2,546 18,274 3,673 1,933 |
Restricted funds 2024 £ 25,333 - 33,474 58,807 - - - - - - - - - 58,807 - - - 24,663 4,780 29,443 - - - - 3,182 - |
Total funds 2024 £ 25,333 7,084 94,156 |
|---|---|---|---|
| 126,573 | |||
| 2,120 17,500 75,710 84,775 |
|||
| 180,105 | |||
| 16,779 12,260 1,801 |
|||
| 30,840 | |||
| 337,518 2,454 726 |
|||
| 3,180 | |||
| 240,702 11,889 |
|||
| 252,591 | |||
| 14,995 733 2,546 |
|||
| 18,274 | |||
| 6,855 1,933 |
Page 11
South Yorkshire Chaplaincy & Listening Service Detailed Statement of Financial Activities
| Software, IT support and related costs Stationery and printing Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
3,466 947 3,672 948 14,638 360 8,975 9,335 268,575 268,575 - 10,136 10,136 - 10,136 34,798 44,934 |
271 - 2,220 34 5,708 - 264 264 35,415 35,415 - 23,392 23,392 - 23,392 12,717 36,109 |
3,737 947 5,892 982 |
|---|---|---|---|
| 20,346 | |||
| 360 9,239 |
|||
| 9,599 | |||
| 303,990 | |||
| 303,990 - |
|||
| 33,528 | |||
| 33,528 - |
|||
| 33,528 | |||
| 47,515 | |||
| 81,043 |
Page 12