Trustees’ Annual Report for the period
From April 2023 Period start date To March 2024 Period end date
Charity name: Beds Prostate Cancer Support Group
Charity registration number: 1174019
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To support men in Bedfordshire diagnosed or treated for Prostate Cancer |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To carry out PSA testing events, to provide home testing kits and to promote awareness of the risks of prostate cancer |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Undertaking 3 testing events in north, mid and south Bedfordshire. Trustees have due regard to the guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 905 men were tested throughout Bedfordshire for prostate cancer. 30 men were identified with the disease. 18men were identified as possibly having the disease. Early detection means treatment can lead to the disease being manged or cured. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | The objective is to carry out 3 PSA testing events each year in the north, mid and south Bedfordshire which was achieved. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is achieved at the PSA testing events. Donations are made from groups, clubs and individuals throughout the year. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | Monthly meetings are held to allow men to share their treatments or diagnosis |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity had a closing balance of £47245 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | Monies are held in a current account to provide instant access |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Chairman died in December 2022 and nobody has come forward to replace him. The Secretary and Treasurer will resign in July 2024. The intention is for these officers and the committee to form a charitable trust to continue with 3 x PSA testing events and serve as trustees. All awareness events, promotion and presentations will cease. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations from groups, clubs and individuals in Bedfordshire |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Nobody coming forward to serve as Chairman, secretary and Treasurer to replace the retirees from these roles. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers are invited to attend one of the monthly meetings to explain and be quizzed about their reasons for volunteering. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Treasurer Secretary Committee members x 4 |
| Relationship with any related parties |
Para 1.51 | Affiliated to PCUK and Macmillan |
| Other | N/A |
Reference and Administrative details
| Charity name | Beds Prostate Cancer Support Group |
|---|---|
| Other name the charity uses | BPCSG |
| Registered charity number | 1174019 |
| Charity’s principal address | 5 Kimbolton Close Bedford MK41 8RP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jim Francis | Treasurer | Wholeyear | Committee | |
| Steve Pearce | Secretary | Wholeyear | Committee | |
| Stephen Jarvis | Committee member | Wholeyear | Committee | |
| Barbara Dainton | Committee member | Wholeyear | Committee | |
| John Dixon | Committee member | Wholeyear | Committee | |
| Rob Bottley | Committee member | December 2022 | Committee | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
| Signature(s) | ||
|---|---|---|
| Full name(s) | Stephen Pearce | Jim Francis |
| Position (eg Secretary, | Secretary | Treasurer |
| Chair, etc)L__-----L____---' | ||
| Date117/06/2024 |
| Charity Name | No (if any) | ||
|---|---|---|---|
| Receipts andpayments accounts | |||
| For the period from |
Period start date | To | Period end date |
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 34,469 - - - - - - - 34,469 - - - 34,469 16,185 - - - - - - - - 16,185 - - - 16,185 18,284 - - 18,284 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 34,469 - - - - - - - 34,469 - - - 34,469 16,185 - - - - - - - - 16,185 - - - 16,185 18,284 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| 34,469 | - - - - - - - - - |
21,947 - - - - - - - |
|||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Sub total(Gross income for AR) |
34,469 | 21,947 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - - - |
- | |||
| - | |||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | 21,947 | ||||
| 16,185 | - - - - - - - - - - |
17,666 - - - - - - - - |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| **Sub total ** | 16,185 | 17,666 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - - - |
||||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | 17,666 | ||||
| 18,284 | - | - | 4,281 | ||
| - | - | - - |
- - |
- - |
|
| - | - | ||||
| 18,284 | - | - | 18,284 | 4,281 |
CCXX R1 accounts (SS)
01/07/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds to nearest £ 47,245 - - 47,245 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - |
Endowment funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
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| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - |
CCXX R2 accounts (SS)
01/07/2024
2