# **Trustees’ Annual Report for the period**
## **From 1/4/2021 Period start date To Period end date**
**31/3/2022**
## **Charity name: CYLCH MEITHRIN Tonyfelin**
## **Charity registration number:**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 A charity specialising in Welsh-medium
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||SORP reference||
|---|---|---|
|Summary of the purposes of|Para 1.17|A charity specialising in Welsh-medium|
|the charity as set out in its
governing document||early years provision, aiming to give young
children in Wales the opportunity to benefit
from early years education and
experiences through the medium of the
Welsh language.|
Llyfr Mawr Piws 2021 TAR (SORP102)
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Summary of the main Para 1.17 and Cylch Meithrin Tonyfelin is a Welsh-
1.19
activities in relation to those medium pre-school (Cylch Meithrin)
purposes for the public childcare provider that serves the area of
benefit, in particular, the Caerffili in South Wales. It is registered as
activities, projects or a Charitable Incorporated Organisation and
services identified in the is a ‘not for profit’ organisation. The pre-
accounts. school is situated in the vestry of a Baptist
chapel, for which we pay termly rent. A
voluntary management committee employ
five members of staff during the course of a
week. The pre-school setting is a member
of ‘Mudiad Meithrin,’ a national organisation
which provides insurance, advice, support
and training to ensure that the required
National Minimum Standards of care are
met. As Trustees, we aim to ensure that a
high level of education and play is
delivered to the children trusted into our
care.
Parents of children at the pre-school
setting, have chosen a bilingual education
for their child from an early age and
recognise the benefits of acquiring the
language of their country of residence.
Statement confirming Para 1.18 YES
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about:
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SORP reference
The pre-school’s committee identifies
Para 1.38 relevant grants and scrutinises criteria for
Policy on grant making suitability for the setting before identifying
an individual to complete the application.
The pre-school leader and administrative
personnel can apply for grants if agreed by
the committee.
Para 1.38
Policy on social investment
including program related
investment
The committee is run voluntarily and have
Para 1.38 had parents and other volunteers to offer
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Llyfr Mawr Piws 2021
TAR (SORP102)
Contribution made by their time to support activities or volunteers fundraising. Other
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The setting serves an area in South Wales
which includes some of the most
disadvantaged children and families in
Wales. The focus of its work is to improve
the life chances for the children in its care.
This is delivered in several ways, including
supporting and developing the Welsh
language skills of children from Welsh
speaking backgrounds and through
introducing the Welsh language to children
who come from non-Welsh speaking
backgrounds. The Trustees acknowledge
that providing an opportunity for all children
to flourish bilingually will not only increase
their chances of employment as adults, but
will also provide an opportunity to
experience the culture and heritage of
Wales. The pre-school setting also works
closely with the Local Authority who
provides staff training on best practice and
on the early identification and support of
children with emerging needs. The pre-
school setting staff assess and plan
activities to identify areas of need and put
in place preventative work to support the
children’s progress.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Llyfr Mawr Piws 2021 TAR (SORP102)
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|£28,096.37|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to support any additional
funds needed and to purchase any
resources that may be required.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Children’s’ fees for the service are provided
by Local authority/Welsh Government for
Childcare offer and 2- to 3-year-old and
private fee-paying.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|A reduction in the number of children that
attend the setting.|
|Other|||
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(constitution, trust deed,
royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post|Para 1.25|Trustees are recruited when required they
adopt the constitution.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Committee continue to implement an
operational plan to ensure trustees are
inducted and receive necessary training.
Regular Committee meeting are held once
a month.
The setting is a member of Mudiad Meithrin
and have access to support, guidance, and
training.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Work closely with Mudiad Meithrin and
Caerphilly Council.|
|Relationship with any
related parties|Para 1.51|**Mudiad Meithrin membership**|
|Other|||
## **Reference and Administrative details**
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Charity name Cylch Meithrin Tonyfelin
Other name the charity uses Cylch Meithrin Tonyfelin
Registered charity number 1174011
Charity’s principal address Tonyfelin Chapel,
Tonyfelin RD
Caerphilly,
CF83 1PA
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Llyfr Mawr Piws 2021 TAR (SORP102)
Llyfr Mawr Piws 2021
TAR ISORP1021
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Phil Bevan RI
2 Ben Jones
3 Nia Parsons
4 David Hoare treasurer
5
6 Eira Menear
7 Sian Skivens
8 Meirion Powell
9
10
11
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
|**Mudiad**
**Meithrin**|||
|**PAYE**|Dave Bull||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Phil Bevan|
|---|---|
||Philip Bevan|
||
RI|
||6/2/23|
||6/2/23|
Llyfr Mawr Piws 2021 TAR (SORP102)
**ATODIAD 15**
## **FFURFLEN INCWM A GWARIANT /** _**INCOME AND EXPENDITURE SHEET**_
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UNION / EXACT UNION / EXACT AMCANGYFRIF / ESTIMATE
INCWM / INCOME BLWYDDYN / YEAR BLWYDDYN / YEAR BLWYDDYN / YEAR
01.04.2021-31.03.2022 01.04.20XX-31.03.20XX 01.04.20XX-31.03.20XX
Grant Mudiad Meithrin Grant
Grant Arian Plant 3 childcare offer Funding £8,461.68
Grant
Grant Cynaladwyedd / £1,500
Sustainability Grant
Grant Dechrau’n Deg / Flying Start Grant
Grantiau Eraill / Other Grants £14,500
Incwm Hyfforddi ac Incwm Cynllun Cyfeirio
/ Training In- come & Referral Scheme Income
Ffioedd Plant / Children’s £39,880.00
Fees
Codi Arian / Fundraising
CREDIT £22.09
Cyfanswm Incwm /
Income Total A £64,363.77
Gwariant / Expenditure BLWYDDYN / BLWYDDYN / YEAR BLWYDDYN / YEAR
YEAR 01.04.20XX-31.03.20XX 01.04.20XX-31.03.20XX
01.04.2021-
01.03.2022
Cyflogau a Costau TWE/
Salaries and PAYE costs £43,543.96
Costau Rhent, Gwres ayyb /
Rent & Heating Costs etc £3,198.00
Ffioedd Cofrestru / Registration Fees
Offer, Nwyddau ag Adnoddau /
Equipment Materials & Resources, bins £1,500.51
Costau Bwyd a Diod / Food & Drink Costs
£41.14
MM Loan
£1145.79
Eraill (e.e. hyfforddiant) / Other (e.g. training)
£18,906.48
Cyfanswm Gwariant /
Expenditure Total B £68,335.88
Gweddill (diffyg) am y flwyddyn = A - B
Surplus (deficit) for the year C (-£3972.11)
Arian a’r ddechrau’r flwyddyn (dylid
cynnwys cyfanswm pob Cyfrif banc) / Cash £32,068.48
at year start (this should include the totals of all
bank accounts CH
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Llyfr Mawr Piws 2021
**ATODIAD 15**
|Arian ar ddiwedd y flwyddyn = C + CH_Cash_
_at Year End_
**D**|£28,096.37|
|---|---|
Llyfr Mawr Piws 2021
I have examined the Bank Statements, Paying In Book, Cheque Counterfoils,
Wages Summary, Petty Cash Book and Receipts for Petty Cash Expenditure
logether with the Summary Speadsheet. l am satisfied that they are an
accurate representation of the financial transactions of Cylch Meithrin
Tonyfelin for the period April 2021 to March 2022.
John Taylor
30th January 2023