Attendance:
Management: Claire, Gill, Nikki & Jenni
PreSchool Employees: Natalie, Antionette
Trustees: Fiona Cantle, Francesca Knapman, Caroline Wickramasinghe.
Parents: Lucy, Laura
1. Apologies & Welcome
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Apologies received from Judith Hopkin and Mel.
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Meeting opened with a welcome to all present.
2. Trustees’ Annual Report
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Last year began with the departure of Richard and Abby, and welcomed several newly appointed trustees.
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Fiona noted that she stepped up as Chair, following three years’ service as a trustee.
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Fundraising activities supported by the Committee:
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Funds from this year’s Melbourn fete: were £190 (very similar to last year). These proceeds have be allocated to room leaders for purchase of new resources.
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Wreath-making event: £190 raised.
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School summer fete: £22.55 (glitter tattoos).
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General management
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Staff wages have been increased to reflect the national minimum wage and in support of staff retention.
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Some staff changes: one staff member exited, another has gone on maternity leave (hopefully back shortly).
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Special recognition: Suzy Cross has completed 20 years in her role — congratulations were extended.
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Ofsted visit was held on Wednesday 16 July and went well.
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The committee has supported the management team by reviewing policies and making key decisions.
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Fiona extended thanks to the committee for its support over the year.
3. Management Team Annual Report
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The year has progressed well. New separation procedures are working effectively to assist children with separation anxiety.
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Improvements this year to facilities: removal of an outside hill to create more versatile play space and increased shade in summer months.
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The Ofsted inspection was short notice and towards the end of the year when everyone was preparing for summer! The fact the inspector was also being inspected on the day added an extra element. It went well and the setting received good in all areas. The inspectors praised many aspects and offered some suggestions that are under current review.
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MOOS:
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Average weekly attendance: 44 children; average day attendance: 26.
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Weekly fees: £960. Staff reductions have lowered running costs; resource costs remain modest due to generous donations.
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Staffing changes: Julie is leaving the team, and Natalie has been appointed to step up as manager. A new staff member is settling in well. The regular staff complement is now six people.
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The holiday club will not run this year due to staff shortages (lack of staff interest). The setting received several messages of support from parents. The school has been informed as a courtesy.
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Financial info and projections for next year:
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Despite lower numbers and increased staff wages (including employer National Insurance contributions), a small profit was made this year. Additional expenses included removal of the hill and contract changes related to holiday pay. Some holiday pay was advanced in August.
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The financial impact of cancelling the holiday club is minimal (~£900).
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Hope to have another stable year. Have seen expected increase in child numbers, and growth in “Early Birds” and “Night Owls” programmes.
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Positive impact of 2-year old funding this year was noted.
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Last year was challenging; receiving the autumn funding in advance in August was a helpful measure.
4. Trustees Appointment & Future Planning
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Fiona to step down as Chair. Thanks to her for all her work over the last few years.
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The following Trustees will continue to support next year: Francesca, Caroline and Jude.
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Titles and formal appointments will be determined at the next meeting.
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We will also discuss recruiting new committee members and forming a fundraising subcommittee.
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Hope to gain some new parents of younger children attending to setting to join the committee in the hope there can be some continuity for a number of years.
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Suggestion: hold joint fundraising events with the school. Lucy will raise this at the upcoming PTA AGM.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trust88s1 members of Melbourn Playgroup and Out of School Club On accounts for the year ended 3110812025 Charlty no (if any) 1174006 Set out on pages 3-13 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110812024 Responslbllltlè* and ba81s of report As the charity's trustees, you are responsible for the preparation of the accounls in accordance with the requirements of the Charrties Act 2011 ("the Acl'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Chariiy Commission under section 14515)Ibl of the Act. Independent examln•r'8 Statement I have completed my examination. I confirm that no material matters have come to my attention in conne¢lion with the- examination (other than that disclosed below ') which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with s8¢tion 130 of the Charllies Act., or the ac¢ounts did not ac¢ord with the accounling records.. or the accounts did not Comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wilh the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please de181e the words in thg brackets if they do not apply. Slgned: Date: 2712126 Name: Peter Cumow FCCA Relevant professlonal qualificatlon{sl or body (If any): ACCA IER Oct 2018
Address: Cumow & Co Limtted Brackenhurst. Lee Ilfracombe. EX34 8LW Section B Disclosure Only Complete Il the examiner needs to highlight material matters of nCern (see CC32, Independent examination of Charity accounts.. directions and guidance for Oxaminers). Glv• here brlef detslls of any Items Ihat Ihe examlner wlshe• to discloso. IER Oct 2018
Melbouorn Playgroup and Out ol Schoo1 Club Lharily No 11740C6 Annual accounts for the To eriod CC17a Penod startdat• 0110912024 date 31Kr2025 Section A Statement of financial activities Re$trf¢ted Inc¢)mfr fvndl R0mM6nded c4t•gorSe• by actbvlty Dotsil• of own analy•l• Unr•trfjctod fund8 Endowm•nt To¢•1 th1• fvnd• y••r Totsl14•t y••r Incomlng ro8our¢o¥ (Not• 3 F01 F02 F03 Incomlng r••ourcM ffom g•n•r•t•d lunds V¢4unt•ry F04 F05 217 75 264 In¢ornlng r•Ul¢•• fr(vn ¢Mrttabl• aC¢lvlll 195155 Oywr Inc<>mlng r••our¢ SQS Total Incomlng rn8ourc•s s R••ourcM •xynded (Not•• Co•¢• OlG•rNl Fund• 287 751 287 751 276 651 S07 271 271 ¢vItabl• •¢Uvltl•• 810 277 375 277 375 Gov•rn•n¢• costs Qlh•r r•8<>urc•• •xp•nd•d S12 Total ToUrCeS •xp8nd•d $13 Il•t Ineomlntyfoutyoln9) r•sourc•s b•forn irnn•l•rn $14 279 923 279 923 268 056 7,828 7,828 GTOS• trnnsfor• b•twwn fundi S15 Pl•t In¢omlnty(outyolng) resourc b•lor• oth•rrnc0gnls•dg•ln(Ios8s) s16 Oth•r rKognl••d galTr•lllows Gains and lo$ses on r•voluation of fix1 assets for thts th8rty's tr•m use Gains and108666 on investment asa•ts S17 $18 Net mov•ment In fun(ts sig Totsi fund• brought forward Tot•1 funds carrled fonvarLI >21 7,828 7.828 133,801 125,206 7.828 141.629 133.801 CC17a Fxcell 17102r2026
Section B Balance sheet Restrict•d Unmtrictod incom• fun funds Endowm•nt Total th18 fund¥ y•ar Totsl la*t yr Fixed assets Tangiblg assets F01 2.819 F02 F03 F04 2,819 FOS 4,842 (Not• 9) Inve•tm•nts (Not8 10) Total Ilxed assets 4,842 Current assets Stock and work In progrnss D8btors {Note 11) {Short tsmil Invg¥tments Cash at bank and In hand Total current 4ssets 764 130,540 131,304 Credltors: amounts falllng du• wlthln one yèar (Not• 121 Blo 2,702 2,702 2.345 Net current •M•ts/(Ilabllltles) 811 128,959 Total assets les$ ¢uffent Il•bllltles 812 133,801 Credltorn: amounts falllng du• oft•r one yMr (Not• 12) 913 Provl•lons for IlabllltlM Ind charge• B14 Net •ss•ts 815 41, 133,801 Fund8 of the Charity Unrestrfcted funds 811 141.629 141,629 133,801 817 Restrlcted In¢orne funds (Not• 13 Endowment fund• INot• 13) Bf8 819 Total funds 41, 133.801 Signed by one or tsvo tnjstees beholf of all the trusttt• Signatur• Print Name Dale of roval CC178 (EX1) 17102r2026
Section C Notes to the accounts Note 1 8a818 of pr¢p•ratlon rn1• s•ctlon ¥hould b• compl•t•d by•ll ch•rftlM. 1.1 Basls of accountlng These a¢¢ounts hav& been wered on th? b4s18 of hi8toric cost lex(* thgt Irwesbnents arg •hrM 41 market valu•l in accordan with.. . Accounb'ng and Reportlng by charit1- Statsment ol Procl1 {SORP 2fy)51,' ond wth" Accounb"ng Stsndard8.' Finonual Reportlng St•rKlard$ lor sMalr Enterpr1 IFRSSE).. and th• Charits'es Act. 1.2 Chlnge In baili of accountlng There has been no change to the 8ecountlng F•Ylde$ Ivduaoon rul•8 and m•thots of attlnIlg) 81nco18$1 year. 1.3 Changm to pr•vlou• •ccounts No thanges have been m8¢Ye lo acCJnIS lty yeviws y•ar8. CC17a IExt•ll
Section C Notes to the accounts Iconti N¢)te 2 Accountlng policies INCOMING RESOURCES Recounlilon of Incamlng r•sour¢ Thew are indudod Stant ISOFAI ¥tt•n.' bu5tees aro virty&alfv C$rta ill T•¢., •r#l th8 mtyK•t4ry ¢•n Sure0 suffLxrtt r•thaW. In¢omlrw r••our¢M Wlth Wh•f8 inccrfniryd h¥s reLgt•J oJ•onditure la$ fUndrnYi fjrr•)ntr•X irK•mol rnl•t•d •xp•ndlthY• th• inccfflird r•styJrc8 and r•lated eynditur• we ¥8POrt•d 9ros8 in ts SOFA. Grnnts •nd dorbatlon• Grnnla aTrJ ar• Ih•SoFAwthon th• thwrty unDJnOrtb)n•l TIX r•¢l•kn• on don•Won• and 91ft• ontr•ctu•l Incorn• and p•rlornwnc• r•l•t•d 9r•nt• Tra• l• or inclthd th• SoFAut• fv rt•d +>jI ¢v ¥• b••n do•r1d. Glft• Ih klnd Gffta kn kirJ ¥• aCCthkld it • rw•¢m•bl• •th•t• ol th"r v•b lo th• 4•rlty orfv )ounl actualty f••lN•Y. Grft8 in for ¢Y dtrArtbJn •r• tt• onty ti •obJ kv dibtrknut•d by h chanty. Grft• kiThJ th•ittym th• S?FAu I1r r•T 00fi•t•d ••r¥l¢•• and ¢IIIU•• Thme •rn onty irthl•J in¢¢ffjiry r•our¢ (with •n •4ur¥aknt •ftb>Jnl in ruoure•• •yyndedl th• b•r•fft the rBawn•bty qnbfi•bK•. m8uur•bkn •nd rnal•n" Tr• v•lu• plat4d on r••wrrAB O •¥b"m•t•d v•K lo th• L•rity ofth• or faolity rrf•wd. T v•hJ• of •ny vc4Jrtsry th1o•d •o>)Mb In th• t. 4nrw•l r•wi. Volunt••r hP Inw•trn•nt In¢orn• Imi•8bm•ni ylns and lo•M• Th includ•s •ny gain on th• of •r#1 •ny gah ¢v k48 trthn rwaluirmj mV¢•trnent• ty m•rkel v•lu• •t of fv >wr. EXPENDITURE AND LIABILITIES Llablllty r•cogntllon Lbi¥ 4r• rec&anW 48 som •• lIrn * • •1 oroywtyu¢kni cWbon ¢%ffffifthno th• ¢hnty to py oul r•8ourcM. IrKKKJ• costs ofth• prepar•bM exomffi•ih)n acc•un. trkry o)sts of trust•• ¢ost ol any •1 to trusts•8 on g0wn(¥ or ¢on•ts'itstwl m•ttors. Grnnt• wlth p•rfornwK• Whw• th• c•nty gr • gr•ntwrith for rty p•yTr¥Jnt t•l9 • knv•l ofMrvt• cohdWon8 ¢fOuWI to b• provKl8d. 8¢Kh gr•nta ar• Mty recognbmo Ih• SoFAtyK¥ the r•¢rtof th• grani h•¥ prov•J8d Gr•nts piy•bl• wbthout p•rfonNnc• Cond91 Supporteo•ts Th•8• •r• wty Mcc¥fifjd in thé •cc4unts • comth•nt hw8 Wn m•d8 and IMr• ar• nD to b• r•tr.n9 lo the 9ranl rnrnain ¥1 the c4)ntrol of the chanty. Support Costs iNdje centr•l fitnction• •nd ha b¢en albcated lo •ctivty 1 Galtyorkn• on ASSETS caw. Staff tOg¢5 by lh• l¥ne SFthI •r>a 0lher¢451s by usw. TangIb fix•d a8••ts for Thw• w• can t• uaed formor• than w y••r. M•1 li knalt £5CKI. Thy by ch•r6ty •m valwtt •1 or a r••sonth vlu8 rwL In¥vbn•nts quotsd on a recth>n¥d •xth•nge ar• valued 81 mark•t value ai th• >wr •rKI. Other invfjstrneftt •SMts are induded at trustees. best estinate of mark•t Wat. Sts¢k• Ind worft kn progr•M orv wa1j ai ofu)51 or math*i valu•. CC170 IEx¢•ll 17102r2026
Section C Note5 to the accounts Icontl Not• 3 Analysis of Incoming resources Incomlng rgsourns may b• furth•ran•tysed Ilthts wouldhwp tho rn•d•rofth• K¢ounts. Th1$ y••r La•t y•ar Voluntsry Incom• 187 50 [kationS 200 Total 1.828 217 Actlvltl•• lor g•n•Thtlng funds aygroup Holtda Club O(rt of Scho Milk Rebat Billable E ndrtur• In¢om• Oher Income Tot•1 Inv••tm•nt Inctyn• Bank Interest Toll In¢omlng rn•our¢M froffl ¢h•rlt•bb• •ctlvltl Fundi 209 232 19S 15S Totsl 195 155 CC17a (Exc811 17102r2026
Section C Note5 to the accounts Icontl Note 4 Analysls of re¥ources expended Rosources exp•nd•d may be further anaW•d tlthls would h•lp th? reader ofth• a¢¢ounts. Th18 year L•8t y•ar Ana Co•t8 019on•rntlng voluntary Ineom• Totsl Fundralslng tradlng ¢th Total Inv•stm•nt manag•m•nt cMts Corporation tax 271 Tot41 271 Ch•rttabl• actfvitl•• es and sala¥ies Employer'5 Social securiry contributions Staff pension cost)- defined contribution 233 999 224 788 5.900 259 118 321 109 Children's classes Rent payable Insurance Cleanin Refuse Collection Repair5 and rnainienance Equipment- Consumable Office furniture Contribuiion io buildin Sièff uniform Play round e osta Telephone Com uler costs Le al and rofessional Snack5 Provisions Staff welfare Genereal expenses Children'5 Membership costs OfsLed cosis Tapest Journal subscflption Dues and 5ub5cfipiions Depreciation of tan ible assets 350 741 343 629 158 costs 105 70 rnent e and statione 429 503 385 369 729 483 676 98 183 185 220 288 347 480 92 463 220 317 501 rotsl 277.375 285,980 Gov•rn•nc• eo•ts Accountancy Fee5 Bookkee Software Pa roll Services DBS Checks 451 850 152 2.070 T*)¢al 2.277 CC17a IExc•ll 17102r20
Section C Notos to the accounts Icontl Not• 5 Support Cts Pleas• compl•t• th1¥ not• Ilth• eh•Fty •n•lys•dlts •xpens•s uslnq a¢Ovlty c•t•gort•8 •ndh support ¢ts. Fundr•l•lng clvlty Actmty Totsl CNt Su rt co•t Tot•1 Not• 6 6.1 Tru•t•• •JtPon• Pl provid• d•i•ll• olth• •munt of •nyp•ynwit or r•lmbur¥•m•nt ofout•of¥>o¢k•r •xp•nsu mad• to trust••8 or tv thlrdp•rtl•$ foroxp•ns•s lftcury•d by trust•. Mno eXp•n$ w•r• p•ld. plw• •nt•r'Non•' In th• •ppropil•¢• Ipw(w). Oetsll• of G•rtaln It•m• of •xp•ndltur• Th1• y•ar L••t y1 Numb•r of tru¥1• who w•r• p•ld •xp•n• N•tur• ofth• •xp•ro•• Tot•1 •mount 6.2 F••¥ for•x•mln•tlon or •udlt ot th• accounts Plus• pmvld• d•t•lts ollh• •mountpald forany slatutory •xttm•lscrutlny of •ccounts •nd othr $wvlc•s pmvld•d byyourlnd•p•nd•nt •xamln•rorwdlior. Ilno¢hlnq was p•ldpl••¥• •nt•r NONE In th• •ppmprl41• boxf•s). Th1• y••r L•¥t y••r Ind•p•nd•nt •xarnSn•rf• or audltorn. fw for r•portlng on th• •ccounts othor f••s (for •x•rnph: advlc•. ¢oMuft•ncy. aeeourttancy s•r¥l¢••l pald to th• Ind•pend•nt •x•mIr or •udltor CC17a (Excdl 171U2r2026
Section C Notes to the account5 Icoiiti Not• 7 Pald •mploy••• Pl••s• ¢ompl•t• thls nol• M th• chartyh•s •ny •nwloy••s. 7.1 Stsff CfAts L••t y•ar Gros• wagm. ¥alarI and t)on•llt• In klnd Employ•• Na01 In•urnnG• ¢o•ts P•n•lon ¢o•ts 233,999 5,453 224,768 5,326 5,900 235,994 Totsl •tsff co•ts 245.496 7.2 Av•rng• nwnl)or of lull4lm• •qulvihnt •mploy•w In lh• y•ar Th• p•rt• of th• ch•rbty In whlch th• omploy••• wo Th1• y••r Numb•r La•t ymr Numb•r Totsl 24 25 C¢178 (Excdl 17102Q026
Section C Notes to the accounts Iconti Note 9 Tangible fixed assets pl$0 wnplel• thls note Mtho charty any laiwlbh fixadassrfs 9.1 Cost or v•luatlon Froehold land & bulldlngs Playground and •xt•n•lt)n Plant m•¢hln•ry •nd motor Flxtur••. fiWng• Ind •qulpm•nt ym•nts on 4e¢gunt and und•r ¢ontNctbon Totsl Balance brought forward Addition$ R•valuatI9 DIsp08al8 Transfers ' 15.361 11,737 27.098 1.114 1.114 Balanc• ¢orri•d fo41¢ 15.361 12,851 28,212 9.2 Accumulat d•pr•clatlon and Impalrnwnt provhlon• SLorRB SLwR8 SLorR8 - R•t• 5 Yeors 25% 13,164 forward Depreciakn charyJe for yèar IMlmi•nt pslOn1 9.092 22,256 2.197 3,137 Revaluollon8 Dispo1$ Transfers. B818nce c8rrf•d lorw¥rd 15.361 10,032 25,393 .3 N•t book v•lu• Brought forward Carried foThYard 2.197 2.845 2.819 4,842 2,819 9.4 R•v•lutlon ff •ny fixed •Js•ts h•v• bwft rw•lu•dWMs• glv• d•r•lls of th• v•luof and nmthodof valu•don CC178 (Excdl
Section C Notes to the accounts Icontl Note 10 Inveltsnent auets Ploaso compl•t• th1$ no¢• Mth• ch•ty h•$ •ny Inv•sbn•nt•8S• 10.1 Flx•d aM•ts Inv•tm•nt• Carrying Imarkell value al beginning of year Add: additions to inve$tmtrnts at cost L•81: disposal$ 8t carrying value Addlld•du¢tl: nel gainlllossl on r•valuation Carrying Imark•ll value at ond of year PIM8• provld• b•low.' 10.2 A br••kdown ol th• mark•t vluM ol InvMtm•nts •hown abov• •gr••lng wlth th• lIn¢• •h••t row 803. 10.3 A br•akdown of th• Incom• from InvMtm•nt• •gr••lng wlth SOFA row SO3. Analys1• of Investments 10.2 Mawknt v•lu• •t y••r•nd 10.J In¢om• from Invlm•ts Iof th• y••r Inv••tm•nt prt>p•rtl Inv••tm•nt• Il•t•d on • r09n1••d •tock •x¢h•ng• or h•ld In ¢omrnon Inv••tm•nt lund•. op•n •nd•d InvMtm•nt comp•nlM, unlt tru•ts or oth•r colltly# Inve•tm•nt •ch•m Inv••tm•nts In •ub•ldlry or conn•et•d und•rt•klng• •nd ¢omp•nl S•¢urltlo• not Il•t•d on • rncognl••d Sttxk Exchang• C••h h•ld •• part ¢1 th• Inv••tm•nt pothllo Oth•r Inv••tm•nt• Tot•1 10.4 Materfal Investrnent hokllng• If any •lngl• InvMtm•nt l• rn•t•rlal In t•rni• of It• v•lu• {for •xmpl• r•prnMnt• mor• than 5 p•r ¢•nt of th• vlu• Of th• ch•rtty'• totsl Inv•tm•nt81 pl•u• provld• d•tall•. InvMtm•nt h•ld Mark•t Valu• CC17a (Excell 17102r2026
Soction C Notes to the accounts (conti Nots 11 Debtorn nd pr•paym•nts Pl•• eompl•h th1• not• Mlh• ¢h•RIty h•s •ny d•Otorn or Anal1¥ of d•btorn Arnounts lalllng du• wlthln on• ar Th1• y•a¢ L••t y•ar Amount• f•lllng due aft•r mor• than ono y•ar Th1$ yor Last y•ar Tr•d• d•btorn Amounts du• from •ub•ldlry and •••ocl•t•d und•rtklng• Oth•r d•btorn Pr•p•ym•nts and ccru•d In¢¢)m• 633 253 Totsl Note 12 Cr•dltr•r• and vKru•l• PIMs• eompl•t• th1¥ not• Ilth• ¢hwty •ny cr•dltorn or•¢¢ru•ls. 111 Analy•l• of cr•dltorn Amounts falllng du• wlthln •ar Th1• yMr Lat y•ar Amounts falllng du• aft•r mor• than on• Th1• y••r Llit yr Loani •nd ov•rdrnft• Tr•d• cr•dltorn Amounts du• tr• •ub•ldl4ry •nd u•oel•t•d und•rt•kln 1.525 1,505 Oth•r cr•dltor• 337 A¢¢ru41• and d•l•rr•d Inwn• Totsl CC1781kn11 1710212026
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examIneS report on the accounts Section A Independent Examiner's Report Report to the tru8teesl mombers ol Melbourn Playgroup and Out of School Club On accounts for thè year •nd•d 3110812025 Charlty no (if any) 1174006 Set out on pages 3-13 I report to the trustees on my examinalion of the accounts of the above charity (Ihe Trusf) for the year ended 3110812024 R••pon•lbllttle8 and b•sls of report As the charity's trustees, you are responsible for the proparation of the accounts in accordance with Ihe requirements of the Charities Act 2011 I'the Act"). I report in respecl of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indepéndent examlmrfs statement I have oompleted my examlnation. I corfirm that no material matters have come to my attention in connection with the- examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan with section 130 of the Charities Art., or the accounts did not accord with the accounting records. or the a¢counts did not comply with the applicabl6 requirements concerning the fonn and content of accounts set out in the Charities (Aexounts and Reports) Regulalions 2008 other than any requIrnant that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connectic with the examination to which attention should be drawn in this report in order to enabEe a proper understanding of the accounts to be reached. . Please delete the words in the brackets if they do not apply, Slgn•d.. 2712126 Nama: Peter Cumow FCCA Rolevant prof•s$ional qualllkatlon{$) or body (If any): ACCA IER Oct 2018