Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Trustees' Annual Report for the period
From Period start date To Period end date 01 09 2024 31 08 2025
Section A Reference and administration details
Charity name The Village Pre-School E17 CIO
Other names charity is known by N/A (but previously known as The Village Playgroup 1031388)
Registered charity number (if any) 1173999
Charity's principal address Walthamstow cricket club
48a Greenway Avenue London Postcode E17 3QN
Names of the charity trustees who manage the charity
Dates acted if not for whole Trustee name Office (if any) year
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1 Mark Henderson Chair/Treasurer 2 Ellie Atkinson Member
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Sep 2022 - Current Sep 2022 - Current Jan 2025 - Current
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3 Olga Velikanova Member Jan 2025 - Current 4 Sally Brian Member Jan 2024 – Jan 2026 5 Teresa Tucker Member Feb 2024 - Current
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Jan 2024 - Current
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6 Harriet Halsey Member
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7 Anne-Marie Mullings Member Jan 2025 - Current
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8 Farheen Khan Member Jan 2025 - Current 9 Susan Talbot Member Jan 2025 – Current
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10 Surya De Wit Member Jan 2025 – Current
Name of person (or body) entitled to appoint trustee (if any) Milli Richards Clack
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Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee Village Preschool Committee
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11
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12
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13
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14
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15
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16
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17
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18
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19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
(eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation (CIO) ]
Appointed by AGM by those present Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
Trustee Induction and Governance:
You may choose to include additional information, where relevant, about:
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New committee members receive an induction session and information
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relevant, about: pack outlining managerial responsibilities, key procedures, and further
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● policies and procedures training resources. adopted for the induction and training of trustees; The committee oversees the Preschool Manager, who supervises the
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● the charity’s organisational Deputy Manager, SENDCO, and Administrator. structure and any wider network with which the charity We are part of the Waltham Forest Preschool Network, collaborating with works; other local preschools on policy, education, and management best
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● relationship with any related practices. Trustees are made aware of safeguarding, health and safety, and risk management policies.
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parties;
● trustees’ consideration of The trustees actively review the major risks facing the charity on a regular major risks and the system basis. Key risks identified include fluctuations in occupancy due to and procedures to manage declining local birth rates and increased competition, financial them. sustainability, recruitment and retention of qualified staff, and safeguarding responsibilities.
To mitigate these risks, the charity maintains strong financial oversight, monitors occupancy levels closely, actively promotes the setting through local marketing and community engagement, and ensures all safeguarding procedures are robust and regularly reviewed. Staff receive ongoing safeguarding training, and policies are updated in line with current legislation and best practice.
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Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Section C Objectives and activities
The Village Preschool is committed to the education and development of children aged 2 and above. Our focus includes promoting well-being, Summary of the objects of the encouraging social interaction, and supporting healthy development charity set out in its governing through nutrition and physical activity. document We aim to build an inclusive and supportive community for families and provide professional development opportunities for staff in alignment with the Early Years Foundation Stage (EYFS).
The preschool operates Monday to Friday from 08:00 to 17:45 during term time. The setting can accommodate up to 38 children and provides care and education primarily for children aged 2–4 years. Places are allocated based on age and availability.
The preschool continues to promote the setting through social media and community engagement, although the sector continues to experience challenges due to declining local birth rates and increased competition from other providers. Summary of the main activities undertaken for the public The setting is fully inclusive and supports children with additional needs. benefit in relation to these Each child is assigned a key worker who completes regular observations objects (include within this through an online learning platform, which is accessible to parents. section the statutory declaration that trustees have The preschool provides accessible early years education to the local had regard to the guidance community, including government-funded places through the Free Early issued by the Charity Education Entitlement (FEEE), ensuring children from a range of Commission on public benefit) backgrounds are able to attend. The setting works closely with families and external professionals to ensure children receive appropriate support and equal access to learning and development opportunities. The trustees confirm that they have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit.
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Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Additional details of objectives and activities (Optional information)
Parent volunteers are welcomed and encouraged to participate in preschool life throughout the year. Parents are invited to support a range of activities, celebrations, and events, helping to strengthen relationships between families, staff, and the wider preschool community.
You may choose to include further statements, where relevant, about:
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policy on Grant making;
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policy programme related investment;
The preschool values the contribution made by volunteers, particularly during seasonal events, fundraising activities, and community engagement initiatives. Parent involvement helps to create a supportive and inclusive environment for children and families.
Parents are also encouraged to join the management committee and take an active role in the governance and development of the preschool. The committee plays an important role in supporting the long-term sustainability, strategic direction, and effective operation of the charity.
- contribution made by volunteers.
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Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The preschool has continued to operate successfully over the year, maintaining a stable and dedicated staff team and providing consistent, high-quality early years education to the local community.
Our extended hours (08:00 to 17:45, term time) continue to meet the needs of working families, supporting accessibility and flexibility.
Enrichment and Curriculum:
Forest School sessions, delivered three times per week, remain a key strength of the provision. These sessions support children’s physical development, confidence, independence, and engagement with outdoor learning.
Additional specialist activities, including Mini Athletics, The Little Dance Company and Spanish lessons enhance the curriculum and provide children with a broad range of developmental experiences.
Community and Events:
The preschool continues to foster strong relationships with families through regular events, including seasonal celebrations such as Halloween, Christmas, Pancake Day, Holi, Eid, Lunar New Year, and Mother’s Day, as well as parent consultation sessions. These events support community engagement and strengthen partnerships with parents.
Inclusion and SEND Support:
The preschool remains committed to inclusive practice and continues to support children with additional needs. We work closely with the local authority SEN team and other professionals to ensure appropriate interventions and support strategies are in place.
Staff Development:
Ongoing professional development remains a priority. Staff continue to access online training platforms, including Noodle, alongside face-to-face training delivered by local authority specialists. Training includes safeguarding, SEND, health and safety, Autism Awareness, and EYFS best practice to ensure staff maintain up-to-date knowledge and skills.
Funding:
The majority of families continue to access the setting through the Free Early Education Entitlement (FEEE), which remains a key funding stream supporting accessibility for families.
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Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Section E Financial review
Brief statement of the The charity’s principal sources of income continue to be government charity’s policy on reserves funding through the Free Early Education Entitlement (FEEE), supplemented by parental fees, SEN Inclusion Funding (SENIF), and additional income from activities and fundraising.
For the financial year ending 31 August 2025, the charity recorded total income of approximately £239,000 and total expenditure of approximately £246,000, resulting in a deficit of approximately £7,000 for the year.
The deficit reflects increased operational costs, including staffing, rent, and the continued delivery of inclusive provision and specialist support for children with additional needs.
Staffing costs remain the charity’s largest area of expenditure and are essential to maintaining appropriate staff ratios and delivering highquality early years education in line with EYFS requirements.
Reserves Policy
The trustees maintain reserves to support the ongoing financial stability of the preschool and to provide contingency funding for unexpected costs, fluctuations in occupancy, and potential staffing liabilities.
At the year end, the charity held unrestricted reserves of approximately £112,000.
The trustees continue to closely monitor occupancy levels, staffing costs, and funding arrangements to support the long-term sustainability of the setting.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
During the year, the preschool introduced changes to session timings, including an earlier start time from 08:30 to 08:00 to better support working families requiring extended childcare hours.
While the changes benefited some families, the revised operating hours did not suit all existing families and contributed to a temporary reduction in occupancy levels, as some families chose alternative childcare arrangements. This had an impact on fee income during the reporting period.
- investment policy and objectives including any ethical investment policy adopted.
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Docusign Envelope ID: 326BBAEE-A8AB-843C-81CE-42C8AD151CB5
Section F Other optional information
Volunteer Contribution :
We welcome parent volunteers throughout the year for events and activities. Parents are also encouraged to join the management committee and contribute to the preschool’s governance.
The charity’s principal source of income is government funding through the Free Early Education Entitlement (FEEE), supplemented by parental fees and additional charges for extended hours and activities.
The charity has a saving reserve balance of approximately £66,000 for the year, strengthening its financial position. This surplus has contributed to maintaining healthy reserves and ensuring ongoing operational stability.
Expenditure continues to be focused on staffing, which is essential to delivering high-quality early years education, as well as resources, training, and enrichment activities that support the charity’s objectives.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mark Henderson
Position (eg Secretary, Chair, etc) Chair Date May 19, 2026
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Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Unaudited Financial Statements
Financial Period 01 September 2024 to 31 August 2025
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Business Information
Financial Period 01 September 2024 to 31 August 2025
Business Name The Village Pre-School E17 Business Address 48a Greenway Avenue Walthamstow E17 3QN Registered Charity Number 1173999 Bookkeeper/Accountant CLP Bookkeeping & Accountancy 18 Maple Crescent Trefechan Merthyr Tydfil Mid Glamorgan CF48 2EH Bank Lloyds Bank Plc 180 - 182 High Street Walthamstow London E17 7JH
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Contents
Financial Period 01 September 2024 to 31 August 2025
| Page | |
|---|---|
| Financial Statement Report | 1 |
| Income and Expenditure Statement | 2 |
| Asset and Liability Statement | 3 |
| Financial Statement Approval | 4 |
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Financial Statement Report
Financial Period 01 September 2024 to 31 August 2025
As agreed in the Letter of Engagement dated 03 July 2024, I have prepared your Financial Statements for the year ending 31 August 2025 for your approval.
The Financial Statements comprise of the consolidated Income and Expenditure Statement, as well as a Statement of Assets and Liabilities.
The Financial Statements have been compiled using the information and explanations that have been provided to me.
You have approved the financial information provided to me for the year, and it is this information that I have used to compile the Financial Statements.
You have acknowledged responsibility for the information provided and the accuracy and completeness of it.
I have not carried out an audit of the Financial statements as I have not been instructed to do so. Therefore, I have not verified the accuracy and completeness of the information used to compile the financial statements, and I express no opinion on them.
Catherine Parkes CLP Bookkeeping & Accountancy
18 Maple Crescent Trefechan Merthyr Tydfil Mid Glamorgan CF48 2EH
catherineparkesbookkeeping@gmail.com 07752 023720
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Income and Expenditure Statement
Financial Period 01 September 2024 to 31 August 2025
| 31 August 2025 | 31 August 2025 | 31 August 2024 | 31 August 2024 | |
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Fees | 97,976 | 77,742 | ||
| LBWF Funding | 122,830 | 164,157 | ||
| SENIF Funding | 13,087 | 0 | ||
| Income from Charitable Activities | 1,213 | 80 | ||
| COVID SSP | 0 | 0 | ||
| Other income | 3,594 | 3,880 | ||
| Bank Interest | 603 | 816 | ||
| Total Income | 239,303 | 246,675 | ||
| Expenditure | ||||
| Rent | 21,566 | 17,184 | ||
| Staff Costs | 192,194 | 185,360 | ||
| Payroll & Bookkeeping | 941 | 874 | ||
| Snacks | 1,530 | 1,018 | ||
| Membership & Insurance | 1,761 | (1,361) | ||
| Subscriptions | 6,855 | 6,791 | ||
| Activities & Materials | 8,363 | 11,721 | ||
| Training & DBS Checks | 2,428 | 2,433 | ||
| Administration | 101 | 12 | ||
| Equipment | 350 | 1,015 | ||
| Staff Expenses | 1,175 | 472 | ||
| Cleaning | 202 | 3,624 | ||
| Office & IT Expenses | 2,567 | 2,347 | ||
| Marketing | 2,347 | 5,123 | ||
| Sundry Expenses | 0 | 128 | ||
| Legislative Expenses | 3,950 | 1,019 | ||
| Maintenance & Improvements | 0 | 4,873 | ||
| Bank/Interest Charges | 99 | 119 | ||
| Total Expenditure | 246,429 | 242,752 | ||
| Net (Expenditure) / Income | (7,126) | 3,923 | ||
| In Year Movement of Funds | ||||
| Opening Balance | 118,979 | 115,056 | ||
| Excess of Income / (Expenditure) | (7,126) | 3,923 | ||
| Closing Balance | 111,853 | 118,979 |
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Asset and Liability Statement
Financial Period 01 September 2024 to 31 August 2025
| 31 August 2025 | 31 August 2025 | 31 August 2024 | |
|---|---|---|---|
| £ | £ | ||
| Cash | |||
| Current account | 48,457 | 52,189 | |
| Savings account | 65,779 | 65,175 | |
| Stock | 78 | 78 | |
| Total Cash | 114,314 | 117,442 | |
| Other Assets | |||
| Fixed Assets | 2,648 | 2,647 | |
| Debtors | (578) | 2,450 | |
| Other current assets | 1,844 | 1,745 | |
| Total Assets | 118,228 | 124,284 | |
| Liabilities | |||
| Creditors | 1,768 | 541 | |
| Other current liabilities | 824 | (1,699) | |
| Total Liabilities |
2,592 | (2,340) | |
| Balance | 115,636 | 126,624 |
Docusign Envelope ID: 994E2C47-8208-857C-832F-A06D2922123B
The Village Pre-School E17
Financial Statement Approval
Financial Period 01 September 2024 to 31 August 2025
In accordance with the Letter of Engagement dated 03 July 2024, I approve the attached Financial Statements set out in pages 2 to 3 of this document.
I acknowledge my responsibility for the Financial Statements and for providing CLP Bookkeeping & Accountancy with the accurate and complete information needed for their compilation.
Mark Henderson
Head of Trustees - The Village Pre-School E17
June 15, 2026 Date: ______
REPORT TO THE TRUSTEES OF- The Vlllage Pre-Sc1Kl E17 Accou PERIOD- 01 Septsmber 2024 to 31 August 2025 REGisfERED CHARrrY NUMBER- 1173999 I report to the Trustees of The Village Pre-Sth¢J)l E17 fthe Irusn on the eaMinatIon of the accounts for the year ending 31 August 2025. As the charity trustees of the Trusc you are responsible for the preparation of the accounts in accordan with the requirement of the Charities Act 2011 (Tr Acn. I report in respect of nry examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my etsmination, I have followed the applicable directions given by the Charity Commission under se¢bon 1445)(b) of the Act. I have comwed my examinat. I confimi that no material matters have come to my attention in connection with the effiminaticm vthich gives me cause to Wieve that in. material respect: • &rounts'TWJ records vme not kept in acojrdance wilh s&1ion 130 of the Act or the accounts do not accord wtth the aw)urting rec(w(ts I have no COnrnS and have come acrctss ro other matters in conneG1ion with the examination which allention should be dravm in order to enable a proper understanding of the accounts to be realld. Signed: 06 Apn"12026 Name: Catherlne Louise Parkes Company: CLP Bookkeeping & Acc 18 Maple Grern Merthyr Tydfil Mid Glamorgan CF48 2EH 18 Maple Crescent, Trefechan. Merihyr Tydfil. CF48 2EH 07752 023720 catherineparkestK)okkeeping@gmwl.com
ATION Following the Independent Examination I have also noted the following observations, which may be of use during your next AGMICommitke Mwing: The charty has had an excess of expeThliture for this financ4al peri¢xl. which could be due to the following (x)ntributing factors: o Reduction in ndIng from London Borough of Walthamstow Council o Increase in staff costs due to NMW rise o Increase in rent costs o LegIal5Ve payment related to Ihe heatth investwJation JI of these factors are Iwond the the charity. There has been no depreciatiijn to fixed assets for this period. The amount is likely to be 'immaterial' and therefore a catth up enty should be made in 2025126. with a note added to the accwrrt explaining Ihere is an adjustrnent for a previous period. There are a number of accounts with no movement e.g. SEN resour5 and stock. These should be reviewed and mcwed*4Krtten off rf apwopriate. The charrty has no trading acunts. restrixed accounts or designated fvnds. The charrty is well run aThJ the a(xounts dear and con(ase. OveraFI. this is a very well run charity that mawe their income well. Signed.. Date: 06 April 2026 18 Mapfe Crescent, Trefechan, Merthyr Tydfil, CF48 2EH 07752 023720 cathèrirwarkesbookkeeping@gmail.com