Docusign Envelope ID: 5D3FBD7D-AB90-44CB-885A-932775526AAD
Trustees' Annual Report for the period
Period start date Period end date 01 09 2023 31 08 2024 From To
Section A Reference and administration details
Charity name The Village Pre-School E17 CIO
Other names charity is known by N/A (but previously known as The Village Playgroup 1031388)
1173999 Charity's principal address Walthamstow cricket club 48a Greenway Avenue London Postcode E17 3QN ~~—~~
Registered charity number (if any) 1173999
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Millie Richards- Clack |
Chair | Oct 2018 - Current | Sarah Dewar |
| 2 Mark Henderson | Treasurer | Sep2022 - Current | Millie Richards-Clack |
| 3 Ellie Atkinson | Member | Sep2022 - Current | Village Preschool Committee |
| 4 SallyBrian | Member | Jan 2024 - Current | Village Preschool Committee |
| 5 Teresa Tucker | Member | Feb 2024 - Current | Village Preschool Committee |
| 6 Harriet Halsey | Member | Jan 2024 - Current | Village Preschool Committee |
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| 20 ~~ae~~ |
~~ae~~ | ~~ae~~ | ~~ae~~ |
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Docusign Envelope ID: 5D3FBD7D-AB90-44CB-885A-932775526AAD
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted
- (eg. trust, association, company)
Appointed by AGM by those present Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
Trustee Induction and Governance:
New committee members receive an induction session and information pack outlining managerial responsibilities, key procedures, and further training resources.
The committee oversees the Preschool Manager, who supervises the Deputy Manager, SENDCO, and Administrator.
We are part of the Waltham Forest Preschool Network, collaborating with other local preschools on policy, education, and management best practices. Trustees are made aware of safeguarding, health and safety, and risk management policies.
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The Village Preschool is committed to the education and development of children aged 2 and above. Our focus includes promoting well-being, encouraging social interaction, and supporting healthy development Summary of the objects of the through nutrition and physical activity. charity set out in its governing document We aim to build an inclusive and supportive community for families and
We aim to build an inclusive and supportive community for families and provide professional development opportunities for staff in alignment with the Early Years Foundation Stage (EYFS).
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Docusign Envelope ID: 5D3FBD7D-AB90-44CB-885A-932775526AAD
The preschool operates Monday to Friday from 8:30am to 3:00pm during term time. We can accommodate up to 38 children, primarily aged 3, though we typically serve a mix of 2-4 year-olds. Priority is based on age and date of birth.
Due to unforeseen circumstances, the preschool was closed for the month of September, which resulted in a temporary loss of revenue. Despite this setback, enrolment increased later in the year, and our waitlist remains strong.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We continue to post regularly on social media; however, we have experienced a decline in birth rates within the local area, alongside increased competition from other nurseries.
The preschool is fully inclusive and supports a number of children with additional needs. Each child is assigned a key worker who conducts weekly observations through an online learning platform, accessible to parents.
The trustees affirm they have adhered to the Charity Commission's guidance on public benefit in their oversight of the preschool’s operations.
Additional details of objectives and activities (Optional information)
Parent Volunteers are welcomed at the Preschool. Parents are invited to take part in activities and events held throughout the year. Parents are also encouraged to join the committee and play an active role there.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Docusign Envelope ID: 5D3FBD7D-AB90-44CB-885A-932775526AAD
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Operations have remained stable, with a dedicated and well-managed staff team.
Our current hours of operation (8:30am–3:00pm, term time) continue to meet community needs.
Enrichment and Events:
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Forest School sessions occur every Monday, Wednesday, and Friday, led by Indra. These sessions are a popular and unique feature of our program.
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Petite Productions and Mini athletics are amongst some of the specialist activities we offer.
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Annual events include Halloween, Christmas, Pancake Day, Chinese New Year, Mother's Day activities, and regular parent consultation days.
Special Needs Support :
We continue to provide inclusive care for children with additional needs, supported by the area SENDCO.
Staff Training : Ongoing staff development is facilitated via Noodle online training and in-person sessions provided by local authority specialists.
Funding: Most families access our services using the Free Early Education Entitlement (FEEE) 15/30-hour funding codes.
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Docusign Envelope ID: 5D3FBD7D-AB90-44CB-885A-932775526AAD
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Section E Financial review
a
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We maintain a contingency fund of £65,000 in a savings account. This Brief statement of the serves as a financial safeguard for emergencies and potential charity’s policy on reserves redundancies in the event of closure.
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
~~ee~~ Section F Other optional information
Volunteer Contribution :
We welcome parent volunteers throughout the year for events and activities. Parents are also encouraged to join the management committee and contribute to the preschool’s governance.
Section G Declaration ~~a~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Mellisa Richards - Clack Position (eg Secretary, Chair, Chair etc) ~~ee~~ Date June 23, 2025
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Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Unaudited Financial Statements
Financial Period 01 September 2023 to 31 August 2024
Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Business Information
Financial Period 01 September 2023 to 31 August 2024
Business Name The Village Pre-School E17 Business Address 48a Greenway Avenue Walthamstow E17 3QN Registered Charity Number 1173999 Bookkeeper/Accountant CLP Bookkeeping & Accountancy 18 Maple Crescent Trefechan Merthyr Tydfil Mid Glamorgan CF48 2EH Bank Lloyds Bank Plc 180 - 182 High Street Walthamstow London E17 7JH
Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Contents
Financial Period 01 September 2023 to 31 August 2024
| Page | |
|---|---|
| Financial Statement Report | 1 |
| Income and Expenditure Statement | 2 |
| Asset and Liability Statement | 3 |
Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Financial Statement Report
Financial Period 01 September 2023 to 31 August 2024
As agreed in the Letter of Engagement dated 03 July 2024, I have prepared your Financial Statements for the year ending 31 August 2024 for your approval.
The Financial Statements comprise of the consolidated Income and Expenditure Statement, as well as a Statement of Assets and Liabilities.
The Financial Statements have been compiled using the information and explanations that have been provided to me.
You have approved the financial information provided to me for the year, and it is this information that I have used to compile the Financial Statements.
You have acknowledged responsibility for the information provided and the accuracy and completeness of it.
I have not carried out an audit of the Financial statements as I have not been instructed to do so. Therefore, I have not verified the accuracy and completeness of the information used to compile the financial statements, and I express no opinion on them.
[Parkes] May 12, 2025 |[(atleniue] Signed by: ___ 132DD2B8994E4C6...
Catherine Parkes CLP Bookkeeping & Accountancy
18 Maple Crescent Trefechan Merthyr Tydfil Mid Glamorgan CF48 2EH
catherineparkesbookkeeping@gmail.com 07752 023720
Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Income and Expenditure Statement
Financial Period 01 September 2023 to 31 August 2024
| 31 August 2024 | 31 August 2024 | 31 August 2023 | 31 August 2023 | |
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Fees | 77,742 | 72,913 | ||
| LBWF Funding | 164,157 | 121,537 | ||
| SENIF Funding | 0 | 12,622 | ||
| Income from Charitable Activities | 80 | 2,906 | ||
| COVID SSP | 0 | 1,227 | ||
| Other income | 3,880 | 1,572 | ||
| Bank Interest | 816 | 326 | ||
| Total Income | 246,675 | 213,103 | ||
| Expenditure | ||||
| Rent | 17,184 | 18,288 | ||
| Staff Costs | 185,360 | 150,371 | ||
| Payroll & Bookkeeping | 874 | 381 | ||
| Snacks | 1,018 | 809 | ||
| Membership & Insurance | (1,361) | 1,131 | ||
| Subscriptions | 6,791 | 3,478 | ||
| Activities & Materials | 11,721 | 3,901 | ||
| Training & DBS Checks | 2,433 | 328 | ||
| Administration | 12 | 9 | ||
| Equipment | 1,015 | 2,766 | ||
| Staff Expenses | 472 | 0 | ||
| Cleaning | 3,624 | 183 | ||
| Office & IT Expenses | 2,347 | 5,014 | ||
| Marketing | 5,123 | 1,881 | ||
| Sundry Expenses | 128 | 438 | ||
| Legislative Expenses | 1,019 | 4,164 | ||
| Maintenance & Improvements | 4,873 | 0 | ||
| Bank/Interest Charges | 119 | 88 | ||
| Total Expenditure | 242,752 | 193,230 | ||
| Net (Expenditure) / Income | 3,923 | 19,873 | ||
| In Year Movement of Funds | ||||
| Opening Balance | 115,056 | 95,183 | ||
| Excess of Income / (Expenditure) | 3,923 | 19,873 | ||
| Closing Balance | 118,979 | 115,056 |
Docusign Envelope ID: AE34F2E5-2B9B-4927-B5E4-521141A46B18
The Village Pre-School E17
Asset and Liability Statement
Financial Period 01 September 2023 to 31 August 2024
| 31 August 2024 | 31 August 2024 | 31 August 2023 | |
|---|---|---|---|
| £ | £ | £ | |
| Cash | |||
| Current account | 52,189 | 64,533 | |
| Savings account | 65,175 | 64,360 | |
| Stock | 78 | 78 | 0 |
| Total Cash | 117,442 | 128,893 | |
| Other Assets/Liabilities | |||
| Fixed Assets 2,647 | Fixed Assets 2,647 | Fixed Assets 2,647 | |
| Debtors | 2,450 | 2,450 | (11,415) |
| Other current assets | 1,745 | 1,745 | |
| Creditors | 541 | 541 | 577 |
| Other current liabilities | (1,699) | ||
| Total | 8,000 | 8,000 | 10,838 |
In accordance with the Letter of Engagement dated 03 July 2024, I approve the attached Financial Statements set out in pages 2 to 3 of this document.
I acknowledge my responsibility for the Financial Statements and for providing CLP Bookkeeping & Accountancy with the accurate and complete information needed for their compilation.
(ve _____ 1131D4150F36459... by:
Mark Henderson Acting Head of Trustees - The Village Pre-School E17
May 12, 2025 Date: ______
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of i The Village Pre-school E17 On accounts for the year ended 31 August 2024 Charlty no (If any) 1173999 Set out on pages Page 3- End of Document I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for the year ended 3110812024. Responsiblllties and As the charity trustees of the Trust, you are responsible for the praparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 (llhe Act.). I report in respect of my exarnination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no materSal matter8 have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect,. accounting records were not kept in accordance with Section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Independent examiner's Statomont Signed: Date: io as Name: Catherine Parkes- CLP Bookkeeping & Accountancy Relevant professlonal quallflcatlon(s) or body (If any): Address: 18 Maple Crescent Trefechan Merthyr Tydfil, CF48 2EH IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). NIA Glve here brief details of any Items that the examiner wlshes to disclose. IER October 2018