DocuSign Envelope ID: 7D32802E-D798-453C-B6E6-7B8191FF18E9
Trustees' Annual Report for the period
Period start date Period end date 01 09 2020 31 08 2021 From To
~~ee~~ Section A Reference and administration details
Charity name
The Village Pre-School E17 CIO
Other names charity is known by N/A (but previously known as The Village Playgroup 1031388)
Registered charity number (if any) 1173999 ~~T~~ Charity's principal address Walthamstow cricket club 48a Greenway Avenue London Postcode E17 3QN
Names of the charity trustees who manage the charity
| ~~ee~~ | |||
|---|---|---|---|
| Trustee name ~~ee~~ ~~ee~~ |
Office (if any) ~~ee~~ |
Dates acted if not for whole year ~~ee~~ |
Name of person (or body) entitled to appoint trustee (ifany) ~~ee~~ |
| Millie Richards Clack ~~ee~~ ~~ee~~ ~~ee~~ |
Co-Chair ~~ee~~ ~~rs~~ |
Nov 2020 – Oct 2021 ~~ee~~ ~~Gs~~ |
Helen Whittaker ~~ee~~ ~~Gs~~ |
| Fiona Vernazza ~~ee~~ ~~ee~~ ~~ee ee~~ |
Co-Chair ~~ee~~ ~~rs~~ ~~ee~~ |
Nov 2020 – Oct 2021 ~~ee~~ ~~Gs~~ |
Helen Whittaker ~~ee~~ ~~Gs~~ |
| 2 Evelyn Marktl ~~ee~~ ~~ee ee~~ ~~ae~~ |
Treasurer ~~rs~~ ~~ee~~ ~~es~~ |
Nov 2020 – Oct 2021 ~~Gs~~ |
Lateefah Elcock ~~Gs~~ |
| 3 Helen Whitaker ~~ee ee~~ ~~ae~~ ~~ee ee~~ |
Secretary ~~ee~~ ~~es~~ ~~ee~~ |
Oct 2020 – Oct 2021 | Emma Whitaker |
| 4 Oliver Evans ~~ae~~ ~~ee ee~~ ~~ae~~ |
Member ~~es~~ ~~ee~~ ~~es~~ |
Oct 2020 – Oct 2021 | Emma Whitaker |
| 5 LindsayRamsay ~~ee ee~~ ~~ae~~ ~~ee~~ |
Member ~~ee~~ ~~es~~ ~~ee~~ |
Oct 2020 – Oct 2021 ~~es~~ |
KellyGirling |
| 6 Sinead Mattock ~~ae~~ ~~ee~~ ~~ee~~ |
Member ~~es~~ ~~ee~~ ~~es~~ |
Oct 2020 – Oct 2021 ~~es~~ |
Emma Whitaker |
| 7 Erin L Taylor ~~ee~~ ~~ee~~ ~~ee ee~~ |
Member ~~ee ~~ ~~es~~ ~~ee~~ |
Oct 2020 - Oct 2021 ~~es~~ ~~es~~ |
KellyGirling |
| 8 Lateefah Elcock ~~ee~~ ~~ee ee~~ ~~ee~~ |
Member ~~es~~ ~~ee~~ ~~rs~~ |
Oct 2020 – Oct 2021 ~~es~~ ~~Gs~~ |
KellyGirling ~~Gs~~ |
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Appointed by AGM by those present Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
The committee are given an induction session and information pack, You may choose to include outlining their managerial responsibilities, giving details of important additional information, where processes that need to be carried out and explaining where further relevant, about: information and online training can be found. The committee oversee the • policies and procedures Pre-School Manager and Administrator. The manager oversees the rest of the staff team, including the Deputy adopted for the induction and Manager. training of trustees; The Pre-School is also part of the Waltham Forest Pre-School Network, a • the charity’s organisational group, comprising other pre-schools in the borough which meets 6 times a structure and any wider year to share and disseminate important information regarding network with which the charity management, educational matters and policy changes at both a local and works; national level. • relationship with any related Committee are made aware of the various policies at the Pre-School parties; regarding safeguarding of children, health and safety and risk • trustees’ consideration of trustees’ consideration of management.
- trustees’ consideration of trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Village Pre-School key objectives are the development and education of pre-school children, 2+. It works for the benefit of the public, specifically the local residents surrounding the Pre-School. Care and safety of the children is of utmost importance to the Pre-School, as well as establishing an understanding of health and well-being through sport and nutrition. The Pre-School provides social activities on site for the parents and families to create a inclusive and supportive community for all of the users. Outside of the pupils, the Pre-School provides development and training to the team to further the aims of the EYFS. |
|
|---|---|---|
| Main Purpose- The Village Pre-School aims to: ●Provide high quality care and education for children below statutory school age ●Work in partnership with parents to help children to learn and develop ●Add to the life and well-being of its local community ●Offer children and their parents a service which promotes equality and values diversity The Pre-School does this by running sessions from 09.00am – 12 noon and 12 noon – 3.00pm, Monday to Friday over 38 weeks. Due to Covid-19 and restrictions in place we have not been able to offer any additional sessions such as breakfast and after school club. We have space for 35 3-Year olds but sessions are usually a mix of 2-4 Year olds. As a result, we normally have 25-30 children attend each session, admission to pre-school is based on date of birth and priority given to older children. From September 2020 we still had children in bubbles and promoted more outdoor sessions to reduce the spread in covid-19, and to promote more outdoor learning which also benefits the children. The Pre-School is fully inclusive and has several children with additional needs on roll. Children are helped to settle in by being assigned a Key person who also makes a ‘Learning Journal’ Profile book with observations and photos of their Key Children which is shared with parents online with a platform we have started to use called Tapestry. The Village Pre-School works for the public benefit by having as its objectives the development and education of pre-school children. The trustees have regard to the guidance on the public benefit issued by the Charity Commission. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grant making;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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DocuSign Envelope ID: 7D32802E-D798-453C-B6E6-7B8191FF18E9
| Section D | Achievements andperformance |
|---|---|
| Summary of the main achievements of the charity during the year |
Everything is running smoothly with pre-school staff members and the senior management of the club with our current opening times; Days are now 09.00am – 3.00pm (term time) Website, social media and good word of mouth has helped us to maintain a steady number of families using our services at the setting, with a healthy waiting list. We recruited Sofia Alves one of our students after a successful period spent with us during her Level 3 Early Years Practitioner placement as a temporary member of staff with the guarantee of going onto a permanent contract September 2021 Beth Aggus acted as Head of Preschool in the absence of Kelly Girling who was on Maternity Leave and Kelly Girling returned in July 2021 Uzma Shuya acted as Deputy in the absence of Marcella Balind who was on Maternity Leave. Marcella Balind resigned from The Village Preschool E17. The Covid Pandemic continued to impact the setting with the number of children in attendance lower than previous years. Despite the challenges of the ongoing Pandemic the Preschool remained open throughout the academic year with. New processes were implemented on an ongoing basis to meet the requirements such as adapting the setting’s arrival and departure processes and having the children outside as much as possible. Special Needs –We continue to cater for children with special needs, with continued support from the area Senco throughout the year. Forest School –Forest school sessions continued on a Wednesday morning whatever the weather, our forest school leader Beth has supported staff to encourage them to develop an interest of outdoor surroundings which in turn has benefited the children. We also made a decision to follow this ethos throughout covid-19 encouraging as much time outdoors as possible. It’s a very popular session, so much that we are now discussing additional days for the future and have discussed talks about training another member of staff Indra to be trained at Level 3, potentially to take place in September 2021. Outings –Summer trip was unfortunately cancelled due to the uncertainty of the rising cases of covid. Extra Curriculum –Weekly we had Petite Productions in to do extra curriculum singing, acting and dancing with the children on a Thursday morning for an hour, we as the pre school covered the cost of this and from September 2021 we will start to charge the parents/carers a fee of £1.50 to cover the cost of this session. Events –At the end of the summer term we were able to hold a summer fun day, we didn’t make any money from this but as a thank you to all of the parents for the support during the pandemic. Staff Training –Staff continue to use noodle online training, we also had everyone do first aid training in March 2021. 15/ 30 Hour Funding continued. Some parents now pay their fees using tax-free childcare and others continue to use childcare vouchers. |
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DocuSign Envelope ID: 7D32802E-D798-453C-B6E6-7B8191FF18E9
Section E Financial review
The Pre-School holds a contingency fund of around £40,000 in a savings Brief statement of the account to act as a safety net for emergencies and possible charity’s policy on reserves redundancies if the business were to close.
The Village Pre-School is accounts are still set up online via QuickBooks, set up with banking to access, this is still a more modern and efficient way of managing our accounts and we are finding it highly useful.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where Our main source of income is from government funding, due to covid-19 relevant about: restrictions other funding this year has been very limited.
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
DocuSigned by: Signature(s) ~~Melissa Kichards—(Lack Be~~ Full name(s) Mrs Melissa Richards Clack ~~Pe~~ Position (eg Secretary, Chair, Chair etc) Date 4th May 2022
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DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Registration: 1173999
THE VILLAGE PRE-SCHOOL E17
UNAUDITED ACCOUNTS FOR THE YEAR ENDED
31 AUGUST 2021
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name THE VILLAGE PRE-SCHOOL E17 members of
On accounts for the year 31 AUGUST 2021 Charity no 1173999 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: May 9, 2022 ~~|~~
Signed: Name: KHAIRUL AZIZ ~~Ps~~ Relevant professional FCCA qualification(s) or body (if any): Address: 44 HOWARD ROAD LONDON E17 4SJ
1
October 2018
IER
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
THE VILLAGE PRE-SCHOOL E17
RECEIPTS AND PAYMENTS
For the year ended 31 August 2021
| RECEIPTS Fees Fundraising Other Income Snack money LBWF-FEEG Bank Interest Total PAYMENTS Rent Staff Pay Payroll fees Snack Membership and insurance Activities and Materials Training Administration Equipment Staff expenses Cleaning Office and IT expenses Marketing Special grant spending Sundry expenses Total Net receipts Funds beginning of year Funds this year end |
31st August 2021 31st August 2021 31st August 2021 Unrestricted Restricted Total £ £ £ 25,238 25,238 0 0 0 0 1,582 1,582 106,914 106,914 9 9 133,743 0 133,743 15,455 15,455 86,832 86,832 319 319 1,185 1,185 1,693 1,693 6,227 6,227 2,451 2,451 2,466 2,466 3,492 3,492 2,412 2,412 849 849 2,004 2,004 100 100 0 0 680 680 126,165 0 126,165 7,578 0 7,578 133,648 0 133,648 141,226 0 141,226 |
31st August 2020 Total £ 15,954 72 881 839 108,686 17 |
|---|---|---|
| 126,449 | ||
| 13,266 95,397 387 1,396 1,268 1,101 645 749 1,469 1,161 248 1,419 374 45 659 |
||
| 119,584 | ||
| 6,865 | ||
| 126,783 | ||
| 133,648 |
Page 3
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Reg: 1173999
THE VILLAGE PRE-SCHOOL E17
STATEMENT OF ASSETS AND LIABILITIES
As At 31 August 2021
| 2021 | 2021 | 2021 | 2020 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Cash funds: | |||||
| Current account | 92,103 | 0 | 92,103 | 92,139 | |
| Savings account | 40,026 | 40,026 | 40,017 | ||
| Petty cash | 42 | 42 | 42 | ||
| Total cash funds | 132,171 | 0 | 132,171 | 132,198 | |
| Other monetary assets: | |||||
| Debtors | 9,055 | 9,055 | 1,450 | ||
| Total funds | 141,226 | 0 | 141,226 | 133,648 |
Signed on behalf of the charity's trustees
………………………………………………………
Name: Milli Richards-Clack
May 9, 2022 Date:
Page 4
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Registration: 1173999
THE VILLAGE PRE-SCHOOL E17
UNAUDITED ACCOUNTS FOR THE YEAR ENDED
31 AUGUST 2021
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name THE VILLAGE PRE-SCHOOL E17 members of
On accounts for the year 31 AUGUST 2021 Charity no 1173999 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: May 9, 2022 ~~|~~
Signed: Name: KHAIRUL AZIZ ~~Ps~~ Relevant professional FCCA qualification(s) or body (if any): Address: 44 HOWARD ROAD LONDON E17 4SJ
1
October 2018
IER
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
THE VILLAGE PRE-SCHOOL E17
RECEIPTS AND PAYMENTS
For the year ended 31 August 2021
| RECEIPTS Fees Fundraising Other Income Snack money LBWF-FEEG Bank Interest Total PAYMENTS Rent Staff Pay Payroll fees Snack Membership and insurance Activities and Materials Training Administration Equipment Staff expenses Cleaning Office and IT expenses Marketing Special grant spending Sundry expenses Total Net receipts Funds beginning of year Funds this year end |
31st August 2021 31st August 2021 31st August 2021 Unrestricted Restricted Total £ £ £ 25,238 25,238 0 0 0 0 1,582 1,582 106,914 106,914 9 9 133,743 0 133,743 15,455 15,455 86,832 86,832 319 319 1,185 1,185 1,693 1,693 6,227 6,227 2,451 2,451 2,466 2,466 3,492 3,492 2,412 2,412 849 849 2,004 2,004 100 100 0 0 680 680 126,165 0 126,165 7,578 0 7,578 133,648 0 133,648 141,226 0 141,226 |
31st August 2020 Total £ 15,954 72 881 839 108,686 17 |
|---|---|---|
| 126,449 | ||
| 13,266 95,397 387 1,396 1,268 1,101 645 749 1,469 1,161 248 1,419 374 45 659 |
||
| 119,584 | ||
| 6,865 | ||
| 126,783 | ||
| 133,648 |
Page 3
DocuSign Envelope ID: 44E0EF8F-7BBF-40F8-8654-ECF1B8624ECE
Reg: 1173999
THE VILLAGE PRE-SCHOOL E17
STATEMENT OF ASSETS AND LIABILITIES
As At 31 August 2021
| 2021 | 2021 | 2021 | 2020 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Cash funds: | |||||
| Current account | 92,103 | 0 | 92,103 | 92,139 | |
| Savings account | 40,026 | 40,026 | 40,017 | ||
| Petty cash | 42 | 42 | 42 | ||
| Total cash funds | 132,171 | 0 | 132,171 | 132,198 | |
| Other monetary assets: | |||||
| Debtors | 9,055 | 9,055 | 1,450 | ||
| Total funds | 141,226 | 0 | 141,226 | 133,648 |
Signed on behalf of the charity's trustees
………………………………………………………
Name: Milli Richards-Clack
May 9, 2022 Date:
Page 4