CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From l October 2019 30 September 2020 Charity name: Chaiidler's Ford Chaplaincy Charity registration iiuinber: 1173997 Objectives and Activities SORP reference Sur(iniary of tlie purposes of the charity as set out in ils governing docuinent Para 1.17 To serve people working in, visiting and frequenting Chandler's Ford by providing pastoral and spiritual care throu hacha lainc service. Before the restrictions associated with the pandemic came into place, Chaplains made regular visits to shops and a care home to be available to staff. Between March and June 2020. we endeavoured to stay in touch by email, notos through doors and telephone calls. These communications were valued and included information about ort available to business. Yes service is available to all in Chandler's Ford, is free and publicised by leaflets, posters and a dedicated website. | Summary of the main activities in relation lo those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and statement confirming whether Ihe trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1 18 Additional infomation (optional) You ma choose to include further slatements where relevant about.. SORP 18ference It is not in our constitution or objects to make grants. Para 1.38 Policy on grant making We hold limited funds and do not make social investments. Para 1.38 Policy on social investment in¢lvding program related investment We are an entirely volunteer run Charity, and our activities are very much focu53ed on being present in workplaces and available to whoever might have a need. As such the Charity could not exist without its volunteers. Para 1.38 Contribution made by volunteers None. Olher Achievements and Performance Visits have been very much welcomed by tliose who have received them. and tlils was particularly true as visits re- coinmonced after restrictions lifted and people wanted to talk about their expcriences and difficulties, and valued reiiewod social contact. ailiieijeineiils c)1 Ilie cliai ily. l*lenlifyii)o Ilie ililleiei)ce Ilie i113rilv s I%Pi)Tk lia% niaile lo the cireiJn).%1giices ol it5 boiicf1i ￿.￿rIe.5 and ai)y ividei bonelil4 to SLiciely as a rhLIIè. Additional information (optional) You ma choose to include further statements where relevant aboul.. We aim to increase the number of people in Chandler's Ford who can a¢¢ess Christian based supporL and are alway5 exploring new opportunities or responding to enquiries. Regrettably restrictions relating to coronavirus meantthat some new developments begun in the reporting period had to be paused until workplaces permitted external visitors once a ain. We have no fundraising tsrgets as funds currently sufficient to meet our minimal overheads. Achievernents against i objectives set Para 1.41 Performance of fundraising activities against objectNes Para 1.41 We do not hold large sums on deposit. so have no investment performance targets. Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's rinancial posilion 81 the end of the period Paia 1 21 The charity's position is sound. It holds sufficient funds to meet one year's operaling costs, which is mainly website hosti n and ublic liabilit insurance. There is no policy for holding reserves but we tend usually to have about 1 year of operating costs in the accounts. Amount concerned is very small though c.£200. Slalemenl explaining the policy for holdiiig reserves slating wliy Iliey are held PaTa 1.22 Amoiiiil of reserve5 held Reasons for holdiiig zero I reserves DÈlails ol fund Inalerially in deficit Explanation of any uncertainties about the charity coiilinuing as a going concern Papa 1 22 NIA Para 1.24 None. Para 1.23 No uncertsinties - seg above. Additional information (optional) You ma choose lo include further statements where relevant about.. Donations from Churches Together in Chandler's Ford and also grants made from a legacy held and managed by the Methodist Church in Chandler's Ford. The charity's principal sources of funds (including any fundraising) Para 1.47 NIA Investment policy and objectives including any social investment policy adopted Para 1.46 Principal risk at present relates to difficulties recruiting new volunteers. There is scope to do more but insufficient volunteers available. A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of governing document Ilriiql d?ed ro How is the charity constiluled? Para 1 25 Charity Commission Model Constitution P>[# 1 25 Charitable Incorporated Organisation (Foundation model constitutlon) Trlislee ￿electIo17 ii)clliods incliidino delciils ol cllly Pala 1 2r Trustees 2re those at time of incorporation of charity and represent pooplo with an interest in Chaplaincy. a commitment to its ethos and key skills needed. No person or body is entitled to appoint trustees. elec.Ii<)n lo i)05101 i)aiiie of ai)Y kiei-*Lili 01 L)iiLly eiililled lo .?i)i)i)Iiil one or iiiore Additional informatioi) {optionall l'il11 niay clioose lo iiiclLJde fu rlher slalemenls wheie relevant aboul". All are required to undertake regular Safeguarding training, complete a Register of Interests and confirm that they are not disqualified from acti ng as trustee under $.178 of the Charities Act 2011. The letter of appointment sets out the ststutory responsibilities of Trustees and the expected time commitment. The Trustees meet regularly to review policies, discuss ways in which the Chaplaincy can expand & have oversight of activlties. There is a Team Leader to whom Chaplains can refer to for day to day issues. The Team Leader will es¢al ate issues to Trustees for guidancel to make aware. if required. The Chaplaincy is a member of Workplace Chaplaincy Mission (UK). Since the pandemic regular zoom meetings have been held which allow Team Leaders from across the country to discuss issues, share resources and opportunities and form working groups on new areas of collaboration. Chaplalns have been able to join in training sessions via zoom across the country, and develop their $ki115 and knowled Policies and procedures adopted for the induction and Ir3ining of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Cl)arily.name 011)er name the charity uses islered cha ril number Charity s principal address Chandler's Ford C ha lainc Chandler's Ford Work lace Cha 1173997 The Parish Office, St. BOn1fa￿ Church, Hursley Road. Chandler's Ford SO 53 2FT lainc Narnes of the ¢harity trustees who manage the charity Dates atted if not forwhole ear Truslee narne Officè lif any) Name of pernon lor bodyl entitled if an toa oint trustee Rev Dr lan Bird Chair Mrs Paula Gleeson Mr Adrian Nance Mrs Jacqueline Richardson Treasurer Mr David Wrighton 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re D1￿ctor name ortwasa roved None Name of trustees holding title lo property belonging to the charity Trusteg name Dates acted If not for whole ¢ar Funds held as custodian trustees on behalf of others Description of the assels NIA held in this capacity Name 2nd objects of the charity on whose behalf the assets are held 2nd how this falls within the ciislodian charity's objects NIA Details of ari'angeiiieiils for sale cuslody aiid qegreq?Iiiin of siicli assets roiii 11)e cliarily s owii agsels Additional iiiforniatioii loptioiial> Names and addresses of advisers {Optional information) Type of Name Address adviser None Name of chief executive or names of senlor staff members (Optional inforniationl Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The triistoes declare that Ihey have Approved tho trustees, roport ahovo. Signed on behalf of the charity's trustees Signaturel$) Full name(s) Position {eg Secretary, Chair, etcl Aco¥J fi H I LAAY ' ifx Lcii kg ¥_QLFLSG IJ FCR&f/4R / Date 6- Jblky AOhJl CHAII17Y COMMISSION 101,, LNGIAND WIND WALI5 Chandlgr's Ford ChaplainGy 1173997 Receipts and payments accounts CC16a For the period from 0111012019 3010912020 Tts Section A Receipts and payments Uiirestricted fLJnds Resiricted funds Eiidowment funds Total funds Last y$ar to the llear•st tD the ngarqst £ io the ne3ré¥t £ to the ngare5t t A1 Receipts 00 200 200 Sub rotal (Gross income for ARJ 200 200 200 A2 Asset and investment sales. IsÈe table). Stsb total 20 200 20 A3Pa ments Orkpla￿ cThaplaincy UK Team M'ship 75 75 75 Website h05ling 10 Sub total 192 192 314 A4 As58t and investment purchases, Isee tsble Sub totsl 19 192 31 Net of receipts/(payments) AS Transfers bètween fund5 A6 Cash funds last yaar end Cash lunds this year end 114 246 360 254 246 CCXX R1 accounts ISSI 0510712021 Section 8 Statement of a850ts and Ilabllltles at the end of the period Uiirostiicted lunds to nearost £ Hestricto funds Eiidovimont lunds Chtegories Del3il$ B1 Cash funds Lioyds Bank Accwnl 254 Total tash funds 254 a￿o￿ni{si] Agreement Error Unrestricted funds to nearest £ OK Restricted funds to nearest £ OK Endowment funds to nearest £ Details B2 Other monetary assets Fund to whic a55et b&lon Currgnl valu& Details Fund to which Details 84 Assets retained for the charity's own use Detsils Fund to whlch relates Amtsunl due ollal When due B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Dale of roval ACQJEJJNE RICFbqRD5C SE CCXX R2 accounls ISSI 0510712021