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| CHARITY COMMISSION
(4? FOR ENGLAND AND WALES
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Trustees’ Annual Report for the period
From
01/09/2020 Period start date To 31/08/2021 Period end
date
Charity name: Stepping Stones nursery and pre-school (Claverdon) CIO
Charity registration number: 1173990
Objectives and Activities
Summary of the purposes of the charity as set out in its governing document
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, ensuring that they offer opportunities for all children whatever their race, culture, religion, means or ability; by encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area; and by adhering to and furthering the aims and objectives of the Pre-School Learning Alliance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
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° The Charity opens five days per week to children under 5 years of age, reaching a maximum of 26 children.
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- We continue to write a monthly update and advertise in the parish magazine * as well as maintain a social media presence, paying regard to child privacy. We attend various activities at the local church to which we are invited to attend.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit The Trustees have due regard to the guidance published by The Charity Commission on public benefit.
Policy on grant making
We welcome all applications, and try to offer at least one free place where we reasonably can. This is based on financial need and agreed between the manager and treasurer.
We were given a donation of money several years ago to be allocated to children within the local community who would otherwise not be able to attend. This amount
stands at £3822. We have not made drawdowns from this pot during the global pandemic and allocate any free place from the pre-school cash funds. This pot is held within the overall cashfund.
Contribution made by volunteers
We rely and appreciate the support from individuals who give time and resources free of charge to support the pre-school:
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All committee members are volunteers who give their time freely.
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¢ Running fundraising events and the setting’s website.
Achievements and Performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Play is organised and planned in accordance with guidelines set out by Ofsted to ensure all areas of the appropriate curriculum are covered; all activities are available to all children and activities are planned with varying levels of ability in mind. Information about the children's abilities and achievements at the pre-school is recorded and shared with their parents and carers. The pre-school communicates details about each term's topics and activities via a newsletter to all parents. The setting continued to remain open following the second government lockdown. The setting did not have to close due to an outbreak of Covid.
Following the Warwickshire Inclusion Kitemarking Scheme (WincKS) award last year, which celebrates high quality SEND provision, we have continued to provide Support to families through one on one Staffing and preparing Educational Health and Care plans for those children who require our support.
Financial Review
Review of the charity’s financial position at the end of the period
The charity has continued to face significant financial challenges due to the global pandemic. We operated on reduced child numbers and hence fee income for a number of months. We were fortunate to continue to receive our full government grant based on the expected number of children had we not had to close.
We finished the year at 31/08/2021 with a cash balance of £32,784. This was a deficit of almost ten thousand pounds for the year, directly felt as a loss of fee income from children who did not attend. The wage bill also rose due to extra Staffing required.
Additional points:
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We were able to access the government job retention scheme for one member of staff. We took the decision as a charity to top-up staff wages from the 80% to 100%.
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© We did not charge parents fees for children who.did not attend.
We are confident with the child numbers predicted for September that the charity can meet its commitments. This will be monitored and actions discussed should income not be as expected.
Statement explaining the policy for holding reserves stating why they are held
We try to maintain a level of 6 months cashflow at the end of the financial year. Staffing hours are discussed should levels appear insufficient.
There are only two members of staff who would be entitled to redundancy payments in the event of the permanent closure of the pre-school.
There is no long term rent requirement. The financial outlook is discussed between the manager and treasurer on a regular basis. The cashbook and bank balance are monitored monthly paying regard to timing of invoice and grant payments.
The charity’s principal sources of funds (including any fundraising)
The main sources are almost an even split between government grant for eligible 2 and 3 year olds and private fee income.
A description of the principal risks facing the charity
The risks include:
- e Inability to retain or attract staff with the appropriate levels of qualifications. © Low numbers of children attending and therefore loss of income. * As tenants we face the risk of no longer having a building to run the playgroup from.
We have no long term financial commitments. The main commitment relates to staff payments and there are only two staff members entitled to redundancy payments.
The cash balance of the pre-school are monitored monthly.
Structure, Governance and Management
oS :
Description of charity’s trusts:
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Type of governing document
The Pre-School Learning Alliance Model! pre-school constitution was adopted on 1/9/2019 when the pre-school became a CIO.
How is the charity constituted?
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The charity is a CIO.
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Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees. . . | Trustees are appointed or re-appointed annually atthe AGM in May/June of each year.
Additional information (optional) You may choose to include further statements where relevant about:
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This organisation was set up in advance to allow the transition of the current unincorporated charity, Stepping Stones Nursery (charity number 1027310) to become an incorporated charity. This process has been completed with OFSTED (a certificate issued) and the CIO organisation opened from September 2019.
Reference and Administrative details
| Charityname | SteppingStonesnurseryandpre-school (Claverdon) CIO |
|---|---|
| Othernamethecharity | |
| uses | |
| Charity’sprincipaladdress | ChurchCentre,ChurchRd, Claverdon, WarwickCV35 8PB . |
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Names of the charity trustees who manage the charity .
.
. Name of person (or
trustee (if an
|Frnce c atever [TREASURER [| |
Louise Barlow
amenff
3 Margaret
| MacNeill Howard
| Wagstaffe
4=o
Funds held as custodian trustees on behalf of others
Description of the assets | N/A
ane
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity's objects
Details of arrangements
for safe custody and
segregation of such assets
from the charity's own
assets _
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Additional information (optional)
.
Names and addresses of advisers (Optional information) Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure
ersonne! details Reason for non-disclosureof;Other~ information
Declarations
; ;
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charift ’s trustees
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Sinem) Zz 7 |
Position (eg Secretary, Treasurer
Chair, etc)
D8) 297 b/ 2022
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. Pa
Receipts and payments accounts For the period To from 01/09/20
To 31/08/21
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:
q
CC16a
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Section A Receipts and payments
Unrestrictedsiti RestrictedZ funds EndowmentFant Total funds Last year
tothe nearest £ to the nearest [£] to the nearest [£] to the nearest [£] to the nearest £
WarwickshireA1 ReceiptsCouncil Grantasd yearold [40,312 | ar:||eT TS C«0,3 42 |
(Hic ee (eae |
Fees SSCS 822 | ae |ars janes | [27.705][|]
Mob retentionScheme —S—SS—S—CSCS~iSSC 98S iS 4Sie (eno) | [8.177][|]
Punckemng.— ee (ees |SS floss | [BTS][|]
r—__e7s|{ 852 [|]
Miscellaneous SSS | SBT rr [-j{.]
ariesneers | gceneieaee | |
amen: keke acts eeaaa) |NO aaLeo. is |
Sub total(Gross income for AR mine| ES
A2see Assettable). and investment sales, ; , :
a ed {a
SeieeeSub toral_-| eee
SALARIES...A3 Payments | es |Ts [70578] [=3,391 |
RENT&PREMISESTOFFICECOSTSIADMIN, CY| SCA5,883 ee| (es || edPn SAODo er
MAXENIC™C~—C—CSCSCC] S806 rs |es TCCSC«A
EDUCATIONALACTIVITY.—| 4,285 | ol ees | [4.908][|]
IMISCELLANEUS.——S—SSSC—~CSC—~SYSSTRAINING. SSCS SBT8 (eeines ||esaes i eee! C829P90 |
FUNDRAISING] OT eS 2CS oan) | [208][|]
ee ee Tee leet | 2
Sub tota ae |
A4 Asset and investment
purchases, (see table
es le | Re
eeSub total__~eh
Tot!payents|
a (Ea) Ee
Net of receipts(payments)[-
9757 ees |ea
A5 Transfers between funds ia ae |
AG Cash funds last year end P42,5441 | 42e4) [1,000
Cash funds this year end|___ 2,784 __ 2,544
Section B Statement of assets and liabilities at the end of the period
/ Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest [£]
Total cash funds [saree WEL
(agree balances with receipts and payments
account(s))
Unrestricted Restricted funds Endowment
funds funds
CCXX R1 accounts (SS) Details to nearest£ to nearest£ 44 apapest =
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=e =— Details Fund to which asset - Current value =e belon fost pene optiona =——= Details Fund to which asset Current value cideseaiesisostaiet cit belon esCost (optional) oe,optional eek.) Se Details Fund to which Amount due When due Signed= ——: =liability relates optiona =optional a thebyoeone or two trustees on behalf f F oe | LA Signature i Print Name Date of approval hasom | |[Neuse] Louise BarlowBaron | [2146j, /Zene
CCXX R2 accounts (SS)
2
11/05/22