## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From**|01|10|2024|**To**|30
09|2025|
## Section A Reference and administration details
**Charity name Other names charity is known by**
Llantilio Crossenny Festival
**Registered charity number (if any)** 1173967
|**red charity number (if any)**|1173967||
|---|---|---|
|**Charity's principal address**|
Treadam Farm||
||Llantilio Crossenny||
||Abergavenny, Monmouthshire||
||**Postcode**|**NP7 8TA**|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Gordon Nechvatal||||
||Julian Fonseca||||
||Jim Whitfield|Treasurer|||
||Ken Key||||
||Leon Helmich||From 24 August 2021||
||Peter Samuel||||
||Gilpin Miln||From 20 November 2023||
||||||
||||||
||||||
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||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution (Charity Commission Foundation Model) Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed by existing trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of the public and to encourage and advance the interest and involvement of the public, with particular emphasis on children and young people regardless of their needs or abilities, in all aspects of the musical and dramatic arts by producing and presenting works, concerts or festivals in any medium for the benefit of the public.
March **2012**
**TAR**
2
Having regard to guidance issued by the Charity Commission on public benefit, we organise an annual music festival which usually includes a children's opera, an opera/opera extracts performed by a mixture of professional and amateur artists, workshops by professional artists, and, sometimes, a lecture on a music-related subject. The children's opera is organised with the cooperation of the local Cross Ash Junior School. The children are engaged in all aspects of presentation from set design, stage management and promotion to performing with professional artists. In 2025 the children took part in a performance of “The Barber of Seville” by Rossini. Similar projects will **Summary of the main** be arranged in future years. **activities undertaken for the** We also have occasional events during the year giving young local artists **public benefit in relation to** the opportunity to perform before an audience. **these objects (include within** The main festival usually takes place in the month of June. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have established a day of musical workshops geared at youngsters and adult amateurs. These amateurs can bring their pieces and instruments and be instructed and accompanied by the professionals. Rossini’s “The Barber of Seville” turned into a community production with a local adult chorus (some singing small parts) and children’s chorus, all performing alongside professional singers, orchestral members and conductor.
Outside of the festival period we organised musical afternoon tea concerts giving youngsters the opportunity to perform their pieces in an informal set up, to prepare them for future more formal concerts.
March **2012**
**TAR**
4
## **Section E Financial review**
A financial reserve is necessary because:
**Brief statement of the**
**charity’s policy on reserves**
- expenditure is committed before revenues are secured; and
- • the children’s opera is entirely dependent on grant/sponsorship.
- It is considered necessary to reserve sufficient to cover at least two year’s operations to enable new funding sources to be identified and secured in the event that existing sources discontinue.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Usually, some 60% of the festival’s revenue is derived from You **may choose** to include sponsorship/grants. In 2025, sponsorship accounted for 90% of the additional information, where festival’s revenue, as we believe in keeping ticket prices to an absolute relevant about: minimum and providing free entry to workshops and events for certain the charity’s principal cohorts.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)** _[Sgd.] L. Helmich_
**Full name(s)** Leon Helmich **Position (eg Secretary, Chair, etc) Date** 20/07/26
March **2012**
**TAR**
5
**Charity Name No (if any) Llantilio Crossenny Festival 1173967 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts**
**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accounts CC16a For the period** Period start date Period end date **To from** 1-Oct-24 30-Sep-25
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Sponsorship
**7,545**
Friends subscriptions
**20**
Gift Aid
**279**
Tickets/programmes
**760**
Sundry
Bank Interest
**542**
**-**
**9,146**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 9,146**
**A3 Payments**
Production costs
**9,900**
Performingand other licenses
Premisis hire
**-**
MakimgMusic Subscription
**175**
Insurance
**95**
Printing
**69**
Sundry
**100**
Bank Charges
**1**
**-**
**_Sub total_ 10,340**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 10,340**
**_Net of receipts/(payments)_ - 1,194**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**18,816**
**_Cash funds this year end_ 17,622**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**7,545**
**20**
**279**
**760**
**-**
**542**
**-**
**-**
**9,146**
**-**
**-**
**-**
**9,146**
**9,900**
**-**
**-**
**175**
**95**
**69**
**100**
**1**
**-**
**10,340**
**-**
**-**
**-**
**10,340**
**- 1,194**
**-**
**18,816**
**17,622**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,545**|**7,530**|
||||**20**|**20**|
||||**279**|**369**|
||||**760**|**864**|
||||**-**||
||||**542**|**613**|
||||**-**|**-**|
||||**-**|**-**|
||||**9,146**|**9,396**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**9,146**|**9,396**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**9,900**|**9,755**|
||||**-**|**22**|
||||**-**||
||||**175**|**253**|
||||**95**|**95**|
||||**69**|**60**|
||||**100**|**1,337**|
||||**1**|**-**|
||||**-**|**-**|
||||**10,340**|**11,522**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**10,340**|**11,522**|
||||||
||**-**|**-**
**-**
**-**
**-**|**- 1,194**|**- 2,126**|
||**-**||**-**|**-**|
||**-**||**18,816**|**20,942**|
||**-**||**17,622**|**18,816**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Santander a/c 5488
Santander a/c 0577
**Details**
**Details**
**Details**
**Details**
Signature
L Helmich
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**9,526**
**-**
**8,096**
**-**
**-**
**-**
**17,622**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Leon Helmich
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||L Helmich|Leon Helmich|5/12/2025|
|||||