## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|01|10|2020|**To**|30
09|2021| ## Section A Reference and administration details **Charity name** Llantilio Crossenny Festival **Other names charity is known by Registered charity number (if any)** 1173967 ) **Charity's principal address** Whitehouse Farm, Llanvetherine, Abergavenny **Postcode NP7 8RN** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Gordon Nechvatal|||| ||Julian Fonseca|||| ||Jim Whitfield|Treasurer||| ||Ken Key|||| ||Leon Helmich||From 24 August 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |**Independent Examiner**|R E Cule|| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (Charity Commission Foundation Model) - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of the public and to encourage and advance the interest and involvement of the public, with particular emphasis on children and young people regardless of their needs or abilities, in all aspects of the musical and dramatic arts by producing and presenting works, concerts or festivals in any medium for the benefit of the public. **TAR** March **2012** 2 Having regard to guidance issued by the Charity Commission on public benefit, we organise an annual festival which usually includes a children's opera, an opera/opera extracts performed by a mixture of professional and amateur artists, a jazz concert performed by professional artists, an amateur jazz concert and, sometimes, a lecture on a music-related subject. The children's opera is organised with the cooperation of two schools (currently) - Cross Ash Junior School and Pen Y Cwm Special School in Ebbw Vale. The children are engaged in all aspects of presentation from set design, stage management and promotion to performing with professional artists. In 2017 the children also wrote the music and libretto for their opera production 'The Ogre of Abergavenny', in 2018 they followed this with a sequel – ‘The Ogre of Abergavenny II’ and in 2019 they completed the project with ‘Ogre of Abergavenny III’. Similar projects will be arranged in future years. **Summary of the main activities undertaken for the** for their opera production 'The Ogre of Abergavenny', in 2018 they **public benefit in relation to** followed this with a sequel – ‘The Ogre of Abergavenny II’ and in 2019 **these objects (include within** they completed the project with ‘Ogre of Abergavenny III’. Similar **this section the statutory** projects will be arranged in future years. **declaration that trustees have** We also have occasional events where we give young local artists the **had regard to the guidance** opportunity to perform before an audience. **issued by the Charity** The festival usually takes place in the month of May. **Commission on public benefit)** As a result of the Coronavirus pandemic and consequent restrictions all As a result of the Coronavirus pandemic and consequent restrictions all the Festival’s activities were cancelled in 2021. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main** As a result of the Coronavirus pandemic and consequent restrictions all **achievements of the charity** the Festival’s activities were cancelled in 2021. **during the year** During the year the Festival disposed of redundant equipment (staging and a trailer) for the sum of £1,600... **TAR** March **2012** 4 ## **Section E Financial review** A financial reserve is necessary because: **Brief statement of the** - expenditure is committed before revenues are secured; and - **charity’s policy on reserves**  the children’s opera is entirely dependent on grant/sponsorship. It is considered necessary to reserve sufficient to cover at least two year’s operations to enable new funding sources to be identified and secured in the event that existing sources discontinue. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Usually some 60% of the Festival’s revenue is derived from You **may choose** to include sponsorship/grants. In 2021, because of the cancellation of events, additional information, where sponsorship accounted for 100% of the Festival’s revenue (setting aside relevant about: the revenue from the disposal of redundant equipment). . - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _[Sgd.] J L Whitfield_ **Full name(s)** James Louis Whitfield **Position (eg Secretary, Chair,** Treasurer **etc) Date** 05/10/21 **TAR** March **2012** 5 |**Charity Name**
**No (if any)**||| |---|---|---| |Period end date
01-Oct-20
30-Sep-21
Llantilio CrossennyFestival
1173967
**Receipts and payments a/cts**
**For the**
**period from**
Period start date
**To**||**CC16**
**a**| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestri**
**cted**
**funds**
**to the**
**nearest**
**£**|**Unrestri**
**cted**
**funds**
**to the**
**nearest**
**£**|**Restricte**
**d funds**
**to the**
**nearest £**|**Restricte**
**d funds**
**to the**
**nearest £**|**Endowm**
**ent**
**funds**
**to the**
**nearest £**|**Endowm**
**ent**
**funds**
**to the**
**nearest £**|**Total**
**funds**
**to the**
**nearest £**|**Total**
**funds**
**to the**
**nearest £**|**Last year**
**to the**
**nearest £**| |---|---|---|---|---|---|---|---|---|---| |Sponsorship|**940**|






|**-00**|






|**-00**|






|**940**|






|**8,530**| |Friends subscriptions|**20**||**-00**||**-00**||**20**||**20**| |Gift Aid|**392**||**-00**||**-00**||**392**||**357**| |Ticket sales|**-**||**-00**||**-00**||**-00**||**-00**| |Sundry|**-**||**-00**||**-00**||**-00**||**2**| ||**-**||**-00**||**-00**||**-00**||**-00**| ||**-**||**-00**||**-00**||**-00**||**-00**| ||**-**||**-00**||**-00**||**-00**||**-00**| |**_Sub total_**_(Gross income for_
_AR)_|**1,352**||**-00**||**-00**||**1,352**||**8,909**| |**A2 Asset and investment sales,**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**(see table).**||||||||||||| |Sale of redundant equipment|**1,600**|||**-**|||**-**||**1,600**|||| ||**-**|||**-**|||**-**||**-00**|||**-**| |**_Sub total_**|**1,600**|||**-**|||**-**||**1,600**|||**-**| |||||||||||||| |**_Total receipts_**|**2,952**||**-**|||**-**|||**2,952**||**8,909**|| |||||||||||||| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Production costs|**-**|







|**-00**|







|**-00**|







|**-00**|







|**7,250**| |Performing and other licences|**-**||**-00**||**-00**||**-00**||**-00**| |Premises hire|**-**||**-00**||**-00**||**-00**||**-00**| |Making Music suscription|**165**||**-00**||**-00**||**165**||**165**| |Insurance|**91**||**-00**||**-00**||**91**||**91**| |Printing|**-**||**-00**||**-00**||**-00**||**100**| |Sundry|**-**||**-00**||**-00**||**-00**||**-00**| ||**-**||**-00**||**-00**||**-00**||**-00**| ||**-**||**-00**||**-00**||**-00**||**-00**| |**_Sub total_**|**256**||**-00**||**-00**||**256**||**7,606**| |**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-00**|**-**
**-**
**-**
**-**
**-00**|**-**
**-**
**-**
**-**
**-00**|**-**
**-**
**-**
**-**
**-00**|**-00**
**-00**
**-00**
**256**
**2,696**|**-00**
**-00**
**-00**
**256**
**2,696**|| |---|---|---|---|---|---|---|---|---|---| ||**-**||||||||| ||**-**||||||||| |**_Sub total_**|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**7,606**| ||||||||||| ||**2,696**||**-00**||**-00**||**2,696**||**1,303**| ||**-**|
|**-00**|
|**-00**|
|**-00**|
|**-00**| ||**16,617**||**-00**||**-00**||**16,617**||**15,314**| ||**19,313**||**-00**||**-00**||**19,313**||**16,617**| ## **Section B Statement of assets and liabilities at the end of period** **Categories** **B1 Cash funds** |Santander a/c 5488
Santander a/c 0577
**_Total cash funds_**
(agree balances with receipts
and payments account(s))
**Details**|**Unrestri**
**cted**
**funds**
**to nearest**
**£**|**Unrestri**
**cted**
**funds**
**to nearest**
**£**|**Restricte**
**d funds**
**Endowm**
**ent**
**funds**
**to nearest**
**£**
**to nearest**
**£**|**Restricte**
**d funds**
**Endowm**
**ent**
**funds**
**to nearest**
**£**
**to nearest**
**£**|**Restricte**
**d funds**
**Endowm**
**ent**
**funds**
**to nearest**
**£**
**to nearest**
**£**| |---|---|---|---|---|---| ||**13,625**|
|**-00**|

|**-00**| ||**5,688**||**-00**||**-00**| ||||**-00**||**-00**| ||**19,313**||**-00**||**-00**| ## **B2 Other Monetary Assets** ## **B3 Investment Assets** ## **B4 Assets retained for own us** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |**Details**|**Details**|**Fund to**
**which**
**liability**
**relates**|**Fund to**
**which**
**liability**
**relates**|**Amount**
**due**
**(optional)**|**Amount**
**due**
**(optional)**|**When due**
**(optional)**| |---|---|---|---|---|---|---| |||||**-00**|



|| |||||**-00**||| |||||**-00**||| |||||**-00**||| |||||**-00**||| |Signature
_signed: J L Whitfield_||Print Name
J L Whitfield||||| |||||||Date of
approval| |_signed: J L Whitfield_||J L Whitfield||||04/10/21| ||||||||