Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| **From ** | 01 | 10 | 2019 | To | 30 09 |
2020 |
Section A Reference and administration details
Charity name
Llantilio Crossenny Festival
Other names charity is known by
)
Registered charity number (if any) 1173967
Charity's principal address Whitehouse Farm, Llanvetherine, Abergavenny Postcode NP7 8RN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Gordon Nechvatal | ||||
| Julian Fonseca | ||||
| Jim Whitfield | Treasurer | |||
| Ken Key | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner | R E Cule | |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution (Charity Commission Foundation Model)
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointed by existing trustees Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of the public and to encourage and advance the interest and involvement of the public, with particular emphasis on children and young people regardless of their needs or abilities, in all aspects of the musical and dramatic arts by producing and presenting works, concerts or festivals in any medium for the benefit of the public.
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Having regard to guidance issued by the Charity Commission on public benefit, we organise an annual festival which usually includes a children's opera, an opera/opera extracts performed by a mixture of professional and amateur artists, a jazz concert performed by professional artists, an amateur jazz concert and, sometimes, a lecture on a music-related subject.
The children's opera is organised with the cooperation of two schools (currently) - Cross Ash Junior School and Pen Y Cwm Special School in Ebbw Vale. The children are engaged in all aspects of presentation from set design, stage management and promotion to performing with professional artists. In 2017 the children also wrote the music and libretto for their opera production 'The Ogre of Abergavenny', in 2018 they followed this with a sequel – ‘The Ogre of Abergavenny II’ and in 2019 they completed the project with ‘Ogre of Abergavenny III’. Similar projects will be arranged in future years.
Summary of the main activities undertaken for the for their opera production 'The Ogre of Abergavenny', in 2018 they public benefit in relation to followed this with a sequel – ‘The Ogre of Abergavenny II’ and in 2019 these objects (include within they completed the project with ‘Ogre of Abergavenny III’. Similar this section the statutory projects will be arranged in future years. declaration that trustees have We also have occasional events where we give young local artists the had regard to the guidance opportunity to perform before an audience. issued by the Charity The festival usually takes place in the month of May. Commission on public benefit) As a result of the Coronavirus pandemic and consequent restrictions all
As a result of the Coronavirus pandemic and consequent restrictions all the Festival’s activities were cancelled in 2020.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
This charity was formed to take over the activities previously undertaken by Llantilio Crossenny Festival of Music and Drama Limited (The), registered charity number 513647, the directors of that charitable company considering the structure of a Charitable Incorporated Organisation (CIO) to be more appropriate for its activities. The new CIO was entered on to the Register of Charities on 27 July 2017 and the total net assets of the charitable company (£17,877) were transferred to the new CIO on 1 August 2017. Charity 513647 has now been removed from the register of charities.
As a result of the Coronavirus pandemic and consequent restrictions all the Festival’s activities were cancelled in 2020. Through the generosity of one of the Festival’s main sponsors we were, however, able to fulfil commitments entered for the 2020 festival and so provide some support to the Festival’s artists who would have performed.
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Section E Financial review
A financial reserve is necessary because:
- Brief statement of the expenditure is committed before revenues are secured; and charity’s policy on reserves the children’s opera is entirely dependent on grant/sponsorship. It is considered necessary to reserve sufficient to cover at least two year’s operations to enable new funding sources to be identified and secured in the event that existing sources discontinue.
Details of any funds materially in deficit
Further financial review details (Optional information)
Usually some 60% of the Festival’s revenue is derived from You may choose to include sponsorship/grants. In 2020, because of the cancellation of events, additional information, where sponsorship accounted for 100% of the Festival’s revenue. relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) [Sgd.] J L Whitfield Full name(s) James Louis Whitfield Position (eg Secretary, Chair, Treasurer etc) Date 1 November 2020
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| Charity Name No (if any) |
|
|---|---|
| Llantilio CrossennyFestival 01-Oct-19 30-Sep-20 1173967 Receipts and payments a/cts For the period from Period start date To Period end date |
CC16 a |
Section A Receipts and payments
| A1 Receipts | Unrestri cted funds to the nearest £ |
Unrestri cted funds to the nearest £ |
Restricte d funds to the nearest £ |
Restricte d funds to the nearest £ |
Endowm ent funds to the nearest £ |
Endowm ent funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
| Sponsorship | 8,530 | -00 | -00 | 8,530 | 3,890 | ||||
| Friends subscriptions | 20 | -00 | -00 | 20 | 135 | ||||
| Gift Aid | 357 | -00 | -00 | 357 | 525 | ||||
| Ticket sales | - | -00 | -00 | -00 | 2,879 | ||||
| Sundry | 2 | -00 | -00 | 2 | 5 | ||||
| - | -00 | -00 | -00 | -00 | |||||
| - | -00 | -00 | -00 | -00 | |||||
| - | -00 | -00 | -00 | -00 | |||||
| Sub total(Gross income for AR) |
8,909 | -00 | -00 | 8,909 | 7,434 |
| A2 Asset and investment sales, (see table). |
- - - - |
- - - - |
- - - - |
- - - - |
-00 -00 -00 8,909 |
-00 -00 -00 8,909 |
|||
|---|---|---|---|---|---|---|---|---|---|
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 7,434 | |||||||||
| Production costs | 7,250 | -00 | -00 | 7,250 | 11,620 | ||||
| Performing & other licences | - | -00 | -00 | -00 | 116 | ||||
| Premises hire | - | -00 | -00 | -00 | -00 | ||||
| Making Music subscription | 165 | -00 | -00 | 165 | 140 | ||||
| Insurance | 91 | -00 | -00 | 91 | 91 | ||||
| Printing | 100 | -00 | -00 | 100 | -00 | ||||
| Sundry | - | -00 | -00 | -00 | -00 | ||||
| - | -00 | -00 | -00 | -00 | |||||
| - | -00 | -00 | -00 | -00 | |||||
| Sub total | 7,606 | -00 | -00 | 7,606 | 11,967 |
| A4 Asset and investment purchases, (see table) |
- - - - -00 |
- - - - -00 |
- - - - -00 |
- - - - -00 |
-00 -00 -00 7,606 1,303 |
-00 -00 -00 7,606 1,303 |
|||
|---|---|---|---|---|---|---|---|---|---|
| - | |||||||||
| - | |||||||||
| Sub total | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 11,967 | |||||||||
| 1,303 | -00 | -00 | 1,303 | -4,533 | |||||
| - | -00 | -00 | -00 | -00 | |||||
| 15,314 | -00 | -00 | 15,314 | 19,847 | |||||
| 16,617 | -00 | -00 | 16,617 | 15,314 |
Section B Statement of assets and liabilities at the end of period
Categories
B1 Cash funds
Details Santander a/c 5488 Santander a/c 0577
Total cash funds
(agree balances with receipts and payments account(s))
| Unrestri cted funds to nearest £ |
Unrestri cted funds to nearest £ |
Restricte d funds Endowm ent funds to nearest £ to nearest £ |
Restricte d funds Endowm ent funds to nearest £ to nearest £ |
Restricte d funds Endowm ent funds to nearest £ to nearest £ |
|---|---|---|---|---|
| 10,929 | -00 | -00 | ||
| 5,688 | -00 | -00 | ||
| -00 | -00 | -00 | ||
| 16,617 | -00 | -00 |
B2 Other Monetary Assets
B3 Investment Assets
B4 Assets retained for own us
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details | Details | Fund to which liability relates |
Fund to which liability relates |
Amount due (optional) |
Amount due (optional) |
When due (optional) |
|---|---|---|---|---|---|---|
| -00 | ||||||
| -00 | ||||||
| -00 | ||||||
| -00 | ||||||
| -00 | ||||||
| Signature J L Whitfield |
Print Name J L Whitfield |
|||||
| Date of approval |
||||||
| J L Whitfield | J L Whitfield | 25.10.20 | ||||