**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
CCYSF@
**Cymru Children & Youth Sports Foundation**
**Trustees’ Annual Report And Financial Statements**
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
**For the Year Ending 31 March 2022**
Charitable Incorporated Organisation
Charity Registration Number 1173960
## **Contents**
|Message from the Chief Executive and Patron|3|
|---|---|
|Trustees’ Annual Report for the period ended 31 March 2022|4|
|Strategic Report|5|
|Achievements and performance|5|
|Accounting Policy|6|
|Financial Review|7|
|Structure, governance, and management|9|
|Statement of responsibilities of the trustees|8|
|Independent Examiner’s Report to the members of the Youth|10|
|Statement of Financial Activities (Income Statement)|11|
|Notes to Accounts|13|
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
## **Message from the Patron**
Welcome to Cymru Children & Youth Sports Foundation!
We are taking a strength-based approach in providing support to the varied and diverse youth communities of Wales. We are an experienced team of youth workers who are passionate about helping young people become confident, informed, and empowered to be proud of their individual uniqueness.
Cymru Children & Youth Sports Foundation aims to ensure that young people have access to unique structured youth activities and support, which is fun, stimulating, and young person centred that will help them to contribute positively to their community and the wider world.
The objective for this year was based on building on the success of the second year of the project and continuing to provide a good venue for Swansea County and its adjoining villages. Young people have taken part in many learning and developmental opportunities, such as various informal educational workshops on issues such as, respect, actions and reactions, drugs, alcohol, anti-social behaviour, knife crime, keeping active, what is a youth worker, social media and teens and sexual health. Such workshops are part of our Rewards for Actions Scheme where young people collect points for participating in community tasks and informal educational workshops. These points are then 'cashed in' for trips and activities of the young people's choice.
Based in communities up and down the Swansea County, our network of Youth Access members provides youth-led, "whole life" support to some of the most vulnerable young people that addresses the socioeconomic factors impacting their lives, as well as their
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
mental health and wellbeing. They have been at the forefront of innovating and ensuring their services continue to reach the young people who need them most. Some have witnessed unprecedented levels of demand into their services in the past year, for young people experiencing a complex range of mental health and advice needs.
Collaboration is essential to our approach and our achievements would not be possible without our funders, supporters and partnerships across the sector, for which we are immensely grateful. This also marked a transition for Young People Access, as our previous strategy ended, and we developed our new vision and theory of change.
Our Mission is to link to the enablement approach of young people by promoting their physical and mental well-being in the communities they live. Our agenda is based on inclusiveness that allows the rights of the young people to be promoted, development of abilities and treating others with respect.
A last word for the incredible young people of Wales, that this charity serves. You are the reason this charity exists. So please get in touch and see what Cymru Children & Youth Sports Foundation has in store for you.
Ken Williams Patron
## **Trustees' Annual Report for the Period Ended 31 March 2022**
The trustees present their report (which includes the strategic report) and the financial statements for the period from incorporation on 3 April 2022 and ending on 31st March 2023. The reference and administrative information are set out on page 8 of this report.
## **The aims and objectives of Cymru Children & Youth Sports Foundation**
## **Objectives**
To empower children to participate in sports, eliminate social exclusion, bullying, racism, gang violence, promoting children quality of life and well-being.
To empower children and youth to participate in sports, eliminate social exclusion,
To provide a platform that tackles social inequality of children in sports and under-representation that is caused by post code dynamics, class, religion, poverty of parents and other social inconsistencies.
The objective for this year is based on building on the success of the second year of the project and continuing to provide a good venue for Swansea County and its adjoining villages.
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
Young people have taken part in many learning and developmental opportunities, such as various informal educational workshops on issues such as, respect, actions and reactions, drugs, alcohol, anti-social behaviour, knife crime, keeping active, what is a youth worker, social media and teens and sexual health. Such workshops are part of our Rewards for Actions Scheme where young people collect points for participating in community tasks and informal educational workshops. These points are then 'cashed in' for trips and activities of the young people's choice.
Based in communities up and down the Swansea County, our network of Youth Access members provides youth-led, "whole life" support to some of the most vulnerable young people that addresses the socioeconomic factors impacting their lives, as well as their mental health and wellbeing. They have been at the forefront of innovating and ensuring their services continue to reach the young people who need them most. Some have witnessed unprecedented levels of demand into their services in the past year, for young people experiencing a complex range of mental health and advice needs.
Collaboration is essential to our approach and our achievements would not be possible without our funders, supporters and partnerships across the sector, for which we are immensely grateful. This also marked a transition for Young People Access, as our previous strategy ended, and we developed our new vision and theory of change. To ensure that our decisions are informed by a sound understanding of the risk universe in which the organisation operates and aligns with risk appetite, we have equipped ourselves with a risk management capability, the objective of which is threefold:
- a. **Information:** ensure that we have full visibility on risks resulting from challenges in context and from our response to the dynamics of the pandemic
- b. **Action:** identify and bridge gaps in mitigation: develop additional guidance/material, collect, and analyse information, draft recommendations to the management committee.
- c. **Build Resilience:** the ability to adapt to adversity, tragedy, managing stress and feelings of uncertainties and stresses.
## **Strategic report**
## **Achievements and performance**
## **Youth ambassadors programme**
Our Youth Ambassadors Programme is our youth governance committee who represent all young people of Scotland to express their needs. Youth Ambassadors help make key decisions for the future of the charity, including developing existing and new services, which makes sure young people really are at the heart of everything we do.
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
## **Winter of Well-being for Young People**
Various sporting and fun activities were held in conjunction with the Swansea Local Authority and the Welsh Government. These where events were the youth participated to improve their well-being. These programmes useful in helping the young generation to be able to manage stressful situations and emotions. On this project we worked with 173 young people in both a one to one and group settings. We addressed youth issues based around drugs, mental health, and community engagement. Additionally, we have held several events with a more social focus such as bowling and young people had lots of fun.
## **Communications, fundraising and governance**
## Governance
We carried out a skills audit to identify areas of expertise where we sought extra support and have run a rolling recruitment programme to ensure we had trustees and volunteers with the necessary skills. We are proud that we have developed a robust suite of policies and practices that focus on youth development and safeguarding, as well as all the other areas of governance that are required by a modern charitable organisation. But the work hasn't stopped there.
## **Communications**
We have developed an impressive website to showcase the work we do. We have established our social media presence “Cymru Children & Youth Sports Foundation”, as well as using more traditional methods to advertise our youth groups and mental health services.
## **Fundraising**
We were delighted that the Garfield Weston Foundation has funded our programme of youth activities and we are pleased that we are through to the second round in our grant applications to develop our youth mental health service in the forthcoming year. We are pleased to have received some donations to our unrestricted funds and particularly wish to acknowledge all the 'in-kind' donations.
## **Accounting Policies**
## **Accounting Convention**
The Financial Statements have been prepared under the Historical Cost Convention and the Charities Act 2011 and in accordance with applicable UK Accounting Standards and Accounting and Reporting of Charities, Statement of Recommended Practice (revised 2005).
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
## **Incoming Resources.**
All income receivable which relates to the year is credited to income within the Statement of Financial Activities with unspent balances being carried forward to subsequent years within the relevant fund. Specific debts are recognised where income is due but not received. Debt recognised in prior years, known at the balance sheet to be irrecoverable, are written off against the relevant funds.
## **Resources expended**
Expenditure is recognised as soon as there is legal or constructive obligation committing the charity to pay out resources.
## Tangible fixed assets
Fixed assets are stated at cost less accumulated depreciation. The cost of minor additions is not capitalised.
## **Depreciation**
Depreciation is calculated to write off the cost less estimated residual value, of all tangible fixed assets over their expected useful lives, as follows:
Fixtures and fittings: 15% p.a on reducing balance
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making, due allowance for obsolete and slow-moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund Accounting**
Unrestricted funds comprise accumulated surpluses and deficits on general funds. They are available for use at the discretion of the Trustees in furtherance of the general charitable objectives.
Designated funds are unrestricted funds which have been allocated for a designated purpose at the discretion of the Trustees. Restricted funds are funds subject to specific conditions imposed by the donors.
## **Financial review**
Our principal sources of funding during the year were a grant from the Garfield Weston Foundation and donations from individuals. The grant from the National Lottery is restricted.
The trustees present the approved annual financial statements for Cymru Children and Youth Sports Foundation. The trustees confirm that that the reports meet the legal requirements that are in accordance with the Charities Act 1983 as amended by the Charities Act 2008 and the Statement of Recommended Practice SORP 2005.
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
## **Public benefit**
The trustees ensure that the activities of the charity are consistent with its charitable objectives and aims. In agreeing our annual plans, the trustees consider public benefit as set out in the Charity Commission’s general guidance on public benefit in relation to the prevention and relief of poverty, the advancement of education and health and the relief of those in need. The trustees believe there is clear public benefit derived from the activities of the charity.
Promotion of children role model, counselling, and mentors in sports with a view of inspiring the youth generation to be good citizens of the future.
## **Priorities**
Trustees propose to support the youth worker in further modification and improvements to the building subject to funds being available and developments in the programme offer to members. Trustees, together with the local youth service, continue to explore the potential for additional lettings, partnership activity with the nearby schools and providing support for activities and opportunities for young people within South Wales communities.
## **Review of financial Position**
Additional external funding will be sought to support new activities as planned by the Centre’s young people.
## **Reserves Policy**
Trustees are mindful of this area of responsibility and accept that reserves need to be sufficient to meet annual programme and activity commitments in an increasingly difficult economic climate. Currently reserves accrued have been there to resource centre improvements and programme development.
## **Financial review 2022**
The charity’s accounts were examined independently and submitted to the Charity Commission.
## **Income: £27,460**
## **Expenditure: £23,700**
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
## **Cymru Children & Youth Sports Foundation Report of the Trustees for the fiscal year**
Since commencing the Community Well-being project, we have learnt that mental health challenges do not discriminate, as stress, anxiety and uncertainties are affecting everyone even the youngest people. Our strategic operations continue to serve the young people in the surrounding area of South Wales by delivering a mixture of participatory youth sports activities and targeted intervention sessions to meet differing needs. The coronavirus pandemic has created unique challenges for young people as there has been a progressive decline in the level of physical activity in the daily lives of young people in Wales. We aim to deliver appropriate responses to personal crises, early intervention and management of challenging behaviours and self-harm and eating disorders etc. Where support and treatment is lacking, poor mental health can lead to increased risk of suicide. The running programs are as follows,
**Monday Nights** - Alternate weeks Boys group and Girls groups ages of 9 -15 age in two groups, juniors and seniors15 – 24 years respectively. These groups address issues such as friendships, bullying, health, knife crime, vaping, exercise and sexuality ~ Music studio.
**Friday Nights** - 3 youth club's ages 8-11. 12-15 and 16-24 years of age. This runs from 5-7pm and draws well over 100 young people weekly.
**Saturdays** , a business and enterprise initiative ran in partnership with Waun Wen Primary School.
**Sunday** Independent living skills project. This draws over 20 of Swansea’s most vulnerable young people every fortnight to help them with life-skills, such as cooking a healthy meal, washing their own clothes and talking about their own future, as well as chatting through present life issues.
In addition to the following activities, we were limited to reaching out to our more vulnerable young people. Physical activity-1hr of physical activity ~ Enrichment activities —Arts and crafts Nutritious food and nutritional education This winter project was a huge success, and we were one of the very few young people's services to offer face to face support for young people during this difficult time, we have re-opened our outdoor programs. Again, running 3 x 15 bubbles for each age group
## **Vision for the Future** :
The organisation's vision for the future is to ensure that all young people can have access to free support as they transition into adulthood. This support should be provided by community-based advice and counselling services that respect their rights and cater to their individual needs.
We hope to secure enough funding to end the year in stable position with a similar bank balance to the previous year (£40 000) which would cover our
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
expenditure until the end of the financial year. We look forward to improving our financial position, and therefore improve programmes and reach out to more young people.
Phillip Mpukusa Chair of Trustees 25/04/2023
## **Organisational Structure**
The trustees are responsible for the general functions and management of the Charity. The trustees give their time freely and they do not receive remuneration or other financial benefits.
Monthly meetings are held to plan and strategize the charity functions and responsibilities over the organisations activities that affect the charity. The organisational activities are optimally structured along functional and end user lines. The day-to-day management of the charity and projects are relegated to volunteering staff. A separate committee deals with the intervention programs and services.
## **Board of Trustees**
Sheila Nyathi
Tabita Nota
Phillip Mpukusa
## **Recruitment and appointment of trustees.**
The sitting trustees are involved in the recruitment process of new trustees but in doing so they make an informed choice through the recommendation of community elders and leaders. The trustees believe that this approach ensures a good working relationship with the community and other areas which improves the scope of the charity serves. In seeking to select new trustees, skills and values are considered on how they will be effective on developing the objectives of the charity. Potential trustees are invited to attend trustee’s meetings as observers and are given more details on the objectives of charity and are given more information on the broader scope of their responsibilities under the Charities Act. If all agree, they are then proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the persons eligibility, personal competence, and specialist knowledge. Appropriate Criminal Records Bureau (CRB) checks will be conducted.
## **Use of Volunteers**
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
Volunteers are a valuable resource in our community work, and we have over 30 people regularly giving their time so willingly. We encourage all our volunteers to share their skills with others. We provide training and ensure that our volunteers are motivated in providing a good service. This ensures that their vocabulary tolerates plural solutions and positive outcomes for the young people. Appropriate Criminal Records Bureau (CRB) checks are conducted on our volunteers.
## **Community Activities**
The lockdown has presented situations where young people are left in the community without support. Our charity provides valuable therapeutic solutions through recreational sporting activities in the community which match the perspective of social pressures that prevents mental illness. Our school support project has been running for two years. We provide recuperative, caring or therapeutic environment for children and young people.
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE CYMRU CHILDREN & YOUTH SPORTS FOUNDATION CHARITY**
I report to the Trustees on my examination of the accounts of Cymru Children & Youth Sports Foundation for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since the Charity’s gross income did not exceed £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am member of the Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports)
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
25/04/23
Rachael Christine Williamson Anstee ACCA
Hazlewoods LLP
Windsor House Bayshill Road Cheltenham Gloucestershire GL50 3AT
## **Statement of Financial Activities for the Year 31 March 2022**
||Details|Details|**Unrestric**
**ted**
**Funds**|**Unrestric**
**ted**
**Funds**|**Restricte**
**d**
**Funds**|**Restricte**
**d**
**Funds**|**Restricte**
**d**
**Funds**|**Total**
**Funds**
**2022**|**Total**
**Funds**
**2022**|**Total**
Year 2021|
|---|---|---|---|---|---|---|---|---|---|---|
||Incoming From:||||||||||
||Donations & Legacies||11400||16060|||27460||15500|
||Expenditure on:||**(10850)**||**(12850)**|||**23700**||**14610**|
||**Net incoming resources**
**before transfers**||550||3210|||3760||890|
||**Gross transfers between**
**funds**||-__________|||-________||_-____||-________|
||||||||||||
||Net Incomefor theYear||550||3210|||3760||890|
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**Cymru Children & Youth Sports Foundation** 1173960
Charity Number:
For the
Year Ending 31/03/2022
|||||||
|---|---|---|---|---|---|
|**Total Funds b/d**|-|-||24694||
|**Total funds carried forward**|-|**-**||**28464**|**27450**|
|||||||
This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
**CYMRU Children and Youth Balance Sheet as, at 31 March 2022**
||**Details**
**Not**
**es**|**Details**
**Not**
**es**|**Details**
**Not**
**es**|**£**
**202**
**2**|**£**
**202**
**2**|**£**
**202**
**2**|**£**
**2021**|**£**
**2021**|
|---|---|---|---|---|---|---|---|---|
||**Fixed Assets:**||||||||
||**Tangible Assets**|a|||239
00|||23800|
||||||||||
||Current Assets||||||||
||**Debtors**|||345
0|||326
0||
||Cash and Cash Equivalents|||190
0|||105
0||
||**Total Current Assets**|||535
0|||431
0||
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the
Year Ending 31/03/2022
|Year Ending 31/03/2022||||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|Liabilities:||||||||||
|**Creditors falling due**
**within one year**|||(786
)||||(660
)|||
|Net Current Assets|||||456
4||||3650|
|Net Assets|||||**284**
**64**||||**27450**|
|||||||||||
|**The Funds of the charity:**||||||||||
|**Unrestricted Funds:**||||||||||
|**Designated funds**|||201
50||||169
30|||
|**General funds**|||451
4||246
64||370
0||20630|
||5||||380
0||||6820|
|**Total Charity Funds**|||||**284**
**64**||||**27450**|
## **Notes to the Accounts**
## 2) Incoming resources
All incoming resources are redeemed once the charity has legal entitlement to their resources, it is prudent that the resources will be received, and their monetary value realised. The following policy should be applied to the categories of income. Voluntary income is received by way of donations and grants and is fully disclosed in the Statement of Financial Activities. The value of services
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the
Year Ending 31/03/2022
donated by volunteers has not been included in these accounts, except where the services provided are in the nature of professional services where a fee would otherwise be charged, in which case the donated service is valued at their chargeable rate.
## d) Costs of generating funds
Costs of generating funds are those costs incurred in attracting voluntary income or incurred in trading activities undertaken to raise funds.
## 4. Incoming Resources from voluntary services
||
4. Incoming Resources from vol||ntary services|||||
|---|---|---|---|---|---|---|---|
||Details||Unrestricted
funds||Restricted
Funds
2022||Total
Funds|
||||£||£||£|
||Donations||1400||10000||11400|
||Children Chapter||-||16060||16060|
||**Total**||**1400**||**26060**||**27460**|
## 5. Activities for generating funds
||
5. Activities for generating funds|||||
|---|---|---|---|---|---|
||Details||Unrestricted
Funds||Total
Funds
2020|
||Activities for generating funds:||£||£|
||Rent and Hire Sports Equipment||6500||3800|
||Adverts||300||-|
||**Total**||**6800**||**3800**|
Cost of charitable activities compromise all costs incurred in the pursuit of charity activities. These costs have been apportioned together with established activities.
## Investment income
These includes short term deposits and cash on deposits
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the
Year Ending 31/03/2022
- Debtors
- As the Charity which does not have long term debtor’s policy, these will be measured on the basis of their recoverable value.
- Creditors
These will be valued at fair value and measured at the amount which the Charity is expected to settle the debt. Amounts which are further than one month.
## **Other Recognised Gains and Losses**
|||Unrestricted|Restricted||2021
Total|2021
Total|2020
Total|
|---|---|---|---|---|---|---|---|
|||**£**|**£**||**£**||**£**|
|Loss ondisposalassets||(708)|-||(708)||-|
|Covenantedincome||19,200|||19,200|||
|||**18,492**|-||18
**2**|**,49**|--|
These financial statements were approved and authorised for issue by the Board of trustees and signed on their behalf on 25/04/23 by
Chair of Trustees Phillip Mpukusa
## **Basic financial liabilities**
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing
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**Cymru Children & Youth Sports Foundation** Charity Number: 1173960
For the Year Ending 31/03/2022
transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
## **Basic financial assets**
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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