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← Kiveton Park FC 1892

2024-04-01-accounts

Trustees' Annual Report for the period

From

Period start date Period end date 01 April 2023 31 March

31 March 2024

To

Section A Reference and administration details

KIVETON PARK FC 1892

Charity name KIVETON PARK FC 1892 Other names charity is known by KIVETON PARK FOOTBALL CLUB

Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)
Charity's principal address		 1173952
9 MANOR FARMS
SOUTH ANSTON
SHEFFIELD
Postcode
S25 5FS
~~ee~~		 1173952
9 MANOR FARMS
SOUTH ANSTON
SHEFFIELD
Postcode
S25 5FS
~~ee~~		 1173952
9 MANOR FARMS
SOUTH ANSTON
SHEFFIELD
Postcode
S25 5FS
~~ee~~		 1173952
9 MANOR FARMS
SOUTH ANSTON
SHEFFIELD
Postcode
S25 5FS
~~ee~~
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body) entitled
to appoint trustee (ifany)
1 Christopher Nelson Club Chair
2 Ash Hibberd Advisor
3 Jo Dawson Advisor
4 Elizabeth Chadwick Wales High School
CommunityEngagement
5 EmilyRowles Girls Secretary
6 Gordon Johnson Club Secretary
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Names of the trustees for the charity, if any, (for example, any custodian trustees)
~~=== ===~~
Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address
BANK Natwest Bawtry Road, Wickersley, Rotherham, S66 1JY
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Trust

Trustees are appointed and reappointed annually at the annual general Trustee selection methods meeting held each year.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Membership of the football club is open to anyone.

You may choose to include additional information, where relevant, about:

We are a community football club and can now accommodate all ages of boys and currently have only two age groups of girls missing from our structure. We also provide disability, walking and women’s recreational football.

There Is a child protection policy in place and an assigned FA qualified Welfare Officer. Disclosure and Barring Service checks are carried out prior to any volunteer joining the football club. This is in line with both Football Association and statutory requirements.

Kiveton Park Football Club ("KPFC") is partnered with Wales High School ("WHS"), from whom we rent the football fields. We invest heavily in the site and share the onsite facilities with all the school children. We also offer school children fully subsidised courses for coaching and refereeing.

All trustees give their time voluntarily and receive no remuneration or other benefits.

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Section C Objectives and activities

The objects of the CIO are:

The main activities are as follows:

These activities benefit everyone in the community by keeping them fit and healthy, developing their self-confidence and social skills.

We welcome anyone in our community regardless of their age, personal Summary of the main background, faith, gender or personal circumstances. activities undertaken for the public benefit in relation to We have supported and gone beyond our roles on many occasions with these objects (include within many different personal and social issues to keep volunteers at our this section the statutory football club. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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We continue to be very grateful for the many hour’s volunteers have spent coaching the players of our football club as the number of teams increase.

We also are very grateful for the hours of groundwork that a very small group of volunteers undertake to keep the playing surface in a playable condition, cutting grass, marking pitches and improving the structure of the soil.

You may choose to include further statements, where relevant, about:

Without this valuable contribution of time, energy and expertise we would not have been able to provide such a valuable sporting service to our community as well as improving the facilities for the 1500 school children at Wales High School.

Our club continues to grow from strength to strength and we now have a full pathway for boys and girls right through to adult football, including Over 35 and 45s teams. This would not have been possible without the time and effort of coaches volunteering their time to help make a safe and enjoyable environment.

We have increased our football provision through the introduction of walking, women’s recreational and disability football, thus ensuring there is access to football for all within our community.

We continue to search actively for grants to help with key projects and to develop the club further. This is done by committee members and coaches within the club and we ensure we make applications to obtain any relevant grant opportunities as this is a key funding stream for us as a charity.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main Our clubhouse continues to be a huge success, providing players, achievements of the charity coaches and spectators a place to socialise as well as obtain during the year refreshments. The building has enabled us to hold club meetings, deliver training sessions and host end of season presentations. The café was originally run by volunteers but is now rented out so we can ensure the facility is open for all training and matches. We are now in our second season training/playing on the 3G and this has given us the opportunity to grow as a club through the introduction of walking, women’s rec and disability football. This season was particularly difficult with the weather so the 3G enabled all teams to continue to train and as many matches played as possible during the winter months when the grass pitches were not playable. We have continued to work on the grass pitches to maintain them at as high a standard as possible, although the considerable rain this season has made this challenging. We are looking at alternative sites so we can minimise the impact on matches cancelled due to the weather next season. We have kept our aim of having a full complement of male and female teams by adding two Under 7 boys’ teams, a girls Under 8 team as well as retaining our other teams, including 2 women’s teams, over 35s and 45s. Our club now hosts 31 teams, with over 80 coaches and 400 registered players. We continue to collect subscriptions for this season by standing order into our club bank account. It is still a challenge to keep on top of payments and encourage members to keep up to date. The club arranged a Junior tournament in July 2023 but unfortunately this had to be abandoned after an hour due to storms. This resulted in the loss of considerable potential income for the club but the safety of everyone at the ground was paramount. We continued to seek and obtain grants from various organisations (Football Foundation, Coop etc) to help us improve facilities and purchase equipment to keep the club and its teams running. We also attended FA run courses on various subjects to develop our volunteers knowledge base.

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Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit		 Cash at the bank on 31 March 2024 was £24,925. We purchased a
tractor for £23,400, the income for this was received from an insurance
payout at the end of the last financial year. Excluding the tractor
purchase, our income exceeded expenditure by £3,777. There are
additional costs which are due but not paid this financial year and these
have been listed as liabilities due to be paid after the year end. This
happens consistently each financial year as the hire of the 3G and
containers is paid a month in arrears, so the 23-24 accounts include
payment of the final month for financial year 22-23.
The club continues to pay for the monthly hire cost for the changing
rooms and toilets which were previously funded by a sponsor. The cost of
these is having a significant impact on the club’s ability to maintain or
increase our cash reserves. We are looking at alternative grass pitch
sites and this would mean we could off hire the containers, thus
considerably reducing our outgoings.
The cost of hire of the new 3G for winter training and matches has also
increased. This is due to the hire of the 3G for weekend matches. Our
5v5 and 7v7 teams now play all matches on the 3G as construction of the
3G meant there was no space for these pitches on the grass. In addition,
a number of older junior teams and senior teams have played their
matches on the 3G when the grass pitches were unplayable due to
detrimental weather. This has meant minimal matches are postponed
and players get to regularly play. However, we cannot sustain this level of
expenditure on 3G hire so are exploring alternative grass pitch sites for
the senior teams.
We continue to grow as a club with the aim of producing new teams
every season to ensure more children and adults can play football. Our
player subscriptions have increased around 10% from last year due to
the increased number of teams across both the male and female
pathway.
We have new volunteers seeking sponsorship and this has resulted in an
increase of 100% in team sponsorship, thus ensuring the majority of our
teams are provided with a home and away kit. We are very grateful to the
numerous local businesses who support our club.
Over the next season we will face ongoing costs for the hire of the
changing rooms/toilets and 3G for matches. We will look at alternative
grass pitch sites and continue to focus on fundraising and sponsorship
along with any available grants to ensure we keep the club running and
developing.

Details of any funds materially in deficit Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

Analysis of our income shows our primary source is again from players subscriptions which this year accounted for 61% of our income totalling £80,382. Last year this figure was 63% of all income which demonstrates we have remained consistent at obtaining other funding streams to help run and develop the club.

Income from our trading company, KPFC Social Ltd, continues to provide a valuable source of income although this has reduced from last financial year as we now rent out the café rather than run through volunteers.

We secured £2,067 in gift aid on membership fees for this season. This figure is lower than last financial year as we claimed for 4 seasons in 2223 as this was a funding stream which had not previously been utilised by the club. It is an area we wish to explore further and we are currently seeking advice from a gift aid specialist.

We secured £9,838 of grants compared to £7,002 the previous financial year. This demonstrates the significant effort put in by volunteers to source and apply for grants.

Income from our summer tournament fell as unfortunately this had to be abandoned due to the weather. We are exploring alternative fundraising streams for next season, including a music festival and sponsored event. We are working on developing a specific events volunteer team who can progress fundraising ideas.

We received over £3,000 of income from our ladies first team’s run in the FA Cup. We are also recouping more of the cost of fines from players.

Our largest cost is the hire of the 3G for training and matches. The only way to reduce this cost is by investing in the grass pitches so matches can be moved from the 3G to grass. Alternative sites and grant opportunities will be explored.

Our second largest expenditure is the changing room/toilet hire and utility costs, as explained above. We explored grants for the purchase of the containers but, due to the lack of long term security at our current site, these were not available. If we can locate an alternative site for grass pitches this would mean the containers are no longer required.

We have significantly increased our income through sponsorship and the balance of income received will be set aside to top up kit next season. The expenditure on unsponsored kit and equipment has increased as we have additional new teams requiring equipment plus top up for last season’s kit. We will continue to work with our current sponsors and develop our relationships with local businesses to secure additional sponsorship, so all our players are provided with a home and away kit.

Our ground maintenance costs are consistent with previous years.

Expenditure on referee fees has increased since last year as these are now paid fully through the club accounts. In previous years, some or all of these were paid through KPFC Social Ltd.

League fees have increased as they are proportionate to the number of players signed for the season.

We will continue to invest in the players and the club to develop and provide high quality facilities for all from the local community. We will look to increase our volunteer base so we can pursue additional fundraising and other income streams.

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~~a~~ Section F Other optional information

Future plans: We plan to develop further our disability football provision by introducing an older age team, whilst consolidating the male and female teams and the walking and women’s rec football provision. The club will ensure every new coach is level 1 qualified and we will look to support and develop coaches further by funding some UEFA C courses where possible. We will continue to encourage and support players who wish to pursue refereeing and young players with their playmaker course.

We are aware of the issues surrounding drainage on the grass pitches and will explore alternative solutions so we can minimise as much as possible the disruption caused by postponement due to detrimental weather and the additional cost of 3G and container hire. We are in the process of organising a music festival and exploring further income from gift aid and sponsored events.

Section G Declaration ~~a~~

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Christopher Nelson ~~ee~~ Position (eg Secretary, Chair, Chair etc) ~~re~~ Date 02/01/2025

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Charity Name No (if any) Kiveton Park FC 1892 1173952 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2023 31/03/2024

Section A Receipts and payments

==> picture [513 x 622] intentionally omitted <==

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest| |to the nearest £|to the nearest £|to the nearest £|to the nearest £| |£| |A1 Receipts| |Player subscriptions|80,382|-|-|80,382|72,814| |Gift aid|2,067|-|-|2,067|5,903| |Grants|9,838|-|-|9,838|7,002| |Sponsorship|22,673|-|-|22,673|10,975| |Donations|23|-|-|23|-| |Café income|4,101|-|-|4,101|8,573| |Summer tournament income|2,850|-|-|2,850|6,192| |Christmas raffle|-|-|-|-|1,314| |League fines and charges|1,125|-|-|1,125|-| |Mens team fundraising|2,873|-|-|2,873|1,000| |Miscellaneous|5,782|-|-|5,782|612| |Womens Euro trip|-|-|-|-|428| |Winter training fees|-|-|-|-|178| |-|-|-|-|-| |-|-|-|-|-| |Sub total|(Gross income for| |131,715|-|-|131,715|114,991| |AR)| |A2 Asset and investment sales,| |(see table).| |Insurance payout for tractor|-|-|-|-|23,650| |-|-|-|-|-| |Sub total|-|-|-|-|23,650| |Total receipts|131,715|-|-|131,715|138,641| |————|——| |A3 Payments| |Rent and utilities|26,498|-|-|26,498|30,368| |Waste disposal|1,338|-|-|1,338|1,185| |3G/pitch hire|40,954|-|-|40,954|22,100| |Referee costs|5,985|-|-|5,985|3,225| |Grounds maintenance|8,377|-|-|8,377|8,249| |Kit and equipment|6,369|-|-|6,369|2,565| |Sponsored kit|16,837|-|-|16,837|18,380| |Coaches training and DBS|1,630|-|-|1,630|2,598| |League fees|5,866|-|-|5,866|4,445| |League fines|1,353|-|-|1,353|-| |Mens team fundraising|2,243|-|-|2,243|-| |End of season player trophies|3,340|-|-|3,340|3,656| |End of season player presentations|100|-|-|100|699| |Raffle|303|-|-|303|499| |KPFC summer tournament costs|679|-|-|679|960| |Extract hood repair|600|-|-|600|-| |Professional fees and insurance|3,318|-|-|3,318|3,779| |Miscellaneous|2,148|-|-|2,148|3,041| |Womens Euro trip|-|-|-|-|171| |Printing and advertising costs|-|-|-|-|320| |Cleaning|-|-|-|-|897| |External tournament entry costs|-|-|-|-|100| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |Sub total|[ 127,938 ]|-|-|127,938|107,237|

----- End of picture text -----

CCXX R1 accounts (SS)

10/12/2024

1

==> picture [514 x 144] intentionally omitted <==

----- Start of picture text -----
A4 Asset and investment
purchases, (see table)
VEO camera purchase - - - - 2,301
Tractor purchase 23,400 - - 23,400 -
Sub total [ 23,400 ] - - 23,400 2,301
Total payments 151,338 - - 151,338 109,538
Net of receipts/(payments) - 19,623 - - - 19,623 29,103
A5 Transfers between funds - - - - -
A6 Cash funds last year end 44,548 - - 44,548 15,445
Cash funds this year end 24,925 - - 24,925 44,548
----- End of picture text -----

CCXX R2 accounts (SS)

10/12/2024

2

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds 24,925 - - - - - - - - Total cash funds 24,925 - - === (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - =—=== Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - - Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the Goalposts Unrestricted charity’s own use Tractor Unrestricted - Line marker machine Unrestricted - Kitchen equipment Unrestricted - Ride on mower Unrestricted - Commercial strimmer x2 Unrestricted - Storage containers x5 Unrestricted - Senior goalposts Unrestricted Aerator Unrestricted Cafe/bar Unrestricted VEO camera Unrestricted - all Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities School 3G pitch hire for March 24 3,659 - Colliery 3G hire for March 304 - Container hire and utilities for March 24 1,146 - Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Chris Nelson 02/01/2025 CCXX R3 accounts (SS) === 3 10/12/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Kiveton Park FC 1892 members of

On accounts for the year 31/03/2024 Charity no 1173952
ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024

Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 09/12/2024 Name: Simon Harrison Relevant professional CIMA qualification(s) or body (if any): Address: 31 West Bank Drive, South Anston, Sheffield, S25 5JG

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER