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2023-04-01-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 April 2022 31 March

31 March 2023

From

To

Section A Reference and administration details

KIVETON PARK FC 1892

Charity name KIVETON PARK FC 1892 Other names charity is known by KIVETON PARK FOOTBALL CLUB Registered charity number (if any) 1173952 Charity's principal address 9 MANOR FARMS SOUTH ANSTON SHEFFIELD Postcode S25 5FS

Names of the charity trustees who manage the charity

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Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole year to appoint trustee (if any)
1 Christopher Nelson Club Chair
2 Ash Hibberd Advisor 10 February 2023
3 Jo Dawson Advisor 10 February 2023
Elizabeth Chadwick Wales High School 10 February 2023
4
Community Engagement
5 Emily Rowles Girls Secretary
6 Gordon Johnson Club Secretary
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8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
Martin Gray 01 April 2022 to 09 February 2023
Tim Justice 01 April 2022 to 09 February 2023
Guseppe DI’Lasio 01 April 2022 to 09 February 2023
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March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address
BANK Natwest Bawtry Road, Wickersley, Rotherham, S66 1JY
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

Trust How the charity is constituted (eg. trust, association, company) Trustees are appointed and reappointed annually at the annual general Trustee selection methods meeting held each year.

How the charity is constituted

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Membership of the football club is open to anyone.

We are a community football club and can now accommodate all ages of boys and currently have only one age groups of girls missing from our structure.

The trustees oversee the day to day running of the football club and give it direction. The trustees seek the views of the club committee along with coaches, PLO (Parent Liaison Officers) and Club Volunteers in deciding the structure, ethos, and direction of the football club.

There Is a child protection policy in place and an assigned FA qualified Welfare Officer. Criminal Records Bureau checks are carried out prior to any volunteer joining the football club. This is in line with both Football Association and statutory requirements.

Kiveton Park Football Club ("KPFC") is partnered with Wales High School ("WHS"), from whom we rent the football fields. We invest heavily in the site and share the onsite facilities with all the school children. We also offer school children fully subsidised courses for coaching and refereeing.

All trustees give their time voluntarily and receive no remuneration or other benefits.

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Section C Objectives and activities

The objects of the CIO are:

The main activities are as follows:

These activities benefit everyone in the community by keeping them fit and healthy, developing their self-confidence and social skills.

We welcome anyone in our community regardless of their age, personal Summary of the main background, faith, gender or personal circumstances. activities undertaken for the public benefit in relation to We have supported and gone beyond our roles on many occasions with these objects (include within many different personal and social issues to keep volunteers at our this section the statutory football club. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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We continue to be very grateful for the many hour’s volunteers have spent coaching the players of our football club as the number of teams increase.

We also are very grateful for the hours of groundwork that a very small group of volunteers undertake to keep the playing surface in a playable condition, cutting grass, marking pitches and improving the structure of the soil.

You may choose to include further statements, where relevant, about:

Without this valuable contribution of time, energy and expertise we would not have been able to provide such a valuable sporting service to our community as well as improving the facilities for the 1500 school children at Wales High School.

We are continuing to focus on growing our club further and having more teams for the local community to join. Our club continues to grow from strength to strength and we now have a full pathway for boys and girls right through to adult football. This would not have been possible without the time and effort of coaches volunteering their time to help make a safe and enjoyable environment.

We now have UEFA A licence Head Coach, who is mentoring some of our other coaches to improve their skills and knowledge for the benefit of the players representing the club.

We continue to search actively for grants to help with key projects and to develop the club further. This is done by committee members and coaches within the club and we ensure we make applications to obtain any relevant grant opportunities as this is a key funding stream for us as a charity.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main Our clubhouse has been a huge success, providing players, coaches and achievements of the charity spectators a place to socialise as well as obtain refreshments. The during the year building has enabled us to hold club meetings, deliver training sessions and host end of season presentations. The café was originally run by volunteers, but in early 2023 we took the decision to rent out the café space due to the decline in volunteers and to keep our aim of the café being open 6 days a week for training and matches.

Our transition to the new 3G pitch for training and matches has gone relatively smoothly. The pitch gives us the opportunity to grow as a club and ensure matches and training for all teams can continue during the winter months when grass pitches are not playable due to the weather.

The reconfiguration of our grass pitches, particularly the senior team pitch with refurbishment of dugouts, new paths to access changing rooms and toilets, along with replacing goalposts and nets for junior pitches.

We have kept our aim of having a full complement of male and female teams by adding two Under 7 boys’ teams, a girls Under 8 team and welcomed a new over 35s team as well as retaining our other teams. Our club now hosts 30 teams, with over 70 coaches and 400 registered players. We continue to collect subscriptions for this season by standing order into our club bank account. It is still a challenge to keep on top of payments and encourage members to keep up to date. The club held a Junior tournament in May 2022 providing valuable income which takes an enormous amount of time organising. We continued to seek and obtain grants from various organisations (Football Foundation, Coop etc) to help us improve facilities and purchase equipment to keep the club and its teams running.

March 2012

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5

Section E Financial review

Brief statement of the
charity’s policy on reserves		 Cash at the bank on 31 March 2023 was £44,548 This includes an
insurance payout of £23,650 for the theft of our tractor – purchase of a
new tractor will be made in the 23-24 financial year. Excluding the
insurance payout, our income exceeded expenditure by £5,453. There
are additional costs which are due but not paid this financial year so this
will result in a loss for the year, but this has been listed as liabilities due
to be paid after the year end.
The club continues to pay for the monthly hire cost for the changing
rooms and toilets which were previously funded by a sponsor. The cost of
these are having a significant impact on the club’s ability to maintain or
increase our cash reserves.
The cost of hire of the new 3G for winter training and matches has also
increased. This is due to the hire of the 3G for weekend matches. Our
5v5 and 7v7 teams now play all matches on the 3G as construction of the
3G meant there was no space for these pitches on the grass. In addition,
a number of older junior teams and senior teams have played their
matches on the 3G when the grass pitches were unplayable due to
detrimental weather. This has meant minimal matches are postponed
and players get to regularly play.
We continue to grow as a club with the aim to produce new teams every
season to ensure more children and adults can play football. Our player
subscriptions have increased around 45% from last year due to the
increased number of teams across both the male and female pathway.
We have increased team sponsorship to ensure the majority of our teams
are provided with a home and away kit. We are very grateful to the
numerous local businesses who support our club.
We held a successful summer tournament for our junior teams which
received incredible feedback and brought in over £5,000 of income for
the club. Fundraising is an area we wish to develop further.
Over the next season we will face ongoing costs for the hire of the
changing rooms/toilets and 3G for matches. We will focus on fundraising
and sponsorship along with any available grants to ensure we keep the
club running and developing.

Details of any funds materially in deficit Further financial review details (Optional information)

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ethical investment policy adopted.

We secured £5,903 in gift aid on membership fees for the previous 4 seasons. This is a funding stream which had not previously been utilised by the club and it is an area we wish to explore further.

We secured £7,002 of grants compared to £2,000 the previous financial year. This demonstrates the significant effort put in by volunteers to source and apply for grants.

Our largest expenditure is the changing room/toilet hire and utility costs, as explained above. We will explore grants for the possible purchase of the containers and liaise with the hire company over possible discounts.

Our second largest cost is the hire of the 3G for training and matches. The only way to reduce this cost is by investing in the grass pitches so matches can be moved from the 3G to grass. Again grant opportunities will be explored. Kit cost the club £18,380 with £10,975 sponsorship secured towards this. We will further develop our relationships with local businesses to secure additional sponsorship so all our players are provided with a home and away kit.

Our ground maintenance costs are consistent with previous years. We regularly receive positive feedback on the quality of facilities at our ground and we pride ourselves on offering our players and the community a safe and inspiring place to play football. Access to the 3G means we can explore the provision of disability football next season, thus ensuring football really is accessible to all.

Expenditure on referee fees has increased since last year. These used to be paid through KPFC Social Ltd, which reduced the amount of profits donated by the trading company. Some of the referee fees this year have been paid by the club. Next year we aim to ensure all referee fees are paid through the club.

League fees and trophies have increased as they are proportionate to the number of players signed for the season.

We will continue to invest in the players and the club to develop and provide high quality facilities for all from the local community. We will look to increase our volunteer base so we can pursue additional fundraising and other income streams.

Section F Other optional information

Future plans:

We plan to increase access to football for all by introducing a disability football provision along with women’s recreational and walking football, whilst consolidating the male and female teams. The club will ensure every new coach is level 1 qualified and we will look to support and develop coaches further by funding level 2 courses where possible. We will continue to encourage and support players who wish to pursue refereeing and young players with their playmaker course.

We are aware of the issues surrounding drainage on the grass pitches and will continue to invest in these as much as possible to minimise the disruption caused by postponement due to detrimental weather and the additional cost of 3G hire. We are in the process of organising another summer tournament and increase activities/events held in our bar/café.

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Christopher Nelson Position (eg Secretary, Chair, Chair etc) Date 12/02/2024

March 2012

TAR

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Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2022 31/03/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Player subscriptions 72,814 - - 72,814 50,170
Sponsorship 10,975 - - 10,975 8,842
Xmas raffle 1,314 - - 1,314 1,786
Women's Euro trip 428 - - 428 2,205
Fundraising 1,000 - - 1,000 4,875
Summer tournament income 6,192 - - 6,192 3,373
Grants 7,002 - - 7,002 2,000
Gift aid 5,903 - - 5,903 -
Winter training fees 178 - - 178 -
Café income 8,573 - - 8,573 -
Miscellaneous 612 - - 612 -
Contribution to league fines - - - - 45
- - - - -
Sub total (Gross income for
- - 114,991 73,296
AR) [ 114,991 ]
A2 Asset and investment sales,
(see table).
Insurance payout for tractor 23,650 - - 23,650
- - - - -
Sub total 23,650 - - 23,650 -
Total receipts 138,641 - - 138,641 73,296
A3 Payments
Kit costs 18,380 - - 18,380 18,539
Winter training costs 22,100 - - 22,100 12,724
Ground maintenance costs 8,249 - - 8,249 9,614
DBS costs and training courses 2,598 - - 2,598 2,570
Equipment costs 2,565 - - 2,565 4,946
League fees and fines 4,445 - - 4,445 3,054
End of season player trophies 3,656 - - 3,656 3,240
End of season player presentations 699 - - 699 867
Women's Euro Trip 171 - - 171 2,667
Raffle prizes 499 - - 499 704
Printing and advertising costs 320 - - 320 370
Waste disposal 1,185 - - 1,185 708
Cleaning 897 - - 897 713
Insurance 3,179 - - 3,179 2,846
Referee costs 3,225 - - 3,225 744
External tournament entrance costs 100 - - 100 120
KPFC summer tournament costs 960 - - 960 385
Legal fees 600 - - 600 3,608
Café and bar costs - - - - 2,022
Miscellaneous costs 3,041 - - 3,041 244
Changing room hire and utilities 30,368 - - 30,368 -
- - - - -
- - - - -
Sub total [ 107,237 ] - - 107,237 70,685
A4 Asset and investment
purchases, (see table)
Senior goal posts - - - - 2,385
New café and bar - - - - 8,399
VEO camera 2,301 - - 2,301 -
- - - -
- - - -
Sub total [ 2,301 ] - - 2,301 10,784
Total payments 109,538 - - 109,538 81,469
Net of receipts/(payments) 29,103 - - 29,103 - 8,173
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,445 - - 15,445 -
Cash funds this year end 44,548 - - 44,548 - 8,173
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CCXX R1 accounts (SS)

12/02/2024

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Tractor purchase
Colliery 3G pitch hire for March 23
School 3G pitch hire for March 23
Aerator
Café/bar
Container hire and utilities Jan-Feb 23
Container hire and utilities Mar 23
VEO Camera
Details
Details
Goalposts
Tractor
Line marker machine
Storage containers x5
Senior goalposts
Kitchen equipment
Ride on mower
Commercial strimmer x2
Cash at bank
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
44,548
-
-
-
-
-
44,548
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
Fund to which
liability relates
Amount due
(optional)
140
-
2,818
-
4,953
-
1,783
-
23,400
-
Print Name
Christopher Nelson		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
12/02/2024

CCXX R2 accounts (SS)

12/02/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Kiveton Park FC 1892 members of

On accounts for the year 31/03/2023 Charity no 1173952 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023

Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 11/02/2024 Name: Simon Harrison Relevant professional CIMA qualification(s) or body (if any): Address: 31 West Bank Drive, South Anston, Sheffield, S25 5JG

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER