REPORT FROM FOPV FOR THE CHARITY COMMISSION, 2022-2023
The Friends of Potter’s Village (FoPV) is a funding organisation based in the UK, which provides financial support for the Potters’ Village Ministry (PVM), a Christian project operating under the auspices of the Anglican Diocese of Muhabura in Kisoro, South West Uganda, with a Ugandan board managing the project on the ground. PVM was set up to provide a Crisis Centre to receive and nurture abandoned or orphaned babies. Over half the babies will return to their extended family, with others being fostered or adopted. A few, usually with special needs, are eventually resettled in other residential facilities, elsewhere in Uganda. A social worker is employed to oversee all this, check on children up to the age of 5 after their return home and ensure compliance with Ugandan law and requirements.
At the end of June 23 there were 41 children on community support, and 17 children resident in the Crisis centre. Those being monitored in the community attend the site monthly, to have their weight and general progress checked , and to pick up on any problems. Our social worker also does regular home visits to check on those who find it difficult to attend.
The Crisis Centre at Potter’s Village is entirely funded by FoPV mainly through regular sponsorship and through donations from our supporters and supporting churches and other organisations. We also make applications to grant making trusts. Towards the end of the financial year 22 -23 it became apparent that our income was not matching the expenditure at PVM and so we stated to take steps, with the support of Idah Kyarimpah, the administrator at PVM, to reduce expenditure and increase our income for the following financial year. This necessitated closing the third babies’ room in the Crisis Centre and not renewing some temporary staff contracts.
PVM also has a Paediatric Medical Centre which is designed to be self-funding, with all users paying an appropriate fee. Some funding for medical equipment, staff salaries and support for poorer patients is raised in the UK and is channeled through the FoPV bank account and we also receive help from a UK based charity, ‘ Health Tree Uganda’.
This is the only facility in the district to offer neonatal special care. It also offers inpatient and outpatient facilities for all children in the district, up to the age of 12. It offers ante and post-natal care and the occasional delivery, supervised by our midwife. There have been big changes in the medical centre because for the first 8 years of its existence there has been a CMS doctor from the UK in overall charge, but in May 23 the current doctor returned to the UK and has not been replaced, so clinical care has now passed to three clinical officers.
PVM runs a Nutrition unit within the Medical Centre and a Community Nutrition program which seems to be very successful. Studies have shown that the great majority of mothers attending it manage to keep their child well nourished on return home. There is also an immunisation program, and they support around 10 mothers who require injections to keep mental health problems in check.
A Disability Rehabilitation Unit provides a basic level of therapy for disabled children and their families. For most of these children it is the only stimulation of any kind that they receive, and it is growing in popularity. It is staffed by two nurse therapists who have received special training. However, it is proving difficult to recruit and retain a trained physiotherapist. We hope to be able to report success on this in next year’s report.
In January 2023 6 trustees of FoPV visited PVM for the first time since the Covid epidemic. We met with senior staff and the Ugandan Board of Governors and were able to see the work at first hand. We were satisfied that generally the money we were sending was being used wisely. It was the first time we had met Idah since she took over as administrator and we were extremely impressed with her capabilities. It was disappointing to learn that in the past there had been mistakes with accounting for National Insurance and some tax payments, which meant there were liabilities amounting to several thousand pounds which FoPV had to meet. This contributed to the financial shortfall mentioned above.
The breakdown of total Income and Expenditure for the year is shown below. Included in that is an Income of £26664.00 in funds restricted for the Medical Centre and an expenditure of £32071 on Medical Centre costs.
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Income 2022 -2023
3% 1%
4%
Regular donors 38%
Church/group donations
9%
26%
Individual donations 19%
38% GAD 9%
Fundraising 4%
19%
Trusts and grants 3%
Donations - non PV 1%
26%
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Expen3% 1% diture 2022 - 2023
3%
19%
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Project costs (inc Idah salary, NSSF arrears) 74% Medical Centre costs 19% Non PV sent to Ksoro 3% Fundraiser salary, pension, tax 3% ~~74%~~ UK costs 1%
| Friends of Potter's Village Trust | |||||||
|---|---|---|---|---|---|---|---|
| Receipts and Payments Accounts | |||||||
| Charity Number 1173948 | |||||||
| Year ended 30thJune 2023 | |||||||
| Notes | Unrestricted F | Restricted Fund | sTotal funds | 2021/22 | |||
| £ | £ | £ | £ | ||||
| A1 Receipts | |||||||
| General donations | 55,670 | 55,670 | 78,844 | ||||
| Child Sponsorship | 27,873 | 27,873 | 28,613 | ||||
| Restricted donations | 29,299 | 29,299 | 21,733 | ||||
| Fund raising- sales etc | 3,617 | 3,617 | 18,969 | ||||
| Interest received | 1,462 | 1,462 | 4 | ||||
| Gift Aidtax recovered | 11,824 | 0 | 11,824 | 11,146 | |||
| Receipts on behalf of thirdparties | 684 | 684 | 5,436 | ||||
| Transfer from PottersVillageTrust | 0 | 0 | |||||
| Other | 0 | 0 | |||||
| 100,446 | 29,983 | 130,429 | 164,745 | ||||
| A2 Assetandinvestmentsales, etc | 0 | 0 | 0 | 0 | |||
| Total receipts | 100,446 | 29,983 | 130,429 | 164,745 | |||
| A3 Payments | |||||||
| PVM Capital costs | 0 | 0 | |||||
| PVM Running costs | 132,922 | 7,210 | 140,132 | 117,606 | |||
| Medical Equipment and repairs | 13,921 | 13,921 | 486 | ||||
| Fund raisingcosts | 5,575 | 5,575 | 6,729 | ||||
| Charityrunning costs | 3,137 | 3,137 | 2,184 | ||||
| Legal expenses | 0 | 0 | |||||
| Payments from receipts on behalf of thirdparties | 4,705 | 4,705 | 6,159 | ||||
| Subtotal | 141,635 | 25,836 | 167,471 | 133,164 | |||
| A4 Asset and investmentpurchases,etc | |||||||
| Totalpayments | 141,635 | 25,836 | 167,471 | 133,164 | |||
| Net receipts/(payments) | -41,189 | 4,147 | -37,042 | 31,582 | |||
| A5 Transfer between funds | 0 | ||||||
| A6 Cash funds lastyear end | 82,538 | 50,155 | 132,693 | 101,111 | |||
| Cash funds thisyear end | 41,349 | 54,302 | 95,651 | 132,693 | |||
| Section BStatementof assets and liabilities at end of the year | |||||||
| Unrestricted Funds |
Restricted Funds |
Total funds | |||||
| £ | £ | £ | |||||
| CAFBank current | 0 | 45,171 | 45,171 | ||||
| COIF Account | 47,343 | 9,131 | 56,474 | ||||
| Assets | 47,343 | 54,302 | 101,645 | ||||
| Liabilities | |||||||
| less held for PVM | -5,994 | -5,994 | |||||
| Net assets | 41,349 | 54,302 | 95,651 | ||||
| PVM Funds held by FoPV 30/6/23 | |||||||
| Community Support | CS Spreadsheet | 23,740,300 | |||||
| Staf SavingScheme | Draft audited accou | n 3,744,964 |
|||||
| Funds held for PVM 30/6/23 | 27,485,264 | ugx | |||||
| Exchangerate | 4,586 | ugx to£1 -June2023 | |||||
| Funds held for PVM | £5,994 | ||||||
| Malcolm Crawford CPFA | |||||||
| Treasurer,Friends of PottersVillage | |||||||
| 25th March 2024 |
| lndependent Examiner'sReport | |
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| Reportto the trustees | f(,pv\SCIFP">-nrU'SVrttdY |
| Onaccountsfortheyear ended |
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| Setout onpages |
| * P | lease deletethewords in the brac | kets if they do not apply | |
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| Signed: | 26r,l6o1_bz+ | ||
| Name: | |||
| Relevantprofessional qualificatlon(s) or body |
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| !ER | Oct2018 |