**To** **Trustees' Annual Report for the period** Period start date Period end date 1st APRIL 2023 31st March 2024 **From** ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Sawbridgeworth u3a|
Sawbridgeworth u3a| |---|---|---| |||| |||| ||1173937|| ||
1 Seymour Mews|| ||Sawbridgeworth|| |||| ||**Postcode**|**CM21 0BD**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Gill Sewell|Chairperson||| ||Carol Dixson Smith|DeputyChairperson||| ||PhillipSimmons|Treasurer||| ||John Dickenson||1 April 23 to 1 Nov 23|| ||Derek Piercy|||| ||Maxine Tilly|Secretary||| ||Margaret Giles|||| ||Alan Goodman|||| ||Neil Munro||1Nov 23 to 31 March 24|| ||Barrie Lazarus||1 April 23 to 12 May23|| ||||1 Nov 23 to 31 March 24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Elected by Members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: We are affiliated to the National Third Age Trust - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of education, and in particular, the education of older people and those who are retired from full time work, by all means, including associated activities conducive to learning and personal development, in Sawbridgeworth and its surrounding locality. **TAR** March **2012** 2 Running over 30 interest and self- learning groups covering all aspects of educational subjects and visits to places of interest and enjoyment specific to the third age generation to educate and enlighten. Providing speakers on a variety of topics and interest at our monthly meetings to enhance members perspectives on these issues. The Trustees declare that they have had regard to the Charity Commission public benefit guidance when exercising any power or duties to which the guidance is relevant. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the period under review the Trustees and members of the charily have continued to be well supported by the members whose numbers are maintained at around 420. We have had a full year of activities. Thanks to our hard-working team the hall is full for our General Meetings where we have entertained speakers ranging from a talk about Cyber Security to hearing about the life and career of William Morris Our interest groups continue to function well. Although we have reduced activities a solid core of them continue to grow and several new walking groups have been introduced during the year. New members are being attracted on a regular basis and enthusiasm is being maintained. Early in the year a visit to Holland planned before shutdown was undertaken. A group of members travelled to Utrecht and during the long weekend visited the Keukenhof Gardens, took a guided boat tour around Utrecht and visited The Hague. There was a morning in Bruges during the return journey. We were lucky to have this opportunity through our membership of the u3a. **TAR** March **2012** 4 ## **Section E Financial review** Our Target Reserves are based on twelve months on any expenditure **Brief statement of the** with an annual commitment plus six months on any other revenue **charity’s policy on reserves** expenditure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** ## G Sewell **Full name(s)** Gillian Sewell **Position (eg Secretary, Chair,** Chairperson **etc)** **Date** 3rd May 2024 **TAR** March **2012** 5 ## **- Sawbridgeworth U3A Charity Number 1173937 Income and Expenditure Account for the year ended 31st March 2024** ||Notes|General|Groups|Social|Total|_Total_| |---|---|---|---|---|---|---| |||Account||Account||_2023_| |||£|£|£|£|_£_| |**Receipts**||||||| |Membership|1|6597|||6597|_6355_| |Gift Aid||378|||378|_284_| |Social Events booking|fees,tickets etc.|||30169|30169|_87023_| |Groups - Income|||4502||4502|_3587_| |**Total Income**||6975|4502|30169|41646|_97249_| |**Payments**||||||| |Subscription Fee (Third Age Trust)||1680|||1680|_1712_| |Meetings||||||| |Hall Hire||789|||789|_615_| |Speakers||995|||995|_575_| |Refreshments||66|||66|_30_| |u3a Magazine||1113|||1113|_1016_| |u3a Beacon||430|||430|_376_| |Zoom||144|||144|_99_| |Printing, Postage & Stationery||412|||412|_146_| |Cards & Flowers||261|||261|_188_| |Presentations||167|||167|| |Miscellaneous||85|||85|_80_| |Equipment||0|||0|_163_| |Community Event||0|||0|_176_| |Social Events Transport & Entrance Fees etc||||28499|28499|_84780_| |"
Admin Expenses||||153|153|_236_| |"
Raffle Costs||||143|143|_146_| |"
Defib Battery & Pads||||483|483|| |Groups - Expenditure|||4298||4298|_3733_| |**Total Expenditure**||6142|4298|29278|39718|_94071_| |**Net Income**||833|204|891|1928|_3178_| |**Retained Income**|brought forward|9278|868|5865|16011|_12833_| |**Retained Income**|carried forward|£10,111|£1,072|£6,756|£17,939|_£16,011_| |**Sawbridgeworth U3A- Charity Number 1173937**
**Balance Sheet**
**As at 31st March 2024**
Notes
**Assets**
General Account Bank Balance
2
Social Account Bank Balance
3
Social Account Paid in Advance
Cash held by Groups
Cash in Hand
**Liabilities**
Membership fees received in advance
Social Account Payments received in advance
**Net Assets**
**Reserves**
General Reserves
Group Reserves
4
Social Account Reserves
**Total Reserves**|£
£
15649
15899
15626
574
5
47753
5040
24774
29814
£17,939
10111
1072
6756
£17,939|_2023_
_£_
_15240_
_7572_
_1963_
_231_
_6_| |---|---|---| |||_25012_| |||_5325_
_3676_| |||_9001_| |||_£16,011_| |||_9278_
_868_
_5865_| |||_£16,011_| ## **Notes to the Accounts** - 1 Membership subscriptions relate to 446 members - 2 General Bank Balance includes £5040 membership fees received for 2024/2025 - 3 Social Account Bank Balance includes£24774 payments received for future functions and takes into account £15626 paid out for future functions. - 4 Group Reserves consist of cash held by Groups £574 and £498 held on their behalf in the General Bank Account. ## P Simmons Treasurer ## **Examination of Accounts** I have carried out an examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the activities of this organisation for the year ended 31st March 2024 and that the accounts have been maintained in a satisfactory way. _D G Brampton_ Independent Examiner 7th May 2024 Sawbrid eworth U3A- Cha . Balance Sheet As at 315t Marth 2024 Number 1173937 2023 Notes Assets General Account Bank Balance 15649 IS240 Social Actount Bank Balance 15899 7572 Social Account Paid in Advènce 15626 1963 Cash held by Groups 574 231 Cash in Hand 47753 25012 Liabilities Membership fee5 received in advance 5040 5325 Social Account Payments re￿iVed in advance 24774 3676 29814 £17.939 Net Assets £16,011 Reserves General Reserve5 ioiii 9278 Group ReseT¥e5 1072 Social Account Reserves 6756 5865 Total Reserves £17,939 £16,011 Note5 to the Accounts l Membership Subscript￿n5 relate to 446 me¥nbers 2 General Bank Balance includes £5040 membership fees receNed for 202412025 3 Social Account Bank Balance includes£24714 payments received for future functions and takes into account £15626 paid out for future functions. 4 Group Reserves consist of cash held by Groups £574 and £498 held on their behalf in the Gèneral Bank Account. Treasurer Examlnation ot Accounts I have carried out arF examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the artivities of thi5 organi5ation for the year ended 31st March 2024 and that the accounts have been maintained in a satisfactory way. Independent Examiner 7th May 2024