## **Trustees' Annual Report for the period** Period start date Period end date 1st APRIL 2022 31st March 2023 **To** **From** ## Section A Reference and administration details **Charity name** Sawbridgeworth U3A **Other names charity is known by** None **Registered charity number (if any)** 1173937 **Charity's principal address** 1 Seymour Mews Sawbridgeworth **Postcode CM21 0BD** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Gill Sewell|Chairperson||| ||Carol Dixson-Smith|DeputyChairperson||| ||PhillipSimmons|Treasurer||| ||John Dickenson|Secretary||| ||Barrie Lazarus|||| ||Patricia Lee||1 April 22 to 6 Dec 22|| ||Derek Piercy|||| ||Maxine Tilley|||| ||Margaret Giles||20 May22 to 31March 23|| ||Alan Goodman||2 Dec 22 to 31 March 23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Elected by Members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: We are affiliated to the National Third Age Trust - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of education, and in particular, the education of older people and those who are retired from full time work by all means, including associated activities conducive to learning and personal development, in Sawbridgeworth and its surrounding locality. **TAR** March **2012** 2 Running over 40 interest and self- learning groups covering all aspects of educational subjects and visits to places of interest and enjoyment specific to the third age generation to educate and enlighten. Providing speakers on a variety of topics and interest at our monthly meetings to enhance members perspectives on these issues. The Trustees declare that they have had regard to the Charity Commission public benefit guidance when exercising any power or duties to which the guidance is relevant. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the period under review the trustees and members of the charily have continued to be well supported by the members whose numbers are maintained at around 400. We have had our first full year of activities since the pandemic. Thanks to our hard-working team the hall is full for our General Meetings where we have entertained speakers ranging from a talk about medical dogs to hearing about the life of a local well-known conductor and producer of music. Our interest groups continue to function well. Although we have reduced activities a solid core of them continue to grow. New members are being attracted on a regular basis and enthusiasm is being maintained. Early in the year we were able to re-plan several educational visits. The first of these was a visit to the National Space Centre which was of great interest to many of our members who remembered experiencing the beginnings of manned space exploration. We learnt about beer making on a visit to a brewery in the summer and late summer there was a group holiday where we visited a willow farm, travelled on a steam train, and learnt some of the history of Wells amongst other activities. There have also been several theatre visits including one to the ballet. We would not otherwise have had many of these opportunities and experiences. **TAR** March **2012** 4 ## **Section E Financial review** Our Target Reserves are based on twelve months on any expenditure **Brief statement of the** with an annual commitment plus six months on any other revenue **charity’s policy on reserves** expenditure. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** G Sewell **Full name(s)** Gillian Sewell **Position (eg Secretary, Chair,** Chairperson **etc) Date** 5th May 2023 **TAR** March **2012** 5 ## **- Sawbridgeworth U3A Charity Number 1173937 Income and Expenditure Account for the year ended 31st March 2023** ||Notes|General|Groups|Social|Total|_Total_| |---|---|---|---|---|---|---| |||Account||Account||_2022_| |||£|£|£|£|_£_| |**Receipts**||||||| |Membership|1|6355|||6355|_2665_| |Gift Aid||284|||284|_0_| |Miscellaneous Income||0||||_24_| |Social Events booking fees,tickets etc.||||87023|87023|_46006_| |Groups - Income|||3587||3587|_2630_| |**Total Income**||6639|3587|87023|97249|_51325_| |**Payments**||||||| |Subscription Fee (Third Age Trust)||1712|||1712|_1358_| |Meetings||||||| |Hall Hire||615|||615|_224_| |Speakers||575|||575|_735_| |u3a Magazine||1016|||1016|_655_| |u3a Beacon||376|||376|_0_| |Zoom||99|||99|_72_| |Printing, Postage & Stationery||146|||146|_241_| |Cards & Flowers||188|||188|_162_| |Miscellaneous||110|||110|_70_| |Equipment||163|||163|_137_| |Community Event||176|||176|_0_| |Social Events Transport & Entrance Fees etc||||84780|84780|_45080_| |"
Admin Expenses||||236|236|_0_| |"
Raffle Costs||||146|146|_0_| |Groups - Expenditure|||3733||3733|_2364_| |**Total Expenditure**||5176|3733|85162|94071|_51098_| |**Net Income**||1463|-146|1861|3178|_227_| |**Retained Income**|brought forward|7815|1014|4004|12833|_12606_| |**Retained Income**|carried forward|£9,278|£868|£5,865|£16,011|_£12,833_| ## **- Sawbridgeworth U3A Charity Number 1173937 Balance Sheet** |**As at 31st March 2023**
Notes
**Assets**
General Account Bank Balance
2
Social Account Bank Balance
3
Social Account Paid in Advance
Cash held by Groups
Cash not banked-Social Account
Cash in Hand
**Liabilities**
Membership fees received in advance
Social Account Payments received in advance
**Net Assets**
**Reserves**
General Reserves
Group Reserves
4
Social Account Reserves
**Total Reserves**|£
£
15240
7572
1963
231
0
6
25012
5325
3676
9001
£16,011
9278
868
5865
£16,011|_2022_
_£_
_13329_
_16620_
_8807_
_510_
_241_
_30_| |---|---|---| |||_39537_| |||_5040_
_21664_| |||_26704_| |||_£12,833_| |||_7815_
_1014_
_4004_| |||_£12,833_| ## **Notes to the Accounts** - 1 Membership subscriptions relate to 426 members - 2 General Bank Balance includes £5325 membership fees received for 2022/2023 - 3 Social Account Bank Balance includes£3676 payments received for future functions and takes into account £1963 paid out for future functions. - 4 Group Reserves consist of cash held by Groups £231 and £637 held on their behalf in the General Bank Account. ## P Simmons Treasurer ## **Examination of Accounts** I have carried out an examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the activities of this organisation for the year ended 31st March 2023 and that the accounts have been maintained in a satisfactory way. _D G Brampton_ Independent Examiner 8th May 2023 Sawbrid eworth U3A- Chari Balance Sheet As at 31st March 2023 Number 1173937 2022 Notes A55etS General Account Bank Balance 15240 13329 Social Account Bank Balance 7572 16620 Social Account Paid in Advance 1963 8807 Cash held by Groups 231 510 Cash not banked-social Account 241 Cash in Hand 30 25012 39537 Llabilities Membership fees received in advance 5325 5040 Social Account Payments received in advance 3676 21664 26704 £12,833 9001 £16.011 Net Assets Reserves General Reseryes 9278 7815 Group Reserves 1014 Social Account Reserves 5865 Total Reserves £16.011 £12,833 Notes to the Accounts l Membership subscrtptions relate to 426 members 2 General Bank Balance includes £5325 membership fees received for 202212023 3 Social Account Bank Balan￿ includes£3676 payments received for future functions and takes into account £1963 paid out for future functions. 4 Group Rese￿e5 consist of cash held by Groups £231 and £637 held on their behalf in the General Bank Account. Treasurer Examination of Accounts I have carried out an examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the activities of this organisation for the year ended 31st March 2023 and that the accounts have been maintained in a satisfactory wav. Independent Examiner 8th May 2023