## **Trustees' Annual Report for the period** Period start date Period end date 1st APRIL 2021 31st March 2022 **To** **From** ## Section A Reference and administration details Sawbridgeworth U3A **Charity name Other names charity is known by Registered charity number (if any)** 1173937 **Charity's principal address** None 1 Seymour Mews Sawbridgeworth **Postcode CM21 0BD** **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Gill Sewell|Chairperson||| |Carol Dixson-Smith|DeputyChairperson||| |Barrie Lazarus|Treasurer||| |John Dickenson|Secretary||| |Gwendoline Cook||1 April 21 to 4 Feb 22|| |Patricia Lee|||| |Derek Piercy|||| |PhilipSimmons|||| |Maxine Tilley|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Elected by Members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** We are affiliated to the National Third Age Trust You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of education, and in particular, the education of older people and those who are retired from full time work by all means, including associated activities conducive to learning and personal development, in Sawbridgeworth and its surrounding locality. **TAR** March **2012** 2 Running over 40 interest and self- learning groups covering all aspects of educational subjects and visits to places of interest and enjoyment specific to the third age generation to educate and enlighten. Providing speakers on a variety of topics and interest at our monthly meetings to enhance members perspectives on these issues. The Trustees declare that they have had regard to the Charity Commission public benefit guidance when exercising any power or duties to which the guidance is relevant. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During the period under review the trustees and members of the Charity had to face up to and adapt to the Covid lockdowns and restrictions. Initially all live meetings and events were put on hold but with the active support of our members we made use of technology to hold virtual monthly lecture meetings and even an AGM. Some of our interest groups were also able to hold virtual meetings. The trustees were determined for the Charity to be as active as possible during this time. Despite all the difficulties we were loyally supported by our members whose numbers were maintained at around 400. We were even able to attract new members despite the competition of several longer established groups in our area. With the easing of restrictions in the autumn of 2021 we were able to resume live meetings but having regard to the age and vulnerability of some of our members we have been able to hold “hybrid” meetings, live meetings but with the option of members to take part “virtually”. Thanks to our dedicated organisers we have been able to restart our planned but postponed educational outings. We have seen the production of smoked salmon and on a short holiday learnt about the varied history and industry of the Peak District and surrounding area. We are now continuing into 2022 our policy of making our outside activities both enjoyable and educational, giving members opportunities they might not have. Our interest groups are now fully functioning and we have a varied selection of outside visits planned for future months but in the interests of our members, keeping a close watch on the Covid situation. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Our Target Reserves are based on twelve months on any expenditure with an annual commitment plus six months on any other revenue expenditure. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Gillian Sewell **Position (eg Secretary, Chair,** Chairperson **etc) Date** 6th May 2022 **TAR** March **2012** 5 ## **- Sawbridgeworth U3A Charity Number 1173937 Income and Expenditure Account for the year ended 31st March 2022** ||Notes|General|Groups|Social|Total|_Total_|| |---|---|---|---|---|---|---|---| |||Account||Account||_2021_|| |||£|£|£|£|_£_|| |**Receipts**|||||||| |Membership|1|2665|||2665|5816|| |Donation||14|||14||0| |Meetings|||||||| |Raffle||-28|||-28||0| |Refreshments||38|||38||0| |Social Events booking|fees etc.|||46006|46006||0| |Groups - Income|||2630||2630||90| |**Total Income**||2689|2630|46006|51325|5906|| |**Payments**|||||||| |Subscription Fee (Third Age Trust)||1358|||1358|1550|| |Meetings|||||||| |Hall Hire||224|||224||0| |Speakers||735|||735||425| |U3A Magazine||655|||655||885| |Zoom||72|||72||210| |Printing, Postage & Stationery||241|||241||191| |Cards & Flowers||162|||162||176| |Miscellaneous||70|||70||18| |Equipment||137|||137||0| |Social Events Transport & Entrance Fees etc||||45080|45080||172| |Groups - Expenditure|||2364||2364||79| |**Total Expenditure**||3654|2364|45080|51098|3706|| |**Net Income**||-965|266|926|227|_2200_|| |**Retained Income**|brought forward|8780|748|3078|12606|_10406_|| |**Retained Income**|carried forward|£7,815|£1,014|£4,004|£12,833|_£12,606_|| ## **- Sawbridgeworth U3A Charity Number 1173937** ## **Balance Sheet** |**As at 31st March 2022**
Notes
**Assets**
General Account Bank Balance
2
Social Account Bank Balance
3
Social Account Paid in Advance
Cash held by Groups
Cash not banked-Social Account
Float
**Liabilities**
Membership fees received in advance
Social Account Payments received in advance
**Net Assets**
**Reserves**
General Reserves
Group Reserves
4
Social Account Reserves
**Total Reserves**|£
£
13329
16620
8807
510
241
30
39537
5040
21664
26704
£12,833
7815
1014
4004
£12,833|_2021_
_£_
10211
3923
1455
327
0
35| |---|---|---| |||_15951_| |||1045
0
2300| |||_3345_| |||_£12,606_| |||8781
747
3078| |||£12,606| ## **Notes to the Accounts** - 1 Membership subscriptions relate to 423 members - 2 General Bank Balance includes £5040 membership fees received for 2022/2023 - 3 Social Account Bank Balance includes£21664 payments received for future functions and takes into account £8807 paid out for future functions. - 4 Group Reserves consist of cash held by Groups £510 and £504 held on their behalf in the General Bank Account. ## _B J Lazarus_ B J Lazarus Treasurer ## **Examination of Accounts** I have carried out an examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the activities of this organisation for the year ended 31st March 2022 and that the accounts have been maintained in a satisfactory way. ## _D G Brampton_ 5th May 2022 D G Brampton Independent Examiner |Sawbridgeworth U3A - Charity Number 1173937
Balance Sheet
As at 31st March 2022
Notes
Assets
General Account Bank Balance
2
Social Account Bank Balance
3
Social Account Paid in Advance
Cash held by Groups
Cash not banked-Social Account
Float
Liabilities
Membership fees received in advance
Social Account Payments received in advance
Net Assets
Reserves
General Reserves
Group Reserves
4
Social Account Reserves
Total Reserves
Notes to the Accounts|£
£
13329
16620
8807
510
241
30
39537
5040
21664
26704
£12,833
7815
1014
4004
£12,833|2021
£
10211
3923
1455
327
0
35| |---|---|---| |||15951| |||1045
0
2300| |||3345| |||£12,606| |||8781
747
3078| |||£12,606| |||| - 1 Membership subscriptions relate to 423 members - 2 General Bank Balance includes £5040 membership fees received for 2022/2023 - 3 Social Account Bank Balance includes£21664 payments received for future functions and takes into account £8807 paid out for future functions. - 4 Group Reserves consist of cash held by Groups £510 and £504 held on their behalf in the General Bank Account. B J Lazarus B J Lazarus Treasurer Examination of Accounts I have carried out an examination of the accounts and have received satisfactory explanations on all matters raised. I consider that the figures shown in the accounts reflect the activities of this organisation for the year ended 31st March 2022 and that the accounts have been maintained in a satisfactory way. D G Brampton D G Brampton Independent Examiner 5th May 2022