2021-03-31-accounts

Mawnan Recreation Ground AKA

Carwinion Playing Field Trust

Carwinion Lane, Mawnan Smith, TR11 5JA

Registered Charity 1173925

Trustees Annual Report

1[st] April 2020 to 31[st] March 2021

Registered Address : The Parish Offices

: The Parish Offices Site address: Carwinion Playing Field c/o MS Electrical Carwinion Road The Square, Mawnan Smith Mawnan Smith TR11 5JD TR11 5EP

Trustee Details:

Carwinion Playing Field Trust is solely administered by Mawnan Parish Council

Officer name

Dates acted if not for whole year

Councillor Peter Bradley Councillor Malcolm Faiers Chairman (May 2019 to Nov 2020) Councillor Jon Gladstone Councillor Graham Marsden Chairman (Dec 2020 to May 2021) Councillor Philip Moyle Councillor David Nash Councillor Rex Sadler Councillor Caroline Toland Councillor Jackie Whibley

Mrs Lisa Clements (Parish Clerk) acts as Administrator to the trust

Bankers: Lloyds Bank, Falmouth Branch

Correspondence Address: Mawnan Parish Council, The Parish Offices, C/o MS Electrical, The Square, Mawnan Smith, TR11 5EP. Tel: [phone] email: [e-mail]

Legalities & Formal Declarations

As the Trust does not operate over £25,000 (gross income) it does not require external scrutiny of accounts in any form. We need to report to the Charity Commission on an annual basis, including the completion of an annual return online, providing a PDF copy of accounts and Trustees’ annual report.

The assets of the Trust remain the landholding itself at the Carwinion Playing Field, the part of the building housing the changing rooms, kitchen and toilets (AKA The Pavilion) owned outright by the Trust and the bank accounts of the Carwinion Playing Field Trust.

All financial records for the Carwinion Playing Field Trust (AKA Mawnan Recreation Ground) are available to view by the public at any time. This can either be raised at a Trustees meeting or by communication with the Administrator directly.

A named officer oversees and verifies the works of the Administrator on behalf of the Trust.

Governance

The Mawnan Recreation Ground was originally established in 1939 and registered with the Charity Commission in 1962. A change in constitution to a Charitable Incorporated Organisation (CIO) took place in 2017 and was duly registered with the Charity Commission on 24[th] July 2017. Transfer of the existing assets & leases was undertaken by a transfer of assets as per Charity Commission guidelines from the existing charity to the new one in their entirety.

The objective of the charity is, and remains, the provision and maintenance of a recreation ground for the benefit of the inhabitants of the parish of Mawnan.

Appointment of Trustees

Carwinion Playing Field Trust is solely administered by Mawnan Parish Council and as such only duly elected members of Mawnan Parish Council can be trustees of the Carwinion Trust.

Policies and Procedures

Where not explicitly stated the Trust’s management and procedural policies are those accepted and approved by the Parish Council (sole trustees).

Hiring Agreements

Currently a section of the field is leased to the Mawnan Pre-school, who arranged for a suitable building to be put onto the site to accommodate them in 2011. Their lease runs until January 2036.

The Mawnan Community Association (MCA) also has a lease for community hall, bar, storage area and shared toilet/ kitchen facilities on the field. This lease was renewed in August 2020 and runs for 10 years from this date.

The Trust manages hiring of the field, along with ongoing relationships with local Football & Cricket teams for use of the changing rooms, annexed to the MCA building. They have responsibility for maintenance of the field and its environs.

Correspondence Address: Mawnan Parish Council, The Parish Offices, C/o MS Electrical, The Square, Mawnan Smith, TR11 5EP. Tel: [phone] email: [e-mail]

Risk Management & regulatory compliances

Insurances - The field is insured by Came & Company Ltd (Hiscox) in respect of buildings cover, contents, public liability, employers liability and legal expenses as they relate to the grounds and changing rooms / shared space. We review the adequacy of this insurance annually. It is part of the lease that the Pre-School & MCA provide adequate insurances as part of their leases.

Health & Safety and general Risk Assessments are undertaken, however there are issues with these where they overlap between the organisations to be clarified, some of which will be addressed in the ongoing MCA lease negotiations. The Pre-School has a full and thorough process for risk assessment in place and records can be produced upon request. Assurances from the Cricket & Football teams that Risk Assessments are done on the state of the field before each match have been received. Works undertaken by the teams to rectify ‘end of season’ deficiencies are checked on by members of the Trust.

Persuant to the new MCA lease, a number of statutory checks now fall under the remit of the Trust, rather than the MCA, including 5 year wiring tests and fire safety/maintenance. Regular checks are done on the field and environs to ensure that adequate measures are in place when it comes to maintenance.

Food hygiene inspections are undertaken by Cornwall Council and records of these can be provided.

The current maintenance contractor reviews the health and safety of trees on the site as part of regular maintenance. Our Contractor has to provide certifications of competence and insurance as part of the tender process. Along with this a full inspection of the field as a play area was undertaken by The Play Inspection Company and matters highlighted by them have been factored into our action and management planning.

Risk Assessments have been done for all user groups making use of the field and these have been updated and modified as necessary. An overarching Risk Assessment for the use of the Carwinion Field by the Trust has been given to all users to use alongside their own processes.

Funding & Volunteers

Funding for the Recreation Ground is derived from a Parish Council grant (which covers maintenance, insurances and minor works) and rental income, in the majority from the Pre-School & MCA, which funds cleaning & upkeep of the changing rooms.

We as a Trust are grateful to everyone who gives up their time to ensure that the Recreation Ground and buildings are fit for purpose and welcoming. The Trust are grateful to the Football & Cricket teams for the work they put in reinstating the field at the end of each playing season. Thanks is also given to the members of the MCA and associate groups who undertaken repairs and upgrades to the hall and shared spaces.

Correspondence Address: Mawnan Parish Council, The Parish Offices, C/o MS Electrical, The Square, Mawnan Smith, TR11 5EP. Tel: [phone] email: [e-mail]

Achievements in 20- 21

A new lease with the MCA has been finalised and the first meeting of the Self Management Group has taken place. Limited use of the site has been possible during lockdown, however the wider community has been using it for personal recreation in the limited fashion that has been available in a very responsible way. Groups of 6 have undertaken classes making use of boundary rope and posts to allow proper distancing whilst limited team training was allowed in the later months of the year. Everyone has been grateful to have such a space for them to feel safe in using over this very strange year.

Mawnan Parish continues to benefit from having the Carwinion Playing Field as a safe and accessible green space .

Coronavirus (COVID-19) impact from March 2020

Unfortunately all activity on the Carwinion Playing Field was suspended at the end of March 2020 due to the Covid-19 restrictions. All tenants of the field (the preschool, MCA, football & cricket teams) made the decision to cease or limit their activities in line with national legislation. Although the field itself has remained open for use of the community for exercise throughout the entire Lockdown period various notices reminding users have gone on display as required. Provision of rope, markers and bollards have been made available to ensure areas can be marked up to provide sufficient social distancing.

The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the charity’s Trustees

Signature:

Full name

Position:

Correspondence Address: Mawnan Parish Council, The Parish Offices, C/o MS Electrical, The Square, Mawnan Smith, TR11 5EP. Tel: [phone] email: [e-mail]

Carwinion Playing Field Trust (Reg Charity 1173925) Annual Accounts for the Year 1[st] April 2020 to 31st March 2021

The Carwinion Trust has no restricted funds

		2019-20	2020-21
	INCOME
	Regular activity
	Parish Council Grants (Section 19)	£1,534.00	£2,989.26
	MCA groundrent	£5.00	£505.00
	pre-school rent	£1,294.00	£1,337.00
	other income	£74.64	£10,000.00
	Total Income	£2,907.64	£14,831.26
	EXPENDITURE
	Administration
	Insurances	£1,200.77	£1,246.80
	inspections/ surveys	£780.00	£2,168.69
	Signage	0	£0.00
	Maintenance
	cleaning	£742.00	£20.00
	grounds	£0.00	0
	repairs	£0.00	£0.00
	statutory checks		£541.44
	Misc
	wages	£692.81	£798.78
	other expenditure	£0.00	£4,000.00
	Total Expenditure	-£3,415.58	-£8,775.71
			£9,641.55
	CFW Balance	£10,149.49
	PLUS Excess of Income over Expenditure	-£507.94	£6,055.55
	unreconciled items	0	£0.00
	Total Current assets	£9,641.55	£15,697.10

The Trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

Correspondence Address: Mawnan Parish Council, The Parish Offices, C/o MS Electrical, The Square, Mawnan Smith, TR11 5EP. Tel: [phone] email: [e-mail]