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← Fitmums And Friends

2023-12-31-accounts

Fitmums And Friends

Charity No. 1173919

Company No. CE011383

Trustees' Report and Unaudited Accounts

31 December 2023

Fitmums And Friends Contents

Pages
Trustees' Annual Report 2 to 6
Independent Examiners Report 7
Statement of Financial Activities 8
Summary Income and Expenditure Account 9
Balance Sheet 10
Notes to the Accounts 11 to 18
Detailed Statement of Financial Activities 19 to 20

Page 1

Fitmums And Friends

Trustees Annual Report

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 December 2023.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE011383

Charity No. 1173919

Registered Office

11 The Paddock Cottingham HU16 4RA

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law.

The following Directors and Trustees served during the year:

P. Broad

S. Lee

A.N. Sutton

Tony Sutton is Chief Executive Officer of The Rugby Football League and has been the Chair of Trustees since February 2017. He brings experience in sport, education and charity sectors and as a Chartered Accountant acts as the Board's lead for Finance.

Sue Lee has over 30 years public sector experience in marketing, communications and public engagement roles within Hull. She has worked within the NHS since 2004 and her current role is that of Deputy Director of Communications, Marketing and Engagement for NHS Humber and North Yorkshire Integrated Care Board.

Phoebe Broad joined the board of Fitmums and Friends in April 2019. Her background is in fundraising and volunteer management and she has worked with several different charities across the region in these roles. She currently works with a wide range of partners advising on strategy and fundraising as well as following her own business interests.

Hannah Horth is a solicitor of the Senior Courts having qualified in September 2010. She qualified in private practise in the field of commercial maritime law, and currently practises as an in-house solicitor of a non-departmental public body, specialising in marine environmental regulatory law.

Accountants

Yorkshire Accountancy Limited 123 Hallgate Cottingham East Yorkshire HU16 4DA

Page 2

Fitmums And Friends

Trustees Annual Report

OBJECTIVES AND ACTIVITIES

Objectives and aims

Fitmums and Friends' objectives are as follows:

• The promotion of community participation in healthy recreation in particular by the provision of physical activity that provides support, motivation and opportunity for people of all ages by all or any of the following means:

• the engagement of people of all ages to participate in a variety of physical activity options targeted to meet the unique needs of individuals;

• the provision of high quality athletics coaching support in a safe and nurturing environment to enable individuals to reach their desired potential;

• the provision of stimulating, fun and appropriately challenging activities that engage participants and sustain long term interest;

• the provision of family friendly exercise options recognising the particular needs of parents and children;

• the employment of (or use of freelance) staff that are suitably qualified, trained, and friendly who focus on supporting everyone regardless of ability;

• the opportunity of improved job prospects for local communities by their participation in local exercise schemes which promote the role of volunteers and in doing so provide training / mentoring opportunities which encourage self-development;

• to attract local, regional, national, European and other funding for the benefit of local community areas.

Page 3

Fitmums And Friends

Trustees Annual Report

Significant activities

Fitmums and Friends activities are the promotion of community participation in healthy recreation, in particular by the provision for athletics, in particular running and fitness walking.

Fitmums and Friends offers adult running groups for people aged 16+, many of which also offer fitness walking sessions for those who cannot, or do not wish to run but still remain active and connected with their local community.

There are junior sections for children aged from 5+ to be active and the principles of support and teamwork through run, throw and jump sessions. Indoor bootcamp and outdoor walking/running sessions are available for those who wish to be active with their preschool children.

Additional groups include a session specifically to support people with visual impairment to walk, run or attend a bootcamp with the support of a trained guide while being part of a friendly and supportive social group.

Other support systems include the In the Pink scheme, which offers 1-1 support for those who need an extra bit of support to become more active, an awareness of mental health embedded within local clubs to help breakdown stigma and provide sign posting to external support services where applicable. In 2022, the Let’s Get Going Menopause programme was launched to support ladies to be active through the perimenopausal and menopausal period.

Through the Forest Project, children and young people who are experiencing bereavement, are offered the opportunity to participate in forest activities such as den building, campfire cooking, tool making, tree climbing, forest games and rope work. Grief discussions and support are carefully interwoven into the programme. Support can be extended to parents and family members through the Together In Grief (TIG) walks and yoga.

An extensive volunteer structure offers a full range of volunteering opportunities and includes training, qualifications and experience.

ACHIEVEMENTS AND PERFORMANCE

The organisation continues to raise funds from membership, sales of kit, accessing and sourcing of grants and the running of programmes and charitable donations. The organisation continues to work hard to increase the diversity of areas through which income is raised to ensure that Fitmums and Friends operate more sustainably. In 2021 the Trustees have commissioned a piece of work on medium term fundraising strategies and the actions required to grow and diversify income.

FINANCIAL REVIEW

Reserves policy

The Trustee Board have assessed the financial obligations of the charity and have determined that the level of unrestricted and non-designated reserves required by the charity should equate to 40% of annual expenditure. At the year-end the reserves amounted to £52,484 (2022 - £53,086), which represents 31.97% of annual expenditure.

Fitmums and Friends prepares a budget annually and this is reviewed by the board and agreed by the Trustees. At each meeting, the Board receives a report of the financial activity in the period since its last meeting.

The Trustees have been mindful of Sport England's A code for Sports Governance as a guide for best practice and have worked to align with the requirements of the code in relation to finance.

Page 4

Fitmums And Friends Trustees Annual Report

Total expenditure for the year as a percentage of reserves at the balance sheet date are as follows:

Unrestricted Restricted Total
Closing reserves 52,484 58,093 110,577
% of annual expenditure 49.3% 97.5% 66.5%

STRUCTURE, GOVERNANCE AND MANAGEMENT

Charity constitution

The charity operates as a Charitable Incorporated Organisation (CIO) and is controlled by its governing documents; its constitution is dated 10 February 2017.

The members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

Recruitment and appointment of new Trustees

The Trustees have been appointed in accordance with the charity's constitution, and there are currently four Trustees.

Organisational structure

The charity Trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity Trustee:

(a) to exercise his or her powers and to perform his or her functions in his or her capacity as a Trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and (b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and,

(ii) if he or she acts as a charity Trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 5

Fitmums And Friends

Trustees Annual Report

Number of charity Trustees

(a) There must be at least three charity Trustees. If the number falls below this minimum, the remaining Trustee or Trustees may act only to call a meeting of the charity Trustees, or appoint a new charity Trustee. (b) The maximum number of charity Trustees is 12. The charity Trustees may not appoint any charity Trustee if as a result the number of charity Trustees would exceed the maximum.

The Trustees would also like to thank all staff, volunteers, members and participants for their efforts throughout the year.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

A.N. Sutton

Trustee

02 September 2024

Page 6

Fitmums And Friends Independent Examiners Report

Independent Examiner's Report to the trustees of Fitmums And Friends

I report to the charity trustees on my examination of the financial statements of Fitmums And Friends for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Yorkshire Accountancy Limited 123 Hallgate Cottingham East Yorkshire HU16 4DA 02 September 2024

Page 7

Fitmums And Friends

Statement of Financial Activities

for the year ended 31 December 2023

Notes
Income and endowments
from:
Donations and legacies
4
Other trading activities
5
Total
Expenditure on:
Raising funds
6
Charitable activities
7
Other
8
Total
Net gains on investments
Net income
9
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
49,988
66,774		 Restricted
funds
2023
£
106,772
-		 Total funds
2023
£
156,760
66,774		 Total funds
2022
£
114,884
68,604
116,762
12,712
10,306
83,438		 106,772
4,799
1,870
52,918		 223,534
17,511
12,176
136,356		 183,488
8,898
33,870
128,947
106,455
-		 59,588
-		 166,043
-		 171,715
-
10,307
-		 47,184
-		 57,491
-		 11,773
-
10,307 47,184 57,491 11,773
10,307
42,177		 47,184
10,909		 57,491
53,086		 11,773
41,313
52,484 58,093 110,577 53,086

Page 8

Fitmums And Friends

Summary Income and Expenditure Account

for the year ended 31 December 2023

Income
Gross income for the year
Expenditure
Depreciation and charges for impairment of
fixed assets
Total expenditure for the year
Net income before tax for the year
Net income for the year		 2023
£
223,534
223,534
174,918
(8,875)
166,043
57,491
57,491		 2022
£
183,488
183,488
179,810
(8,095)
171,715
11,773
11,773

Page 9

Fitmums And Friends

Balance Sheet

at 31 December 2023

Company No.
CE011383
Notes
2023
£
Fixed assets
Intangible assets
12
-
Tangible assets
13
2,839
2,839
Current assets
Debtors
14
11,150
Cash at bank and in hand
132,814
143,964
Creditors:Amount falling due within one year
15
(36,226)
Net current assets
107,738
Total assets less current liabilities
110,577
Net assets excluding pension asset or liability
110,577
Total net assets
110,577
The funds of the charity
Restricted funds
16
Restricted income funds
58,093
58,093
Unrestricted funds
16
General funds
52,484
52,484
Reserves
16
Total funds
110,577		 2022
£
(10,132)
3,856
(6,276)
1,775
155,651
157,426
(98,064)
59,362
53,086
53,086
53,086
10,909
10,909
42,177
42,177
53,086

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 December 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 02 September 2024

And signed on its behalf by:

A.N. Sutton

Trustee

02 September 2024

Page 10

Fitmums And Friends Notes to the Accounts

for the year ended 31 December 2023

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Fund accounting

Income

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

useful life:
Computer equipment 33% Straight line
Fixtures and fittings 15% Straight line

Intangible fixed assets and amortisation

Intangible fixed assets (including purchased goodwill, patents and trademarks) are carried at cost less accumulated amortisation and impairment losses. Goodwill 20% Straight line

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any discount offered. Prepayments are valued at the amount prepaid net of any discounts due.

Page 11

Fitmums And Friends Notes to the Accounts

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.

Leased assets

Rentals paid under operating leases are charged in the Statement of Financial Activities on a straight line basis over the period of the lease.

In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2 Company status

The charity is a Charitable Incorporated Organisation.

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Other trading activities
Total
Expenditure on:
Raising funds
Charitable activities
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2022
£
56,147
68,604
124,751
3,568
111,385
114,953
9,798
9,798
9,798
32,379
42,177		 Restricted
funds
2022
£
58,737
-
58,737
5,330
51,432
56,762
1,975
1,975
1,975
8,934
10,909		 Total funds
2022
£
114,884
68,604
183,488
8,898
162,817
171,715
11,773
11,773
11,773
41,313
53,086

Page 12

Fitmums And Friends

Notes to the Accounts

4 Income from donations and legacies
Unrestricted Restricted Total Total
2023 2022
£ £ £ £
Affiliation 1,632 - 1,632 1,531
Donations 18,904 5,520 24,424 21,242
Grants 18,493 100,952 119,445 81,647
Other revenue 10,959 300 11,259 10,464
49,988 106,772 156,760 114,884
5 Income from other trading activities
Unrestricted Total Total
2023 2022
£ £ £
Contracted sessions 29,154 29,154 41,159
Member contributions 33,265 33,265 24,737
Merchandise 4,355 4,355 2,708
66,774 66,774 68,604
6 Expenditure on raising funds
Unrestricted Restricted Total Total
2023 2022
£ £ £ £
Fundraising trading costs
Purchases 4,539 91 4,630 3,568
Member contributions 8,173 4,708 12,881 5,330
12,712 4,799 17,511 8,898
7 Expenditure on charitable activities
Unrestricted Restricted Total Total
2023 2022
£ £ £ £
Expenditure on charitable
activities
Grants made 5,000 - 5,000 20,000
Governance costs
Staff travel and training 1,823 1,870 3,693 5,707
Accountancy and legal fees 1,790 - 1,790 1,350
Subscriptions 1,693 - 1,693 1,857
Consulting - - - 4,956
10,306 1,870 12,176 33,870

Page 13

Fitmums And Friends Notes to the Accounts

8 Other expenditure

8
Other expenditure
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
9
Net income before transfers
This is stated after charging:
Depreciation of owned fixed assets
Amortisation of intangible fixed assets
10 Trustee remuneration and expenses		 Unrestricted
£
79,789
5,893
(8,875)
6,631
83,438		 Restricted
£
50,812
1,102
-
1,004
52,918
2023
£
1,257
(10,132)		 Total
2023
£
130,601
6,995
(8,875)
7,635
136,356		 Total
2022
£
118,153
4,359
(8,095)
14,530
128,947
2022
£
2,037
(10,132)

One or more of the trustees has been paid remuneration in the current or prior periods.

Trustee
Remuneration
Pension
Other
benefits
P. Broad
12,322
-
-
Remuneration is provided in respect of fundraising and bid writing services.
11 Staff costs
2023
Salaries and wages
129,192
Social security costs
-
Pension costs
1,409
130,601		 2022
114,855
1,563
1,735
118,153

No employee received emoluments in excess of £60,000.

Page 14

Fitmums And Friends Notes to the Accounts

12 Intangible fixed assets

Cost
At 1 January 2023
At 31 December 2023
Amortisation and
impairment
At 1 January 2023
Amortisation charge for the
year
At 31 December 2023
Net book values
At 31 December 2023
At 31 December 2022
13 Tangible fixed assets
Cost or revaluation
At 1 January 2023
Additions
At 31 December 2023
Depreciation and
impairment
At 1 January 2023
Depreciation charge for the
year
At 31 December 2023
Net book values
At 31 December 2023
At 31 December 2022
14 Debtors
Trade debtors
Other debtors
Prepayments and accrued income		 Computer
equipment
£
4,243
241
4,484
3,044
673
3,717
767
1,199
2023
£
10,657
-
493
11,150		 Goodwill
£
(50,659)
(50,659)
(40,527)
(10,132)
(50,659)
-
(10,132)
Fixtures and
fittings
£
4,243
-
4,243
1,587
584
2,171
2,072
2,656		 Total
£
(50,659)
(50,659)
(40,527)
(10,132)
(50,659)
-
(10,132)
Total
£
8,486
241
8,727
4,631
1,257
5,888
2,839
3,855
2022
£
1,048
375
352
1,775

Page 15

Fitmums And Friends Notes to the Accounts

15 Creditors:

amounts falling due within one year

Creditors:
amounts falling due within one year
Trade creditors
Other taxes and social security
Other creditors		 2023
£
2,545
1,516
32,165
36,226		 2022
£
3,372
359
94,333
98,064

Page 16

Fitmums And Friends Notes to the Accounts

16 Movement in funds

Restricted funds:
Restricted income funds:
Forest Project
Social Prescribing
ERCCG - Bereavement Walk
& Yoga
ERCCG - Forest Project
ERCCG - Let's Get Going
Project Workers
National Lottery Grant
Withenwick Windfarm
Total
Unrestricted funds:
General funds
Total funds		 At 1 January
2023
8,937
1,972
-
-
-
-
-
-
10,909
42,177
53,086		 Incoming
resources
(including
other
gains/losses)
£
29,850
1,641
14,647
13,308
8,496
15,617
13,214
10,000
106,772
116,762
223,534		 Resources
expended
£
(12,601)
(3,613)
(9,406)
(12,105)
(4,360)
(15,617)
(1,886)
-
(59,588)
(106,455)
(166,043)		 At 31
December
2023
£
26,186
-
5,241
1,203
4,136
-
11,327
10,000
58,093
52,484
110,577

Purposes and restrictions in relation to the funds:

----- Start of picture text -----
Restricted funds:
Forest Project Group activities
----- End of picture text -----

Restricted funds:
Forest Project
 Group activities
Social Prescribing Project roles
ERCCG - Bereavement Walk Group activities
& Yoga
ERCCG - Forest Project Group activities
ERCCG - Let's Get Going Group activities
Project Workers Project roles
National Lottery Grant Group activities
Withenwick Windfarm Group activities

Page 17

Fitmums And Friends

Notes to the Accounts

17 Analysis of net assets between funds

Analysis of net assets between funds
Fixed assets
Net current assets		 Unrestricted
funds
£
2,839
49,645
52,484		 Restricted
funds
£
-
58,093
58,093		 Total
£
2,839
107,738
110,577

18 Related party disclosures

Controlling party

The charity is under the control of the Trustees. Other than salaries drawn as disclosed in note 10 to these accounts, there were no related party transactions in the years to 31 December 2023 or 2022.

Page 18

Fitmums And Friends

Detailed Statement of Financial Activities

for the year ended 31 December 2023

Income and endowments from:
Donations and legacies
Affiliation
Donations
Grants
Other revenue
Other trading activities
Contracted sessions
Member contributions
Merchandise
Total income and endowments
Expenditure on:
Costs of other trading activities
Purchases
Member contributions
Total of expenditure on raising
funds
Charitable activities
Grants made
Governance costs
Staff travel and training
Accountancy and legal fees
Subscriptions
Consulting
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Premises costs
Rent		 Unrestricted
funds
2023
£
1,632
18,904
18,493
10,959
49,988
29,154
33,265
4,355
66,774
116,762
4,539
8,173
12,712
12,712
5,000
5,000
1,823
1,790
1,693
-
5,306
10,306
78,380
-
1,409
79,789
5,893
5,893		 Restricted
funds
2023
£
-
5,520
100,952
300
106,772
-
-
-
-
106,772
91
4,708
4,799
4,799
-
-
1,870
-
-
-
1,870
1,870
50,812
-
-
50,812
1,102
1,102		 Total funds
2023
£
1,632
24,424
119,445
11,259
156,760
29,154
33,265
4,355
66,774
223,534
4,630
12,881
17,511
17,511
5,000
5,000
3,693
1,790
1,693
-
7,176
12,176
129,192
-
1,409
130,601
6,995
6,995		 Total funds
2022
£
1,531
21,242
81,647
10,464
114,884
41,159
24,737
2,708
68,604
183,488
3,568
5,330
8,898
8,898
20,000
20,000
5,707
1,350
1,857
4,956
13,870
33,870
114,855
1,563
1,735
118,153
4,359
4,359

Page 19

Fitmums And Friends

Detailed Statement of Financial Activities

General administrative costs,

including depreciation and
amortisation
Amortisation
Depreciation of Computer
equipment
Depreciation of Fixtures and
fittings
Bank charges
General insurances
Information and publications
Software, IT support and related
costs
Stationery and printing
Subscriptions
Sundry expenses
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 (10,132)
584
673
981
845
935
1,672
585
50
1,563
(2,244)
83,438
106,455
-
10,307
10,307
-
10,307
42,177
52,484		 -
-
-
-
-
186
-
7
-
811
1,004
52,918
59,588
-
47,184
47,184
-
47,184
10,909
58,093		 (10,132)
584
673
981
845
1,121
1,672
592
50
2,374
(1,240)
136,356
166,043
-
57,491
57,491
-
57,491
53,086
110,577		 (10,132)
1,400
637
1,095
888
4,192
5,670
771
-
1,914
6,435
128,947
171,715
-
11,773
11,773
-
11,773
41,313
53,086

Page 20