## **Little Sunbeams Pre-school – AGM 9[th] November 8pm– At Preschool** **Attendees:** Phil Clark, Jill Everdell, Lyn Donnelly **,** Marie Underwood, Robyn Cross, Charli Donnelly, Scott Turnbull, Amanda Hart **.** ## **Apologies:** Katie Collins-Hardman, Sarah Ball ## **Minutes Sign-Off:** Signatory One : Signatory Two : Date : Date : ## **Welcome from Chair** Phil welcomed everyone to the meeting. Two parents had come forward to join the committee and take over from Phil as chair and co-chair. Again there had been a very low interest from parents to attend the AGM despite invitations and newsletters. However proxy votes had been submitted. Full chairperson’s report attached. The Charity Commission Accounts for Little Sunbeams for the period 1[st] January 2022 to 31[st] December 2022 showed our total income and expenditure as: Income: £85,647 Expenditure: £88,403 The following officers for the CIO stepped down Phil Clark – Chair Jill Everdell – Treasurer Amanda Hart – Secretary The following officers were elected/re-elected. 18 parents cast their vote Scott Turnbull – Chair Katie Collins-Hardman – Co-chair Jill Everdell – Treasurer Amanda Hart - Secretary ## **Supervisors Report** Lyn thanked Phil and Jill and all staff and bank staff for all their hard work and continued support. Keeping Little Sunbeams running smoothly is a real team effort and all their continued knowledge, expertise and support were greatly appreciated. Page 1 of 3 Number of children on roll: 28 Number of children due in this academic term: 0. Number of children due in next academic term: 4 Foreseeable change in staffing hours: No. We currently have 5 main staff, 8 bank staff; including one staff member who provides additional support to one child on Special Education Needs Inclusion Funding (SENIF) and Jill the treasurer who steps in when needed. Policies updated since last AGM Absence, Behaviour management, mobile phone, admissions, student placement, tapestry, health and safety, code of conduct, collection and non-collection of children. Policies are reviewed and updated on a two year cycle, this review includes all staff and changes and update are made by Lyn (Manager) Safeguarding Issues None currently. Health and Safety Issues None. Ideally we want to increase security with a new fence/gate in the future Tracking Cohort information Lyn explained that the Ofsted focus was to move away from extensive tracking of children and to instead focus on Key persons knowledge of the child and those areas in which each child needs additional support in. Since last AGM on 15[th] November 2022 Joiners: A total of 20 children have started with us. Leavers: A total of 17 have left. Number of Children in each Cohort: 2024 – 18 (Leaving us in September 2024) 2025 – 9 2026 – 1 Staffing: Robyn joined us. Sarah has completed her level 2 assignments and is awaiting verification. Additional information We have never been this busy/full at this time of year Page 2 of 3 Lyn said thanks to the main committee members: Phil, Jill and Amanda. ## **Treasurers Report (as of 9[th] November 2023)** Account totals are Current Account £2382 Reserve Account £40538. ## Dropbox Jill asked Phil about the dropbox and adding new members. Phil to sort ACTION : PC ## **ALL OTHER ACTIONS FROM PREVIOUS MEETING COMPLETED** ## **– Next Committee meeting TBC** ## **Chairpersons report** This report is to cover the period October 2022 to November 2023. Another excellent year within the Little Sunbeams history, with stable ongoing provision and no major concerns or macro-economic situations to deal with. At a personal level, I have had very little involvement with the preschool which continues to be an indication of both the stability and robustness of the setting, and the quality of the management and staff who just overcome any hurdle presented with minimal fuss. This professionalism, with the excellent support of the Church in provision of the setting, is the reason why Little Sunbeams is the best preschool in the area. This is my last year as Chair at Little Sunbeams, and I genuinely grateful for the opportunity to have been involved. I think it’s been about 10 years since I got involved, that first committee meeting in someone’s lounge where we were discussing numerous issues with the setting and finances. It feels like we have come a long way since that time, new setting, stable staffing, stable finances, excellent Ofsted reports and, most importantly, happy children. I just hope my successors have as much fun as I have, and are as brilliantly supported by Lyn, Amanda and the whole staffing team at LSB who are clearly awesome in every way. Once again, on behalf of the committee, I would like to re-iterate our thanks to all of the staff in the setting who have been excellent through 2023, and wish everyone the best of luck with 2024 and beyond! Page 3 of 3 ## _ACA_ _**Jacky Gregory**_ ## _**CHARTERED ACCOUNTANTS**_ _**Church Lodge, Church Road, Warsash, Southampton SO31 9GF Telephone: 01489 885491 E-mail: jagregory@talk21.com**_ ## **Independent examiner’s report to the trustees of Little Sunbeams Preschool (Fareham)** I report to the trustees on my examination of the of tha above charity ("the Trust") for the year ended 31 December 2023, which are set out on pages 2 to 3. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accoradance with the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's account carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached. Jacky Gregory Chartered Accountant 9 April 2024 Page 1 **Charity Name No (if any) LITTLE SUNBEAMS PRESCHOOL (FAREHAM) 1173913 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1ST JANUARY 2023 31ST DECEMBER 2023 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
GRANTS 90,775 - - 90,775 71,463
OTHER FEES AND INCOME 16,743 - - 16,743 12,617
INTEREST 283 - - 283 13
FUNDRAISING 212 - - 212 1,555
- - - - -
- - - - -
- - - - -
trustees consider that an audit is not required for - - - - -
this period under section 43(2) of the Act
Sub total (Gross income for AR) [ 108,013 ] - - 108,013 85,647
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 108,013 - - 108,013 85,647
A3 Payments
WAGES/TAX & NI 75,836 - - 75,836 66,349
PENSION 1,543 - - 1,543 1,512
HALL HIRE 10,776 - - 10,776 10,498
CONSUMABLES & GENERAL 6,238 - - 6,238 7,834
MISCELLANEOUS 84 - - 84 84
INSURANCE 831 - - 831 636
ACCOUNTS 500 - - 500 450
TRAINING 839 - - 839 1,039
- - - - -
96,646 - - 96,646 88,403
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 96,646 - - 96,646 88,403
Net of receipts/(payments) 11,367 - - 11,367 - 2,756
A5 Transfers between funds - - - - -
A6 Cash funds last year end 17,794 - - 17,794 20,550
Cash funds this year end 29,161 - - 29,161 17,794
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CIO CURRENT ACCOUNT 1,936 - -
CIO SAVINGS ACCOUNT 27,225 - -
-
- -
Total cash funds 29,161 - -
**----- End of picture text -----**
**Unrestricted Restricted funds Endowment funds funds** Page 2 |Signed by two trustees on behalf of all the
trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**|Signature
**Details**
**Details**
**Details**
**Details**
2* SAMSUNG GALAXY TABLETS
ASUS VIVOBOOK LAPTOP
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UNRESTRICTED
**358**
UNRESTRICTED
**250**
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Date of
approval| |---|---|---|---| Page 3 Jacky Gregory ACA CHARTERED ACCOVNTANTS Church Lodge, Church Road, Warsash, Southampton S0319GF Telephone.. 01489 885491 E-mail.. jagregory@talk21.com Independent examine￿$ report to the trustees of Little Sunbeams Preschool (Farehaml I report to the trustees on my examination of the of tha above charity I'the Trust") for the year ended 31 December 2023, which are Set out on pages 2 to 3. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accoradance with the Charities Act 20111"the Act"). I report in respect of my examination of the Trust's account carried out under Section 145 of the 2011 Act and in carrying out my examin3tion, I have followed all the 3pplicable Directions given by the Charity Commission under section 145lbl of the Act. Independent examine￿$ statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives rlle cause to believe that in. any material respect,. the 3c¢ounting records were not kept in accordance with section 130 of the Act- or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charitie5 (Account5 and Reports) Regulation 2008 other than anv requirement that the accounts give a 'true and fair, view which is not a matter Considered as part of an independent examination. I have no concern5 and have come across no other matter5 in connection with the exarnination to which attention should be dr3wn in this respect in order to enable a proper understanding of the accounts to be reached. Jacky Gregory Chartered Accountant 9 April 2024 Page I